Stephen D - Medina County

COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
Patricia G. Geissman called the meeting to order at 9:30 a.m. with Stephen D. Hambley and Adam
Friedrick present.
The meeting opened with the Pledge of Allegiance and a prayer.
The oral reading of the October 7 commissioners’ meeting minutes were dispensed with as each
commissioner had read them personally. Mr. Hambley moved to approve the minutes and Mr. Friedrick
seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.
Scott Miller, Finance Director, presented and reviewed the following resolutions: (1) amending the 2014
Appropriation Resolution by transferring appropriations; (2) transfer of County General Funds to the
Medina County Alcohol, Drug Addiction & Mental Health (ADAMH) Board; (3) cash transfer to the
Crippled Children’s Health Fund; (4) sales tax distribution to the various school districts located in
Medina County; (5) declaring Medina County property as excess property with attempt to refurbish; (6)
declaring a Medina County motor vehicle as excess property and authorizing the Medina County Sheriff’s
Office to purchase a used 2008 Dodge Charger from Lafayette Township; (7) authorizing the disposition
of a Feeding Medina County pantry truck through a sealed bidding process; and (8) revenue adjustments
for the sale of surplus county property. Mr. Miller asked for payment of the weekly bills in the amount of
$1,134,427.92. Mr. Hambley moved to approve the eight resolutions and to pay the weekly bills, and Mr.
Friedrick seconded the motion. There was no discussion. Roll call showed all commissioners voting
AYE.
Holly Muren, Human Resources Director, presented and reviewed a resolution approving personnel
changes for the employees under the jurisdiction of the Medina County Commissioners. Mr. Hambley
moved to approve the resolution and Mr. Friedrick seconded the motion. There was no further discussion.
Roll call showed all commissioners voting AYE.
Chris Jakab, County Administrator, presented and reviewed the following resolutions: (1) authorizing a
change order for the Medina County Veterans Service Office Interior Renovation Project, and (2)
authorizing employee health plan funding rates for 2015. He and the benefits consultant reviewed the
claims experience for the last 12 months. The proposed increases would only be approximately 3-1/2%
for Plan 1 for the general group which excludes the Medina County Board of Developmental Disabilities
(MCBDD) and the Health Department. Plan 2 for the MCBDD and the Health Department has a 10%
increase based on their separately rated plans and loss experience. This would be for the benefit period
beginning January 1, 2015. Mr. Hambley moved to approve both resolutions and Mr. Friedrick seconded
the motion. There was no discussion. Roll call showed all commissioners voting AYE.
Laura Toth, Office for Older Adults (OOA) Director, reported that the October 3 Fall Festival was
attended by over 210 people; the commissioners’ participation was appreciated. A pumpkin-carving
contest was held and the Medina High School Show Choir performed. They received excellent feedback
from the seniors.
On October 8, OOA received a $1,000 grant from Medina County Senior Services Network. The grant
will be used toward the purchase of an automated external defibrillator (AED) for the agency, its case,
and training of the staff.
There were 277 Medina County consumer outreach contacts in the third quarter which included sign-ups
for home-delivered meals, congregate meals, and transit, assessments or re-assessments of seniors, and all
other supportive services. Wadsworth’s older adults 60 years of age and older are continuing to sign up
for transit so they can benefit from the loop that is subsidized by the Office for Older Adults. They
experienced a better saturation of services in the county by having some contacts in Westfield and
Liverpool Townships in the third quarter. There was also an increase in services in Litchfield, Brunswick
Hills, and Sharon Townships, and Lodi Village.
The Advisory Council has been working on a public relations, marketing, and community education plan
for financial assistance. They’ve been meeting monthly and have reached out to townships and various
secular groups to offer presentations and are beginning to do those. She thanked Colene Conley, Chair of
the Township Trustees Association, who has been very helpful.
OOA is still hosting the local Farmer’s Markets where Richardson Farm sets up a stand outside of their
agency at 246 Northland Drive. The last one will be October 13; it’s open to the public and is held from
11:00 a.m. to 1:00 p.m. The Halloween Party will be held October 31. They will also participate in the
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
Medina Community Recreation Center’s senior event on October 24. On November 7, they will be at
Wadsworth Senior Expo at the Soprema Center.
