DENVER GREAT KIDS HEAD START POLICY COUNCIL MEETING

Transcrição

DENVER GREAT KIDS HEAD START
POLICY COUNCIL MEETING
Tuesday, March 24, 2015
5:45 - 7:15 p.m.
Clayton
3751 Martin Luther King Jr. Blvd.
Denver, CO 80205
POLICY COUNCIL PARTICIPANTS:
Eunice Aguilera
Martina Hinojosa
William Balanga
Tricia Hudson
Sonja Diaz
Monica Ortiz
Lionel Espinoza
Raelynn Perez
Alejandro Garcia Medina
Fernando Pineda-Reyes
Jennifer Garcia Rosendo
Amy Rupert
Angela Griess
Desiree Shelton
Sylvia Hernandez
Zsanae Martinez
Rosa Ochoa
ALTERNATES:
Lestina Anderson
Erika Navarro
Amy Craig
Maria Ramseur
Janett Huerta
Eleanor Turner
Maricela Maldonado
i
DENVER HEAD START POLICY COUNCIL
Meeting of March 24, 2015
Junta del 24 de Marzo del 2015
I. ROLL CALL
II. SEATING OF NEW MEMBERS
iii
X: Present
E: Excused
CC
DPS
CC
VOA
VOA
DPS
CL
CC
VOA
CC
CL
VOA
MHM
MHM
CL
DPS
FS
DPS
Mayor
Mayor
Mayor
Mayor
CCoun
CCoun
SITE
APR
APR
APR
APR
APR
APR
APR
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TYPE
A: Absent
APR:Parent Alternate Representative
NM: No Meeting
POLICY COUNCIL
MEMBER
Community Representatives
Lionel Espinoza
Jennifer Garcia Rosendo
Martina Hinojosa
Tricia Hudson
Fernando Pineda-Reyes
Desiree Shelton
Parent Representatives
Eunice Aguilera
William Balanga
Sonja Diaz
Alejandro Garcia Medina
Angela Griess
Sylvia Hernandez
Monica Ortiz
Raelynn Perez
Amy Rupert
Zsanae Martinez
Rosa Ochoa
Parent A(temate
Representatives
Lestina Anderson
Amy Craig
Janett Huerta
Maricela Maldonado
Erika Navarro
Maria Ramseur
Eleanor Turner
1127
2124
3124
4128
5126
6123
PR: Parent Representative
CR: Community Representative
CC: Catholic Charities
CL: Clayton Family Futures
VOA: Volunteers of America
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POLICY COUNCIL ATTENDANCElASISTENCIA
PROGRAM YEAR 2014-2015
DPS: Denver Public Schools
MHM: Mile High Montessori
F5: Family Star
Revised: 03/18/15
~~
Junta de124 de Marzo del 2075
III. APPROVAL OF AGENDA
Moved:
Seconded:
Tr
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Office of Children's Affairs
201 W Colfax Ave. Dept 1101
Denver, CO 80202.5329
p: 720.913.0900
f: 720.913.0928
www.denve~gov.org/childrensaffairs
~; DENVER
r
THE MILE HIGH CITY
Denver Great Kids Head Start
Policy Council Agenda
Tuesday, March 24,2015
5:45pm - 7:15pm
Clayton
I. Roll Call:(2 minutes)
Seatin of New Members: iE a livable
. A royal of A enda:(2 minutes)
. Approval of Minutes(February 24,2015):(4 minutes)
Director's Re ort(10 minutes)
. Financial Briefin :(10 minutes)
VII. New Business:
a} GranE Summary (lo minutes)
b) Parenting Safe Children(5 minutes)
c) Rocky Mountain Early Childhood Conference (5 minutes)
d Dele ate A en Re orts (6 minutes)
VIII. Old Business
a PDM Self Assessment(5 minutes)
. Other:
a) Program Content Area Reports:(4 minutes)
Milea e and Child Cary Rennbursement:(2 minutes)
Meetin Ad'ourned/New Meetin Date and Tune:(2 minutes)
Information
Discussion
Action
x
x
x
x
x
x
x
x
x
x
x
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x
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Upcoming events:
March 27
Apri18
Apri110
Apri113
Apri114
Apri115
Apri124
Apri128
Apri128
Pyramid Plus Training
Management Team Meeting
Health Team Meeting
ERSEA Trauung
ERSEA Training
Mental Health/I?isabilities Team Meeting
Pyramid Plus Training
Education Coordinators Meeting
Policy Council Meeting
To prepare Head Start children to enter kindergarten confidently with the social, physical,
emotional and cognitive skills and competencies necessary for continuing school success.
FOR CI1Y SERVICES VISIT CALL
DenverGoY.org 311
Office of Children's Affairs
202 W Colfax Ave. Dept 1101
Denver, CO 80202-5329
p: 720.913.0900
f: 720.913.0928
www.denvergov.org/chiidrensaffairs
~; DENVER
r
THE MILE HIGH CITY
Agenda del Concilio Polif7ico
Mattes,24 de matzo,2015
5:45pm - 7:15pm
Clayton
I.
Lista de asistentes:(2 minuros)
Asentamiento de nuevos miembros: si es a licable
A robacic5n de Ia a enda:(2 minutos)
Aprobacifin del acta:(24 de Febrero 2015)(4 minuros)
V. Informe deI director (2o minutos)
VI. Informacibn financiera: {7o minutos)
VII. Asuntos nuevos:
a} Esbozo de subvencifin (10 minuros)
b) La Crianza de Ninos Seguros(5 minutos)
c) Conferencia de Rocky Mountain Early Childhood (5 minutos)
d Informe de las a encias dele adas(6 minuros}
VIII. Asuntos anteriores:
a Autoevaluaci6n PDM (5 minutos)
. Otros asuntos:
a} Informes de las areas deI programa:(4 minutos}
Reembolso de milla'e eI cuidado de ninos:(2 minutos}
I. Cierre fecha ara Ia rbxima reunion:(2 minuros)
Information
Discusion
Action
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Prbximos eventos:
27 de Matzo
8 de Abril
10 de Abril
13 de Abril
14 de Abril
15 de Abril
24 de Abril
28 de Abril
28 de Abril
Entrenamiento de Pyramid Plus
Reunion del equipo de Gestibn
Reuni6n deI Equipo de Salud
Entrenamiento de ERSEA
Entrenamiento de ERSEA
Reunion del Equipo de Salud Mental/Discapaadades
Entrenamiento de Pyramid Plus
Reuni6n de Coordinadores de Educaci6n
Reuni6n del Concilio Politico
Preparar a los riinos de Head Start Para entrar al kindergarten con confianza con las
habilidades sociales, fisicas, em~cionales y co~nitivas y las competencias necesarias para
continuar el ~xito escolar.
FOR CITY SERVICES VISIT CALL
DenVerGoY.org 311
_ 2_
x
x
x
x
Junta del 24 de Maao del 2015
IV. APPROVAL OF MINUTES
(February 24, 2015)
Moved:
Seconded:
fl
11
Policy Council Minutes
February 24, 2015
Page 1 of3
Attendees: Parent Represe~:tatives: Monica Ortiz(Mile High Montessori), Rosa Ochoa
(Denver Public Schools), Sonja Diaz(Catholic Charities), Sylvia Hernandez
(Mile High Montessori), Zsanae Martinez(Family Star Montessori)
ParentAlter~sates: Amy Craig(Denver Public Schools), Lesrina Anderson
(Catholic Chanties), Maria Ramseur(Denver Public Schools)
Contntunity Representatives: Fernando Pineda-Reyes, Jennifer Garcia Rosendo,
Dr. Tricia Hudson
Excused:
Pare~itRepresentatives: Alejandro Garcia-Medina(Clayton), Amy Rupert
{Denver Public Schools), Angela Griess (Volunteers of America), William
Balanga (Volunteers of America)
Coma:unity Representatives: Desiree Shelton, Lionel Espinoza, Martina
Hinojosa.
Absent:
Parent Represeiztadves: Eunice Aguilera(Catholic Charities), Raelynn Perez
(Clayton)
Pares:tAlterliates: Eleanor Turner(Clayton), Erika Navarro (Volunteers of
America), Janett Huerta (Catholic Charities), Maricela Maldonado (Volunteers of
America)Guests: Carly Snopkowski(Family Star Montessori), Jan Burke
(Denver Public Schools}, Trisha Pollard (Clayton}, Tonya Young (Volunteers of
America),
Staff:
Al Martinez, Ph.D.(Head Start Executive Director), Stephanie Adams(Office of
Children's Affairs Deputy Director), Alicia Boyd (Five By Five Program
Director), Ashante Butcher(Head Start Health Services Director), Liane Martinez
(Head Start School Readiness Director), Chris Auer,(Head Start
Disabilities/Mental Health Director), Adella Arredondo (Interim Head Start
Family Services Director} and Michael Paben (Senior Financial Management
Analyst)
Minutes:
Caridad Nevarez {Interim Head Start Administrative Assistant)
Interpreter: Bruni Phillips
I.
WELCOME/ROLL CALL:
At 5:50 p.m. the meeting was called to order by Sonja Diaz, Policy Council Chair.
Roll call was taken by Zsanae Martinez. Quorum was established.
II.
SEATING OF NEW MEMBERS(Not Applicable)
III.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Zsanae Martinez, and seconded by Monica
Ortiz. The motion carried.
IV.
MINUTES FOR APPROVAL (Minutes from January 27,2015)
A motion to approve the minutes from January 27,2015, was made by Fernando PinedaReyes and seconded by Zsanae Martinez. The motion carried.
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February 24,2015
Page 2 of3
V.
DIRECTOR'S REPORT
Dr. Martinez reported the details from the Director's report. His report was included in
the meeting packet. Please refer to the Director's report for more details.
In addition, to the Director's report Dr. Martinez spoke about the changes that the Office
of Head Start issued on the regulations for determining Head Start eligibility at section 45
CFR 1305 ofthe regulations. The changes will go into effect on March 12, 2015.
EnrollmentlFamily Services stafffrom the delegate agencies must be trained within 90
days ofthe rule going into effect. Denver Great Kids Head Start has reached out to the
HS University to provide ERSEA training on April 13th and 14`h'Denver Great Kids
Head Start will cover the cost for this training for approximately 50 staff. The regulation
also mandate that Head Start programs also provide training on the new rule to other
management staff as well as policy council and governing body members. A brief
discussion followed.
Dr. Martinez also spoke about the next Denver Great Kids Head Start review event. This
event is scheduled for the week of March 23,2015. This review will focus on
Environmental Health/Safety and all Head Start classrooms will be visited. A brief
discussion followed.
VI.
FINANCIAL BREIFING
The financial report was given by Michael Paben. He reported that in last month's report
Denver Great Kids Head Start was under spent by 21 percent and this month Denver
Great Kids Head Start is under spent by 15 percent. Part ofthis could be attributed to the
delay in invoicing expenses. Denver Great Kids,Head Start does project a variance that
can be attributed to personnel/fringe savings and as a result is identifying program needs
to re-allocate funds. More information will be available by next month's
Finance/Program Committee meeting.
VII.
NEW BUSINESS
A. Grant Summary Information
Chris went over key highlights ofthe grant summary. Denver Great Kids Head Start will
finalize the continuation grant application for approval at the March 24,2015 meeting.
A brief discussion followed
B. ERSEA Plan
Adella went over the ERSEA plan with the Policy Council. She informed the Council
that this plan was taken from the Denver Great Kids Head Start Policies and Procedures
as well as from the 2014-2015 Family Services Focus Plan and so it was not necessarily
new. However, as Adella explained that at the national ERSEA training that she attended
in San Diego, programs were encouraged to develop a plan specifically for ERSEA. After
covering the elements of the plan Adella asked for the Policy Council's approval. A
motion to approve the ERSEA plan with the modifications that were mentioned at the
Policy Council meeting was made by Dr. Trisha Hudson and seconded by Maria
Ramseur. The motion carried.
f
February 24, 2015
Page 3 of3
C. Delegate Agency Reports
Delegate agency reports were presented by representarives or staff from each agency in
attendance. The delegate agency reports were also included in the meeting packet. Please
refer to them for more details.
VIII. OLD BUSINESS
A. Child Care Reimbursement
Adella presented the proposal ofincreasing the Denver Great Kids Head Start Policy
Council child care reimbursement rate; raising it from a flat rate of$15.00 per family to a
flat rate of$40.00 per family. The basis of the increase was to better align with the
market rate for infants and toddler care in the community and also to better support
Policy Council parents in fully participating. The motion to approve the new child care
reimbursement rate was made by Fernando Pineda-Reyes and was seconded by Maria
Ramseur. The motion carried. This will go into effect on March 1, 2015
~r;~~~~~
A.Program Content Area Reports
Alicia informed the Policy Council that The Wild Life Experience will no longer be a
Cultural Partner next year. The Wild Life Experience will honor the Five by Five pass
card until September 30,2015. Ashante, Chris, Liane and Adella presented their reports
to the Policy Council. The content area reports were included in the meeting packet.
