Handbook for Orientation Leaders

Time
9:00
Location
Grant Hall
9:30
Grant Hall
10:10
10:50
11:20
11:35
12:15
12:55
Introduction of ORT; Welcome by: Dr. Jason Laker (DSA)
Allison Williams (SIC)
Existere
BioSci 1101
BioSci 1102
1
2
2
3
Break (10 minutes)
3
4
4
1
Leader contract signing
1
BioSci 1103
3
4
Etherington Aud.
4
1
1
2
2
3
ORIENTATION LEADER TRAINING
MANUAL
Where YOU need to be:
1. BioSci 1101 - ASUS
2. BioSci 1102 - Phys Ed, Commerce
3. BioSci 1103 - Computing, FYNIRS, Con Ed
4. Etherington Aud - Engineering, NEWTS, Nursing
Rotating Presentations:
1. CORE/HCDS – intoxication ; AMS Exec – leadership & thanks
from the AMS; SHRC
2. Adam Mielczynski - University Code of Conduct; Tim Eicholtz –
Epilepsy Kingston ; QFA manager Christina Slomka – situations
requiring first aid ; Student Constable - Shawn Kershaw – Conflict
Resolution
3. Rathi Gnanasekaran – Guide Post Program (how it works) ; Dr.
Kobayasi – Accessibility
4. Inclusive Space Coordinator Darcel Bullen
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QUEEN’S ORIENTATION 2006
Hey Leaders!
Welcome to back! You’ve received this handbook because you’re one of the lucky few (860 to be
exact) to be chosen to introduce the class of 2010 to Queen’s and what Queen’s is all about! You’ve
got the spirit, the passion, the knowledge, the pride, the enthusiasm and we know you’ll all do a
fantastic job! Orientation Week is the single greatest event in the history of the universe – go out
there and show those frosh why!
But before you head out there, there’s a couple things you’ll need to know. ORT doesn’t expect you to
be able to answer all of your frosh’s questions perfectly, but we do hope that you’ll be able to answer
most and guide your frosh to the appropriate person who might be able to. The purpose of this
handbook is to refresh your memory – it’s been a long summer, after all – and to serve as a resource
for when you don’t know those answers. There’s lots of space left for you to jot down quick notes if
you want, too ;)
We, the Orientation Roundtable (ORT), want you to remember that although each faculty organizes a
unique Orientation Week, you are all members of the Queen’s community. ORT is a four-member
committee that oversees all Orientation events – we work with your respective Faculty Society
Orientation Committees (including NEWTS and FYNIRS), Residence Orientation Committees, the
Senate Orientation Activities Review Board, the City of Kingston, and other University departments
and services to ensure that Orientation Week runs smoothly, safely and responsibly.
Look for the ORT team: the ORT Coordinator, Logistics Director, Marketing Director, and our IT
Director around campus or in our flashy ORT van bearing the same logo as above at various events
throughout the week. Be sure to tell your frosh about the INFOPLACE, located in the lower JDUC, if
they have any questions or concerns, or if they’re unsure where they’re supposed to be. INFOPLACE
is an all-faculty resource that is open all throughout Orientation Week and is run in conjunction with
the ASUS Nerve Centre. INFOPLACE can be reached by calling the Orientation Week Telephone
Hotline at 533-6293. You can find more information about Orientation Week at our website:
www.myams.org/orientation/
Have a memorable, exciting, and safe week!
Cha Gheill!
Adam Mielczynski
Orientation Roundtable
Coordinator
[email protected]
Mark Nelson
Director of
Logistics
ortlogistics@ams
Heather
MacQuarrie
Director of
Communicatios
ortcomm@ams
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Tim Ginn
Director of IT
ortit@ams
ORIENTATION WEEK WHO’S WHO
The Alma Mater Society Executive
President James Macmillan, VP Operations Ian Black, VP University Affairs Meghan Tueber
and other members of the AMS council and will be trying to get to every single event and
participate as much as they can in Orientation Week activities. Look for them in their AMS Tshirts and their pickup truck bearing the AMS official logo. Don’t forget to tell your frosh all
about the AMS!
The Senate Orientation Activities Review Board (SOARB)
Consisting of both student and faculty members, the Senate Orientation Activities Review
Board (SOARB), exists to ensure that both students and leaders feel safe and welcome during
the week. SOARB is responsible for setting general policies for Orientation. SOARB members
observe and review Orientation activities throughout the week – SOARB members may be
present at any of your events and will introduce themselves upon arrival, and be wearing
special ID to identify themselves with.
SOARB can be reached through the secretary of the committee, Joan Jones, JDUC, 142a, 5336735, [email protected].
Queen’s Student Constables, Science Constables and Queen’s First Aid
StuCons, SciCons and QFA responders will be at all high risk events throughout the week, as
well as events occurring off campus that may require peer supervision. StuCons will be