Mike Pataky, Child Support Enforcement Agency (CSEA) Director, reported that an amendment to
House Bill 472 was recently signed by the governor that has a small section regarding racino and casino
winnings to be intercepted from child support obligors who are in default. If someone wins $1,200 or
more from a slot machine or $600 or more from a table game, they are able to collect child support
arrears. The first money was received last week; $1,228 was sent to the custodial parent.
Brian Nowak, Medina County Drug Abuse Commission (MCDAC) Director, reported that the Medina
County Share Cluster is hosting an event on Wednesday, November 19, at the Lafayette United Methodist
Church. Operation Street Smart, presented by the Franklin County Sheriff Department, is for adults,
especially parents of teens and anyone working with youth. The presentation informs adults about the
drug culture, drug trends, and drug paraphernalia. Dr. Jason Jerry of Cleveland Clinic’s Medina Hospital
will speak about prescription drug abuse and heroin addiction and treatment.
They have reached a milestone in the Dispose of Unused Medications Properly (DUMP) program which
began in October of 2011 with drug collection boxes located at the Sheriff’s Office, Cleveland Clinic’s
Medina Hospital, and local police departments throughout the county. In the past three years, over 10,000
pounds, or five tons, of unused or expired medications have been collected. This is an average of over
3,000 pounds a year.
Red Ribbon Week is celebrated every year from October 23 through October 31. Red Ribbon Week is the
oldest and largest drug prevention campaign in the country. Originally established by a small group of
family and friends following the death of a DEA agent in 1985, the National Federation of Parents of
Drug-Free Youth joined with the DEA and implemented the Red Ribbon campaign that spread across the
country. Red Ribbon Week is strong in Medina County and will be celebrated with various activities in
all of the school districts. Overall, Medina County residents can participate in Red Ribbon Week by
properly disposing their unused and expired medications, especially opiate-based medications. He had
asked the county commissioners to proclaim the October 23-31 as “Red Ribbon Celebration Week” and
read the proclamation. Mr. Hambley moved to approve the resolution and Mr. Friedrick seconded the
motion. There was no discussion. Roll call showed all commissioners voting AYE.
Pam Vereb, Board Clerk, presented and reviewed a resolution allowing the expenses of county officials.
Mr. Hambley moved to approve the resolution and Mr. Friedrick seconded the motion. There was no
discussion. Roll call showed all commissioners voting AYE.
Mrs. Geissman opened the floor for public comments. There was no one wishing to speak.
Mrs. Geissman said that there was a request for an Executive Session following the Discussion Session to
discuss pending litigation and personnel appointment. Mr. Hambley moved to allow the Executive
Session and Mr. Friedrick seconded the motion. There was no discussion. Roll call showed all
commissioners voting AYE.
The meeting recessed at 9:48 a.m.
Discussion Session
The commissioners moved to the Commissioners’ Conference Room for the Discussion Session at 9:49
a.m.
Northeast Ohio Areawide Coordinating Agency (NOACA) Code of Regulations
Mr. Friedrick reported that at the NOACA meeting on October 10, the NOACA resolution was tabled that
contained the verbiage in Article IX of the NOACA Code of Regulations to give the City of Cleveland
rights of ratification for changes. There was no discussion about it at that meeting, but there was some
discussion about how long they were going to table it. There was no real answer given. He had previously
discussed with NOACA Director Grace Gallucci why the Medina County Commissioners did not pass
that resolution and only passed the resolution with the easy changes to the Code of Regulations. Mrs.
Geissman commented that maybe tabling it was easier than saying no to it.