Please refer to them for more details. A brief discussion followed.
X. MILEAGE AND CHILD CARE REIMBURSEMENT
Sonja asked parents to provide reimbursement forms to Adella for reimbursement.
XI. MEETING ADJOURNMENT /NEW MEETING DATE AND TIME
A motion to adjourn the meeting was made Sonja Diaz. The meeting adjourned at
7:25pm.
The next Policy Council Meeting is March 24,2015 at Clayton Educare.
Approved by:
Date:
Policy Council Chair
Approved by:
Date:
Al Martinez, Ph.D. Head Start Executive Director
Far further clariCcation, minutes are recopied. Recordings are available ut the City Office.
~~
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Actas del Concilio de Politicas
24 de febrero de 2015
Pagina 1 de 3
Asistentes: Representantes de los padres: Monica Ortiz(Mile High Montessori), Rosa Ochoa
(Escuelas Publicas de Denver), Sonja Diaz(Catholic Charities), Sylvia Hernandez
(Mile High Montessori), Zsanae Martinez(Family Star Montessori)
Suplentes de los padres: Amy Craig (Escuelas piiblicas de Denver), Lestina
Anderson (Catholic Charities}, Maria Ramseur (Escuelas publican de Denver)
Representantes de la comunidad: Fernando Pineda-Reyes, Jennifer Garcia
Rosendo, Dra. Tricia Hudson
Excusados: Representantes de lospadres: Alejandro Garcia-Medina (Clayton), Amy Rupert
{EscueIas Publicas de Denver}, AngeIa Griess(Volunteers of America), William
Balanga(Volunteers of America)
Representantes de la comunidad: Desiree Shelton, Lionel Espinoza, Martina
Hinojosa.
Ausentes:
Representantes de lospadres: Eunice Aguilera (Catholic Charities), Raelynn
Perez(Clayton)
Suplentes de lospadres: Eleanor Turner(Clayton), Erika Navarro (Volunteers of
America), Janett Huerta(Catholic Charities), Maricela Maldonado (Volunteers of
America)Invitados: Carly Snopkowski(Family Star Montessori), Jan Burke
(Escuelas Publicas de Denver), Trisha Pollard {Clayton}, Tonya Young
(Volunteers of America),
Personal:
Dr. Al Martinez.{Director Ejecutivo de Head Start), Stephanie Adams(Directora
Sustituta de la Oficina de Asuntos Infantiles), Alicia Boyd (Directora del
Programa Five By Five), Ashante Butcher(Directora de Servicios de Salud de
Head Start), Liane Martinez(Directora de Preparacion Escolar de Head Start),
Chris Auer,(Director de Salud de Discapacidades Mentales/Fisicas de Head
Start}, Adella Arredondo (Directora Interina de Servicios Familiares de Head
Start) y Michael Paben (Analista Senior de Administraci6n Financiera)
Actas:
Caridad Nevarez(Asistente Administrativa Interina de Head Start)
Interpreter Bruni Phillips
I.
BIENVENIDA/ACTO DE PASAR LISTA:
A las 5:50 pm la reunion fue convocada por Orden de Sonja Diaz, Presidenta del Concilio
de Political. Se realizo el acto de pasar lista por Zsanae Martinez. Se constato el qu6rum.
II.
PRESENTACIbN DE LOS MIEMBROS NUEVOS(No Procede)
III.
APROBACIUN DE LA AGENDA
Zsanae Martinez presento una mocibn para aprobar la agenda y fue secundada por
Monica Ortiz. Se aprobo la mocion.
IV.
MINUTAS PARR APROBACION (Minutas del martes, 27 de enero de 2015}
Fernando Pineda-Reyes presento una mocion para aprobar las minutas de127 de enero de
2015 y fue secundada por Zsanae Martinez. Se aprobo la motion.
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Pagina 2 de 3
V.
INFORME DEL DIRECTOR
El Dr. Martinez reporto los detalles del Informe del Director. Su informe fue incluido en
el paquete de la reunion. Por favor refierase al informe del Director para conocer mas
detalles.
Ademas del Informe del Director el Dr. Martinez hablo acerca de los cambios que la
Oficina de Head Start promulgo sobre la regulacion de la determinacion de elegibilidad
en la seccion 45 CFR 1305 de las regulaciones. Los cambios tendran efecto el 12 de
marzo de12Q15. El personal de los Servicios Familiares/Matricula de las agencias
delegadas debe capacitarse dentro en un plazo de 90 dias despues que la nueva regulacion
se haga efectiva. Denver Great Kids Head Start ha contactado a la Universidad HS para
brindar una capacitation sobre ERSEA el 13 y el 14 de abril. Denver Great Kids Head
Start cubrira los costos de esta capacitation para aproximadamente 50 personas. El
reglamento tambien obliga que los programas de Head Start tambien ofrezcan
capacitation sobre Ia nueva regla paza el resto gestion, asi Como el Concilio Politico y los
miembros del cuerpo. Siguio un breve debate.
El Dr. Martinez tambien hablo sobre el proximo evento de revision de Denver Great Kids
Head Start. Este evento esta programado para la semana de123 de marzo de12015. Esta
revision se centrara en Ia Salud Ambiental/Seguridad de todas las aulas de Head Start que
seran visitadas. SiguiB un breve debate.
VI.
INFORME FINANCIERO
El informe financiero fue entregado por Michael Paben. El afirmo que en el informe del
ultimo mes, Denver Great Kids Head Start estuvo por debajo del gasto en un 21 por
ciento y que este mes Denver Great Kids Start esta por debajo del gasto un 15 por ciento.
Parte de esto se podria atribuir a Ia demora en los gastas de facturacion. Denver Great
Kids Head Start hate proyectar una variation que puede atribuirse al ahorro
personal/marginales y como resultado es Ia idenrificacion de las necesidades del
programa para reasignar fondos. Mas information estara disponible en la reunion de
Finanzas/Comite de Programa el proximo mes.
VII.
ASUNTOS NUEVOS
A. Information del Resumen de la Subvention
Chris repaso aspectos importantes del resumen de la subvention. Denver Great Kids
Head Start tendra la solicited de subvention terminada e124 de marzo de12015 por el
voto del Concilio de Politicas. Siguio un breve debate
B. Plan ERSEA
Adella examino el plan ERSEA con el Concilio de Politicas. Adella le informo al
Concilio que el plan fee tornado del las normal y procedimientos de Denver Great Kids
Head Start y del Plan de Servicios familiares 2014-2015 por to que no era necesariamente
nuevo. Sin embargo, Adella explico que en la conferencia de ERSEA que ella asistio en
San Diego, se alienta a los programas a desarrolIar un plan especifico para ERSEA.
Adella pidio que el Concilio de Political votara por el plan ERSEA. Una motion para
aprobar el plan ERSEA con las modificaciones mencionadas en la reunion del Concilio
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Pagina 3 de 3
de Political fue realizada por la Dra. Trisha Hudson y secundada por Maria Ramseur. Se
aprobo la mocion.
it ~
C. Reportes de las Agencias Delegadas
Los reportes de las agencias delegadas fueron presentados por representantes o personal
de cada agencia que asistio. Los reportes de las agencias delegadas tambien estuvieron
incluidos en eI paquete de la reunion. Por favor consnitelos para mas detalles.
VIII. ASUNTOS VIEJOS
A. Rembolso de Cuidados Infantiles
Adella presento la propuesta de aumentar la tasa de rembolso de cuidados infantiles
determinada por el Concilio de Political de Denver Great Kids Head Start, elevandose de
$15.00 por familia a $40.00 por familia. La base del aumento era para alienar mejor con
la tasa del mercado para los bebes y el cuidado del nino en la comunidad y tambien para
apoyar a los padres del Concilio Politico para participar plenamente. La motion para
aprobar la nueva tasa de reembolso de cuidados infantiles fue realizada por Fernando
Pineada-Reyes y fue secundada por Maria Ramseur. Se aprobo la motion. La nueva tasa
entrara en vigor el 1 de matzo de12015
IX. OTROS
A.Reportes del Area de Contenido del Programa
Alicia informo al Concilio de Political que el museo The Wild Life Experience ya no
sera un Socio Cultural el proximo ano. The Wild Life Experience honrara la tarjeta de
paso 5 By 5 hasta el 30 de septiembre de12015. Ashante, Chris, Liane y Adella
presentaron sus reporter al Concilio de Political. Los informes sobre el area de contenido
fueron incluidos en el paquete de la reuni6n Por favor constiltelos para mas detalles.
Sigui6 un breve debate.
X. MILLAJE Y REEMBOLSO DEL CUIDADO INFANTILES
Sonja pidio a los padres que le entreguen formularios de reembolso a Adella para recibir
reembolsos.
XI. CONCLUSION DE LA REUNION /FECHA Y HORA DE LA NUEVA REUNION
Sonja Diaz presento una motion para concluir la reunion. La reunion concluyo a las 7:25 p.m.
La siguiente reunion del Concilio de Political sera el marten,24 de matzo de 2015, en
Clayton Educate.
Aprobado pot:
Fecha:
Presidente del Concilio de Political
Aprobado pot:
Fecha:
Dr. Al Muriinez. Director Ejecutivo de Head Start
Pala mayor uclurnci6n, lus minutas son rcgisGadas, Los registros est~n disponibles en la oficina del Ayuntamiento.
~~
V. DIRECTORS REPORT
VI. FINANCIAL BRIEFING
TI
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DGHI3S Director's Report/Informe del director
March 24,2015/marzo 24,2015
Head Start Review Events
The second of our three review events begins on March 23`~ and will last all week. Three
reviewers are in town to conduct an Environmental Health and Safety review ofour Head
Start classrooms. We expect that one more review event will take place next month and
that will be a CLASS review. No further information is available on this last review.
Revision de Eventos Head Start
El Segundo de los tres eventos de revision comienza e123 de marzo y durara toda la
semana. Tres revisores estaran en la Ciudad para llevar a Cabo una revision de Salud y
Seguridad Ambiental de nuestros salones de Head Start. Esperamos que un
acontecimienta mas de revision se llevara a Cabo el proximo mes y sera una revision de
CLASS. No hay informacion adicional disponible sobre esta ultima revision
+~.
FINANCIAL REPORT
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Denver's Great Kids Head Start Financial Report 2014/15 Grant Award Year -February 2015
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DENVER
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City Office
Total Budget
Personnel
656,768.83
Fringe Benefits
Reprogrammed
%Grant
February
Budget
Award
Expenses
Remaining
%Budget
~ Year
Available
Spent
Elapsed
Variance
6.94%
44,341.65
327,27Q.18
293,498.65
52.72%
66.67%
204,841.20
2.24%
11,fi40.77
119,946.70
&4,69450
58.56%
66.67%
-5.11%
Staff Local Travel
~,000.0~
Q.02%
210.97
1,005.05
994.95
50.25%
66.67%
-16.41%
General5upplies
8,500.00
0.10%
299.70
2,597.62
5,902.38
30.56%
66.67%
-36.11%
Qisabilities Supplies
1,500.00
0.02°/a
744.14
755.66
49.61%
66.67%
-17.6%
Other General Admin
Subtotal
(36,000.00)
YTD Expenses
15,441.36
889,051.39
(35,000.00)
-13.45%
O.I7°/a
4,004.06
13,799.04
1,642.32
8936%
66.67%
22.7D%
9.54°rG
60,497.15
465,362.73
387,688.6b
54.55`Y
6fi.fi796
-12.11Y
Comprehensive Services
Oisabilties
242,400.60
2.71%
18,480.64
152,801.64
89,598.96
63.04%
66.67%
-3.63%
Mental Health/Health/Dental
404,836.00
4.53%
30,120.55
206,183.28
198,fi52.72
50.93%
66.67%
-15.74%
NULfliioll
55,740.00
0.62%
9,475.42
32,300.31
23,434.69
57.95%
66.67%
-8.72°k
Nearing and Language
14,240.00
0.16%
1,054.00
11,729.00
2,471.00
82.60%
15.93%
8.02%
59,130.61
403,014.23
314~1fi2.37
Sfi.199~0
6fi,67%
66.6790
-10.47%
0.06%
1,020.80
1,020.80
-46.25%
SUbtOtel
Program Support
5 by 5 Program
Transitions
Subtotal
717~176.fi0
-
5,000.00
14,000.00
14,000.00
0.16%
5,000.00
0.2156
3,474.20
20.42%
66.67%
14,000.00
0.00°/
66.67°/a
-fi6.67%
1,020.80
17,974.20
5.379'0
66.6790
-61.Z99'o
1,020.80
Committee Support
Policy Council
Food
7,000.00
0.08%
3,105.11
3,894.89
44.36%
66.67%
-22.31%
Facilities
1,204.0
0.01%
335.00
865.00
27.92%
66.67%
-38.75%
-Child Care
2,300.00
O.Q3%
1,4 5.00
895.00
61.04%
6fi.fi7%
-5.58%
-Mileage
1,500.00
0.02%
472.72
1,027.28
31.51%
66.fi7%
-35.15%
1,300.00
0.01%
500.00
-Mileage
60.00
Subtotal
13,860.00
144.00
Nealfh Services Advisory Commrflee
- Food
-Child Care /Training
-
-
-
558.75
741.25
42.98%
65.fi7%
-23.fi4%
0.01%
-
500.00
0.00%a
65.fi7%
-6fi.57%
0.00%
-
60.00
0.00%
6fi.fi7%
-6fi.fi7%a
328.75
o.i6~
468.75
5,876.58
7,983.42
42.40%
66.67%
-24.279'0
470.47
2,536.77
6,463.23
28.19%
66.67%
-38.48%a
2,070.00
O.DO%
fifi.679~0
-66.fi7%a
Communication &Community
Translations
9,000.00
0.10%
Nead Stan Annual Report
2,070.00
0.02%
-
Comprehensive Community
-Printing
Recruitment
Subtotal
1,500.00
(1,500.00}
0.00%
1~,004.0a
1,500.00
0.15%
24,570.00
-
-
0.27%
470.47
-
iiDIV/O!
