Airport Minutes June 13 -11

BRANTFORD AIRPORT BOARD
MINUTES
MONDAY, JUNE 13, 2011
12:15 P.M., BRANTFORD MUNICIPAL AIRPORT
Phil Race in the Chair
12:15 p.m. – Industrial Lounge Brantford Municipal Airport
1.
ROLL CALL AND WELCOME
PRESENT:
Phil Race: Chair, Tony Henrique, Andrea Kwasnik, Greg Martin,
Councillor John Utley
ALSO PRESENT: Mark Culshaw, Paisley MacKenzie, Jim Quin, Carolynn Wyckoff
(Recording Secretary)
Greg Martin and Phil Race visited the home of Mrs. Roland (Marsha) Alber for a
celebration of life for Roland on May 28, 2011.
Chair Race welcomed all to the meeting following a working session by Board Members
on development of the guiding principles, including Vision/Mission/Values Statements.
2.
CONSENT APPROVAL OF THE AGENDA
The AGENDA was ADPOPTED by consensus.
3.
DECLARATION OF CONFLICTS OF INTEREST
There were no declarations of conflicts of interest at this time.
4.
ELECTION OF VICE CHAIR
A call of nominations from the floor was conducted.
Councillor John Utley nominated Airport Board member Tony Henrique as a
candidate for Vice Chair. Nomination was seconded by Andrea Kwasnik.
Hearing no other nominations Tony Henrique was acclaimed as Vice Chair
of the Brantford Airport Board until the next scheduled election in 2012.
Brantford Airport Board
Minutes June 13, 2011
Page 2
5.
CONSENT ITEMS
5.1 MINUTES
MOVED BY:
SECONDED BY:
Andrea Kwasnik
Tony Henrique
“THAT the Minutes of the Brantford Airport Board meeting of May 09, 2011 be
ADOPTED.”
“THAT the Minutes of the Brantford Airport Board In-Camera meeting of May 09,
2011 be ADOPTED.”
CARRIED
5.2
AIRPORT OPERATIONS UPDATE
5.2.1 Airside Operations
IFR Commercial Turbine Movements and Fuel Volumes:
M. Culshaw reported that turbine aircraft movements increased in May at
31 vs. 22 in May 2010. Year to date of all fuel sales are down 22,212
litres. However, Jet-A1 fuel sales were up 8,203 litres over year-to-date
2010. The original Manager’s Report is annexed to the permanent record
of Minutes.
Seneca College Update
Media outlets have identified that Seneca College is expected to relocate
to the Oshawa Airport. Oshawa City Council approved a recommendation
that Oshawa Municipal Airport hold three lots for the exclusive use of
Seneca College for a period of six months. The College also addressed
the Municipality’s Development Services Committee giving an overview of
the aviation program.
Film & Television
Film and production crews continue to lease space at the Airport,
“Sympatico” will produce a Web Video and an episode of the TV show
“Urban Legends” was filmed late in 2010.
Infrastructure
Building of Hangar D is progressing well. Concrete piers have been
poured, interior asphalt is laid and the structure assembly has begun.
Two parties with an interest in hangar units for twins/float planes are now
on a waiting list.
Brantford Airport Board
Minutes June 13, 2011
Page 3
G. Martin suggested that a report be prepared for Council requesting additional
funding to add the two extra bays needed on the hangar that is currently under
construction.
MOVED BY:
SECONDED BY:
Greg Martin
Tony Henrique
“THAT staff be directed to investigate the cost of adding two hangar units to the
hangar currently under construction.”
CARRIED
The plans and specifications for Precision Approach Path Indicator (PAPI)
lighting on runway 23 identified that the scope of work and potential
budget is greater than expected. The requirements for grading to the soil,
engineered fill and creating base stability have impacted the initial cost.
Staff reported that with limited funding, the project may need to be split
over two budget years.
M. Culshaw expressed concern that the PAPI lights have been out of
service for more than three years. From a liability perspective it would not
be prudent to push this project completion over 18 months. Runway 23 is
the approach that all business aircraft flying into Brantford use. J. Quin
reported that to complete the project all at once would be fiscally
responsible, as costs would typically be lower and working with one
contractor on one project through to completion is a preferred scenario.
Weather conditions should also be considered as early night fall and
inclement weather would extend the number of days the contractor would
be on the project.
MOVED BY:
SECONDED BY:
Greg Martin
Tony Henrique
“THAT the Brantford Airport Board recommends to the Finance Committee that
$30,000 from the Airport Reserve Fund be allocated in 2011 to complete the
installation of Precision Approach Path Indicator (PAPI) lighting for Runway 23 at
the Brantford Municipal Airport.”
CARRIED
Due to the fact that the 2011 Airshow has been cancelled, the capital
budget funding that was anticipated to come forward to 2011 from 2012
for ramp repairs has also been put back to 2012. If the project is pushed
to 2012 this could impact the Snowbirds schedule and they may not be in
a position to commit to a 2012 Brantford Airshow.
Brantford Airport Board
Minutes June 13, 2011
Page 4
Tenants/Airport Users
A Toronto-based industry that overhauls engines inquired about the north
side of hangar #4, they require only 8-10,000 sq. ft., considerably smaller
than the space currently available in this hangar.
Aircraft Spruce Canada will hold its “Super Sale” on June 18 from 8:00
a.m. to 3:00 p.m. Many customers fly-in and this is typically the busiest
single- day at the Brantford Municipal Airport.
