Shipping Instructions for

Shipping Instructions for
1- Introduction.............................................. 02
2- Deadlines.................................................02
3- Necessary Documentation...................... 02
4- Consignment Instructions........................ 02
A – Direct Shipments..........................
B – Consolidated Shipments...............
C – Invoices & Packing Lists...............
D – Declarations..................................
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03
03
04
5- Labels & Packing.................................
04
6- Temporary Shipments........................... 04
7- Permanent Shipments.......................... 04
8- Payment Terms..................................... 05
9- Declaration for the Consignee............... 05
Informations
Rua Albuquerque Lins, 503 - cj 11
CEP 01230-001 - São Paulo - SP - Brazil
Phone/Fax: (+55 11) 35958521
E-mail: [email protected]
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1) Introduction
This Shipping Manual will assist you in your preparation for the correct and timely dispatch of your exhibits to São Paulo,
Brazil. We advise you to read this manual carefully so that your exhibits can be correctly dispatched and consigned to us.
Failure to comply with the deadlines and instructions will cause unnecessary delays in clearance, and may lead to
additional expenses incurred.
2) Deadlines
Shipments must arrive in Brazil no longer than:
10/13/2012
10/05/2012
10/15/2012
By Air – Airport: Guarulhos
By Sea – Port: Santos
By Truck – Warehouse: EADI Columbia - São Paulo
In any such cases of belated shipments, STF Logistics will make all reasonable efforts to ensure delivery before the show
opens, however, no guarantees can be given.
VERY IMPORTANT: PLEASE DO NOT SHIP ANYTHING WITHOUT OUR KNOWLEGMENT. SOME PRODUCTS
MIGHT NEED A SPECIAL IMPORT LICENCE BEFORE SHIPMENT.
3) Necessary Documentation
Before you continue to read these instructions please note that SEPARATE documentation must be issued for
permanent and temporary admissions.
For all shipments the following documents are required:
1 – Airway Bill (AWB) / Bill of Lading (B/L) / Truck Bill of Lading (CTRC)
2 – Invoice
3 – Packing List
4 – A copy of a document confirming the Participation on the Event
5 – Declaration for the Consignee (See Model on the last page)
4) Consignment Instructions
A - DIRECT SHIPMENTS:
For individual direct Airwaybill (AWB), Bill of Lading (B/L) or Truck Bill of Lading (CTRC) must be consigned as
below:
Consignee:
STF Logistica Ltda.
CNPJ: 12.889.863/0001-40
Rua Albuquerque Lins, 503 - CJ. 11
01230-001 - São Paulo - SP - Brasil
Notify:
STF LOGISTICS
Antonio B. Gomes
Fone/Fax: (+55 11) 35958521
Note: 1 – We strongly recommend direct flight to Guarulhos.
2 – Shipments by truck can NOT be consolidated; there must be an individual direct Truck Bill of Lading for each
kind of shipment.
3 – Freight value must be shown on airwaybills. DO NOT DECLARE FREIGHT “AS AGREED”
4 – Freight value must be “PRE-PAID”
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B - CONSOLIDATED SHIPMENTS:
MAWB or B/L must be consigned as below:
Consignee:
STF Logistica Ltda.
CNPJ: 12.889.863/0001-40
Rua Albuquerque Lins, 503 - CJ. 11
01230-001 - São Paulo - SP - Brasil
Notify:
STF LOGISTICS
Antonio B. Gomes
Fone/Fax: (+55 11) 35958521
HAWB or HB/L must be consigned as below:
Consignee:
Same as individual direct airwaybill
Notify:
Same as individual direct airwaybill
Note:
1 – We strongly recommend direct flight to Guarulhos (GRU) / Viracopos (VCP).
2 – Shipments by truck can NOT be consolidated, there must be an individual direct Truck Bill of Lading for each kind of
shipment.
3 – We shall not accept HAWB’s from other forwarders.
4 – Freight value must be shown on airwaybills. DO NOT DECLARE FREIGHT “AS AGREED”
5 – Freight value must be “PRE-PAID”
C – INVOICES & PACKING LISTS:
Separate documentation must be issued for definitive and temporary admission.
Invoices and Packing Lists must be consigned to:
Consignee:
STF Logistica Ltda.
CNPJ: 12.889.863/0001-40
Rua Albuquerque Lins, 503 - CJ. 11
01230-001 - São Paulo - SP - Brasil
INVOICE must be filled on exhibitor’s letterhead paper in the English or Portuguese with the inscription “Invoice” and it
must contain the following information:
•
•
•
•
•
•
•
•
•
•
•
•
Consignee - as detailed above
Invoice number
Place and Date of Dispatch
Quantity shipped
Full description of all items including brand, serial and part number and constituent material.
Unit price: Every individual item, including give-away items and brochures, is to be given a value based FOB expressed in
U.S. Dollars
Total price
Harmonized (Brussels) System code for each invoiced item
Gross & Net Weight
Total FOB Value
Total Air/Sea/Truck Freight Charge
Total C&F Value (Total Freight Charge + Total FOB Value)
PACKING LIST must also be filled on exhibitors letterhead paper in the English or Portuguese with the
inscription “Packing List”. Note that it is recommended to avoid to issue “Invoice/Packing List” together as one
sole document. Packing list should be a different document separated from the invoice.