Energy Conservation Project
Chris Jakab, County Administrator, had provided a memo regarding the proposed energy conservation
project for 12 county buildings. Seven proposals were received. He, Finance Director Scott Miller, and
Maintenance Superintendent Tom Maupin reviewed the proposals, ranked them, and narrowed them to
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
the top four (Brewer-Garrett, Gardiner Services, Honeywell, and Johnson Controls) and scheduled
interviews. After the interviews and a final review, the final two were chosen: Brewer-Garrett and
Gardiner. The second interviews included the opportunity to meet the proposed project managers. Followup by phone included discussions on multiple issues. They are now recommending Gardiner Services of
Solon to the commissioners as the energy services company. If they agree, he would send a letter of intent
to Gardiner and review the results of an in-depth audit that would take approximately 1-1/2 months to
complete, accompanied by a projected energy savings and pay-back time with a defined scope. He would
also share with the commissioners Gardiner’s review of each building’s cost savings and ask if they
wanted to proceed with a contract to implement the project. The notice of intent would be by letter and
reviewed with the commissioners before it’s sent. Gardiner was chosen because of Mr. Maupin’s past
working relationship with them; their service was good and successful. Work could be completed by
August 2015 if the county stays on task. The financing is yet to be determined; there are options available
that won’t affect the General Fund next year and will be reviewed by the commissioners. The
commissioners said that the process to choose the vendor was thorough and agreed to proceed. Mr. Jakab
thanked Tom and Scott for their work, research and comments.
Historic Courthouse Repair/Restoration Project
Mr. Jakab discussed the potential repair/restoration of the old courthouse entryway. He shared
information about the scope of work that he said was a bit more limited than he would have liked, but it
was within the budget of capital improvement funds that could be utilized for the replacement of the steps
and resurfacing of the porch. Maintenance Superintendent Tom Maupin said that the steps would be dug
out and it would take two to five weeks to complete the job. The sandstone steps would be replaced with
sandstone. Mr. Jakab said that the Historic Preservation Board will review the scope of the work. It’s
hoped that the front door can also be refinished, which is something outside the scope of the proposed
contract for the steps and porch work. The cost of the steps and porch is $49,869 with a $4,000 increase in
the architect contract to specify the detailed work to be done. They would like to do the work this year.
He noted that they are currently doing a fantastic job on the slate and painting. The commissioners agreed
that the work needs to be done.
The meeting recessed at 10:04 a.m. for the commissioners to go into the Executive Session that was voted
on earlier to discuss personnel/appointment and pending litigation.
After the Executive Sessions, the meeting recessed at 10:25 a.m.
Interviews of Bidders for the Central Processing Facility (CPF) Contract
The commissioners reconvened at 10:30 a.m. in Balcony Room B for Sanitary Engineer Amy LyonGalvin to conduct the interviews with two of the bidders for the Central Processing Facility (CPF)
operations contract, Vexor Technology and Envision Waste Services.
Representing Medina County were five members of the ten-person bid review team:
Amy Lyon-Galvin, Sanitary Engineer
Beth Biggins-Ramer, Solid Waste District Coordinator
Debra Haumesser, CPF Facility Manager
Jim Skora, GT Environmental Manager
Chris Jakab, County Administrator
Ms. Lyon-Galvin said that not present, but also on the bid team were:
Michael Greenberg, GT Environmental Principal Consultant
Krista Wasowski, Medina County Health Commissioner
Rene Rimelspach, Eastman & Smith Attorneys
Joe Durham, Eastman & Smith Attorneys
Chris Easton, Wadsworth City Service Director before his retirement
Ms. Lyon-Galvin said that the Sanitary Engineering Department received and opened bids on September
30 for the operation of the CPF. Bidders could bid on Option A which is a five-year contract with the
potential for three 1-year extensions for a total of eight years, or Option B, which is a potential 20-year
operating contract. They could bid on both options A and B, or they could bid on more options under
Option B. The bid team is going through the bid analysis now. As part of that process, they have prepared
questions to clarify the bids submitted by Vexor Technology and Envision Waste Services, LLC. This is a
public meeting; however, there will be no public comments. They ask that the bidders limit their
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
responses to answering only the questions that are asked of them. She asked Vexor to introduce their
team.
Option B Proposal by Vexor Technology Inc.