wearing either their bright yellow jackets or black t-shirts, and QFA responders will be
wearing red. Please treat them with respect – they’re volunteering their frosh week too! Sean
Kershaw , Chief StuCon can be contacted at [email protected], or 533-2734, and
Christina Slomka, QFA Manager can be reached at [email protected] or 533-5373. Head
SciCon and Clark Hall manager can be contacted at [email protected] or 533-6195. In
the case of an emergency, please call 533-6111.
Campus Security
Security staff will be patrolling campus 24 hours a day by foot, bicycle and vehicle. They have
been informed about all Orientation Week activities. Don’t hesitate to contact them in the
case of an emergency at 533-6111 (36111 from a campus phone) or from any blue light
location.
Orientation Leaders
With 10 different designations of leaders at Queen’s, it can sometimes get a little confusing.
What are all the other leaders called anyway?
Arts and Science – Gaels
Computing – Techs
Engineering – FRECS
NEWTS – Geckoes
Physical Education – Coaches and GM’s
Commerce – Bosses
Concurrent Education – Teaches
FYNIRS – Landlords
Nursing – Capes
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GOALS OF ORIENTATION WEEK
The goals of Queen’s Orientation are:
• to make all new students feel welcome;
• to facilitate a smooth transition to university;
• to build a strong and inclusive community of students;
• to make new students comfortable in their academic,
• social, and environmental contexts;
• to provide a solid foundation for a successful university experience.
Specific objectives for Orientation Week include:
• ensuring that each new student is part of a support network for where they live for
•
•
•
their academic program, and for their personal interests and needs
acquainting new students with their environment, including their living environment
(e.g., their Residence, bus routes, parking, lockers on campus, etc.), the Queen’s
campus, the Kingston community, the units and the systems they will/might access
(library, QCARD, etc.)
fostering a sense of enjoyment, belonging, diversity, responsibility and pride
preparing students for challenges, decisions, and issues they will face academically,
socially and personally
In achieving these goals and carrying out these objectives, the utmost respect for the
individual and the community will be shown.
FIRST YEAR STUDENTS’ BILL OF RIGHTS
As the Queen’s community welcomes its newest members, it is proud to be guided by the
following principles:
EQUALITY
First-year students join the University community with all the rights of those already here.
They should be given all the support and assistance which new members of the community
require, but should never be treated as subordinates. They should be made to feel proud to
be here – not to feel that Frosh are inferior.
FREEDOM OF CHOICE
First-year students can and should be encouraged to participate in the events of Orientation
Week. They should also always be free to choose when and how to join in, and to decline
participation when they wish.
TOLERATION FOR DIVERSITY
First-year students come from varied backgrounds and have highly varied interests and
values. Differences in gender, race, ethnic origin, sexual orientation, and religion should be
treated with respect and sensitivity. The special needs of students with disabilities should
also be respected.
RESPECT FOR INDIVIDUALITY
All first-year students are different, and they deserve to be treated as individuals. They
should feel free to be different, and should not be expected to behave in a particular way to
be accepted.
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PRIVACY
Even when students live together, as in residence, they are entitled to their private space and
time. They should not be disturbed when they have gone to their own room, and Orientation
leaders should enter only when invited.
THE UNIVERSITY CODE OF CONDUCT
All students are required to adhere to the University’s Code of Conduct. Initial responsibility
for the enforcement of the Code rests with the Alma Mater Society (AMS), and the Society of
Graduate and Professional Students on behalf of the Senate (SGPS). In general terms,
acceptable conduct does not infringe on the rights of other members of the University
community and conforms to the regulations of the University and its subordinate jurisdictions
and to the law of the land. Hence it must be emphasized that the University's system of nonacademic discipline should not be regarded as a substitute for the civil or criminal law but
rather as a complementary system that may be derived naturally from our existence as a
clearly distinguishable community of interests. The following conduct is unacceptable and
constitutes an offence within the University community:
a. a violation of published rules and regulations of the University or of any authorized
rule-making body within the University.
