transcript of records for exchange students at lmu munich

TRANSCRIPT OF RECORDS FOR
EXCHANGE STUDENTS AT LMU MUNICH
After completion of the study program at LMU all exchange students will receive a transcript of
records in which all grades and ECTS credits are listed. The transcript will not be issued
automatically. Each exchange student is responsible for initiating his/her transcript process. The
procedure varies depending on which faculty/department you are studying in:
1. Transcript issued by the faculty / department
courses taken predominantly in the following subjects:
– Business Administration
– Economics
– Informatics/ Media Informatics
– Law
– Medicine
2. Transcript issued by the International Office
courses taken in other disciplines
If you have taken a combination of courses from both the above groups you will receive two
transcripts of records.
ISSUED BY THE FACULTY
Transcripts for Business Administration, Economics, Informatics/ Media Informatics,
Law, Medicine
The Transcript of Records will be issued by the faculty. Please contact the coordinator well in
advance:
Business Administration
Ms. Claudia Baur
Munich School of Management
Ludwigstraße 28, Room 07a
Tel.: +49 (0) 89 / 2180 – 3902
[email protected]
Economics
ISC – Information and Service Center der
Wirtschaftswissenschaftlichen Fakultäten
Ludwigstr. 28, Room 020
[email protected]
Informatics/
Media Informatics
Mr. Dr. Reinhold Letz
Institut für Informatik
Oettingenstraße 67, Room E001
Tel.: +49 (0) 89 / 2180 – 9693
[email protected] (E-Mails containing ## in the subject)
Law
Ms. Brigitte Haustein
Veterinärstr. 5, Room 309
+49 (0) 89 / 2180 – 2722
[email protected]
Medicine
Ms. Lisa Lechner
Auslandsreferat Medizin an der LMU
Poliklinik (ZeUS) room D0.51
Pettenkoferstr. 8a
Tel.: +49 (0) 89 / 4400 53623
[email protected]
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ISSUED BY THE INTERNATIONAL OFFICE
Transcript for courses in all other areas
The International Office will issue a transcript for students who have taken courses in the following
disciplines:
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Bioinformatics
Biology
Chemistry, Pharmacy
Cultural Studies
Dentistry
Earth Sciences
History and the Arts
Language and Literature Studies
Mathematics and Statistics
Philosophy and Religious Studies
Physics
Psychology and Educational Sciences
Social Sciences
Theology
Veterinary Medicine
NECESSARY STEPS
Unfortunately transcripts are not automatically issued for exchange students. You therefore have to proceed
as follows:
1.
2.
3.
4.
Create a timetable by means of LSF
Create an ECTS Credit Form
Ask your lecturers to sign off your grades and ECTS credits in the ECTS Credit Form
Bring the ECTS Credit Form to the International Office prior your departure
On the next pages, the steps to be taken are described in detail.
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1 HOW TO CREATE YOUR TIMETABLE
Creating a timetable by means of LSF and all other steps mentioned above are essential to ensure that you
receive a transcript at the end of your study period at LMU.
You should create your timetable as soon as your final course choice has been made (i.e. in the first weeks
of the semester). If you plan to stay at LMU for two semesters then you will have to repeat this process at
the beginning of the second semester.
1.1
LOGGING IN TO LSF
Change the language by clicking English version in the top right corner.
Log in at www.lsf.lmu.de with your LMU user account ([email protected]).
You will then see the page below. Exchange students have to create a transcript (“Notenspiegel”) by
creating a timetable (“Stundenplan”) clicking on the function Schedules. The register Transcript is not
available for exchange students.
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1.2
CHOOSE THE CURRENT S EMESTER
Click in the right hand corner and select the semester in which you are taking courses.
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1.3
SELECT YOUR COURSES
In the function Search for courses you can select your chosen courses. At the chosen course activate
preselect and click on Add to schedule.
The window with your timetable will then automatically open. Please then click on Save schedule to save
before continuing to add your next course at Search for courses.
! It is very important to save your timetable very time you enter a new course.
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1.4
FINDING GERMAN LANGU AGE COURSES
You will the German language courses under Courses across faculties . To do this, click on Course
catalogue in the menu bar and then on Courses across faculties > International Office > Deutschkurse.
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1.5
If you have participated in March or September in a preparatory course of IUCM, DkfA or
DUOonline, then select the language level of the preparatory course you took.
If you are participating in a language course during the semester, then select the name of the
course you are taking. The exact course title can be corrected when the transcript is issued.
YOU HAVE BEEN UNABLE TO FIND A COURSE IN LSF
In a few cases you may be taking a course which is not listed in LSF. If that is the case the course can be
added manually at a later date (see Fehler! Verweisquelle konnte nicht gefunden werden.).
However, if you have a course number, go to Search for courses and enter it at Number of course. The
course should now appear.
1.6
COURSES WHICH RUN OV ER TWO SEMESTERS
It is important that in step one you enter all the courses from the first semester (see 1.2 – 1.5). For the
second semester you should begin anew with step 1.2. Do not forget to save all entries! In the timetable
view (Schedules) you can view all the marked courses per semester. Then you will be able to create the
ECTS Credit Form for the appropriate semester (see Fehler! Verweisquelle konnte nicht gefunden
werden.).
1.7
YOU ARE NOT TAKING A NY COURSES AT LMU
If you have not taken any courses during your stay at LMU but have, for example, been researching for your
final dissertation/project or have been doing an internship in a laboratory and you need a transcript, please
come to the International Office. Please bring some form of confirmation of your activities from your
academic supervisor with you. A transcript will then be issued without specifying grades and ECTS credits.