Representing Vexor Technology, Inc., 955 West Smith Road, Medina were:
Bruno Carano, Vexor Technology Chief Financial Officer
Phil Stapf, Vexor Technology Vice President and founder, and 12- year member
of the Solid Waste Policy Committee
Steven Berry, Vexor Technology President
Rosalind Watson, Vexor Technology Human Resources Manager
Patrick Obgrta, Vexor Technology Director of Operations
Bryce Malone, Bulk Handling Systems Director of Sales of Eugene, Oregon
Elaine Hutchins, Baker & Hostetler attorney
Kurt Kappa, Westfield Bank Senior Vice President of Commercial Lending
The Option B Proposal is for a contract that could extend up to 20 years if the operator proposed a large
investment and this would allow the bidder to recoup the investment made in new equipment. Vexor
submitted a bid for B Option only. The answers are italicized.
1. Pursuant to the Invitation to Bid, if the Board accepts your Option B bid, do you agree to
negotiate in good faith any substitute or additional terms and conditions to be included in the
Processing Agreement? Steve Berry answered yes, we do.
2. Please explain the hypothetical Medina County Processing Facility Fee Projection as submitted
with the Bid on Bid Form B. Mr. Berry said that they understand that Medina County is looking
for fixed five-year terms. As proposed, there are four 5-year terms. For the first five-year term,
the pricing would be $54.12. The implementation rate would be $54.12. Terms that they have
identified are consistent with those five-year terms. In the bid form, they identified the term of
2020-2024, only a four-year term; therefore, the term is from 2020-2025 and that price would be
$53.53. The term of 2025-2030 would be $66.08 and the term for 2030-2035 would be $74.01.
For the hypothetical rates, the county currently charges $7.94 for the old debt, understanding
that the old debt has expired. Recognizing that, the fee structure that the county could
hypothetically charge should be reduced by the amount of outstanding debt. They contemplate
that the rate will go from $7.94 to $5.45. With their pricing of $54.12, as explained earlier, the
Ohio Environment Protection Agency (EPA) rate of $4.75 gives them a fee structure of $64.32.
It’s a hypothetical rate that the county could charge under Vexor’s proposal, which is $3.32
higher than what is currently being charged by the CPF. Again, this is a hypothetical rate; he’s
not sure what the county is looking to recover. They simply reduced the $7.94 amount that they
are currently charging by the amount of the debt and interest that is being charged for the payoff
of the outstanding debt.
3. Please explain the need for a leasing agreement for the existing CPF processing equipment
(conveyors, magnets, etc.) and how the terms of the lease are to be determined. Mr. Berry said
that one of the things they are proposing is to make radical changes to the CPF as it is currently
operated. The lease would only be in place for a short period of time until Vexor was capable of
having that equipment removed by either having a contractor come in and move it or there was
an agreement for some type of compensation to Vexor to have that equipment removed so the new
equipment could be installed in the facility. When the equipment is removed, the county can
dispose of it according to the Ohio Revised Code. During the interim period when the new stateof-the-art equipment is installed to accomplish the goals set forth by the CPF bid, the majority of
the waste could be transferred directly to the landfill. Once the equipment is installed, the county
will see a significant increase in the amount of materials being recovered. They envision that the
reliance on the trucks going to landfill will be reduced significantly. Vexor is looking for a shortterm lease for the equipment so that they can get through the initial startup period and get the
appropriate equipment in place and permanently installed. The term of the lease would be a very
short-term and he would propose some nominal lease value. Vexor would maintain the equipment
as outlined in the bid in accordance with best practices or manufacturer’s recommendations for
maintenance.
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4. Please explain the need for a leasing agreement for the existing trucks, trailers, loaders and skid
steers, and how the terms of the lease are to be determined. If it’s "for the remainder of the
equipment's useful life", how is the remaining life of the equipment to be determined? Mr. Berry
said that there is a point in time when expense costs exceed replacement costs of equipment.
Manufacturer’s recommendations give the estimated life of equipment. This applies primarily to
loaders. Trucks and trailers will have a very short-term lease. The conveyors will be almost
immediately removed so they can make modifications to the existing facility and the permanent
equipment can be installed.