fi6.67%
riDIV/01
5,186.75
8,313.25
38.42%
b6.fi7i6
-28.25%
7,723.52
16,846.48
31.43%
66.67%
-35.239
1,5D0.00
O.DO°/a
fi6.67%
-66.67%
4Q9.0~
18.20%
b6.67%
-48.47%
Content Area Training
School Readiness
1,500.00
0.02%
(138.54)
-
- Food
500.00
0.01%
(544,13)
91.00
Nealth
7,OD0.00
0.08%
-
7,000.00
0.00%
fi6.67%
-66.67°/a
500.00
0.01%
-
500.D0
O.Od%
66.67%
-6fi.67%
-63.89%
Food non-HSAC
Disabilties
- Food
Family Services
- Food
1,600.00
0.02%
5.00
204.00
0.00%
~fi9.20
1,500.00
0.02%
-
500.00
D.O1%
Gty Head Start Staff
8,400.00
D.09%
Gty Controller's Office Staff
2,400.00
Delegate Staff
P011cy Council
Parent Training
Subtotal
15,000.00
751.03
1,750.00
(fi9.20)
1,500.00
2.78%
66.67%
134,fi~`/o
66.67%
67.93%
0.00%
fi6.67%
-6fi.67%
99.0
401.00
14.80%
66.67%
-46.87%
4,fi36S3
3,763.47
55.20°k
66.67°~
-11.470
0.03%
941.20
1,54~.2D
859.80
64.18%
66.67%
-2.490
D.17%
4,146.00
4,146.00
10,854.00
27.54%
66.67%
-39.03%
0.00%
66.67%
-fi6.67%
7,055.00
0.08%
12,000.63
x.13%
3,506.27
3,506.27
8,493.76
-
43,385.03
15,000.04
0.65%
8,661.83
14,338.20
Dance &Movement
21,000.00
1fi,000.D0
0.41%
3,250.D0
11,700.Q0
Health &Wellness
81,344.53
0.91%
CLASS Training
20,OD0.00
0.22%
4,917.09
Math Enhancement
75,000.00
0.84°r5
2,178.90
7,085.Q0
29.22
66.67°/
37.45%
44,046.83
24.569'0
66.6790
-42.11%
Professional Service Contracts
25,300.00
31.fi2%
66.67%
-35.05%
61,344.53
0.00%
66.67°~
-66.67%
11,760.37
8,239.63
SB.80%
66.67%
-7.86%
5,970.45
69,029.55
7.96%
66.67%
-58.71%
-
Page 1 of 7
'~~
Denver's Great Kids Head Start Financial Report 2014/15 Grant Award Year -February 2015
DENVER
'~~ ~~~~ ~~~~ ~"~
City Office
Subtotal
Total Budget
197,344.53
Reprogrammed
~ Grant
February
Budget
Award
Expenses
16,000.00
2.39%
15,345.99
YTD Expenses
29,430.82
Remaining
%Budget
~ Year
%
Available
Spent
Elapsed
Variance
183,913.71
13.79So
66.679
-52.87 '0
-22.31%
Contractual Services
Catholic Charities
1,510,801.71
16.90%a
670,200.76
840,600.95
44,36%
66.67%
Clayton Family Futures
1,424,824.84
15.94°~
434,773.42
490,051.42
65.61%
66.67°~
-1.06%
Denver Public Schools
1,722,046.48
19.26%
577,094.00
1,144,952.48
33.51%
66.67%
-33.15%
Family Star
Mile High Montessori
Volunteers of America
Subtotal
Grand Total
212,403.48
2.38%
106,201,74
106,201.74
50.D6%
66.67%
-16.67%
1,662,720.84
18.82%
783,955.91
898,764.93
46.59%
66.67%
-20.08%
487,042.10
5.45%
246,086.80
241,005.30
50.52%
66.67%
-1fi.15%
3,318,312.63
4,245,079.51
3,721,576.82
4,694,197.49
47.149
47.49%
66.67%
66.67%
-19.5340
-19.18%
7,039,889.45
8,934,277.00
-
78.5%
100.00%
(3,008.34)
(3,008.34)
142,587.26
Note AdJusfinent: $682.67 moved from School Readiness to Parent Tralning
Page 2 of 7
'~9
r
Journal Summary Report
Run: Mar 06, 2016 at 12:44 PM
DENVER
Fund
Or
11002
0104101
Account 8~ Descr
343001 --Health Education &Welfare
34fi200 --Accrued Grant Revenue Receivab
501000 - -Regular Compensation
501300 - -Payroll Reallocations
502200 - -Comp Time Paid
503100 - -Night Differential
503600 - -Bilingual Pay
511000 - -REGULAR COMPENSATION-Temp
513100 - -NIGHT DIFFERENTIAL-Temp
521000 - -Retirement-Pension City Contri
540101 - -Social Security, City Contrib
541100 - -Health Insurance-City Contrib
541200 - -Dental Insurance -City Contri
541300 - -Life Insurance-City Contrib
541400 - -Disability Ins Plans-City Cont
546007 --Benefits-Billings
602000 - -Food Services
JVE
PAY
-$54,865.03
S2,177.37 533,930.92
$4,878.fi4
$382.62
$10.94
$200.00
$2,749.50
$11.fi6
T~250.12 $3,983.09
X154.09 $2,762.48
5120.10 $2,415.26
- 6.00
$180.82
X5,24
$130.46
-1.05
$120.84
51,525.32
$328.75
$3,720.47
559.22
640400 - -LeaselRent Copy Equipemnt
661000 - -Travel Auto Mileage Exp.
fi61100 - -Travel Parking/Toll Exp
IBT
52,143,214.24
604fi00 - -Professional Services
635100 - -Postage &Mailing
AP
5490.31
-9.00
$198.97
$3.00
Page 3 of 7
518.00
Grand Total
Bud et Line Descrf tion
-X54,865.03 Grant Drawdown Deposits
for January 2015
$2,143,214.24 Year-end deferred accrual
entry December 2014
$36,108.29 Personnel
X4,878.64 Personnel
5382.62 Personnel
$10.94 Personnel
5200.00 Personnel
X2,749.50 Personnel
X11.66 Personnel
$4,233.21 Fringe Benefits
$2,91fi.57 Fringe Benefits
X174.82 Fringe Benefits
$135.70 Fringe Benefits
$119.79 Fringe Benefits
$328.75 Health Services Advisory
Committee- Food East Side
Clinic Meeting on 2-13-15
X3,720.47 Dance 8~ Movement ClassesJanuary 2015
$58.22 GENERAL SUPPLIES MAIL POLICY COUNCIL
MEETING PACKETS
X490.31 Other General Admin January Copy Machine
Charges
$198.97 Staff Local Travel
512.00 Staff Local Travel
Fund
Org
Account & Descr
6fi2000 - -Travei Airfare/Rail Exp
662400 - -Travel Training/Conference Exp
663000 - -Travel Incidental Exp
JVE
PAY
IBT
$7,082.00
$380.20
680400 - -Child Care Services
681300 - -Grant Award To Sub-Recipt
AP
$1,721.00
$140.00
-X178,550.48
$175,542.14
683000 - -Professional Services
X13,940.68
$45,189.93
683500 - -Services
683900 - -Training
-51,131.37
691000 - -Dues Or Membership Fees
700100 - -Office Stationery &Sup
7708D0 - -Educational Sup & Mtrls
900810 - -Cellphone Stipend Eam CodeCPS
931400 - -Workers' Com Reimb
Grand Total
Grand Total without Deposits
X600.00
-$64,75
S24o.48
$1,729,50
$3,199.70
X9,917.09
Grand Total
Budget Line Description
51,721.00 City Staff, Delegate Staff,
and Parent Training
$7,092.00 City Staff, Delegate Staff,
and Parent Training
S3B0.20 City Staff, Delegate Stafi,
and Parent Training
X140.00 Policy Council Child Care -127-15
-X3,008.34 Contractual Services December
$59,130.61 Comprehensive Services November, December,
January 2015
$fi00.00 Delegate Staff
-$1,131.37 City HS Staff Training
TUITION ASSISTANCE FOR
ADELLA ARREDONDO
$1,664.75 Other General Admin
$240.48 General Supplies -Office
Supplies
$13,116.79 Math Enhancement
X2,178.90 5 by 5 Program
$1,020.80 CLASS Training
$9,917.09
X162.00
5162.00 Other General Admin
$1 687.00
S1 687.00 Other General Admin
X1,944,330.72 X47,242.56 $237,676.19 X1,687.00 $2,230,936.47
-X144,018.49 $47,242.56 $237,676.19 51,687.00
Page 4 of 7
$142,587.26
Voucher Summary Roport
~r'
Run: Mar OS, 2015 at 12:44 PM
OENVER
Fund
11002
Or
Account & Descr
0104101 602000 - -Food Services
Invoice #
0000073837 - -LARIMER CATERING
0000079622 - -GMDANCE
100195
D000088477 --GREEN TRANSLATION
CCD021215SP
3533635
0000006619 - -KONICA MINOLTA
232614485
661100 - -Travel Parkinglfoil Exp
000084859 - -PABEN, MICHAEL
12715
OODD084859 - -PABEN, MICHAEL Oec Acuual 2-26-15
121fi14
680400 --Child Care Services
OQD0092226 - -CHAMBERS DEBRA
MOEA1012715
OOD0094545 - -PHILLIPS ELlZA
6A
0000692145 - -SPEER DEBRA A
20
E uipemnt
681300 - -Grant A~varci To Sub-Recipt
0000001386 --MILE HIGH MONT Doc Accrual 2-28-15
H5PY181214MHM
0000002548 - -VOLUNTEERS OF AMERICA (Oec Accrual 228-15
H5PY181214VOA
0000087764 - -DENVER HEALTH
GR0000553D
463
663500 - -Services
691 D00 - -Dues Or Membershi Fees
770800 - -Educational Su 8 Mtris
00000051D7 --NUTRITION CONSULTING
OD00081894 --TNE CENTER FOR HEARING, SPEECH, &
LANGUAGE
0000081734 - -001l1lN TO EARTH
OD000255D4 --REGION VIII HEAD START
QD00095629 - -TEACHINGSTONE
Budget Llne
Deacri tlon
Health Services
Advisory Committee
Food East Sido Clinic
5328.75 Meeting on 2-13-15
Total
4199
0000045265 --LANGUAGE LINE
64D400 •- -Lcaas~lRent Co
Grand Total
Vendor ~! 8 Namn
HSPY160714CNSLE
021015
MOEA1013115
17935
Dance 8 Movement
$3,25Q.00 Classes- January 2015
Translations for
$408.90 February
Translations for
$61.57 February
Other General Admin JanuaryCopy Machino
X490.31 Charges
Staff Local Travel Policy Council Meeting
$9.00 1-27-15
Staff Local Travel Policy Council Meeting
$9.00 12-16-1
Policy Council Child
$40.00 Care - 1-27-15
Policy Council Child
$60.00 Care - 1-27-15
Policy Council Chiid
$40.00 Cere - 1-27-15
Contractual Services X134,598.14 December
Contractual Services $40,94A.00 December
Comprehensive
$30,120.55 Services -January
Comprehensive
Comprehensive
Sfi0D.00 Delegate Staff
$1,729.50 Other General Admin
$9.917.69 CLASS Trainin
5237,676.19
n~
City and County of D~nwr
P-eard Transactions 1-2&15 lhru 2-25-15
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Meeting of March 24,2015
FINANCE /PROGRAM COMMITTEE
MEETING MINUTES
TI
111
~,
r
DENVER
TH! Mll! MIGM CITY
City and County of Denver
Head Start Finance & Program Committee Agenda & Minutes
Date: February 24,2015
4:15 — 5:15 PM
Item
A enda To ics
1
Review December &
January Financial
Reports for
2014/2015 grant year
Discussion
• Move countdown to kindergarten training expenditures from
School Readiness to Parent training.
