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oF' Those persons wishing to speak on any item included on the agenda should fill out and submit to the City Clerk a " Request to Speak" form ey. ` ti, of ( t y,w':°+ ` y C rr w... E. a; oo stoRATso= name and address optional) which is available at the entrance to the Multi- Purpose Room. The City of Chino complies with the Americans with Disabilities Act. If you require a reasonable accommodation to participate in this meeting, please contact the City Clerk' s Office ( 909) 590- 5562, at least 48 hours prior to the advertised starting time of the meeting. Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk' s Office during normal business hours at City Hall located at 13220 Central Avenue, Chino. In addition, such documents will be posted on the City' s website at www.citvofchino.org. CHINO CITY COUNCIL REGULAR MEETING —CITY HALL COUNCIL CHAMBERS 13220 CENTRAL AVENUE, CHINO TUESDAY, NOVEMBER 6, 2012 OPEN SESSION — 7: 00 P. M. AGENDA ROLL CALL Council Members: Yates, Haughey, Duncan, Elrod, Ulloa. FLAG SALUTE R. O. T. C. — Don Lugo High School. CEREMONIALS Proclamations: Great American Smokeout Champion Newspapers Day— 125th November 15, 2012. Anniversary. Presentations: Introduction of Teen Advisory Committee ( TAC) Members. Mayor's Home Beautification Award for November 2012. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the City Council about that do not appear elsewhere on the agenda. Due to Council policy and Brown Act requirements, action will not be taken on any issues not on the subjects Agenda. speakers Ordinance No. 97- 08 ( Chino Municipal Code Section 2. 04. 090) limits no more than five( 5) minutes in which to address the Council. to CHINO CITY COUNCIL NOVEMBER 6, 2012 2 CONSENT CALENDAR At this time, members of the public may present testimony as to why an item should be removed from the Consent Calendar for separate discussion. Unless a member of the public or City Council requests that an item be removed from the Consent Calendar, all items will be acted upon as a whole and by one vote. Items removed from the Consent Calendar will be acted upon separately, following the Public Hearing procedures. 1. 2. 3. Warrants. Approve expenses as audited and within budget for warrants 703380 to 703895, and handwritten warrant 900691 totaling $ 5, 354, 067. 92. Minutes. October 16, 2012 - Regular meeting. ( all Members present). Elected City Officials' Report Regarding Travel, Training, and Meetings. Receive and file the Elected City Officials' Report reflecting City Council business related expenses incurred by the City. 4. Federal Asset Forfeiture Expenditure — Motor Officer Safety Equipment. Appropriate $ 15, 500 from the unappropriated reserves of the Asset Forfeiture — Department of Justice Fund to purchase Motor Officer safety equipment for the Chino Police Department. 5. Federal Asset Forfeiture Expenditure — Law Enforcement Award Plaques. Appropriate $ 6,400 from the unappropriated reserves of the Asset Forfeiture — Department of Justice Fund to purchase law enforcement award plaques for the Chino Police Department. 6. Office of of Traffic Safety— 2013 Sobriety Checkpoint Grant. Authorize acceptance of Traffic Safety —2013 Sobriety Checkpoint Grant in the amount of the Office 89, 200. 7. Notice of 2012- 13. Completion — Street Rehabilitation Project Fiscal Years 2011- 12 and Accept the Street Rehabilitation Project Fiscal Years 2011- 12 and 2012- 13 by Sully—Miller Contracting, Brea, CA as complete. 8. Adoption Utilities of of Ordinance No. 2012- 07 Amending Title 13 Water, Sewers and the Chino Municipal Code ( Second Reading). Adopt Ordinance No. 2012- 07, adding and amending certain provisions to Title 13 Water, Sewers and Utilities of the Chino Municipal Code, defining maintenance responsibilities for water laterals, fire service laterals, and sewer laterals between the main lines in public rights- of-way and structures on real property adjoining public rights- of-way. ORDINANCE NO. 2012- 07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, ADDING AND AMENDING CERTAIN PROVISIONS TO TITLE 13 OF THE CHINO MUNICIPAL CODE. M S RC CHINO CITY COUNCIL NOVEMBER 6, 2012 3 MAYOR AND COUNCIL REPORTS 14100, This is the time and place for the Mayor and Council Members to report on prescheduled Council Committee Assignment Meetings that were held since the last Regular Council Meeting, and any other items of interest. Upon request by an individual Council Member, the City Council may choose to take action on any of the subject matters listed below. Mayor Yates Mayor Pro Tern Haughey Council Member Duncan Council Member Elrod Council Member Ulloa City Manager's Report City Attorney' s Report Police Chief' s Report ADJOURN The next Regular Meeting of the City Council will be held on Tuesday, November 20, 2012 at 7: 00 p. m. ( Closed Session at 6: 00 p. m. if necessary) in the City Council Chambers located at 13220 Central Avenue, Chino, CA 91710. Angela Robles, City Clerk of the City of Chino, do hereby certify that a copy of this has been posted by 5: 30 p. m. in the south