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2 CREATING AN ECTS CREDIT FORM
2.1
CREATING AN ECTS CRE DIT FORM
In order to create an ECTS Credit Form, go to the function Schedules and click on the button ECTS credits
form (PDF).
All of your chosen courses will be listed in the ECTS Credit Form. Should a course, that you previously
selected, be missing, then you have forgotten to save your timetable. Select the course again and in the
view Schedules click on the button Save schedule. Then create the ECTS Credit Form again. Now you will
see that all courses are listed.
2.2
EDITING THE ECTS CRE DIT FORM
The ECTS Credit Form is a Word document. Please proceed as follows:
1. Enter the address to which the transcript should later be sent.
2. If you could not find courses in LSF, you can now enter them manually by adding a line or, if you
did not take a course as initially planned, you can now delete it.
3. Print the ECTS Credit Form.
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2.3
WHAT TO DO AFTER CRE ATING THE ECTS CREDI T FORM
You do not have to take any further action until the end of the semester. When you have finished your
exams, you have to have your grades and ECTS credits confirmed on the ECTS Credit Form. If you have
been unable to complete a course that you started at the beginning of the semester, you can delete this
course manually from the ECTS Credit Form.
2.4
GETTING YOUR GRADES AND ECTS CREDITS INTO THE ECTS CREDIT FORM
The procedure for collecting your grades varies from department to department.
2.4.1
In the department all your grades are collected by the exchange student coordinator
In some departments the exchange student coordinator will collect all the exchange student grades
centrally (i.e. all lecturers in this department will inform the student exchange coordinator of your grades
and ECTS credits. You should give a copy to the coordinator (see table below). The coordinator will then
send your grades and ECTS credits directly to the International Office. All you have to do is then hand in a
copy of the ECTS Credit Form to the International Office (see Fehler! Verweisquelle konnte nicht
gefunden werden.)
American Studies, German
Philology
Claudia Agne ([email protected])
Anglistik
Helga Quadflieg ([email protected])
Institut für Deutsche Philologie
Schellingstraße 7, Room 312
Institut für Englische Philologie
Schellingstraße 3, Room 115 (front building)
Bioinformatics
Herr Volker Heun ([email protected])
Institut für Informatik
Amalienstraße 17, Room A 303 (front building)
Communication Studies
Miriam Schnick ([email protected])
Institut für Kommunikationswissenschaft und Medienforschung
Oettingenstraße 67, Room A011
History
Dr. Daniel Mollenhauer ([email protected])
Historicum
Schellingstraße 12, Room 213
Philosophy
Prof. Peter Adamson ([email protected])
Lehrstuhl für spätantike und arabische Philosophie
Leopoldstraße 11, Room 429
Political Science
GSI (Frau Christina Kern, [email protected])
Geschwister-Scholl-Institut
Oettingenstraße 67, Room 066
Sociology
Tanja Kreetz ([email protected])
Institut für Soziologie
Konradstraße 6, Room 001
Veterinary Medicine
Dr. Sabine Ramspott ([email protected])
Tierärztliche Fakultät
Veterinärstraße 13, Room B104
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2.4.2
There is no central coordinator in the department
In departments where there is no central coordinator you will have to go to each individual lecturer and ask
him/her to confirm your grades and ECTS credits on the ECTS Credit Form. If you are taking courses in
different departments, you may have to proceed in different manners accordingly (see Fehler!
Verweisquelle konnte nicht gefunden werden.).
2.4.3
You are taking courses in different departments
As not every department has a coordinator, you will have to proceed differently depending on the
department. Let us clarify with the following example:
Example: You are taking 10 courses of which
Courses
Department
What should I do?
3 courses
English
Give a copy of the ECTS Credit Form to Helga Quadflieg. All courses which are not from the
English Department will be scored out
2 courses
German
Philology
Give a copy of the ECTS Credit Form to Claudia Agne: All courses which are not from the German
Department will be scored out
2 courses
Romance
Studies
Contact each lecturer directly and have the grade and ECTS credits added directly to the ECTS
Credit Form.
3 courses
Education
Contact each lecturer directly and have the grade and ECTS credits added directly to the ECTS
Credit Form.
According to this example you would make three copies and give a copy each to the coordinators (English
and German Philology). With the third copy you would collect your grades and ECTS credits from each
individual lecturer in the Department of Romance Studies and Education. When you have everything you
then come to the International Office – see step Fehler! Verweisquelle konnte nicht gefunden werden..
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3 AT THE END OF THE SEMESTER – SHORTLY BEFORE DEPAR TURE
3.1
HANDING IN THE ECTS CREDIT FORM TO THE INTERNATIONAL OFFICE
At the end of the semester the International Office will have special opening hours for issuing transcripts.
You should now bring your ECTS Credit Form to the International Office. This is vital! Without the ECTS
Credit Form we cannot issue the transcript.
The incoming student team will discuss your ECTS Credit Form entries with you and take note of any
courses where you still do not have your grade.
3.2
YOU HAVE TO LEAVE BE FORE YOU HAVE ALL YO UR EXAM RESULTS
Should your lecturers not yet know your grades before you leave, they can send them at a later date by
e-mail to the International Office. Please ask your lecturers to send your grades and ECTS credits to
[email protected].
3.3
ISSUING THE TRAN SCRI PT OF RECORDS
As soon as all of your grades and ECTS credits are known we will issue your transcript. You can either pick
it up in person or we can send it to the address you have provided.
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