. Discuss the financial adjustment from CLASS and Math
Enhancement.
2
BKD Audit
3
2015/2016 Grant
Application
• Starting ofthe review ofthe Delegate budget submittals in the
HSES.
4
Fiscal Monitoring
Reviews
• Federal Reviewers are in the office reviewing financial
transactions.
Program
Discussion:
•
. The Head Start financial team is providing the pending items to
external Auditor.
HEADSTART FINANCE COMMITTEE MEETING ACTION ITEMS
Item:
Assigned To:
Date
Assigned:
Due Date:
Status:
Look into increasing the
Child Care rate for infant
(3 hours minimum)
Michael Pabern Finance
Team Lead
1-27-15
2-24-15
Policy Council
approved an
increase from $1S
to $40 on 2-24-15
A'
r
DENVER
THE MILe Mt6M clir
Head Start Finance &Program Committee Agenda &Minutes
Date: February 24,2015
4:15 — 5:15 PM
Meeting Attendees:
Name
Liane Martinez
Al Martinez
Michael Paben
Title
School Readiness Director
Head Start Executive Director
Head Start Fiscal Team Lead
~'
r
DENVER
TM! MIL! HIGH CITY
Ciudad y Condado de Denver
Agenda y minutas del Comite de finanzas y programas de Head Start
Fecha: martes,24 de febrero de 2015
4:15 — 5:15 PM
Articulo
Temas de la a ends
Revision de los
reportes financieros
de enero y febrero
para el ano de
subvention
2014/2015
Debate
• Mover los gastos de Countdown to Kindergarten ha School
Readiness y capitacion de los padres
. Discutir el ajuste financiero de CLASS y Matematicas
mejoramiento.
Auditoria BKD
. El equipo financiero de Head Start esta proveyendo los pantos
pendientes al Auditor externo.
Solicited de
Subvention
2015/201b
. Aranque de la revision sobre los envios de presupestos de los
delegados en HSES
Revisiones del
monitoreo fiscal
Revisores Federates estan en la oficina revisando las transacciones
financieras.
Debate del
programa:
ARTICULOS DE ACCION DE LA REUNIbN DEL COMITE DE FINANZAS DE HEADSTART
Articulo:
Asignado a:
Investigar el aumento de
Michael Paben el lider del
la tasa de Cuidado infantil equipo financiero
para bebes(minimo 3
horas)
[Type text]
Fecha
asignado:
Fecha de
vencimiento:
Estates:
01-27-15
02-24-15
Concilio de
Political aprovo
el aumento de
$15.00 ha $40.00
el dia 02-24-2015
A~
r
DENVER
TM! MIL! MIGM CIiY
Agenda y minutas del Comite de finanzas y programas de Head Start
Fecha: martes,24 de febrero de 2015
4:15 — 5:15 PM
Asistentes a la reunion:
Nombre
Liane Martinez
Dr. Al Martinez
Michael Paben
[Type text]
Position
Directora de Disponibilidad de
Head Start
Director E'ecutivo de Head Start
Lider del e ui o financiero
Junta del 24 de Mato del 2015
VII.NEW BUSINESS
a) Grant Summary
b)Parenting Safe Children
e) Rocky Mountain Early Childhood
Conference
d)Delegate Agency Reports
TI
11
—~
Delegate Agency Reports
r~
C
CATHOLIC
CHARITIES
ARCHDIOCESE ~F'DENVER
Catholic Charities Policy Council Delegate Report
Date March,2015
EnroWnent Status: During the month ofDecember 2014 there were a total of227 children enrolled it
the Head Start Program with an average attendance of79%. Ofthe 227 of children enrolled, 33 have an
IEP.
Policy Council:
Catholic Charities held a Policy Council Meeting on February 17, topics discussed were The approval of
the Head Start Grant, and the Self- Assessment Summary and Action Plan. There was initial discussion
about the By-laws which will be reviewed at the March Meeting.
Financial Status: As ofJanuary 31,2015 Catholic Charities has expended $846,489.02 ofour total
Head Start grant award $1,510,802 which is 56% ofthe total budget.
Grantee Monitoring /Findings: DGKHS received the ERSEA /Fiscal Integrity monitoring in during
the week of February 23, we are awaiting the official results.
USDA Meals and Snacks: In January we served 7011 meals and snacks and will claim $14,082.30 in
reimbursement.
Other:
The new site located at 10`h and Mariposa is still under construction, We hope to receive our certificate
ofoccupancy during the month of March.
r~~
CATHOLIC
CHARITIES
ARCHDIOC:F:SSE OF DENVER
Informe del Delegado de Catholic Charities del Concilio de Politicas
Fecha: marzo de12015
Estado de las inscripciones: Durante el mes de diciembre de 2014 hubo un total de 227 ninos inscritos
en el programa Head Start, con una asistencia promedio de179%. De los 227 ninos inscritos, 33 tienen
un IEP.
ConciGo de Polfticas:
Catholic Charities sostuvo una Reunion con el Concilio de Politicas el 17 de febrero, los temas
discutidos fueron la aprobacion de la Subvencion Head Start, y el Resumen Auto Evaluativo y el Plan de
Acciones. Hubo un debate inicial sobre los Estatutos, los cuales reran revisados en la Reunion de Marzo.
Estado fmanciero: Hasta e131 de enero de12015, Catholic Charities habia gastado $846,489.02 de
nuestra concesion total de Head Start de $1,510,80210 cual es e156%del presupuesto total.
~iallazgos!monitoreo deI cesionario: DGKHS recibio los resultados del monitoreo de Integridad
Fiscal / ERSEA durante la semana de123 de febrero, estamos esperando los resultados oficiales.
Comidas y refrigerios USDA: En enero servimos 7011 comidas y refrigerios y reclamaremos
$14,082.30 de reembolso.
Otros:
EI nuevo sitio ubicado en 10th y Mariposa aun se encuentra en construccion, esperamos recibir nuestro
certificado de ocupacion durante el mes de matzo.
~~
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Drnver Poblfo SclwuL
E~rl~ Ednntku
POLICY COUNCIL DELEGATE REPORT
BEAD START DELEGATE NAME:Denver Public Schools Head Start
DATE:2/5/15
REPRESENTATIVES: Amy Rupert and Rosa Ochoa
ALTERNATES: Amy Craig and Maria Ramseur
Delegate Policy Committee Report: At the January meeting there was a potluck. Connie
Bruno-Gomez was elected as the new Treasurer and Health and Management and Design PIan
were approved. Self-assessment committees held their final meeting, presented their reports and
the self-assessment was approved.
Enrollment Status(numbers, not percentages)
On January 31St 310 children were enrolled in DPS Head Start. The attendance for January was
91%.
Financial Status: The December variance report indicated that spending was 11%under budget
for expenses and 77%over budget for non-federal share. It is expected that the agency will end
the year on target for federal and non-federal share.
Grantee Monitoring Findings: No reports in January.
Internal and On-going Self-Assessment Findings: The self-assessment report was approved in
January and the staffis following up on outstanding issues. The Education staffis visiting
additional centers with parents as part ofthe ongoing monitoring.
USDA Meals and Snacks: Monthly report of meals and snacks provided through
programs of the Department of Agriculture: All Head Start students received breakfast and
lunch through the National School Breakfast and Lunch Programs at no cost to the Head Start
program. Breakfast, lunch and snack menus are developed by the DPS Food and Nutrition
Services for all schools and can be viewed at http://foodservices.dpskl2.or~/menus.litml. Prior to
use the menus are reviewed by DPS Head Start stafFfor compliance with all Head Start
requirements. The DPS Head Start Program participates in the Child Adult Care Foad Program
(CACFP)for snacks. For the month ofNovember DPS received $2,635.48 from CACFP for
serving 3,214 children snacks.
Other: None
i
11
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3
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INFORME DE LA AGENCIA DELEGADA DEL CONSEJO DE NORMAS
NOMBRE DE LA AGENCIA DELEGADA DE HEAD START: Head Start de las Escuelas
Publicas de Denver
FECHA: 5 de febrero de 2015
REPRESENTANTES: Amy Rupert y Rosa Ochoa
SUPLENTES: Amy Craig y Maria Ramseur
Informe del Comite de Normas de la Agencia Delegada: En la reunion del mes de enero
tuvimos una comida tipo "potluck". Se eligio a Connie Bruno-Gomez como la nueva Tesorera y
se aprobo el Plan de Administracion y Diseno. Los comites de auto-evaluacion tuvieron su
reunion final, presentaron sus informes y se aprobo la auto-evaluation.
Estado de Inscription (nameros, no porcentajes)
E131 de enero 310 ninos se inscribieron en Head Start de las Escuelas Publicas de Denver. La
asistencia escolar en el mes de enero era 91%.
Estado Financiero: El informe de variaciones del mes de diciembre indico que los gastos
estaban 11% por debajo del presupuesto para gastos y 77% por encima del presupuesto para la
parte no federal. Se espera que la agencia termine el ano de acuerdo a to proyectado para la parte
federal y no federal.
I3allazgos de Supervision del Recipiente: No hay informes en el mes de enero.
Hallazgos de Auto-Evaluation Interns y en Martha: Se aprobo el infarme de auto-evaluation
en el mes de enero y el personal esta haciendo seguimiento de los asuntos pendientes. El
personal de Education esta visitando los centros adicionales con los padres coma parte de la
supervision en marcha.
Comidas y Refrigerios del Departamento de Agricultura de los Estados Unidos: El
informe mensual de comidas y refrigerios provistos a traves de los programas del
Departamento de Agriculture: Todos los estudiantes de Head Start recibieron desayuno y
almuerzo a traves de los Programas Nacionales de Desayuno y Almuerzo Escolares sin ningun
costo pare el programa de Head Start. Los menus de desayuno y almuerzo son elaborados por
los Servicios de Alimentos y Nutrition de las Escuelas Publicas de Denver pare todas las
escuelas y pueden verse en http://foodservices.dpskl2.or~/menus.html. Antes de utilizarse, los
menus son revisados por el personal de Head Start de las Escuelas Publican de Denver pare
confirmar que cumplen con todos los requisitos de Head Start. El Programa de Head Start de las
Escuelas Publicas de Denver participa en el Programa de Cuidado Alimentario pare Ninos o
Adultos o CACFP (Child Adult Care Food Program)en los refrigerios. Por el men de noviembre
las Escuelas Publican de Denver recibieron $2,635.48 de CACFP por servir 3,214 refrigerios
pare ninon.
1
'~
FamilyStar.
Montessori School
HEAD START DELEGATE NAME: Family Star Montessori School
DATE: February 2015
REPRESENTATIVES NAME:Zsanae Martinez and substitute, Samantha Ruiz
Delegate Policy Committee Report: Family Star Policy Council met on Februayl0, 2015. Faith Tafoya
was welcomed to the Policy Council as Deanna Welch made a motion to instate Faith as a new Policy
Council member and Samantha Ruiz seconded it, motion carried. Ally Dodge announced that she is
resigning from the Policy Council due to a commitment to her church. She will stay involved with Family
Star by serving on different committees. The Co-Chair, Pat Condon, will take on the responsibility as
Chair until a new Chair is voted in at the March 10 meeting. Deanna Welch expressed interest in the
Board Liaison position. Samantha Ruiz made a motion that Deanna Welch serve as Board Liaison and Pat
Condon seconded it. Motion carried. Deanna replaced Alley Dodge as the Policy Council Representative
to the Board. There were no new members to vote in as DGKHS representatives. Deanna Welch asked
about the Parent Handbook and Monica responded that she is doing the final edits and she will work
toward a completion date ofthe next Policy Council meeting on March 10, 2015.
Enrollment Status(numbers, not percentages): At the end of January 2015 there were a total of209
children enrolled in the program. Ofthe 209, 115 were EHS,37 were HS and 57 full fee. Additionally,
there were 22 children with disabilities, 14 in the 0-3 Infant/Toddler program and 8 in the 3-6 Primary
program.
Financial Status: Zena presented the December 2014 Expense Report and the December 2014 Credit
Card statements to the Policy Council for review and discussion. At the end of December 2014 we saw
income of$327,255 compared to the same time last year of$358,293. The Expenses were $31,491
compared to $23695 in 2013. Federal grant income was $129,270 at the end of December with expenses
of$148,853 leaving anon-federal share balance of $19,583.
Grantee Monitoring /Findings: Grantee monitoring reports pulled from COPA monthly
USDA Meals and Snacks: During the month of February there were total days of 17; 5,594 total meals
were served. A total of 3,223 were free, 0 were reduced and 2,371 were paid. Total meal cost for the
month was $10,745.58 and Family Star filed aUSDA-CACFP meal claim for reimbursement is
$7,000.36.