window of City Hall on Friday, agenda November 2, 2012. Angela Robles, City Clerk 0 I Spr s WHEREAS, November 15, 2012, 37th marks the anniversary of the American Cancer Society' s Great American Smokeout, a campaign designed to encourage tobacco users to quit, on or before that day; and WHEREAS, the City of Chino, in conjunction with community partners such as the Healthy Chino Coalition, Chino Valley Unified School District, Chino Police Department, Chino Experience Teen Center, and the Teen Advisory Committee, provides programs that encourage young people to quit and/or not start smoking by promoting a healthy lifestyle and educating the youth on the effects ofsmoking; and WHEREAS, tobacco use is responsible for nearly I in 5 deaths in the US., which equals about 443, 000 preventable deaths each year, and an average of smokers that die 13- 14 years earlier than non- smokers; yet more than 45 million Americans still continue to smoke cigarettes; and WHEREAS, each day, more than 3, 800 young people under the age of 18 smoke their first cigarette and about 1, 000 of these young people begin smoking on a daily basis; and WHEREAS, the City of Chino urges all tobacco users to demonstrate to themselves and their loved ones that they can quit on or before the Great American Smokeout. NOW, THEREFORE, I,DENNIS R. YATES, MAYOR OF THE CITY OF CHINO, do hereby proclaim Thursday, November 15, 2012, as the GREAT AMERICAN SMOKEOUT DAY in the City of Chino, and in doing so support the American Cancer Society' s mission to help create a world with less cancer and more birthdays. PRESENTED THIS 6TFt DAY OF NOVEMBER 2012. I ' DENNIS ' OF Mayor Attest: CLQ,SZL--ANGEL ROBLES, City Clerk I N o t rD WHEREAS, Champion Newspapers publishes two community newspapers which serve the Chino Valley area; Chino Champion and the Chino Hills Champion are delivered by carriers and by mail to subscribers and others reaching over 90% of Chino Valley homes every Saturday morning; and WHEREAS, the Champion is a Newspaper, which publishes local news, sports, entertainment and other news items of interest to residents of the Chino Valley every week; and WHEREAS, the Champion is a newspaper ofgeneral circulation publishing legal notices for the cities of Chino and Chino Hills, the County of San Bernardino, the Chino Valley Unified School District and fictitious business names for local businesses; and WHEREAS, in several independent surveys, the Champion has been consistently ranked as the number one source for news in Chino and Chino Hills. Total combined full-run circulation for both newspapers averages 42, 258 weekly an estimated adult readership exceeds 90,000; and WHEREAS, the Champion is the oldest continuously operated business in the Chino Valley. Richard Gird, who also founded the City of Chino, founded the newspaper on November 11, 1887. Allen P. McCombs, Chairman of Champion Publications of Chino, Inc. is the current owner and Publisher Emeritus. He celebrated the 50th Anniversary of his purchase of the newspaper on October 1, 2006. NOW, THEREFORE, I, DENNIS R. YATES, MAYOR OF THE CITY OF CHINO, do commend and congratulate the Chino Champion Newspapers on it' s: 1236 Anniversary and for being The Oldest Continuously Operated Business in Chino Valley PRESENTED THIS 6TH DAY OF NOVEMBER 2012. MI. DENNIS R. Y' E 1. Mayor ATTEST: D ANGEL OGLES, City Clerk I I I I 11. 851514") F.,-: r , t 4,,,, j%', .`,; a 1' fi lit:Log) ik, t° e„„ 4.ta. 1 iik: 1; 411 N 1 1 Cd Ci O N 0. NN l O 0 1 ti 04 01 - r. i1 V. l• lam. v 01 m O O N O O abik k,..Ilk O 61 ,,,:.,,, a M 11. is0., iz:' . -..,,,,.., 1 1 Ze •* Q ?' I - .., 4- r , 1il.r. c fo 4 5, 4:' z, 4:' k I* Y 1; 1 r si ' t. 1. r MEMORANDUM CITY OF CHINO FINANCE DEPARTMENT COUNCIL MEETING DATE: TO: MATTHEW C. BALLANTYNE, CITY MANAGER FROM: ROB BURNS, DIRECTOR OF FINANCE RS SUBJECT: WARRANTS NOVEMBER 6, 2012 RECOMMENDATION Approve expenses as audited and within budget for warrants 703380 to 703895, and handwritten warrant 900691, totaling $ 5, 354, 067. 92. FISCAL IMPACT None. Sufficient funds have been budgeted for this item. City Clerk: Approved [ ] AYES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] NOES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSENT: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSTAIN: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] Revenue: Transfer In: Denied [ ] Expenditure: Transfer Out: Continued [ ] Tabled [ ] COUNCIL MEETING DATE: NOVEMBER 6, 2012 SUBJECT: WARRANTS PAGE 2 BACKGROUND Having been approved as prescribed by Government Code Section 37202 and 37208, the following demand registers are herewith submitted for Council ratification: NO. WARRANTS DATE FY AMOUNT 1. 703380 to 703609 09/ 27/ 12 12- 13 1, 113, 882. 05 2. 900691* 09/ 28/ 12 12- 13 7, 812. 00 3. 703610 to 703736 10/ 04/ 12 12- 13 1, 961, 984. 70 4. 703737 to 703894 10/ 11/ 12 12- 13 2, 245, 592. 46 5. 703895 10/ 11/ 12 11- 12 24, 796. 71 Denotes handwritten warrant TOTAL 5, 354, 067. 