5. How will Vexor increase the capacity of the CPF from 25 to 35 tons per hour? Mr. Berry said
that when they took a look at the CPF, they interviewed a number of people involved in the
industry: the Republics, Waste Managements, Rumpke’s facilities, and others. They looked at
equipment manufacturers and sought recommendations from former Solid Waste Coordinator
Bill Strazinsky. They went to a lot of different industries. They also interviewed a number of
equipment manufacturers, including bulk handling systems and machinery, some of the top-tier
companies in the industry. The important thing is that as part of that analysis, they have
determined that the fairly antiquated equipment that is in place today is not adequate to give the
county what they are looking for. They concluded there is no bolt-on system available that could
be bolted onto the backside of that equipment to improve the through-put. The conclusion was
that they have to purchase a whole new system in order to be compliant with the bid
specifications. In the interviewing process, one of the issues brought up was the trommel system.
The trommel system doesn’t allow the new high tensile strength plastic bags to open so 15-20%
go through that system without being opened. Additionally, the material that is being generated
as daily cover in the Class I facility is really not capable of being utilized in an alternative daily
cover (ADC). The recovery rates are very low and, again, they concluded that there is no bolt-on
system for the existing antiquated system that is there now, so they went to manufacturers and
Bulk Handling Systems stood out. They met with those companies, visited their factory, and
viewed their operations. They were impressed and confident that they are going to be capable of
exceeding the goals that the county has set forth in their bid.
6. Can you identify $1,400,000 in new processing equipment in which the County can invest and
retain title to at the end of the Contract? Mr. Berry said that their proposal said that Vexor would
invest that $1.4 million and they are proposing $11.5 million in capital for this facility.
Specifically, they don’t have pieces of equipment but the important thing is that their lender
thought it important that all the equipment Vexor purchases after the execution of the contract is
titled in Vexor’s name. That was made clear in the RFP.
7. Please describe the procedure by which all equipment purchased by Vexor after the award of the
Contract will be titled to Vexor Technology, Inc. and will be sold or removed at the conclusion of
the 20 year contract term as outlined herein. Mr. Berry said that Vexor will be the purchaser of
the equipment and the titles will be in Vexor’s name. They will pledge that as collateral for the
financing of this project. The removal of the equipment at the conclusion of the term could be
done in a multitude of ways. If Vexor is not the successful contractor in the renewal, they could
sit down with the successful bidder to determine if the equipment has any value to them. If so,
they would sell it to them directly. If not, Vexor could have it removed or sit down with the county
and negotiate a good faith sale of that equipment in the event that the county wanted to take over
the operation.
8. You included with your bid an option that Medina County either reimburses Vexor for the
removal of all the existing conveyors, magnets, balers, and picking platforms, or contract with
another entity to provide these services such that removal is accomplished on or before April 1,
2015. How are the costs for the equipment removal to be determined? Mr. Berry said that they
could go to a third party and evaluate what the cost is going to be. Vexor would provide the
county with a time and material basis proposal. Vexor is open to suggestions. The importance of
the April 1 date is so they can get the new equipment installed as expeditiously as possible.
9. What are the specific plans for Vexor to operate a source separated glass recycling program in
partnership with Rumpke? Mr. Berry stated that the details have been worked out. If the glass
igloo program was in place today and the material was delivered to any one of Rumpke’s
facilities, they would gladly accept the materials and process it. During the interim period, in the
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
event that recyclables are delivered to the CPF, Vexor will make it a point to get those materials
processed either by Rumpke, Waste Management, or Republic locally. They are not going to
discard recycled products that residents have gone to the effort to source separate. They will
make it a point to have agreements with each of those companies to process the materials in the
event that materials are delivered to the CPF.
10. Can you provide a breakdown of the total recovery rate of 40% in your proposal by material
(recyclables, engineered fuel, Class I volume reduction)? Mr. Berry answered that he was fairly
clear in the RFP that the challenge of that explanation is that they don’t know what’s going in
each of the constituents’ waste stream. They have not seen an analysis to date as to what
percentage of aluminum, steel, or plastic (by grade) is currently in that composition of waste so
it’s difficult to provide the county with an analysis. He can provide Ms. Lyon-Galvin with
information on a fairly confidential basis about a system that is in operation. It was referenced as
part of the response to the RFP for the CPF. There is a facility in operation that Bulk Handling
Systems has installed in Montgomery, Alabama. That facility is currently recycling in excess of
40% of the inbound material. Organics and wood are an additional 32% of that waste stream.