General Personnel Activity/Vacant Positions
Northwest
Full-time Center Director —position closed.
Full-time Lead Teacher(P3)—position closed.
Northeast
Full-time Teacher(N1)—position open to internal and external candidates until March 6`h.
Program
Executive Assistant —position open to internal and external candidates until March 6`~'.
11
•~
FamilyStar.
Montessori School
REPORTE PARA EL CONSEJO POLITICO - AGENCIA DELEGADA
NOMBRE DE LA AGENCIA DE HEAD START DELEGADA: Escuela Family Star Montessori
FECHA: Febrero de 2015
NOMBRE DE LOS REPRESENTANTES:Zsanae Martinez y representante sustituta Samantha Ruiz
Reporte del Comite Politico de la Agencia Delegada: El Consejo Politico de Family Star se reunio el 10 de
febrero de 2015. Se le dio la bienvenida a Faith Tafoya al Consejo Politico; Deanna Welch hizo la mocion pars
incluir a Faith en el Consejo Politico, apoyada por Samantha Ruiz. Mocion aprobada. Ally Dodge anuncio que
renunciara a su puesto en el Consejo Politico debido a otro compromise que tiene con su iglesia. Ella seguira
estando involucrada en Family Star ofreciendo sus servicios en otros comites. El vicepresidente, Pat Condon,
tomara la responsabilidad de ser presidente hasta que el/la nuevo/a presidente/a sea elegido/a en la junta del 10 de
marzo. Deanna Welch expresb interes en el puesto de representante frente a la Mesa Ejecutiva. Samantha Ruiz hizo
la mocion para que Deanna Welch tomara el puesto de representante frente a la Mesa Ejecutiva, apoyada per Pat
Condon. Mocion aprobada. Deanna reemplazo a Alley Dodge come la representante del Consejo Politico frente a la
Mesa Ejecutiva. No hubieron miembros nuevos para elegir Como representantes frente a DGKHS.Deanna Welch
pregunto sobre el Manual para padres y Monica respondio que esta trabajando en hacerle los ultimo cambios y que
tratara de tenerlo listo pars que to vean los miembros del CP durante la prbxima reunion del 10 de marzo de 2015.
ActualizaciGn sobre el numero de estudiantes inscritos al programs {cantidades, no porcentajes): A fines de
enero de 2015 habia un total de 209 Winos inscritos en el programs. De los 209, 115 eran de EHS,37 de HS y 57
que pagan mensualidades completas. Ademas, habia 22 Winos con discapacidades, 14 en el programs de recien
nacidos a 3 ands y 8 en el programs de la Primaria de 3 a 6 anos.
Situacibn financiers: Zena presento el reporte de gastos de diciembre de 2014 y los estados de cuenta de las
tarjetas de credito de diciembre de 2014 pars que el Consejo Politico los revisara y discutiera. A finales de
diciembre de 2014,tuvimos ingresos de $327,255 en comparacion a $358,293 durante este mismo periodo el ano
pasado. Los gastos sumaron $31,491 en comparacibn a $23,695 en 2013. Los ingresos de subsidies federates
sumaron $129,270 a finales de diciembre, con gastos de $148,853, dejando un balance de $19,583 de la porcion no
federal.
Seguimiento del subsidiario 1 Resultados: Los reportes pars darle seguimiento a las actividades de la agencia
subsidiaria (delegada)son creados mensualmente a traves de COPA.
Comidas y bocadillos de USDA: Durante el mes de febrero de 2015, se sirvieron un total de 5,594 comidas
durante 17 Bias. Un total de 3,223 fueron gratis, 0 fueron reducidas y 2,371 pagadas. El costo total de las comidas
durante ese mes fue de $10,745.58 y Family Star pidio un reembolso a USDA-CACFP per un total de $7,000.36.
Actividad general entre el personal l Vacantes
Centro Noroeste
Director/a del Centro — ya nose aceptan aplicaciones.
Maestro/a Lider de tiempo complete(P3)— ya no se aceptan aplicaciones.
Centro Nordeste
Maestrola de tiempo complete(N1)— se aceptan aplicaciones de candidates internos y externos hasta e16 de
marzo.
Programs
Asistente EjecutivoJa — se aceptan aplicaciones de candidates internos y externos hasta e16 de marzo..
.:~~~le Hi ~~
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HEAD START DELEGATE NAME: Mile High Montessori Early Learning
Centers
DATE: 3/9/2015
REPRESENTATIVE NAME: Monica Ortiz, Sylvia Hernandez
ALTERNATES NAMES:
Delegate Policy Committee Report:
During the February 18, 2015 Policy Committee meeting,the Policy Committee
reviewed and approved the 2015-2016 Head Start Grant. The training was given on
site review preparation.
MHM was closed on February 16`'' for an all staffProfessional Development Day.
The training was very successful with the focus around Teaching Strategies GOLD
and CLASS.
Teachers have entered all their data from the second checkpoint of TSG on time
and are using the data to inform parents at their second home visits.
MHM will be sending two parents to the NHSA Annual Training Conference in
Washington DC. MHM will be closed for our Professional Development Institute
March 30`'' -April 3rd.
Enrollment Status (numbers, not percentages)
MHM had 269 children enrolled at the end of February 2015.
Financial Status:
At the end of January 2015, MHM had a variance in the amount of$9,768.89 due
to health insurance savings, invoices and timing of purchases.
Grantee Monitoring Findings:
NIA
Internal and On-going Self-Assessment Findings:
Continue to follow up with action plans for the self-assessment
USDA Meals and Snacks:
13,590 meals were served in January 2015.
,.~~
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INFORIVIE DEL DELEGADO DEL CONCILIO DE POLITICAS
NOMBRE DEL DELEGADO DE HEAD START: Centros de aprendizaje
temprano Mile High Montessori
FECHA:09/03/2015
NOMBRES DE LOS REPRESENTANTES: Monica Ortiz, Sylvia Hernandez
NOMBRES ALTERNATIVOS:
Informe del Delegado del Comite de Politicas
Durante la reunion del Comite de Politicas el 18 de febrero del 2015, el Comite de
Politicas reviso y aprobo la Subvention de Head Start 2015-2016. La capacitation
fue impartida en preparation de la revision del Lugar.
MHM fue cerrada el 16 de febrero para todo el personal por el Dia del Desarrollo
Profesional. La capacitation fue muy exitosa, el terra central estuvo relacionado
con Las Estrategias de Education GOLD y CLASS.
Los maestros han introducido todos sus datos de la segunda inspection de TSG a
tiempo y estan utilizando Los datos para informar a Los padres en sus segundas
visitas a Los hogares.
MHM enviara a dos padres a la Conferencia Anual de Capacitation de NHSA en
Washington DC. MHM sera cerrado por nuestro Instituto de Desarrollo Profesional
de130 de marzo e13 de abril.
Estado de la Inscription (numeros,no porcentajes)
MHM tuvo 269 ninos inscritos a finales de febrero de12015.
Estado Financiero:
A finales de enero de12015, MHM tuvo una varianza en el monto de $9,768.89
debido a Ios ahorros en Los seguros de salud, facturas y Las compras oportunas.
Hallazgos del Monitoreo del Cesionario:
N/D
Hallazgos Internos y en Curso de Ia Autoevaluacion:
Continua el seguimiento con Los planes de action para la auto evaluation.
Comidas y Refrigerios USDA:
Se sirvieron 13,590 comidas en enero de 2015.
F
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HEAD START DELEGATE NAME: Volunteers of America
DATE: February, 2015
REPRESENTATIVE NAMES: Angelia Griess &Will Balanga Sub Erika Nevarro ,Maricele
Maldonado
Delegate Policy Committee Report: Policy Council met February 24,2015. One parent
attended as the Policy Council delegates had situations arrive. During the meeting, the roles of
Policy Council was discussed and ways to get more parent involvement. The VOA Head Start
Budget was discussed.
Enrollment Status: At the end of February 2015, there were a total of85 children enrolled in
the program. We are fully enrolled at this time.
Financial Status: -The VOA Budget for months ending 1/31/15 was on track
Grantee Monitoring Findings: ERSA Review. All documents were provided to DGKHS.
General: Ongoing Health and Safety Monitoring. Fire inspection was done at both sites. No
Violations ofcorrections needed at this time.
Helmets were donated to our Program through Sports Authority.
General Personal Activity/ Vacant Positions
Associated Teaching position open at Rainbow; PT position M-F from 9-4 and 4 hours on
Friday.
USDA Meal and Snacks:
VOA Head Start provided 416 breakfasts, 8451unches and 429 snacks during the month of
February 2015. VOA Head Start submitted a claim from for the Child and Adult Food Care
Program(CACFP)in the amount of$3,489.20.
~r
~~i
~''~~aii~rt~~~r
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INFORME DEL DELEGADO DEL CONCILIO DE POLITICAS
NOMBRE DEL DELEGADO DE HEAD START: Volunteers of America
FECHA: Febrero de 2015
NOMBRES DE LOS REPRESENTANTES: Angelia Griess y Will Balanga Sub Erika
Nevarro ,Maricele Maldonado
Informe del Delegado del Comite de Political EI Concilio de Political se reunio e124 de
febrero de12015. Un padre asistio como delegado del Concilio de Politicas. Durante la reunion,
se discutieron los roles del Concilio de Politicas y se debatio sobre las formal de involucrar a
mas padres. Se discutio sobre el Presupuestos Head Start VOA
Estado de las inscripciones: A finales de febrero de12015, habia un total de 85 ninos inscritos
en el programa. En este momento estamos completamente inscritos.
Estado financiero: El Presupuesto de VOA durante meses terminando e131 de enero del 2015
estaba por buen Camino
Hallazgos del monitoreo del cesionario: Revision ERSEA. Todos los documentos fueron
suministrados a DGKHS.
Generalidades: Monitoreo Continuo de la Salud y la Seguridad. La inspection de incendios se
realizo en ambos lugares. No hay violaciones de las correcciones necesarias en estos momentos.
Se donaron cascos a nuestro Programs a traves de la Autoridad Deportiva.
Actividad personal generaUPosiciones vacantes
Puesto de Docente Adjunto abierto en Rainbow; puesto a tiempo partial de L-V de 9 a 4 y 4
horas los viernes.
Comidas y refrigerios USDA:
VOA Head Start suministro 416 desayunos,845 almuerzos y 429 refrigerios durante el mes de
febrero de12015. VOA Head Start presento una reclamation del Programa de Atencion
Alimentaria a Adultos y Ninos(Child and Adult Food Care Program - CACFP)por la cantidad
de $3,489.20.
~~
VIII.OLD BUISNESS
a)PDM Self Assessment
Il 1
Stren the
•Organization of Policy Council minutes
that reflects establishment of quorum
and votes cast, establishes
accountability.
•Policy Council agenda, minutes and
records are organized and translated
into Spanish.
•Summary of actions taken by prior
Policy Council summarized and
provided to succeeding Council.
•The program is very strong in involving
parents and community partners.
X311 has information regarding
Denver's Great Kids Head Start and
delegate agencies.
•Office of Children's Affairs website is
operational and includes extensive
information on DGKHS,including
Governing Body and Policy Council
members and functions.
•Governing Body held meetings in May
and September 2014 and reviewed
documentation on the progress of
grant goals especially in the area of
school readiness metrics and
proposed strategic investments with
restored sequester funds.
•All delegate and vendor agency
contracts were funded and approved
by the governing body on time and in
advance of contract start date.
•Policy Council Finance committee and
Program committee meet monthly and
delegate agency finance directors
meet re ularl with the rantee and
2012-2013 Self Assessment Report
Pro ram Area
Program
Governance
Page 1 of 15
Needs Im rovement
•Recommendations were made to
combine the Policy Council's
Program and Fiscal Committee into
one body in order to increase
participation and to move the
meeting date time.
Self Assessment Summary
Self Assessment Analysis 2014 - 2015
Approved: March 25,2014
Actions
•Prepare grant submittal;
documents for review and
approval by the governing body
before the April 1, 2015 submittal.
•Revision to Policy Council By-laws
made and approved at August
2014 meeting. This combined
meeting to be scheduled 90
minutes prior to the start time of
the regular PC meeting.
•Completed the Community
Assessment Update and presented it
to delegate agencies and community
stakeholders in October, 2014.
• Results of CA update incorporated
into delegate agency planning as part
of delegate agency self-assessment
processes and grant update for
2015/2016.
• Planning process is mapped out over
the year for 2015-2016.
• All children enrolled in DGKHS have
obtained a student ID number to
assist in capturing longitudinal data on
child outcomes and the lasting impact
of Head Start.
Stren the
Controller's Office.
•Annual Report prepared and posted
on website in November 2014.
•Policy Council minutes and special
reports provided to City Council.
oversight committee, and controller
along with Mayor's designee.
•Responsibilities of governing body and
Policy Council are spelled out in one
document and shared with Governing
Body members and Policy Council.