92 ISSUES/ ANALYSIS See attached exhibit for detailed information on warrants exceeding $ 25, 000. RB: hm Attachment: Exhibit 1 Exhibit 1 CITY OF CHINO A/ P WARRANT REGISTER AMOUNTS OVER $ 25, 000 Check# Check Date Vendor Name/ Description Amount Public Employees' Retirement System: 703405 703449 9/ 27/ 12 Retirement benefits 9/ 27/ 12 Financial Pacific Insurance Co.: Chino Ave. project 272, 571. 80 39, 608. 58 G. M. Sager Construction Co.: 703452 9/ 27/ 12 703476 9/ 27/ 12 Readiness to 9/ 27/ 12 Leach Mounce Architects: Police Department project 9/ 27/ 12 Public Employees' Retirement System: Health premiums for October 2012 Asphalt 26, 268. 80 repair & replacement services Inland Empire Utilities Agency: 703492 703533 Steiny & 28, 285. 45 serve charge 26, 666. 00 703570 9/ 27/ 12 703594 9/ 27/ 12 Imported 703640 10/ 4/ 12 City of Chino: City grounds water Holliday Rock Co.: 703666 10/ 4/ 12 Supplies for Public Works/ Services Traffic 198, 286. 96 Co., Inc.: signal services- Benson/ Philadelphia/ Tenth 49, 525. 20 Water Facilities Authority: 269, 187. 21 water 25, 594. 41 usage 49, 318. 10 Leach Mounce Architects: 703673 10/ 4/ 12 Police Department project 26, 666. 00 703698 10/ 4/ 12 RIC Construction Co.: Police Department project 1, 457, 388. 81 703706 10/ 4/ 12 Furniture for P. D. 703720 10/ 4/ 12 Traffic Russ Bassett Corp.: Steiny & 76, 732. 57 communications center Co.: signal services at Kimball/ Main 70, 095. 42 Public Employees' Retirement System: 703759 10/ 11/ 12 Retirement benefits 273, 026. 86 Chino Basin desalter: 703768 10/ 11/ 12 703797 10/ 11/ 12 Water purchase for 2013 1, 143, 221. 00 Holliday Rock Co.: Supplies for Public Works/ Services 41, 401. 66 Presidio Networked Solutions, Inc.: 703838 703857 10/ 11/ 12 Telephone 10/ 11/ 12 Southern California Edison: Service period 9/ 1- 10/ 1/ 12 system replacement- City Hall 211, 502. 91 136, 886. 55 Waste Management: 703881 TOTAL 10/ 11/ 12 20 Disposal/ processing 234, 612. 47 4,656, 846.76 checks Council Meeting Date: 11- 6- 12 CHINO CITY COUNCIL REGULAR MEETING —CITY HALL COUNCIL CHAMBERS 13220 CENTRAL AVENUE, CHINO TUESDAY, OCTOBER 16, 2012 CLOSED SESSION — 6: 30 P. M. OPEN SESSION —7: 00 P. M. MINUTES ROLL CALL Council Members: Yates, Haughey, Duncan, Elrod, Ulloa. ( all Members present). CLOSED SESSION The City Council recessed to Closed Session at 6: 00 p. m. CONFERENCE WITH LEGAL COUNSEL-- EXISTING LITIGATION Pursuant to Government Code Section 54956. 9( a) McBride' s RV Storage, LLC v. City of Chino, et al. ( Case No. CIVRS 1102515). City Council reconvened at 6: 41 p. m. Mayor Yates announced that instructions were given to staff and there was no reportable action. The City Council recessed to the Open Session beginning at 7: 00 p. m. The FLAG SALUTE— Mayor Dennis R. Yates. CEREMONIALS Proclamations: Red Ribbon Week— October 21- 27, 2012. Mayor Yates read the Proclamation into the record and presented it to Tina Cherry, Community Services Manager; Olivia Le Van, Chino Police Department Crime Prevention Specialist; and Jenny Mott, Chino Valley Unified School District Nurse. Lights On Afterschool Day— October 18, 2012. Mayor Yates read the Proclamation into the record and presented it to Tina Cherry, Community Services Manager; Teri Trembly, Chino Valley Unified School District After School Manager; and Kasey Powderly, Chino Valley YMCA Lifestyle Director. CHINO CITY COUNCIL 2 OCTOBER 16, 2012 Presentations: Mayor' s Home Beautification Award —October 2012. Mayor Yates presented the October 2012 Mayor' s Home Beautification Award to Peggy Lopez, 3636 Esperanza Street. Southern California Edison Grant Presentation to the Chino Youth Museum. Mayor introduced Yates Regional Manager of Lydia Southern Roman, Local Public Affairs California who presented a$ Edison 5, 000 grant to the Chino Youth Museum. Recognition Retired City Community Development. of Employee — Brent Arnold, Interim Director of Mayor Yates presented a Plaque of the City Tile to retired City Employee Brent Arnold, Interim Director of Community Development, for 27 years of service. President Ed Gray, Chino Valley Independent Fire District Board of Directors, presented Mr. Arnold with a Certificate of Appreciation. Recognition of the Community Heroes — Bill Sitton and Anthony Burkey. Mayor Yates recognized the 2012 Community Heroes Bill Sitton and Anthony Burkey. PUBLIC COMMUNICATIONS Pastor Mike Spradlin of Valley Christian Church offered the invocation. Mayor Yates recognized Cal Poly Pomona Student Amy Naves who was present in the audience and invited her to the lectern for an introduction. Carmen Fructuoso addressed the City Council and inquired about the Air Quality Management District regulations and reports. Students from the Don Lugo Future Farmers of America invited the community to the Don Lugo FFA Fall Festival on Saturday, October 27 from 8: 00 a. m. to 4: 00 p. m. Ted Olden, Chino Police Officers Association addressed the City Council and announced the Association' s endorsement for Mayor. Steve Lewis addressed the City Council and announced his endorsement for Mayor. Shannon Ballou addressed the City Council and commented on the political advertisements and statements made about her parents Council Member Elrod and