This shows that if that system was installed in Medina County, even without an engineered fuel
program in place, they could recover up to 61.29% of the inbound material. Adding an
engineered fuel program could result in as much as an additional 15-20% recovery. The City of
Montgomery, Alabama hired an outside consultant to audit the operation and he would be happy
to share those results. It’s difficult for him to evaluate exactly by commodity what Vexor would
be able to recover because they don’t know what the composition of the material looks like.
11. Please describe the expectation that all equipment existing at the CPF on the first day of the
commencement of the contract will be in an operating condition as noted or better than on the
inspection reports date in the bid documents are indicating. Mr. Berry said that they are fairly
concerned that if a new operator comes in to operate the CPF that the existing operator may not
take as good of care of the equipment at the CPF as he historically has. They are concerned
about the condition of the equipment being in an operating state at the point in time a new
operator comes to take over the facility. They are also very concerned about the amount of
material that may be left onsite at the point in time that a new operator would take over,
including the amount of material that would need to be processed at the Class I composting
facility which needs a significant amount of work for it to be properly disposed of.
12. Please confirm that with Bid Option B, Vexor's complete replacement of the existing CPF
processing line with new bulk handling and separation equipment by Bulk Handling Systems
(BHS), described as Primary Size Reduction and Presort, Material Sizing, Density Separation,
Separation by 2-D and 3-D shape, fiber separation and container/plastics sorting accurately
defines the scope of work for the technology upgrades at a total cost of Vexor's investment to
exceed $11,500,000 for the 20 year contract. Mr. Berry said that as part of that capital, there will
also be loaders, forklifts, other transportation equipment, balers, and everything else, so it’s not
100% of those funds going to Bulk Handling Systems. He is confirming to Bulk Handling Systems
that is the intent of Vexor’s proposal.
13. Does your proposal include the installation of new never before used equipment, or does it
include the purchase and installation of used equipment? If used, or partially used, please explain.
Mr. Berry said that there is some used equipment that could potentially be available, but it would
be consistent with the proposed new equipment that will be installed. He’s not sure it’s available
today.
14. Please confirm that Vexor plans to operate the Class I and Class IV compost facilities utilizing
equipment purchased by the County with Vexor's maintenance of said equipment. If not operating
them, please confirm Vexor's commitment to, at a minimum, maintain the District's Class I
compost facility license. Mr. Berry said yes, they do propose that.
15. Please confirm that with Bid Option B, Vexor will have the new CPF processing equipment fully
operational by August 17, 2015. Mr. Berry said that they will.
Ms. Lyon-Galvin said that concludes the questions and thanked the Vexor team. Mr. Berry presented her
with the independent study that was discussed in question ten.
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
The meeting recessed at 10:52 a.m. for a short break and reconvened at 10:58 a.m.
Option A Proposal by Envision Waste Services, LLC
Representing Envision Waste Services, LLC, 4451 Renaissance Parkway, Cleveland, Ohio were:
Steve Viny, Envision Waste Services CEO and in the waste business since 1979
His company designed the CPF and has been operating it since 1992.
Clayton Minder, Envision Waste Services CFO and in the business since 1986
Envision Waste submitted three different proposals: a proposal for Option A, Option B, and another
proposal for Option B which they are referring to as Option B1. The answers are italicized.
Option A Proposal (calls for a five-year operating contract)
1.
Does your proposal under Option A acknowledge the use of the stated RFP processing agreement
language without revision or exception? Mr. Viny answered that they had some minor
modifications to the contract that are shown and marked. The key is that they are not monetary.
2.
Does your proposal for this option include the installation of near infrared sorters, a magnetic
separator and associated conveyors, platforms and air compressor equipment? Mr. Viny said yes, it
does.
3.
If answering yes to Question 2, per the requirement for Option A that all equipment and fixtures
will be owned by the District, will that equipment be the property of the District during, or upon
completion, of the contract? Mr. Viny said that a portion of it will. The portion that the county is
paying for will stay with the county forever or until they decide to sell it. That would be the
conveyors and the platforms. They gave a price breakdown for what that equipment would cost.
The remaining equipment which would be the near infrared (NIR) equipment, air compressor, and
magnet which is above and beyond the $1.4 million allotted by the county, so Envision would
purchase that equipment with their own capital and retain ownership of it.