Planning
Pro ram Area
Page 2 of 15
•Included RMSER Head Start in
DGKHS training activities during
2014.
•Began collecting DPS ID numbers
from delegate agencies in October
2014 and will work with DPS to
establish system for long-term study
of children enrolled in DGKHS.
Needs Im rovement
Approved: March 25, 2014
•Continue to gather DPS ID
numbers in a more systematic
manner.
Actions
Stren the
• Development and implementation of
abbreviated mid-year PIR data
collection initiated in program year
and it provides snapshot of select
Head Start metrics and used for
program planning.
•The PIR and other information are
used in program planning.
Documentation from bi-monthly
management team meetings and
PDM meetings are maintained, up to
date and shared with appropriate
parties.
• Monitoring reports include review of
child and staff files to ensure that all
required information is included and
that confidentiality is maintained.
• Delegate expenditures analyzed
monthly.
• Policy Council Program-Finance
committee reviewing monthly
expenditures and making
recommendations for greater clarity
and funds transfer.
• Timeline established and work being
done to engage program staff on data
needs, templates and intended use of
data itself.
Pro ram Area
Record-Keeping
and Reporting
Page 3 of 15
Needs Im rovement
~ No actions noted.
Actions
Stren the
• Implemented disabilities files for 10
percent of children with disabilities
with positive outcomes in terms of
timeliness of referral process and IEP
formulation. Average time for process
was approximately half the time
allowed by regulation.
•Quality program is the result of
monitoring system in place.
• Compliance-based monitoring
conducted in teams across all
delegate and vendor agencies. Policy
on program monitoring amended and
fully operational.
o DGKHS has implemented a series of
rigorous monitoring efforts in 20142015 including safe environment
monitoring of all Head Start
classrooms; a 20 percent sampling of
files for ERSEA at each classroom;
and fiscal monitoring at each delegate
agency.
Pro ram Area
Ongoing
Monitoring
Page 4 of 15
• No actions noted.
Needs Im rovement
•Continue to work with the
Controller's Office to begin on-site
regularly scheduled fiscal
monitoring of delegate agency
operations in September 2014.
Actions
■ Afl safe environment issues noted
in September 2014 reviews
corrected by 1 0/1 51201 4.
•Grantee well qualified.
• Background checks completed for all
staff.
• Immunizations and health records up
to date per individual physician's
requirements.
•Time/pay accounting.
• Orientation manual.
• Orientation meetings.
• Denver Office of Human Resources
handles personnel- human resources
services for grantee staff.
Human Resources
Variance reports are prepared each
month by the delegate and vendor
a encies and the Cit Office.
Fiscal Management •The Service Level Agreement(SLA)
fully implemented during 2013 and it
clarifies how all financial operations
are being managed.
• Greater transparency achieved in
financial operations and greater
engagement of Policy Council in
exercising financial responsibilities for
Head Start operation.
Stren the
Pro ram Area
Page 5 of 15
Needs Im rovement
•Due to staff resignations and a
staff retirement DGKHS lost three
key staff in the areas of school
readiness, health and family
services. The HS Director
worked closely with OHR and the
Policy Council to post recruitment
and select new staff for these
positions and received
permission for an existing staff
member to work out of her
classification so that there would
be less of an impact on program
o erations.
•Work with the Controller's Office
to review and make
improvements to fiscal
monitoring.
Actions
Stren the
•The Head Start program works
collaboratively with all participating
parents to identify and continually
access, either directly, or through
referrals, services and resources that
are responsive to each family's
interests and goals.
• Strong connections and collaborative
work with delegate agencies ensuring
that parents are provided
opportunities for growth that reflect
their needs, strengths, desires, and
input so they become strong partners
in the education of their child.
• The Head Start program works in
mutual partnership with all
participating parents to identify and
continually access, directly or through
referrals, services and resources that
are responsive to each family's
interests and oals.
Family &
Community
Partnership
Pro ram Area
Page 6 of 15
•Accessible ESL & GED classes on
site still a challenge for some
delegates due to costs and
availability of providers.
•Continue engaging community
partners to create a richer
environment full of positive and
educational opportunities for
children, families, and staff.
•Create records of parent
involvement activities from each
delegate agency to analyze their
effectiveness.
Needs Im rovement
~ Opportunities for ESL and GED
classes have been provided to all
Head Start classrooms for
distribution to parents. Also, some
classes have been established at
difFerent Head Start sites.
•Community Partnership
Agreements and memoranda of
understanding have been updated
and ongoing assessment is in
effect for more community
partnerships.
Actions
Stren the
•Staff provide opportunities for
continuing education and employment
training and other employment
services through formal and informal
networks in the community.
• High participation by parents, families,
and community agencies during
Parent Committee meetings or family
nights.
• Utilization of vendors far supplemental
HS services for health, dental, mental
health, disabilities and nutrition as well
as partnerships with screening
vendors.
Updated Memoranda of
Understanding with LEA, CPP and
DPP.
•The implementation of various parent
trainings such as Positive Solutions,
and preventing sexual abuse.
• Continue to use data to show visits
and track outcomes for Five By Five.
• Successful in obtaining a three year,
million dollar grant from the Colorado
Health Foundation to support a
Culture of Wellness in Preschools.
•Strong evidence of quality family
artnershi s a reements.
Family &
Community
Partnership
Pro ram Area
Page 7 of 15
Needs Im rovement
•Improve our work in supporting
kindergarten transitions.
•Establish Community
Partnerships Memorandums of
Understanding with local
community organizations who
support our work and can help us
further develop families..
e Provide PFCE Framework
training sessions and
opportunities to share how the
framework is being implemented
in FPA's and also work with the
community for Family
Engagement Workshops.
Actions
Stren the
• In collaboration with all delegate
agencies, Denver Great Kids is
considering developing a universal
selection criteria in order to
consistently serve children and
families in most need of Head Start
services. This set of criterion will
allow some flexibility to delegate
agencies to assign delegate-specific
factors.
•Submitting monthly enrollment
reports in a timely and accurately
manner by some delegate agencies.
•Maintaining enrollment at greater
than 99 percent overall.
•5ome delegate agencies need
support maintaining monthly
attendance above 85% .
Page 8 of 15
•The program enrolls children in most
need of Head Start services and has
an active recruitment process through
each delegate agency designed to
inform families of Head Start eligible
children of the available services while
encouraging the families to apply for
admission into the program.
• At least 10 percent of the total number
of enrollment opportunities is made
available to children with disabilities or
who meet the definition of children
with disabilities. Currently DGKHS far
exceeds this mandate and served up
to 22 percent in 2012-2013 program
year.
Eligible children enter the program
within 30 days of a vacancy to ensure
funded enrollment is maintained.
• Eligibility &recruitment guidelines and
policies are clearly spelled out from
grantee office.
• Overall, staff is proficient in
completing the family/child eligibility
forms correctly in accordance with
performance standards.
• Expanded marketing efforts at the City
level to promote the Head Start
program and to emphasize the
importance of early childhood
education This effort has helped
Denver Great Kids Head Start ensure
full enrollment and develop waitlists.
ERSEA
Pro ram Area
Needs Im rovement
• DGKHS Grantee office provide
greater recruitment support
•Provide an ERSEA training
Opportunity to ensure that
ERSEA functions are uniform
across all delegate agencies.
Actions
Page 9 of 15
•All Head Start classrooms are
licensed by the City of Denver. The
majority are Qualistar rated at the 3 or
4 star level. All sites receive quality
improvement funding from the Denver
Preschool Program to enrich Head
Start classrooms.
• All Head Start classrooms are
monitored a minimum of once yearly
using the Safe Environment protocol
and a Heath &Safety checklist. In the
current year monitoring began in
September and is an on-going activity.
• Ongoing communication with City
Child Care licensing department to
ensure quality facilities.
• Health and safety reviews
incorporated into all site visits to Head
Start centers. This is in addition to the
re ular reviews.
Facilities
Pro ram Area
Stren the
Needs Im rovement
•Coordinate health and safety
reviews for all delegate agency
socialization sites.
•Coordinate follow up visits with
delegate agencies to
sites/classrooms where health
and safety issues were identified
in order to confirm agency follow
through on recommended
strategies for action, and
improvements.
Actions
Page 10 of 15
•Provide information in a timely
manner to ensure trainin and
~ Provide information in a timely
manner to ensure training and
resources are available.
~ Continue to work with delegates to
ensure the most qualified staff is
hired and provide support for those
that need to improve qualifications
possibly through tuition assistance.
~ Continue to collaborate with data
manager to ensure information is
gathered in a timely manner and
that it is of benefit to the continuous
improvement process.
•Child progress is monitored three
times per year.
• All six delegates use a curriculum that
meets HS standards.
• All six delegates participate in the
state's computerized child outcomes
system called Teaching Strategies
GOLD.
• Developed and implemented
preschool child goals from the HS
Child Development and Early
Learning Framework, establishing
clear school readiness goals across
domains (language and literacy,
cognitive and general knowledge,
approaches toward learning, physical
well-being and motor development
and social emotional development.
• Collaborated with the LEA to ensure
HS families are aware of new
registration system to transition to
DPS kindergarten (School Choice)
form and dates.
• CLASS training and ongoing tools
provided for all six delegate agencies.
Identified opportunities to share
resources and trainings across
delegate agencies.
•All teaching staff participates in 15 or
more hours of staff develo ment each
Needs Im rovement
Stren the
Schao/ Readiness
Pro ram Area
Schoa/ Readiness
•CLASS - indentify how and why
these teachers are effective, what
• Create a calendar that includes
all training dates and topics for
one shared calendar across
delegate agencies.
•Continue working with CCD to
ensure staff complete college
level course work program and
are enrolled in correct program.
•Prepare reports three times a
year to present to management
team on trends and patterns
across programs and what the
implications are for DGKHS.
•Continue to work with Education
Coordinators, and Data
Management Coordinator to
ensure timely information on child
outcomes.
Actions
Stren the
year.
• Over 70% of the teaching staff has a
BA or higher degree.
• All six delegates participate in the
state`s computerized child outcomes
system called Teaching Strategies
GOLD.
• All of DGKHS classrooms participate
and are evaluated by Qualistar,
CLASS and the Colorado Licensing
Standards.
-All teaching staff participated in an
introduction to the CLASS.
• Staff participated in 3 hour session on
the CLASS and an overview of TS
Gold.
•DGKHS has four HS sites
participating in a,"Countdown to
Kindergarten" pilot project with nine
elementary schools in the southwest
area.
• DGKHS, Education Coordinators,
Health, Mental Health and Disabilities
staff revisited and reviewed School
Readiness Goals across five domains
(language and literacy, cognitive and
general knowledge, approaches
toward learning, physical well-being
and motor development and
social/emotional development.
Collaborated with DPS to ensure HS
families are aware of new registration
system to transition to kindergarten
(School Choice)form and dates.
• Education Coordinators would like to
Pro ram Area
Page 11 of 15
resources are available when data
indicates change is needed.
•Monitor teacher qualifications and
support delegates to ensure quality
staff.
•Communication of the School
Readiness Goals and ~GKHS
definition of school readiness to all
staff, families and PC.
•Collaborate with the Health/Mental
Health Director to provide
information to staff on the CLASS.
•Collaborate with Education
Coordinators to indentify teachers
scoring in the high range on the
CLASS in the area of Instructional
Support.
•Continue to work with delegates to
ensure the most qualified staff is
hired.
•Continue to educate the school
district about HS and the high
quality services provided. Continue
to promote DGKHS and its TS Gold
results within the school district. And
let them know that DGKHS uses the
Creative Curriculum same as DPS.
~ Would like more teachers to have
the opportunity to participate in the 5
By 5 staff trainings events.
Needs Im rovement
~ Develop an MOU with DPS to
ensure a seamless and effective
transition system to kindergarten.
• Develop a plan with 5 By 5 to
ensure more teachers can attend
training opportunities.
•Design and implement a
marketing campaign about quality
programming.
•Ensure information is provided to
families in a timely manner and
encourage families to attend
orientation sessions on Choice.
strategies are effective. Develop
a peer coaching and training
supports for those teachers
struggling in this area.
Actions
Stren the
Page 12 of 15
develop a marketing campaign about
the value of DGKHS programming.
Collaborate with the 5 By 5 project to
design and implement training for
teachers to connect the culture
venues to the classroom and home
grantee staff stays knowledgeable
about HS.
•Communicating with the family in their • No actions noted.
primary language. Some Family
Service Coordinators are bilingual,
meeting minutes, flyers, forms, etc.
are translated. Use of language line
occurs regularly.
• Organized meeting schedule.
Meetings happening. E-mail and
voicemail communication occurs
regularly.
• Website is available to
internal/external public.
• Policy Council and governing body
members receive meeting packets in
a timely manner to review before the
meeting so they are better prepared.
Improved communication between
grantee office and delegate and
vendor agencies through bi-monthly
management team meetings and
Program Design and Management
meetings.