Sondra Elrod. Eric Bertsinger addressed the City Council regarding fire safety. CHINO CITY COUNCIL 3 OCTOBER 16, 2012 Bob Nigg addressed the City Council and commented on the bond restructuring at College Park; the alleged conflict of interest violations; and Council compensation. Mario addressed the City Council and inquired about the alleged conflict of interest violations. City Attorney Jimmy Gutierrez reviewed his analysis and findings regarding the alleged code of conduct and conflict of interest violations raised by Mayoral Candidate Lee McGroarty. He concluded there was no reportable conflict of interest. CONSENT CALENDAR 1. Warrants. Approve expenses as audited and within budget for warrants 703138 to 703379, and handwritten warrant 900689 totaling $ 4, 058,752. 39. 2. Minutes. October 2, 2012 - Regular meeting. ( all Members present). 3. Elected City Officials' Report Regarding Travel, Training, and Meetings. Receive and file the Elected City Officials' Report reflecting City Council business related expenses incurred by the City. 4. Federal Asset Forfeiture Funds. Appropriate $ 32, 000 from the unappropriated reserves of the Asset Forfeiture Department of Justice Fund to purchase fitness equipment for the new Chino Police Facility. 5. Contract Approval — Hills. Provide Human Services Programs for the City of Chino Approve a contract with the City of Chino Hills for the provision of Human Services programs to residents of Chino Hills. 6. Authorize and approve a five- year lease and Lease Approval — Copiers. maintenance agreement for four copiers with Ricoh USA, Inc., Ontario, CA in the amount of$ 73, 203. 84. 7. Contract Amendment and Approve a First Services. Extension — Custodial Amendment/ First Extension to the contract with Guaranteed Janitorial Service, Inc., Chino, CA in the amount of $ 127, 920 for custodial services and modifying the term length of the contract to expire on June 30, 2013. 8. Final Tract Map No. 18848 ( Lennar Homes Corporation). Approve the final map for of Inc., California, Tract Map No. a California 18848 and the corresponding Subdivision Improvement Agreement and securities. 9. Third Amendment to Lease — James and Denise Kelly. Approve the Third Amendment to the Lease between the City of Chino and James and Denise Kelly doing business as Owen' s Bistro located at 5210 D. Street. 10. Professional Services Agreement — Veronica Tam Housing Element Update). and Associates ( 2014- 21 Approve a Professional Services Agreement with Veronica Tam and Associates, Pasadena, CA for consultant services to process the 2014- 21 Housing Element update. CHINO CITY COUNCIL OCTOBER 16, 2012 11. 4 Adoption of Ordinance No. 2012- 06, Levying Special Taxes ( Second Reading). Adopt Ordinance No. 2012- 06, authorizing the levy of special taxes within Improvement Areas Nos. 2, 3, and 4, located south of Edison Avenue and north of Eucalyptus Avenue, bounded by Euclid Avenue on the east, and Ayala Park and Chaffey College to the west. ORDINANCE NO. 2012- 06 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2005- 01 OF THE CITY OF CHINO, AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN EACH OF IMPROVEMENT AREA NOS. 2, 3, AND 4 OF SUCH DISTRICT. Moved by Council Member Ulloa, seconded by Mayor Pro Tern Haughey, and carried on a 5- 0 roll call vote, to approve Consent Calendar items 1 through 11 as presented. AYES: YATES, HAUGHEY, DUNCAN, ELROD, ULLOA NOES: None ABSENT: None PUBLIC HEARINGS 12. 11- 0428 ( General Plan Amendment) and Ordinance No. 2012- 01, East Chino Specific Plan Amendment. Adoption of PL Introduction of A General Plan Amendment and East Chino Specific Plan Amendment to permit an RV storage facility at the northwest corner of Mountain and Edison Avenues. Mayor Yates announced that the applicant decided that their best course of action would be to prepare an Environmental Impact Report for the project. The recommendation is to table the item at the request of the applicant. Mayor Yates opened the public hearing. There being no one present to address the City Council on this item the public hearing was closed. Moved by Council Member Duncan, seconded by Council Member Elrod, and carried on a 5- 0 roll call vote, to table discussion on the approval of PL 11- 0428 and Introduction of Ordinance No. 2012- 01. AYES: YATES, HAUGHEY, DUNCAN, ELROD, ULLOA NOES: None ABSENT: None NEW BUSINESS 13. Presentation by the County of San Bernardino on the Proposed Consolidation of the Chino Agricultural Preserve. Verbal Report by: David Slaughter, County of San Bernardino Director of Real Estate Services. CHINO CITY COUNCIL 5 OCTOBER 16, 2012 Council Member Ulloa urged the County of San Bernardino to work in collaboration with City of Chino on a plan to acquire viable agricultural land. Mayor Yates supported Council Member Ulloa' s request to work in collaboration with the County and appointed her as the City' s lead person. RECOMMENDATION: Receive and file. 14. Approval of Assumption and Partial Assignment of Development Agreement — Bridge Housing Corporation. Approve an assumption and Partial Assignment of Development