4.
Do you propose District-financed improvements (technological, equipment replacement, or
equipment upgrade) to the facility in an amount not to exceed $1,400,000 to be utilized for the
design, fabrication and installation of platforms and conveyors to support the new NIR sort system
to be installed at the end of the existing processing equipment? Mr. Viny answered yes.
5.
Is the proposed Envision financed processing equipment improvements, including three (3)
Unisort P2800 near Infra-red separators as manufactured by RTT/Steinert; a skid mounted Palatek
100 Hp air compressor with desiccant drier and air filters including a 1600 gallon air receiver and
auto drain; and a Steinert UMP 90 140 WG overband permanent magnetic separator to be installed
above the existing conveyor CV605 to remove ferrous metal post shredding a description of new
never before used equipment, or does it include the purchase and installation of used equipment?
If used, or partially used, please explain. Mr. Viny said yes, all new.
6.
Because the Steinert UMP 90 140 WG overband permanent magnetic separator to be installed
above the existing conveyor CV605 to remove ferrous metal post shredding, does your proposal
include utilization of the existing off-line shredder at the CPF? If yes, when was the shredder last
used in daily operations? Please confirm that Envision is responsible for this fixture’s upkeep and
repairs. Mr. Viny said yes. He will have to check to see when the shredder was last used. They are
planning to use it again quite soon. Envision is absolutely responsible for the fixture’s
maintenance and repairs; they maintain it all the time. They own the covers for it.
7.
Please describe the existing ballistic separator. Mr. Viny said that they would need to read his
patent to get a full description, but basically what they do is jettison the light materials and
separate them from the heavy materials. The reason for that is that there is no reason to place a
piece of concrete or brick on top of their NIR sorters; they are not going to get paper or plastic
from them. The idea of their device is that, in a very simplistic way, they are able to liberate the
targeted materials, in this case predominantly paper and plastic. The materials are prescreened
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so the NIRs only see the materials that they desire. It is very adjustable and adds to the uniqueness
of their patents.
8.
Do you anticipate the quality of the mixed paper and plastics recovered by the NIR system to be
as marketable as source separated mixed paper and plastics? Mr. Viny said that they certainly do.
They used their separator to separate and took the material to Steinert. They ran it on a full-scale
NIR sorter in the presence of the procurement manager for Caraustar, which could be the largest
purchaser of recycled fiber in America. He had budgeted two days for the test. After they ran the
material for about two hours, the procurement manager said that the test was over. There was no
need to stay because he would buy every drop of this paper. They repeated the same test on a
different day with Vadxx, a new company that will be in operation about the same time the NIR
equipment is ready. They have a warehouse and they are buying material in anticipation of their
opening. Vadxx is unique in that they can buy a multitude of plastic resins, although there are
some plastic resins they choose not to take. That helps Envision respond to Medina’s issue with
wanting more plastic recycled. This will give them a multitude of resins they were never able to
recycle before because the market did not exist. They ran the test with Vadxx and had the same
similar level of success as they did with paper. Vadxx told him that they would like to try running
it and only get four resins instead of seven because there are certain resins that have a higher
yield for making synthetic diesel which is their product. There are other resins that are a carrier
and don’t give them much yield so Envision let Vadxx separate out only the resins that they
wanted. They said that after the lab results and their autoclave results that it was the best material
they ever tested in their history.
9.
Could the mixed paper and plastics recovered by the NIR system be used as a component of
engineered fuel? Mr. Viny said that of course it could with the exception that PC plastic can’t be
used for engineered fuel. They bid on the City of Cleveland’s project and Cleveland Thermal has a
specification for the engineered fuel that they seek. Chlorides need to be controlled as they turn
into hydrochloric acid inside the boiler and they are a precursor for dioxin in anything over 1,500
degrees. Chlorides have to come out and the question becomes what level is acceptable. Waste
Management has a spec fuel and they get chlorides down to 2%. The City of Cleveland’s RFP
calls for chlorides to be removed down to two-tenths of one percent, which is extraordinarily low.