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D – DECLARATIONS:
The below mentioned declarations must be shown in the
- INVOICE
- PACKING LIST
- AWB (HAWB) or B/L (H/BL) or CTRC
You must use the proper declaration in the paperwork respecting the kind of admission it represents:
Paperwork for Temporary Admission, use the following declaration:
“Mercadoria sem cobertura cambial sob admissão temporária destinada ao evento SMART GRID
FORUM/2012 a ser realizada dias 27, 28 e 29 de novembro de 2012 no Centro de Convenções Frei
Caneca, São Paulo, SP, Brasil”
Paperwork for Permanent Admission, use the following declaration:
“Mercadoria sem cobertura cambial destinada ao evento SMART GRID FORUM/2012 a ser
realizada nos dias 27, 28 e 29 de novembro de 2012 no Centro de Convenções Frei Caneca, São
Paulo, SP, Brasil”
5) Labels & Packing
LABELS
All packages must be marked on at least two sides of each case, as follows:
Exhibitor: <Exhibitor Name>
Case Number: ??/??
(e.g.: 1/15 , 2/15 ... 15/15)
SMART GRID FORUM/2012 - Brazil
November 27, 28 and 29, 2012
Centro de Convenções Frei Caneca - São Paulo - SP
Gross Weight (kg): ???
Dimensions (m): ??? X ??? X ???
TEMPORARY ADMISSION (if applicable)
PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can withstand
unpacking and repacking operations. For main exhibits, we recommend bolted returnable type of cases to be used. This
is to avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in transit.
Empty cases will be stored within the event site. Your cases will be marked and stored systematically under shelter during
the exhibition period in order to facilitate quick and early retrieval for the repacking at the end of the exhibition.
6) Temporary Shipments
All products imported under temporary admission must be either returned to the origin or sold to a licensed Importer in
Brazil. Goods CANNOT be sold during the show and after the event they must return to Customs control. Once the cargo
is in our Warehouse, the exhibitor and the importer licensed in Brazil can start the nationalization process and pay all
duties and taxes.
The import duties for shipments under this import status are suspended temporarily, however, they can become payable if
the imported material fails to be re-exported for any reason whether it be by unauthorized sales, theft, destination or loss.
In this case the exhibitor will be in charge of the payment of any duty or fine that may be required by the authorities in
Brazil.
7) Permanent Shipments
It is considered to be promotional material: flyers, slides, video tapes, pamphlets, catalogs, magazines, posters, guides,
pictures, illustrated maps and other similar graphic materials, films and magnetic tapes recorded with sound or with image
and sound.
All trade advertising, giveaways, promotional literature and expendable items must be shipped only as PERMANENT
ADMISSION.
Be sure to declare the correct prices, as Customs may not agree with the declared value, causing delay and significant
penalties.
DO NOT ship any alcohol, beverages or food products. All items can be purchased locally.
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8) Payment Terms
STF Logistics can not advance any payment. Inbound and Outbound Costs must be paid in advance (before shipping
the cargo at origin). Our total handling charges will be confirmed after customs clearance. The balance between your
deposit and our invoice will be liquidated at time of the delivery to stand.
Payments should be wire transferred to the below mentioned account and the receipt should be faxed to our office (+55
11 3664-9022).
BANK DETAILS
BENIFICIARY BANK: BANCO DO BRASIL S.A.
Swift Code : BRASBRRJSBO
IBAN : 001181200000354805
Beneficiary Name: STF Logística Ltda
Branch: 1812-0
Account: 35480-5
4) Declaration for the Consignee
Customs request a declaration from the exhibitor confirming that they consigned STF Logistica Ltda. is in charge of
taking care of their cargoes to be exhibited at SMART GRID FORUM/2012.
The declaration must be issued on exhibitors' letterhead paper and signed in blue.
qte.
Declaração
Declaramos que nós, da empresa
(Name of Exhibitor)
, na condição de participante do evento SMART GRID
FORUM/2012 , designamos a empresa STF Logistica Ltda., inscrita sob CNPJ de nº 12.889.863/0001-40, com sede à
Rua Albuquerque Lins, 503 - CJ. 11 – 01230-001 - São Paulo - SP - Brasil – , como consignatária de nossa carga
destinada ao evento supracitado a ser realizado no período de 27, 28 e 29 de novembro de 2012 em São Paulo, SP,
Brasil.
(Country)
,
(date)
,
Atenciosamente,
(Authorized Signature)
,
Name:.............................
Position:.............................
unqte.
For your guidance, find below the translation to English of the above declaration:
“We declare that our company
(Name of the Exhibitor) , as an participant of the event SMART GRID FORUM/2012,
appointed the company STF Logistica Ltda. (...address...) as the consignee of our cargo, which is destined to the above
mentioned event during November 27, 28 and 29, 2012 to be held in São Paulo, SP, Brazil.”
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