Agreement between the City of Chino, the City as Successor Agency to the former Chino RDA, LS College Park, LLC, and Bridge Housing Corporation. Staff Report by Armando Compean, Principal Planner. Moved by Mayor Pro Tern Haughey, seconded by Council Member Ulloa, and carried on a 5- 0 roll call vote, to Approve an Assumption and Partial Assignment municipal of Development Agreement corporation, Redevelopment Agency and of the between the City City of Chino, the a former to agency Chino, LS College Park, LLC, successor as of a Delaware Limited Liability Company, and Bridge Housing Corporation — Southern California, a California non- profit public benefit corporation, and authorize the City Manager to execute all documents on behalf of the City. 15. AYES: YATES, HAUGHEY, DUNCAN, ELROD, ULLOA NOES: None ABSENT: None Introduction of Ordinance No. 2012- 07 Amending Title 13 Water, Sewers and Utilities of the Chino Municipal Code. Approve the introduction of an ordinance adding and amending certain provisions to Title 13 Water, Sewers and Utilities of the Chino Municipal Code, defining maintenance responsibilities for water laterals, fire laterals and sewer laterals between the main lines in public rights- ofway and structures on real property adjoining public rights- of-way. Staff Report by Jose Alire, Assistant City Manager. Moved by Council Member Duncan, seconded by Mayor Pro Tem Haughey, and carried on a 5- 0 roll call vote, to approve the introduction of Ordinance No. 2012- 07, adding and amending certain provisions to Title 13 Water, Sewers and Utilities of the Chino Municipal code, to be read by number and title only and waive further reading of the Ordinance. AYES: YATES, HAUGHEY, DUNCAN, ELROD, ULLOA NOES: None ABSENT: None CHINO CITY COUNCIL 6 OCTOBER 16, 2012 ORDINANCE NO. 2012- 07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, ADDING AND AMENDING CERTAIN PROVISIONS TO TITLE 13 OF THE CHINO MUNICIPAL CODE. Jimmy Gutierrez, City Attorney read the title of the Ordinance into the record. MAYOR AND COUNCIL REPORTS Mayor Yates Mayor Yates invited the community to attend the Lights On Afterschool events taking place at various locations throughout the City on Thursday, October 18, 2012. Mayor Pro Tern Haughey Mayor Pro Tern Haughey reported on meetings and events attended since the last meeting. Council Member Duncan Council Member Duncan reported on meetings and events attended since the last meeting. He encouraged and Vector Control District. residents to report standing water to West Valley Mosquito Council Member Elrod Council Member Elrod reported on meetings and events attended since the last meeting. Council Member Ulloa Council Member Ulloa reported on meetings and events attended since the last meeting. City Manager' s Report City Manager Ballantyne announced the promotion of Linda Reich to Director of Community Services. City Attorney' s Report No report. Police Chief's Report No report. CHINO CITY COUNCIL OCTOBER 16, 2012 7 ADJOURN The City Council meeting adjourned at 9: 05 p.m. to the next Regular Meeting of the City Council to be held on p. m. if necessary) in Tuesday, November 6, 2012 at 7: 00 p. m. ( Closed Session at 6: 00 the City Council Chambers located at 13220 Central Avenue, Chino, CA 91710. APPROVED AND ADOPTED THIS DAY OF DENNIS YATES, MAYOR ATTEST: ANGELA ROBLES, CITY CLERK These minutes are not official until signed.) 2012. 3- MEMORANDUM CITY OF CHINO ADMINISTRATION DEPARTMENT COUNCIL MEETING DATE: NOVEMBER 6, 2012 TO: MATTHEW C. BALLANTYNE, CITY MANAGER FROM: ANGELA ROBLES, CITY CLERK 0.. SUBJECT: ELECTED CITY OFFICIALS' REPORT REGARDING TRAVEL, TRAINING, AND MEETINGS RECOMMENDATION Receive and file the attached Elected City Officials' Report regarding Travel, Training, and Meetings. FISCAL IMPACT None. Funding is available in the adopted Fiscal Year 2012- 13 Budget. Approved [ ] City Clerk: AYES: DYE ] TH [ ] GD [ ] EE [ ] NOES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSENT: DY [ ] TH [ ] EE [ ] ABSTAIN: DY [ ] TH [ ] GD [ ] GD [ ] EU [ ] EU [ ] EE [ ] Denied [ ] Continued [ ] EU [ ] Revenue: Expenditure: Transfer In: Transfer Out: 1002000- 43320 Tabled [ ] COUNCIL MEETING DATE: NOVEMBER 6, 2012 SUBJECT: ELECTED CITY OFFICIALS' REPORT REGARDING TRAVEL, TRAINING, AND MEETINGS PAGE 2 BACKGROUND In accordance with Government Code Sections 53232. 2 and 53232. 