b. failure to comply with the directions of officials of the University acting within the
scope of their authority.
c. theft, vandalism, and willful or negligent damage to the property of Queen's or of a
member of the University community, of the AMS, SGPS, or of any other University
organization.
d. assault of any nature; or discrimination or harassment, based, among other grounds,
on race, religion, gender, handicap, ethnicity, national origin or sexual orientation.
e. all forms of academic dishonesty such as plagiarism, cheating, furnishing false
information to the University, forgery, misuse of university documents.
f. a violation of the rights of any member of the University community.
NOTE:
Any reprisal, or expressed or implied threat of reprisal, for making and pursuing a
complaint under any procedure authorized by the University is deemed to be an offence
against the University Code of Conduct.
LOST FROSH?
Don’t know where to be? Try CFRC 101.9
CFRC will be broadcasting the location of the first events for each faculty every
morning on Indie in the Morning from 8:00-10:00AM. Don’t forget to tell your
frosh to tune in!
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ORIENTATION INFOPLACE
The INFOPLACE is located in the lower ceilidh of the JDUC, just
outside the AMS offices. The INFOPLACE hotline can be reached at
533-6293. You and your frosh should be receiving temporary tattoos
printed with the hotline number, as pictured on the right. Feel free to call
the hotline should you have any questions, should you need to contact
the ORT Coordinator, Director of Logistics, or Director of
Communications and Marketing, or The IT Director. Infoplace is also
the place to file a complaint or report an incident. You can also use the
INFOPLACE to communicate with your frosh – there will be a message
board for each faculty where you can leave messages for your frosh
group. INFOPLACE opens daily at 8:30 and closes at midnight.
INCLUSION TOP 10 LIST
0. Labels are for soup cans, not people.
1. There is no ‘normal’. Be sensitive to the fact that everyone has different ideas,
strengths, and goals.
2. Never assume anything about a person: You can’t tell a book by it’s cover or a person
by how they look or act: get to know someone instead of stereotyping or making
assumptions
3. Be mindful of the language you use. To you, a derogatory word could be an every day
word. But this word, that you intend to use in an innocent enough way, could be
putting someone else down / be offensive to a person or group.
- never use derogatory words that demean a group of people like retarded,
gay, fag, homo etc. For example: “that shirt is so gay”- does a shirt really have
a sexual orientation??
- when making jokes make sure they are appropriate and not racist or
demeaning to one particular type of person i.e. blondes
- try to keep swearing to a minimum, the use of vulgar language can make
people uncomfortable.
4. Inclusive language.
- use significant other or partner instead of boyfriend/girlfriend
- when describing a person’s sexual orientation use words like lesbian, gay,
bisexual, transsexual, queer, or straight etc.
- say person with a disability. For example: “Julie has a hearing disability”. It’s
important not to define someone by their disability.
5. Be creative. Focus on strengths not weaknesses, being positive and optimistic is one
of your biggest assets.
6. Keep in mind that not everyone will like each event (e.g not everyone likes getting
dirty at messy events). Try to find something at each event that each person will like.
7. The Golden Rule: Treat others as you yourself want to be treated. It’s no fun being
left out or negatively singled out in a group so don’t do it! Put yourself in that person’s
shoes...
8. Inclusion isn’t about one sided opinions. Everyone is entitled to their own opinion and
all opinions are acceptable. Though it might not be appropriate for someone to share
their opinion in an offensive or judgmental way, it doesn’t mean it’s wrong for that
person to hold that opinion. It is important to respect that every person has their own
beliefs and backgrounds and that is what makes the Queen’s community diverse and
exciting.
9. Hands Off ‘Till the Tam’s Off: keep the sexual innuendo’s and flirting to a minimum
with the first years during frosh week. Unwanted comments can cause frosh to feel
awkward, intimidated or even harassed. Remember, it’s your job to help the first years
to feel welcomed and comfortable in their new home.
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INTOXICATED FROSH OR PEERS: CAMPUS OBSERVATION ROOM
533-6911
C.O.R. is a non-medical detox service located in Victoria Hall and in Jean Royce Hall Music
Room for Orientation Week. The staff is trained to observe intoxicated people and refer them
to a medical facility if the situation warrants it. C.O.R. is open from 10 PM until 7AM each
night during Orientation Week starting Tuesday, September 6.