• 311 has information regarding Denver
Great Kids Head Start and Delegate
Agencies.
• Ordinances for budget reach Mayor,
Cit Council.
Communication
Pro ram Area
Needs Im rovement
Actions
Pro ram Area
Stren the
Needs Im rovement
• Contracts to Mayor, City Council
oversight Committee made timely.
Finance Officers Group meetings.
•Annual Report provided to
stakeholders in October 2014.
Disabilities
•Agencies surpassed ten percent
•Change of DPS data system to
Enrich has resulted in some
enrollment of children with disabilities
by the mid-point in the program year.
challenges in communication of
information with delegate agencies
• Memoranda of Understanding in place
and vendor.
with Rocky Mountain Human Services
(formerly Denver Options)and Denver •Need for coordination of trainings
Public Schools.
across programs.
•Each delegate agency is utilizing
regularly occurring multi-disciplinary
meetings to ensure progress of
children with disabilities.
•Successful transition of service
providers for disability services at DPS
Head Start from Sewall to DPS
student services staff.
•Sewall staff completed TS GOLD
basic module trainin .
Health and
• On-going health team meetings
~ Need to look for and secure
Wellness and
(monthly) to ensure best practice and
additional funding opportunities to
Socia!-Emotional
data analysis with health vendors and
support social and emotional
Deve%pment
delegate health team members.
development when Colorado Health
Foundation grant concludes.
• Triannual Health Services Advisory
Committee(HSAC) meetings with an
•Need to continue to support the
emphasis on parent engagement and
capacity of delegate agencies in
topics identified by parents.
meeting the needs of children with
challenging behavior.
• Successfully completed third year
progress report and related outcomes •Recruitment of parents to serve on
for Colorado Health Foundation grant.
HSAC.
• Coordinated training for delegate and •Dental follow-ups remain the lowest
vendor agency staff and management
in the PIR performance indicators.
Page 13 of 15
•Continue on-going monthly health
team meetings.
•Prioritizing list of funding
opportunities provided by City
grant contractor.
• On-going monthly mental health
team meetings.
•Held on-site meeting with
Colorado Health Foundation to
discuss funding and/or grant
extension.
•Continue parent/family satisfaction
surve and/or focus rou s.
•Develop training template and
increase cross-content
coordination and communication
through attendance at all content
area coordinator meetings
(health, education, family
services).
•Coordinate with DPS Child Find
Manager to resolve any issues.
Actions
Stren the
Page 14 of 15
team on child abuse and neglect
•Uniform process for supporting
reporting.
students who have elevated BMI.
• Culture of Wellness Program (COWP) • Sustainability decisions for COWP,
continues to be implemented in all
including securing funding for I am
DGKHS agencies; third year of COWP
Moving, I am Learning (IMIL), and
is underway.
Integrated Nutrition Education
• Continued high performance of PIR
Program (INEP).
indicators in the areas of screenings,
medical homes.
• Continued partnership with Denver's
safety-net hospital and community
health system, Denver Health.
•Head Start children can commence
using the Denver Health School-based
Health Centers, making access to a
medical home and primary care more
accessible.
•Health and mental health team
participated in providing feedback for
the development of the Head Start
community assessment.
•Highlighted the COWP work in video
for US Conference of Mayors
gathering in January 2014.
• Second year of Culture of Wellness in
Preschools(COWP)ended and third
year commenced.
Pro ram Area
Needs im rovement
•Finalize Health Handbook far
Head Start families that integrates
health and mental health
information, including increasing
explanation of social-emotional
development.
•Health Manuals (management and
classroom) to integrate expanded
guidance with step by step guide
on reporting child abuse or
neglect.
•Finalize Health Services Advisory
Committee Operations Manual.
•Develop marketing materials to
support HSAC outreach and
recruitment efforts.
a Determine delegate agency
capacity and follow up with
implementation plan for uniform
process and efficient generation of
BMI (cardiovascular risk factors)
reports to support healthy child
outcomes and family engagement
efforts.
•Develop information for families
transitioning from Head Start to
understand school-based health
services and other wrap-around
services related to health.
• Continue to emphasize the
importance of oral health to
support dental follow-up
performance indicator and improve
understanding and explanation of
dental health PIR indicators to
Actions
Pro ram Area
Stren the
Page 15 of 15
Needs Im rovement
• Finalize implementation plan to
sustain IMIL and adaptation of
INEP.
• Quarterly review of status of PIR
indicators.
• Develop uniform process and
commence implementation in the
Fall of 2014 for supporting obese
and overweight students and their
families.
Actions
health team and delegates.
-•~~►
IX. OTHER
a)Program Content Area Reports
~~
Denver's Great Kids Head Start
Policy Council Report
Disabilities and Mental Health Services
March 24,2015
Attendees: Chris Auer, Liz Beindorff, Ginger LeFever, Rachel Swartzendruber, Jenny Smith,
Kerry Fitzgerald, Maria Flores, Kiki McGough, Rosie Falls, Natalie Cicotello, Janine Westland,
Jeanne Teske, Cristina House, April Galligan, Casey Badger, Liane Martinez, Ashante Butcher,
Adella Arredondo
Discussion:
Chris shared an update on a meeting with the Colorado Health Foundation (CHF). A progress
report was submitted to the CHF as required and there were no questions or concerns on
progress. It is anticipated that a no-cost extension will be submitted to continue current levels of
effort to December 2016. DGKHS is actively exploring other funding opportunities to sustain the
current level ofsocial/emotional support beyond December 2016. Chris shared details on a
training on sensory processing disorder scheduled for March 1 S, 2015. This training was
coordinated in response to requests from the group. The education coordinators will also be
attending, and this training will take the place oftheir regularly scheduled meeting.
April and Jeanne shared information on the philosophical foundation of mental health
consultation and distributed ahand-out with five tenets oftheir work. Cristina shared updates on
disabilities services, including reports of progress and access to Enrich.
All delegate agencies met the 10%requirement by the program mid-point and documentation
will be shared with the ERSEA federal review team.
For further clarification contact: Chris Auer— christoaher.auer(a~denvergov.ora 720-913-0894
+~
Denver's Great Kids Head Start
Number of Children with Disabilities Reported March 14,2015
Delegate
Children with IEPs
Percentage Enrolled
Catholic Charities
32
32/224 = 14%
Clayton
28(including home-
28/236=12%
based)
Denver Public Schools
31
31/302=10%
Family Star
5
5/37=14%
Mile High
31
31/269=12%
VOA
11
1 1/85=13%
Total
13$
138/1153=12%
For further clarification contact: Chris Auer — christopher.auer(a~denver~ov.or~ 720-913-0894
r~ ~
Great Kids Head Start de Denver
Reporte del Concilio de Politicas
Servicios de Discapacidades y Salud Mental
24 de marzo de 2015
Asistentes: Chris Auer, Liz Beindorff, Ginger LeFever, Rachel Swartzendruber, Jenny Smith,
Kerry Fitzgerald, Maria Flores, Kiki McGough,Rosie Falls, Natalie Cicotello, Janine Westlund,
Jeanne Teske, Cristina House, April Galligan, Casey Badger, Liane Martinez, Ashante Butcher,
Adella Arredondo
Debate:
Chris comparti6 informacion sobre una reunion con la Fundacion de Salud de Colorado
(Colorado Health Foundation - CHF). Un informe del avance fue presentado a la CHF conforme
a to solicitado y en el no se reflejan preguntas o preocupaciones relacionadas con el progreso. Se
anticipa que una pr6rroga sin costo alguno sera presentada pare continuer con los niveles
actuales de operatividad haste diciembre de12016. DGKHS actualmente esta explorando
activamente otras aporlunidades de financiamiento pare extender el nivel actual de apoyo
social/emocional mas ally de diciembre de12016. Chris compartib informacibn sobre una
capacitation que tendra Iugar el 18 de marzo de12015 sobre desordenes del procesamiento
sensorial. Este capacitation fue coordinada en respuesta a las solicitudes del grupo. Los
coordinadores de la education tambien participaran, esta actividad se realizara en el tiempo
destinado a su reunion regular.
Para mayor aclaracidn contacte: Chris Auer — christoplier.auer(n~denvereov.or~ 720-913-0894
~•.rr
Great Kids Head Start de Denver
April y Jeanne compartieron information sobre el basamento filosofico de la consulta de salud '~'
mental y distribuyeron panfletos con los cinco principios de su investigation. Cristina le
compartib nueva information sobre los servicios para discapacitados e informes del progreso y el
acceso a Enrich.
Todas las agencias delegadas habian alcanzada el 10% de los requisitos a mediados de la
ejecucibn del programa y la documentation sera compartida con el equipo de revision federal
M~~Y~I.~
Cantidad de ninos reportados con discapacidad al martes,l0 de marzo de 2015
Delegado
Ninos con IEP
Porcentaje inscrito
Catholic Charities
32
32/224 = 14%
Clayton
28(incluyendo
28/236=12%
basados en el hogar)
Escuelas publicas de
31
31/302=10%
Family Star
5
5/37=14%
Mile High
31
311269=12%
VOA
11
11/85=13%
Total
138
138/1153= 12%
Denver
Para mayor aclaraci6n contacte: Chris Auer — christoplier.auer@denver~ov.or~ 720-913-0894
Education Policy Council Report
Date January/ February
Highlights: CLASS,Erikson, Education Meeting, Observations
Next Education Meeting: 3/1 S/15
Location: Catholic Charities
An education team meeting was conducted on 1127 and on 2/24. They will continue to be on the
fourth Tuesday ofthe month from 1 to 3 pm with the exception of a combined Disabilities and
Mental Health and Education training on Sensory Processing.
At the Education meeting in February we discussed CDA options and had Richard Garcia
present some possibilities for a co-hort from our Denver Great Kids agencies.
April G. discussed the Mental Health Consultation model to see if there was an interest in
presenting some materials from the model. It was agreed that she share the information at a
future meeting.
Alicia- spoke about the upcoming Cultural Institute on 3/7/15 at the Colorado Ballet Center.
CLASS- Online toolkit —contents delivered and distributed. Now there are subscriptions to
videos for teachers to access and practice their skills with along with a Video Companion guides
for all programs. Discussed that the conversations prompt cards, bids are all in and we can begin
process for approval for printing.
Followed up about the Toxic Stress cross agency training, there were about 100 who attended it
was a great training and great way to engage with our Cultural partner on the same day.
Catherine thanked Alicia for setting it all up and getting parking.
Share staffrecruitment and retention ideas.
Training March 18`h- Sensory Processing 11-4pm @Catholic Charities.
Discussed doing spot and CLASS observations and talked about how coaching was going in
sites.
Pyramid Plus training will begin on Friday 2/27/15.
Erikson math training conducted in February, the staffreceived books and materials for their
classrooms. Our next session is in April.
For further clarification contact the Had Start School Readiness Director Liane.ManinezGa)denvergov.org 720-913-0884
Informe del Concilio de Politicas
Fecha enero/ febrero
Puntos destacados: CLASS,Erikson, Reunion sobre la education, Observaciones
Siguiente reunion sobre la education: 18/03/2015
Ubicacion: Catholic Charities
Una reunion del equipo de education tuvo lugar e127 de enero y e124 de febrero. Ellos
continuaran las sesiones el cuarto martes del mes de las 1 p.m. a 3 p.m. con la exception de una
capacitation combinada de Discapacidades, Salud Mental y Education en Procesamiento
Sensorial.
En la reunion de Education de febrero discutimos las opciones CDA y contamos con la
exposition de Richard Gazcia donde se presento las posibilidades de cohorte a partir de nuestras
agencias en la asociacion Denver Great Kids.
April G. debatio sobre el modelo de Consulta de Salud Mental para conocer si existia algnn
interes en presenter algun material sobre el modelo. Se acordb que compartiera la information en
una reunion future.
Alicia - hablo sobre la proxima inauguration del Instituto de Culture e17 de marzo de12015 en el
Colorado Ballet Center.
CLASS- Instrumentos en Linea - contenidos creados y distribuidos. Ahora los maestros pueden
suscribirse a un servicio de videos que puede ayudarlos a practicer sus habilidades utilizando la
guia de un Video Asistente pare todos los programas. Se debatio sobre las tarjetas de ayudas
visuales pare las conversaciones, las ofertas estan todas listas y podemos procesar la Orden pare
aprobar la impresion.
Despues de la capacitation en Estres Toxico entre las agencies, aproximadamente una centena de
los asistentes consideraron que fue una gran capacitation y un modo muy bueno pare
involucrarse con nuestro sacio Cultural, todo en el mismo die. Catherine agradecio a Alicia por
prepararlo todo y garantizar el parqueo.
Reclutamiento de personal e ideas pare la retention.
Capacitation del 18 de marzo- Procesamiento Sensorial 11-4 p.m. en Catholic Charities.