3, implementing Assembly Bill 1234 ( AB 1234) effective January 1, 2006, the City adopted Resolution No. 2005- 093 relating to the City' s Business- Related Expense Policy. In addition to requiring local agencies to adopt a business- related expense policy, AB 1234 requires that Elected Officials provide a brief report on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. ISSUES / ANALYSIS In response to AB 1234, a report regarding Elected City Officials' Travel, Training, and Meetings ( Exhibit A) was created and is placed on the City Council Agenda Consent Calendar, as needed. Attachment: Exhibit A ELECTED CITY OFFICIALS' REPORT REGARDING TRAVEL, TRAINING, AND MEETINGS Event Date Meeting 10/ 16/ 2012 Chaffey 13th Purpose College and Subject Matter Governing Board Community Annual Report to the City Official Attendees Mayor Yates Mayor Pro Tem Haughey Council Member Ulloa Council Member Elrod 10/ 25/ 2012 Southern California Water Committee Annual Meeting & Dinner Council Member Ulloa 28th NOVEMBER 6, 2012 EXHIBIT A 4. MEMORANDUM CITY OF CHINO CHINO POLICE DEPARTMENT COUNCIL MEETING DATE: NOVEMBER 6, 2012 TO: MATTHEW C. BALLANTYNE, CITY MANAGER FROM: MILES PRUITT, CHIEF OF POLICE SUBJECT: FEDERAL ASSET FORFEITURE FUNDS RECOMMENDATION Appropriate $ 15, 500 from the unappropriated reserves of the Asset Forfeiture- Department of Justice Fund to purchase 21 Air Mesh Kevlar pants and 14 Air Tech Touring motorcycle boots for the Traffic Unit Motor Officers in the Chino Police Department. FISCAL IMPACT Requires a $ 15, 500 appropriation from the unappropriated reserves of the Asset Forfeiture Department of Justice Fund balance. Cit City Clerk: Approved [ ] AYES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] NOES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSENT: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSTAIN: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] Revenue: Expenditure: Transfer In: Transfer Out: Denied [ ] Continued [ ] 12040002 43050 Tabled [ ] COUNCIL MEETING DATE: NOVEMBER 6, 2012 SUBJECT: FEDERAL ASSET FORFEITURE FUND PAGE 2 BACKGROUND In an effort to reduce, if not, prevent injuries to Chino Police Department' s Motor Officers, we are requesting to use asset forfeiture funds to purchase Air Mesh Kevlar motor pants and Air Tech Touring motorcycle boots. This equipment is abrasion resistant, provides impact protection and the modern materials are breathable and provide ventilation. This request was brought forward after receiving information regarding a local Motor Officer that involved in a traffic collision while on duty. The Motor Officer was broadsided in the collision and then slid fifty feet on the asphalt. The officer did not sustain any injuries to the lower half of his body, which the Traffic Unit' s Sergeant attributed to the officer wearing Air Mesh Kevlar motor pants. Due to increased safety for Motor Officers, numerous Southern California police agencies have been transitioning to these pants and boots. was ISSUES/ ANALYSIS The Chino Police Department the Air Tech requests $ 15, 500 to purchase 21 Air Mesh Kevlar pants and 14 boots. This will cover the cost of equipment for seven full- time motor officers and seven alternate motor officers. pair of MP: sce Touring motorcycle S MEMORANDUM CITY OF CHINO CHINO POLICE DEPARTMENT COUNCIL MEETING DATE: NOVEMBER 6, 2012 BALLANTYNE, CITY MAN TO: MATTHEW C. FROM: MILES PRUITT, CHIEF OF POLICE SUBJECT: FEDERAL ASSET FORFEITURE EXPENDITURE — LAW NFORCEMENT AWARD PLAQUES RECOMMENDATION 1) Appropriate $ 6, 400 from the unappropriated reserves of the Asset Forfeiture Department of Justice Fund to purchase law enforcement award plaques for the Chino Police Department; 2) approve a purchase order to Baxter' s Frame Works for $ 6, 400; and 3) authorize the City Manager to execute all necessary documents on behalf of the City. FISCAL IMPACT Requires a $ 6, 400 appropriation from the unappropriated reserves of the Asset Forfeiture- Department of Justice Fund balance. Cit City Clerk: Approved [ ] AYES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] NOES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSENT: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSTAIN: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] Revenue: Expenditure: Transfer In: Transfer Out: Denied [ ] Continued [ ] 12040002 43050 Tabled [ ] COUNCIL MEETING DATE: NOVEMBER 6, 2012 SUBJECT: FEDERAL ASSET FORFEITURE FUND — LAW ENFORCEMENT AWARD PLAQUES PAGE 2 BACKGROUND The Chino Police Department honors the accomplishments of our personnel by listing the recipients of department awards and special recognitions on perpetual plaques. The plaques are a reminder to all personnel of our dedication to our community and profession. The current plaques are outdated and in need of repair. Baxter' s Frame Works, a Chino based company, has provided unique and quality craftsmanship with other Police Department framing projects; therefore, we request their services for these plaques. The cost of award plaques for law enforcement personnel is a permissible use of Federal Asset Forfeiture funds. ISSUES/ ANALYSIS The Chino Police Department proposes to use a portion of the Federal Asset Forfeiture funds to replace these plaques and proposes to use Baxter' s Frame Works to make the new plaques. During Fiscal Year 2012- 13, the combined total of purchase orders to Baxter' s Frames, including the current request for $ 6, 400 totals $ 26, 257. 