The biggest risk to anyone who has been drinking is choking on their vomit so they
need to be put into the recovery position and watched.

People who have “passed out should be taken to the hospital. Call Campus Security
533-6111 to get an ambulance.

People who can stay at COR are able to walk (okay if they need some support), tell
staff their name and willing to stay.

If you’re not sure what to do, call COR. If COR isn’t open, call the Detox Centre at
549-6461 for advice.
Signs of Acute Alcohol Intoxication

Severe vomiting or vomiting while “sleeping” or “passed out” and not waking up after
vomiting.

Not responding to being talked to, shouted at, pinched, shaken or poked.

Not responding to efforts to be awakened

Not able to stand

Slow, laboured breathing

Rapid pulse rate

Turning a purplish colour or having cold, clammy skin.
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All You Need To Know About...
Queen’s First Aid
www.queensfirstaid.com
[email protected]
During Frosh Week...
Where we are:
Pretty much everywhere! Large events, high-risk events, on campus,
off-campus.
On-Call 24/7. Available to respond anywhere on Main or West
Campus.
How to get us:
Where wearing the bright red T’s. At events, we are usually stationed somewhere central, so if
you need help you can find us (or you can send someone to find us.)
Student Constables, Science Constables, Campus Security. If they are at an event, they will
know where we are; they can get us, if you cannot.
JDUC. During Frosh Week, we have a station set-up in the Lower Ceilidh, so while you are out
and about you can stop by.
Emergency Report Centre. They can dispatch a team to your location.
533-6111 (3-6111 Internal)
or Blue Light Emergency Phone, Blue Assistance Phone, Bell Payphone
** This number is for First Aid Response only. For general info call our office (# below) **
What to do while you are waiting for us:
Keep the casualty comfortable. A cool, dry place out of the sun is best.
If the casualty is unconscious: If they are breathing, place them in the recovery position. If
you are trained and they are not breathing, or don’t have a pulse perform AR or CPR respectively.
When we arrive: let us know what happened, and any information you may have on the
individual. If you performed any First Aid, let us know.
QFA Non-Emergency Contact Info
Office Phone: 533-6000 x 75373
Email: [email protected]
Office: Room 026, JDUC
Web: www.queensfirstaid.com
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SOARB SANCTIONS
1. Individual Infractions:
1.0 Breaking the Law (Major Offence)
Student will be de-leadered by their Orientation Committee. The issue will be sent to the
Adjudication Board for review and the issue will be dealt will by the Police.
1.1
Breaking the Law (Minor Offense)
Student will be de-leadered by their Orientation Committee. The case will be sent to the
AMS Judicial Committee where the committee will decide an appropriate form of
discipline. The Police will also deal with the student in question.
1.2 Violations to the University Code of Conduct
1.2.1 A violation of published rules and regulations of the University or of any
authorized rule-making body within the University.
1.2.2 Failure to comply with the directions of University officials acting within the
scope of their authority.
1.2.3 Theft, vandalism, and willful or negligent damage to the property of Queen’s or
of a member of the University community, of the AMS, SGPS, or of any other
University Organization
1.2.4 Assault of any nature.
1.2.5 Discrimination or harassment, based, among other grounds, on race, religion,
gender, handicap, ethnicity, national origin or sexual orientation.
1.2.6 A violation of the rights of any member of the University community.
Response: All of the above infractions will be dealt with in the same manner:
1. Student will be de-leadered by their Orientation committee.
2. The case will be sent to the AMS Judicial Committee and an appropriate form
of discipline will be determined there.
1.3 Violations of the Leader Contract (the following is taken directly from the leader
contracts)
Response: All violations of the leader contract will be dealt with in the same manner:
1. Student will be de-leadered by their Orientation committee.
2. The student will be sent to the AMS Judicial Committee and an appropriate
form of discipline will be determined there.
1.4 Violations involving Hazing
Definition of Hazing:
Hazing is defined as any act that injures, degrades, or disgraces, or tends to injure,
degrade or disgrace another student or person attending the institution. This includes
psychological hazing, which is defined as any act which is likely to: (a) compromise the