Se debatio sobre hater observaciones concretes de CLASS,tambien se hablo sobre como se
capacitaba en los diferentes lugares.
La capacitation Pyramid Plus comenzara el viernes 27 de febrero de12015.
Capacitation Erikson de matematicas llevada a Cabo en febrero, el personal reviso los Iibros y
materiales pare sus aulas. Nuestra proxima sesion es en abril.
Pura mayor aclaraci6n contacts a la Directors do Pmparacibn pnra la Escuela de Head Start [email protected] 720-913-0884
Family Services Content Area Report for Policy Council
March 2015
Highlights in the area of Family Services
ERSEA Training:
The ERSEA training has been confirmed for April 13th and 14`'' from 8:30am to 4:OOpm each
day. This training will take place at the Catholic Charities Administrative Offices: 4045 Pecos
Street. There are 49 DGKHS stafffrom across all delegate agencies registered to participate.
Next steps for the Family Services Needs Assessment Staff Survey:
The results ofthe needs assessment survey was well responded by DGKHS delegate agency
staff. We have received a lot ofgood information which will be analyzed and help us identify
ways to implement the ideas and suggestions provided and allow us to respond to the feedback
accordingly. Some ofthe responses provided include:
• Provide mare opportunities for networking
• Seek supports for parents seeking GED or learning English
• Training topics such as: Motivational Interviewing. Dealing with sensitive topics and
different cultures as well as additional training on the Parent, Family and Community
Engagement Framework
Enrollment/Recruitment:
The DGKHS is currently fully enrolled serving 1, 153 children through our six partner agencies.
Denver Great Kids Head Start was present at the DPP showcase on March 7th along with other
delegate agencies. Our presence at this event served to help DGKHS recruit a total of 10 families
but most importantly raise awareness about Head Start. This also served as an opportunity to
make connections with other community organizations.
Upcoming recruitment opportunities:
Cinco de Mayo: May 2° and 3rd
Denver County Fair: July 31St —August 2nd
Next Upcoming Family Services Meeting
The focus ofthe Mazch 19`h Family Services staff meering is: Family and Community
Engagement. This meeting will discuss:
• Effective family engagement
• Positive and respectful relationships with parents family and the community
Attendees ofthis meeting will also take part in:
• Opportunities to network with other family services stafffrom other programs, and
• Connect and touch base with other content area directors from the grantee office.
The meeting will take place at the Volunteers of America Administration Building —Lower level
meeting space: 2660 Larimer Street from 1:OOpm to 3:30pm
For further clarification contact the Head Start Interim Family Services Director— adella.arredondo@denvcr~ov.or~ 720-913-0882
Denver Great Kids Hcad Start
Informe del Concilio de Politicas
Servicios Familiares
Marzo 2015
Aspectos destacados en el area de Servicios a la Familia
Entrenamiento ERSEA:
EI entrenamiento ERSEA ha sido confirmado para los dias 13 y 14 de abril de 8:30 am a 4:00 pm cada
dia. Esta entrenamiento se llevara a cabo en las oficinas administrativas de Catholic Charities: 4045
Pecos St. Un total de 49 participantes de todas Ias agencias delegadas de DGKHS se inscribieron para
participar.
Los prbximos pesos pare la encuesta de evalu~cion de necesidades en el area de Servicios de
Familiar
Los resultados de la encuesta de evaivacion de necesidades fue bien respondida por el personal de las
agencies delegadas de DGKHS.Hemos recibido Buena informacibn que sera analizada y nos ayudara a
identificar maneras de como implementer las ideas y sugerencias que se ofrecieron y nos pernuten
responder a las peticiones del personal. Algunas de las respuestas proporcionadas son:
Ofrecer mas oportunidades pare la creacibn de redes
Encontrar agencies o programas pare apoyar a los padres que buscan GED o aprender
Ingles
Ofrecer temas de entrenamiento, tales como: la entrevista motivacional. Tratar con
temas delicados y como tratar a diferentes cultures, asi como un entrenamiento
adicional sobre ei marco Parent, Family and Community Engagement (Compromiso de
Padre, Familia y la Comunidad)
Inscripcibn / Reclutamiento:
DGKHS esta totalmente matriculado sirviendo 1, 153 Winos a traves de nuestros seis agencies delegadas.
Denver Great Kids Head Start estuvo presente en el escaparate de DPP e17 de marzo,junto con otras
agencies delegadas. Nuestra presencia en este evento sirvio pare ayudar ha DGKHS ha reclutar un total
de 10 families, Pero to mas importante es crear conciencia acerca de Head Start. Esto tambien sirvib
como una oportunidad pare hacer conexiones con otras organizaciones comunitarias.
Oportunidades de reclutamiento Prbximos:
Cinco de Mayo: 2 y 3 de mayo
Feria del Condado de Denver: 31 de Julio - 2 de agosto
Siguiente Servicios Familiares Pr6xima reunion
La reunion es el 19 de marzo y se enfocara en: Familia y Participacion de la Comunidad. Temas de esta
reunion:
• La participacion efectiva de la familia
• Las relaciones positives y respetuosas con los padres de familia y la comunidad
Los asistentes a esta reunion tambien participaran en:
Oportunidades pare establecer contactos con otros miembros deI personal de servicios
familiares de otros programas, y
Hablar con otros directores de area de contenido de la oficina del concesionario.
La reunion tends Lugar en el las oficinas administrativas de Volunteers of America — espacio de
reuniones en eI bajo nivel: 2660 Larimer St. de 1:OOpm - 3:30pm
Pura mayor aclaracibn, directors provisional de Servicios Familiares de Head Stari - [email protected] 720-913-0882
Health Services Policy Council Report
March 2015
Health Program Updates
~
Planning efforts continue for the continuation and sustainability ofthe Culture of
Wellness Program. At present, plans are to sustain the existing program components: I
am Moving,I am Learning(IMIL); Integrated Nutrition Education Program(INEP);
Assess, Identify, Make it Happen; and Workplace Wellness.
Denver Great Kids Head Start(DGKHS} is cultivating partnerships with community
organizations to build out the health education aspects ofthe program for the purpose of
increasing family engagement and to promote positive child outcomes. In addition,
planning efforts are exploring delegate agency systems currently in place to support the
various program needs. With this sustainability plan, it is the intent ofDGKHS that the
Culture of Wellness program will lend to promoting healthy eating and increased
physical activity for Head Start children, families, and staff to reduce obesity rates.
The Health Services Advisory Committee(HSAC)welcomed a new parent member from
Mile High Montessori at the February meeting. DGKHS is continuing with recruitment
efForts to engage parents and community representatives. The next HSAC meeting is
scheduled on Apri124`h,2015 from 9:00 AM —10:30 AM. Dr. Lisa Meltzer, Associate
Professor at National Jewish Health will present to the committee on the importance of
sleep for young children's healthy development and functioning.
Health Highlights
Did you know the most common disease affecting U.S. children is dental decay? Drinks with
natural or added sugar are major contributors to tooth decay. In between meals, water is the best
drink for children; it also contains important nutrients to keep children healthy. The New Drink
Pyramid provides an easy way to understand what drinks to give to children, and when.
Upcoming Health Services Meetings:
• March 20,2015 Health Team @ Eastside Community Clinic, 501 28th St., Denver, CO
80205
• Health Services Advisory Committee Meeting, Apri124th,2015. Location, TBD.
For further clarification contact the Head Start Heallh Services Director Ashante Butcher—ashanle.butche~denvereov.ore 720-913-0895
Informe del Concilia de Politicas sobre los Servicios de Salud
Marzo de12015
Actualizaciones sobre el Programa de Salud
~
Los esfuerzos de planeacion continuan para la prosecucion y sostenibilidad del Programa
para la Cultura del Bienestar y la Salud. Actualmente los planes vigentes para sostener los
componentes existentes del programa son: I am Moving(Me Estoy Moviendo),(I am
Learning) Estoy Aprendiendo (IMIL}; Programa de Educacion de Nutricion Integrada(INEP
por sus siglas en ingles); Evaluar, Identificar, Hacer que Suceda; y Bienestar y Salud en el
Lugar de Trabajo.
La asociacion Denver Great Kids Head Start(DGKHS)esta cultivando alianzas con
organizaciones comunitarias para formar los aspectos educacionales de salud del programa,
con el proposito de incrementar la participacion familiar y promover resultados positivos en
los ninos. Ademas, dentro de las actividades de planeacion se estan revisando sistemas de
agencias delegadas actualmente operativos para apoyar las diferentes necesidades del
programs. Con el plan de sostenibilidad, el DGKHS espera que el programs pars la Cultura
del Bienestar y la Salud contribuya a promover la alimentation saludable y el incremento de
la actividad fisica pars reducir las tasas de obesidad en ninos, familial y trabajadores de Head
Start.
• El Comite Asesar de Servicios de Salud(HSAC)dio la bienvenida a un nuevo padre
procedente de la escuela Mile High Montessori en la reunion de febrero. DGKHS continua
con los esfuerzos de reclutamiento pars comprometer a padres y representantes comunitarios.
La proxima reunion del HSAC esta programada pars e124 de abril del 2015 desde las 9:00
a.m. a las 10:30 a.m. La Dra. Lisa Meltzer, Profesora Adjunta del hospital National Jewish
Health presentara ante el comite la importancia del sumo pars el buen desarrollo de la salud
y Ias Buenas condiciones funcionales en ninos jovenes.
Puntos destacados sobre la salud
~Sabia usted que la enfermedad mss generalizada en los ninos estadounidenses son las caries
bucales? Las bebidas con azucar natural o endulzadas artificialmente son los elementos
principales que contribuyen con el deterioro bucal. En las meriendas, el aqua es la mejor bebida
pars los ninos; ademas contiene importantes nutrientes que los mantienen saludables. La Nueva
Piramide de Bebidas permite comprender facilmente que bebidas pueden darsele a los ninon y
cuando.
Proximas reuniones sobre Ios servicios de salud
~
•
20 de marzo de 2015, Health Team en la Eastside Community Clinic, 501 28`~ Sr. Denver, CO 802Q5
Reunion del Comite Asesor de Servicios de Salud, e124 de abril de12015. Ubicacion, a determiner.
Para mayor aclaracion conineta a la Directors Ashante Butcher de Head Start Health Services —ashante.butchen'a'denvergov.nrg 720-913-0895
Junta del 24 de Maao del 2015
X. MILEAGE AND CHILD CARE
REIMBURSMENT
Reimbursement Form
Date:
Event Type:
Event Address:
Requestor Information
Name:
Delegate Agency:
Home Address:
Phone Number:
Reimbursement Information
Check one for each Question
Are you requesting reimbursement for mileage?
Only one driver per vehicle will be reimbursed
❑ Yes
❑ No
Are you requesting reimbursement for childcare?
D Yes
❑ No
Requestor signature:
Date:
INTERNAL USE ONLY
Total miles round trip:
Total amount of mileage reimbursement (total miles x0.575) _
Childcare Reimbursement total:
TOTAL REIMBURSMENT AMOUNT:
11002/0104101/M 10982014_2015
Fund/Org/Project Grant/Account (s) Mileage: 661000, Childcare: 680400
Reimbursed by:
Date:
II
Forma de rembolso
Fecha:
Tipo de evento:
Direccion del evento:
[nformacion del solicitante
Nombre:
J Agencia delegada:
Su direccion:
I Numero telefonico:
Informacion de Reembolso
Responds Dada areaunta
zEsta solicitando reembalso por el millaje?
Solo un conductor por vehiculo sera reembolsado
c.Esta solicitando reembolso de cuidado de Winos?
❑ Si
❑ No
❑ Si
D No
Firma del solicitante:
Fecha:
INTERNAL USE ONLY
Total miles round trip:
Total amount of mileage reimbursement (total miles x0.575) _
Childcare Reimbursement total:
TOTAL REIMBURSMENT AMOUNT:
11002/0104101/11002/0104101/M 10982014_2p15
Fund/Org/Project Grant/Account (s) Mileage: 661000, Childcare: 680400
Reimbursed by:
Date:
XI. MEETING ADJOURNMENT
Ilf
2014-2015
POLICY COUNCIL MEETINGS
MEETINGS FROM 5:45-7:15 p.m.
FOURTH TUESDAY OFEACH MONTH
Dinner/buffet served at 5:15 p.m.
March 24, 2015— Clayton Educare: 3751 Martin Luther King Jr. Blvd.
Apri128, 2015— Clayton Educare: 3751 Martin Luther King Jr. Blvd.
May 26, 2015— Clayton Educare: 3751 Martin Luther King Jr. Blvd.
June 23, 2015— Clayton Educare: 3751 Martin Luther King Jr. Blvd.
In case ofinclement weather, Policy Council members will be notified of meeting cancellation by 3:30 p.m. the day
ofthe meeting. Also, members may phone for a recorded message on the Director's line(720)913-0888.

DENVER GREAT KIDS HEAD START POLICY COUNCIL MEETING

Transcrição

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