A land lease opportunity is being explored with the County of Brant. The
OPP are investigating various locations for a new detachment office. T.
Henrique advised that he will ensure this item is brought before the Brant
County Economic Development Committee at its meeting later this week.
M. Culshaw met with the flight coordinators for W. Ross Macdonald
School to discuss winter weather flight activities. The school identified
the lack of deicing capabilities at the Airport as an area that could be
improved. Transportation of the students to and from the Brantford
Airport is beneficial to the students’ routine and ease of logistics; the
school is committed to continued use of the Brantford Airport when optimal
safety is assured.
M. Culshaw advised that an increase in landing fees and fuel surcharges
would be realized if the Airport had deicing capabilities. The deicing would
be done on a cost recovery basis, aviation operators know that deicing is
a user-pay service.
5.2.2 Building/Facilities
Imperial Oil was on site June 6 – 11, 2011 to drill and install new
monitoring wells. Drilling is expected to be complete inside Hangar #4 by
June 18, 2011.
J. Quin is reviewing land lease opportunities for the Airport property.
Discussion ensued regarding options, such as the City purchasing
buildings from the land tenant at the end of lease term. The Airport
Business Plan will be reviewed and a means of marketing land to the
public will be discussed with staff in Economic Development.
It was reported that the Property Management Department now has a full
staff complement and further, that a PMD staff member has been
assigned to assist with Airport Policy and Procedures protocols, insurance
requirements, hangar inspections and other property management
obligations. The tenant at building 160 will be contacted regarding the fuel
dispensing concerns. T. Henrique suggested that it would be prudent for
Airport Board Members to have an orientation to the Airport facilities and
this will be coordinated through Airport Manager, Mark Culshaw.
Brantford Airport Board
Minutes June 13, 2011
Page 5
J. Quin and the City’s Manager of Real Estate, John Wyatt will meet with a
property owner on Robinson Road to discuss easements, and/or property
sales relative to the City owned property at 111 Robinson Road.
5.3 Capital Budget
J. Quin reported that $450,000 funding for the ramp/apron renewal project
was revoked and moved to the 2012 capital budget, and a needs
assessment will have to again be presented. The project has been
identified as being required to heighten safety for all aviation traffic at the
Brantford Municipal Airport. Although the letter of acceptance of the
proposed project was received from the Department of Defence
(Snowbirds Division), as the Charity Airshow for 2011 was cancelled, the
funds were not deemed necessary in the 2011 fiscal year. Councillor
John Utley stated that he would bring the matter forward at the June 22,
Finance Committee meeting.
Board Members raised concerns for aviation safety in general. The
Airport Management Council of Ontario is conducting its Annual
Convention and Trade Show in Brantford October 2 – 4, 2011, and no
doubt the Airport infrastructure will be highlighted to these Provincial
delegates. A local contractor has expressed an interest in addressing
delegates; the firm would like to demonstrate a new paving and slurry
product that is considered revolutionary in runway paving techniques.
MOVED BY:
SECONDED BY:
Greg Martin
Phil Race
“THAT whereas the conditions imposed by Brantford City Council were met for
the funding for the ramp repairs; and whereas the work needs to be done this
year to secure acts for the 2012 Charity Airshow; therefore the Brantford Airport
Board requests that funds be reallocated into the 2011 budget to ensure that the
project is complete for 2012.
CARRIED
5.4
Long Term Objectives
Board Members met immediately prior to the regular Board Meeting to
begin development on the guiding principles for the Airport Board.
Preliminary framework statements have been developed in the areas of
Vision/Mission/ and Values Statements. Work will continue on this
process at the call of the Chair and work group leader, Councillor J. Utley.
5.5
Airport Marketing Update
J. Quin will distribute a Marketing update to Members prior to the next
regular meeting.
Brantford Airport Board
Minutes June 13, 2011
Page 6
5.6
AMCO Conference
Registration fees for the AMCO Conference and Trade show are $450 for
the first (AMCO) member and $400 per member after that. Staff were
asked to inquire if attendance at the workshops could be split or
transferred from one member to another over the two-day period of
workshops. Golf fees (with or without dinner) are in addition to registration
dues. Lunch and dinner services, and tickets to the Howie Mandel show
can be purchased separately for guests.
In past years, one staff member and one Board Member have been
provided with expenses to attend the AMCO Conference, Members asked
that the funding be reviewed to ensure as many Airport Board Members
as possible have a presence at the Brantford conference.
Mark Culshaw then left the meeting.
6.
RESOLUTION TO MOVE IN-CAMERA
6.1
MOVED BY:
SECONDED BY:
Councillor John Utley
Greg Martin
“THAT the meeting move into CLOSED SESSION at 1:26 p.m.
To discuss litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
CARRIED.
6.2
MOVED BY:
SECONDED BY:
Greg Martin
Tony Henrique
“THAT the meeting RECONVENE in OPEN SESSION at 1:32 p.m.
CARRIED.
7.
NEXT MEETING
The next meeting of the Brantford Airport Board will be held:
Monday, July 18, 2011 - 12:15 p.m. at the Brantford Airport in the
Lower Level Training Room
Brantford Airport Board
Minutes June 13, 2011
Page 7
8.
ADJOURNMENT
The meeting adjourned by consensus at 1:33 p.m.
________________________________
Phil Race, Chair
________________________________
Carolynn Wyckoff, Recording Secretary
Administrative Assistant
Property Management Department
City of Brantford