dignity of an individual, (b) cause embarrassment or shame to an individual, (c) cause an
individual to be the object of malicious amusement or ridicule, or (d) cause
psychological harm or substantial emotional strain.
- Spirit with Responsibility P. 12
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Another definition that is available:
Hazing is defined as any action taken or situation created which, regardless of intent or
consent of the participants:
a. Produces or is reasonably likely to produce, bodily harm or danger, mental
or physical discomfort, embarrassment, harassment, fright, humiliation, or
ridicule, or otherwise compromises the dignity of an individual;
b. Compels an individual to participate in any activity which is unlawful and/ or
contrary to the rules, policies and regulations of the university, and/ or
c. Occurs on or off campus.
Response: All violations of the leader contract will be dealt with in the same manner:
1. Student will be de-leadered by their Orientation committee.
2. The student will be sent to the AMS Judicial Committee and an appropriate
form of discipline will be determined there.
1.5 Participating in a “Wake-up” call
Any student who participates in a “wake-up” call at any of the University residences or
any private residence will be de-leadered and with be sent to the AMS Judicial
Committee where an appropriate form of discipline will be determined.
1.6 Failure to attend the September Orientation Roundtable training session
Any student who fails to attend the September training session and subsequently does not
sign their leader contract will not be allowed to participate in Orientation week. ORT and
the Faculty Society Orientation Committees will enforce this.
2.
Faculty Infractions
2.0
Unapproved Activities
Any Faculty Society Orientation Committee who executes an event, which has not been
approved by SOARB, will have the event terminated. This event will be documented
through an ORT incident report form, which will be copied to the Dean and President of
that Faculty. The FSOC in question will be personally liable for the event. SOARB and
ORT will enforce this sanction.
2.8
Having liquor or beer stores on tours of the town
Any FSOC who promotes any liquor or beer stores while on their tour of the town will
have to report to the ORT Coordinator. This infraction will be documented through an
ORT incident form. ORT and/ or SOARB will enforce this sanction.
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3.
Group Infractions
3.0
Profane or offensive cheers, chants, slogans or signs
Any group of contracted individuals who participate in profane or offensive cheers,
chants, slogans or signs will first be issued a warning to stop the behaviour and will then
be documented in an ORT incident report should it happen again. It will be up to the
FSOC to enforce this sanction on their leaders.
3.1
Noise Violations
Any group of contracted individuals who are caught making excessive noise while on or
off campus will first be issued a warning and will then be written up in an ORT incident
report if the incident happens again. This sanction will mostly be issued due to noise
complaints from members of the community. FSOC committees will enforce this
sanction on their leaders.
Incident Reports
All incident report forms will be reviewed by the ORT Coordinator and will be copied to
the FSOC committee that the complaint pertains to. In all cases when reports involve the
FSOC Executives directly copies of all forms will be sent to their Faculty Society
President/Campus Activities Commissioner, and the supervising Dean of that Orientation
Week.
In all cases incident reports must be included in ORT and Faculty Society transition
reports in order for them to have effect over planning in future years.
From Spirit With Responsibility, 2006 Edition. For more information about group and faculty
sanctions, please see your Orientation Executive, a member of the Senate Orientation Activities
Review Board or the Orientation Roundtable.
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CONTRACT FOR ORIENTATION LEADERS & EXECUTIVES
Orientation for Queen's Students is a welcoming and inclusive activity. It is critical and
mandatory that all incoming students be treated as equal to others and never be made to feel
inferior or subordinate First year students have the freedom to choose to participate in activities
during Orientation Week. Differences in gender, race, ethnic origin, sexual orientation, religion
and abilities are to be treated with respect and sensitivity. Students must be free to act as
individuals and should not be expected to behave in any particular way to be accepted. Students
are entitled to their private space and time.