25. As these purchases exceed the 25, 000 limit to one vendor, approval by City Council is requested. MP: sce MEMORANDUM CITY OF CHINO CHINO POLICE DEPARTMENT COUNCIL MEETING DATE: NOVEMBER 6, 2012 BALLANTYNE, CITY MANAGER TO: MATTHEW C. FROM: MILES PRUITT, CHIEF OF POLICE SUBJECT: OFFICE OF TRAFFIC SAFETY— 2013 SOBRIETY CHECKPOINT GRANT RECOMMENDATION 1) Authorize the acceptance appropriate $ of the Office 89, 200 from General of Traffic Fund Reserve; 3) Grant in the amount of $ 89, 200; 2) increase the General Fund Revenue Safety by $ 89, 200 received from the grant; and 4) authorize the City Manager to execute all necessary documents related to the Grant on behalf of the City. Budget FISCAL IMPACT None. The requested appropriation is fully offset by Grant revenue and no local matching funds are required. Cit City Approved [ ] Clerk: AYES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] NOES: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSENT: DY [ ] TH [ ] GD [ ] EE [ ] EU [ ] ABSTAIN: DY ( ] TH [ ] GD [ ] EE [ ] EU [ ] Revenue: Transfer In:_ 1004000 59500 Expenditure. Transfer Out: Denied [ ] 1004000 41020& Continued [ ] 1004000 43050 Tabled [ COUNCIL MEETING DATE: SUBJECT: NOVEMBER 6, 2012 OFFICE OF TRAFFIC SAFETY— 2013 SOBRIETY CHECKPOINT GRANT PAGE 2 BACKGROUND On October 2, 2012, the Chino Police Department received notification from the University of California Berkeley Traffic Safety Center that the Department was awarded the 2013 Sobriety Checkpoint Grant funds from the California Office of Traffic Safety. The Traffic Safety Center is administering the funds for the Office of Traffic Safety. The grant period is October 1, 2012 to September 30, 2013 and will cover the cost of conducting 12 sobriety checkpoints and the purchase of Office of Traffic Safety approved checkpoint supplies. ISSUES/ ANALYSIS The Chino Police Department will be able to conduct a total of 12 sobriety checkpoints with the grant funding 7, 000 of $ 89, 200. MP: sce made available. per checkpoint The Office of Traffic Safety will reimburse the City of Chino up to for incurred overtime costs and $ 5, 200 in checkpoint supplies, for a total 7 MEMORANDUM CITY OF CHINO PUBLIC WORKS DEPARTMENT COUNCIL MEETING DATE: NOVEMBER 6, 2012 TO: MATTHEW C. BALLANTYNE, CITY MANAGER FROM: JOSE ALIRE, ASSISTANT CITY MANAGER:1-A SUBJECT: NOTICE OF COMPLETION — STREET REHABILITATION PROJECT FISCAL YEARS 2011- 12 AND 2012- 13 RECOMMENDATION 1) Accept the Street Rehabilitation Project Fiscal Years 2011- 12 and 2012- 13 by Sully-Miller Contracting Company, Brea, CA as complete; 2) authorize the Assistant City Manager to file the Notice of Completion; and 3) release the retention funds following the 35- day lien period. FISCAL IMPACT None. Project was completed within budget. City Clerk: Approved [ ] AYES: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] NOES: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] ABSENT: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] ABSTAIN: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] Expenditure: 3207100- 43560- C7050 Denied [ ] Continued [ ] Tabled [ ] COUNCIL MEETING DATE: NOVEMBER 6, 2012 SUBJECT: NOTICE OF COMPLETION — STREET REHABILITATION PROJECT FISCAL YEARS 2011- 12 AND 2012- 13 PAGE 2 BACKGROUND On June 5, 2012, the City Council awarded a construction contract to Sully- Miller Contracting Company, Brea, CA in the amount of $ 834, 370 and authorized expenditures of $ 85, 000 for This project is now complete and contingencies, bringing the total amount to $ 919, 370. consisted of curb and gutter replacement, sidewalk, roadway and minor drainage improvements at the following locations ( see Exhibit A): 1. Walnut Avenue, from Central Avenue to 150 feet west of Tenth Street 2. Walnut Avenue, from Central Avenue to Marshall Avenue 3. Schaefer Avenue, from Oaks Avenue to Magnolia Avenue, and the intersection of 4. Schaefer Avenue at Mountain Avenue Benson Avenue, from Walnut Avenue to Philadelphia Street 5. Riverside Drive, eastbound from Seventh Street to Central Avenue ISSUES/ ANALYSIS During the course of the project, unforeseen field conditions, final quantity adjustments, and additional work at the request of the City resulted in one change order in the amount of 60, 947. 62. All work has been completed per the terms of the contract. The following is a summary of the final accounting of costs for the project: Original Contract Amount Change Order No. 1 ( Final) Final Contract Amount 834, 370. 00 60, 947. 62 895, 317. 62 Sully-Miller Contracting Company has complied with the terms of the contract and the required on file with the City. A Notice of Completion has been prepared for filing with the San Bernardino County Recorder's Office. warranty is JA/ NI/ Im Attachment: Exhibit A CITY OF CHINO EXHIBIT A w Cl) Q Q z w Z w H a w w J Z 5 Q 0 w Z z Z W U m ce a w PHILIPS BLVD w FRANCS AVE Q w PHILADELPHIA ST II: I h1L < Pik a z J 0 co w Z FF-- Z Q z 0 0 w i.