Orientation Week: Monday September 4th to Sunday September 10th 2006.
As a Leader during the Queen's University Orientation Week, I endorse and will abide by the
following Code of Conduct:
1. I will not engage in any behaviour or act that will damage the reputation of Queen's
University.
2. I will respect the community of Kingston as my own and act responsibly and with
courtesy toward its other members and their property. I will encourage a similar attitude
amongst the incoming students.
3. I will not engage in any sexual activity with new students during Orientation Week.
4. I will not harass others by direct suggestion or through cheers.
5. I will not lead cheers that can be interpreted as sexist, racist, homophobic, vulgar, crude
or obscene.
6. I will not consume any substance of abuse (i.e. alcohol or narcotics) or be under the
influence of any such substance at any time that I am in the presence of incoming
students, during either formally planned events or informal, spontaneous social events.
7. I will not promote the consumption of any substance of abuse among first year students
by either pressuring them to indulge, or by buying or giving them any substance of abuse.
8. I will make every effort to promote amongst the incoming students a sense of community
within the Queen's family in which all members are equal.
9. I will make every effort to encourage similar behaviour amongst my peers while they are
in the presence of incoming students.
10. I am aware that students on academic probation are not allowed to serve as Orientation
Leaders. By signing this form I confirm that I am not on academic probation.
By becoming a Leader, and signing this Code of Conduct, I will assume these responsibilities of
leadership voluntarily. I am aware that failure to abide by this agreement will place the actions
in question under review and may result in the termination of my position as a Queen's
Orientation Leader for 2006. The terms of this contract are in effect from 1:00am, Monday,
September 4th until 4:00 pm Sunday, September 10th 2006.
_________________________
NAME
_________________________
SIGNATURE
__________________________
FACULTY
__________________________
DATE
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OTHER THINGS TO REMEMBER
•
•
Not everyone is perfect! If you don’t know the answer to a question, ask your co-leaders,
ask your exec, ask a member of ORT, ask someone from the AMS, or simply refer your
frosh to the most appropriate individual.
Frosh must be walked home by their leaders. This is a requirement set out by SOARB –
the Senate Orientation Activities Review Board. Approximately 90% of first year
students come from out of town and are not familiar with area. Many are not aware of the
nature their surroundings and the unique population Kingston is home to. Therefore, it is
up to you to ensure that they get home safely.
OTHER RESOURCES
Accessibility Queen’s
Campus Observation Room
Queen’s Campus Security
Campus Security Escort Service
Chaplain’s Office
Queen’s Emergency Line
Queen’s First Aid
HARS – HIV/AIDS Regional Services of Kingston
HCDS - Health, Counselling, and Disability Services
Hotel Dieu Hospital Detox Centre
Human Rights
QUIC - Queen’s University International Centre
Native Students Association
OPIRG-Kingston
Queen’s Residences (Director)
SACK – Sexual Assault Centre Kingston (office)
Crisis Hotline:
SHRC – Sexual Health Resource Centre
Student Awards Office
Social Issues Commission
Town Gown Relations
Walkhome
Women’s Centre
533-3001 x. 74816
533-6911
533-6733
533-6080
533-2186
533-6111
533-6111
545-3698
533-2506
549-6461
533-6886
533-2604
533-6000 x78092
533-3189
533-6790
545-0762
1-877-544-6424
533-2959
533-2216
533-3001 x. 74816
533-6745
533-WALK(9255)
533-2963
DURING ORIENTATION WEEK
INFOPLACE Hotline
533-6293
Nerve Centre (ASUS Orientation Infoline)
533-6254
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A PROUD SPONSOR OF FROSH WEEK 2006
IS HAPPY TO HOST THE 2nd ANNUAL
“LEADER NIGHT OUT” TONIGHT
STARTING AT 8pm
Come hang out on any one of the 3 floors and patio, listen to live music
on the second, watch the game downstairs, or play beach volleyball out
by the patio. Try some of the great menu items including Philthy’s
famous Voodoo Chicken or the Jenny Craig fries.
ORT Will also be raffling off:
•
•
•
•
•
2 Goodlife memberships
NHL hockey tickets
Concert Tickets
Via Rail gift certificates
Lots of other great prizes
Proceeds from the raffle go right back into Orientation Week. You have
to be there to win!
This is NOT an all-ages event therefore you must have an official piece
of identification (drivers license, Picture Health card, Passport).
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