-- iiii SR- 60 ow ow O . ww w O WALNUT AVE O S RIVERSIDE DR OM 0 CHINO AVE p SCHAEFER AVE GRAND AVE%--#\, EDISON AVE j COLLEGE sp PARK AVE EUCALYPTUS AVE Co in 0 z in w w a in w in Q Q Q z 2 z a cc n w z cc in Z U0 0 0 w D OWALNUT AVE FROM CENTRAL AVE TO 10TH ST 0 WALNUT AVE FROM CENTRAL AVE TO MARSHALL AVE OSCHAEFER AVE FROM OAKS AVE TO MAGNOLIA AVE& INTERSECTION AT SCHAEFER AVE @ MOUNTAIN AVE 0 BENSON AVE FROM WALNUT AVE TO PHILADELPHIA ST 0 RIVERSIDE DR EASTBOUND FROM 7TH ST TO CENTRAL AVE F MEMORANDUM CITY OF CHINO PUBLIC WORKS DEPARTMENT COUNCIL MEETING DATE: NOVEMBER 6, 2012 TO: MATTHEW C. BALLANTYNE, CITY MANAGER FROM: JOSE ALIRE, ASSISTANT CITY MANAGER. SUBJECT: ADOPTION OF ORDINANCE NO. 2012- 07 AMENDING TITLE 13 WATER, SEWERS AND UTILITIES OF THE CHINO MUNICIPAL CODE SECOND READING) RECOMMENDATION Adopt Ordinance No. 2012- 07, adding and amending certain provisions to Title 13 Water, Sewers and Utilities of the Chino Municipal Code, defining maintenance responsibilities for water laterals, fire service laterals, and sewer laterals between the main lines in public rightsof-way and structures on real property adjoining public rights- of-way. FISCAL IMPACT None. City Approved [ ] Clerk: AYES: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] NOES: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] ABSENT: DY [ ] GD [ ] EE [ ] TH [ ] EU [ ] ABSTAIN: DY [ GD [ ] EE [ ] TH [ ] EU [ ] 1 Denied [ ] Continued [ ] Tabled [ ] COUNCIL MEETING DATE: NOVEMBER 6, 2012 SUBJECT: ADOPTION OF ORDINANCE NO. 2012- 07 AMENDING TITLE 13 WATER, SEWERS AND UTILITIES OF THE CHINO MUNICIPAL CODE ( SECOND READING) PAGE 2 BACKGROUND This matter was introduced on first reading by the City Council at its October 16, 2012 meeting. ORDINANCE TITLE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, ADDING AND AMENDING CERTAIN PROVISIONS TO TITLE 13 OF THE CHINO MUNICIPAL CODE. JA/ Im ORDINANCE NO 2012- 07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, ADDING AND AMENDING CERTAIN PROVISIONS TO TITLE 13 OF THE CHINO MUNICIPAL CODE WHEREAS, there is a need to define repair and maintenance responsibilities for water laterals, fire service laterals, and sewer laterals between the main lines in the public rights- of-way and structures on real property adjoining the public rights- of-way. NOW THEREFORE, the City Council of the City of Chino does hereby ordain as follows: Section 1: Section 13. 04. 010 is hereby amended to read as follows: 13. 04. 010 —Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: A. " Developer" means a person, requesting water service from the city regardless of the number of services. B. " Engineering department/ division" means the engineering division of the public works department or its designated representative. C. " Existing street" means a street which has been accepted as a part of the street system of the city or the county as of January 1, 1963. D. " Fire service lateral" means the portion of a fire service line that provides water for fire fighting purposes to a parcel of land and/ or a structure on that parcel of land, and is located between the structure and the water main line in the public right- of-way. E. " New street" means a street which has not been accepted as a part of the street system of the city or county as of January 1, 1963. F. " Water department/division" means the utility operation of the city or its designated representative. G. " Water lateral" means the portion of a water line that provides water to a parcel of land and/ or a structure on that parcel of land, and is located between the structure and the water meter at the edge of the public right- of- way. ORDINANCE NO. 2012- 07 PAGE 2 Section 2: Section 13. 04. 175 is hereby added to read as follows: 13. 04. 175— Maintenance —water and fire service laterals. The owner of each parcel of land that is served by a water lateral or a fire service lateral shall be responsible for the repair, maintenance, and replacement of those laterals. Section 3: Section 13. 08. 085 is hereby added to read as follows: 13. 08. 085 —Sewer Lateral. Sewer Lateral" means the portion of a sewer line that provides sewage collection service to a parcel of land and/ or a structure on that parcel of land, and is located between a structure and the sewer main line in the public right-of-way. Section 4: Section 13. 12. 150 is hereby added to read as follows: 13. 12. 150— Maintenance —sewer laterals. The owner of each parcel of land that is served by a sewer lateral shall be responsible for the cleaning, repair, maintenance, and replacement of that sewer lateral. Section 5: Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitutional and invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and every section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or invalid. Section 6: Certification. The City Clerk of the City of Chino shall certify to the passage and adoption of this Ordinance and shall cause the same to be published in a newspaper of general circulation printed and published within the City in accordance with the provisions of the Government Code. ADOPTED THIS 6TH DAY OF NOVEMBER 2012. DENNIS R. YATES, MAYOR ATTEST: ANGELA ROBLES, CITY CLERK ORDINANCE NO. 2012- 07 PAGE 3 State of California County of San Bernardino ) City of Chino ss. I, ANGELA ROBLES, City Clerk of the City of Chino, do hereby certify that the foregoing Ordinance duly adopted by the City Council November 2012, by the following votes: was AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ANGELA ROBLES, CITY CLERK at a regular meeting held on the 6th day of
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