They also ran their engineered fuel over the NIRs and they were able to achieve better than that so
they have a met the city’s specification. They also have a size specification that is small and they
don’t have the shredding equipment in place in Medina to meet that. He suggested that the TAC
Committee report have specific language in it. They attended the TAC meetings and read the
reports and they think that’s very important. One of the TAC’s recommendations was that the
material be used for its highest value. He presented the USEPA’s waste hierarchy. Source
reduction and reuse is at the top, recycling and composting is second, and energy recovery is
third.
10.
What is the total Ohio EPA qualified waste diversion performance of your proposal under this
option? Mr. Viny said that Steve Berry was correct when he said that it depends on what comes in
the door. They don’t control the composition of the waste; all they can do is sort it. Using the
standard USEPA data on waste composition, they have every confidence that it will be in excess of
bid specifications which is 40%.
11.
Does your proposal recommend any operational or technological improvements or additions of
new equipment to the existing CPF processing equipment from CV101 to CV-605, including the
baler? If no, what additional improvements, repairs or replacement equipment will be required to
the existing process line during this 5 to 8 year contract? Mr. Viny answered no; they really don’t
think they need it or they would have changed it. Envision knows the equipment at the CPF better
than anyone in the world. The chain conveyors, which are expensive, were all rebuilt recently and
they are in great shape. The original chain conveyors lasted 18 years. These are a couple of years
old. They have every expectation that they will last as long as the first group with the same level of
maintenance as before. The slide bed conveyors that go through the sort rooms were rebuilt when
they wore out. They were rebuilt in a way that they feel will last a very long time. They feel very
comfortable with the slide bed conveyors. The last remaining items will be the trommel and baler.
The trommel lasted for 14 years and then at great expense to Medina County, they rebuilt the
trommel barrel. It consists of two rings and I-beams attached to those rings and bolt-on plates
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
with holes in them which are wear items because they come in contact with waste. The structural
elements are the rings and I-beams. They found that the rings’ metal had warped and became
crystalized from the longevity of use. Recognizing now that the weak points of the trommel were
the rings, they re-engineered the trommel and made the diameter smaller and increased the
diameter of the rings. They don’t know how long the new rings will last, but they expect it will be
longer; they might last forever. The screen sections that are bolted on are steel and they wear out
and replacing them is low cost and done in-house. The last item is the baler which is a simple
device. It can be rebuilt and has been rebuilt many times. The current baler could continue to be
rebuilt and they don’t see any problem with it lasting for five to eight years with normal
maintenance. Envision owns a spare cylinder so they can maintain operations. It has two parallel
hydraulic systems and a baler can run on one. The bottom line is that even if one of the two
hydraulic systems failed, they could continue to run the baler and finish the day, week, or month.
It won’t run quite as fast, but they could get whole-bale density with a single hydraulic system.
12.
What are the estimated costs of the improvements, repairs or replacements to existing processing
equipment in the CPF? Mr. Viny said that with the exception of the baler, the rest would be zero.
13.
As the Invitation to Bid allows the Successful Bidder to propose to operate the Igloo glass
collection program, other glass recycling program, or process the glass at the CPF, if you are
awarded the contract under Option A, do you intend to operate the Igloo glass collection program,
propose to the District another glass recycling program, or process glass at the CPF? Mr. Viny said
that they will be processing glass one way or the other and they are happy to work with the
county. They are open to whatever is amenable to the county. There is really only one company
now that is actively doing glass recycling – Rumpke in Dayton. There is a logistical expense to get
the material to Dayton; Rumpke estimates that will be about $20 per ton. Since glass is now worth
negative $20, the question is if they would like Envision to run the glass system and have a drop
off. They would be happy to aggregate it together and when they have full truckload quantity, they
will have Rumpke send a trailer for it. By the same token, if they don’t have the glass igloo system,
the glass gets destroyed in the trommel and it ends up in the ADC room and used as ADC. The
glass is used and it adds value to the ADC product and at that point it has a value greater than
negative $20. The question becomes if the public wants Envision to recover glass even though it
has less value; they are glad to do so. If the market changes and the company again accepts glass,
and he thinks they will, they are happy to do so. They are very flexible on glass, but it is covered
either way.
14.
In your response detailing your experience and approach to collecting, compiling, and
maintaining detailed data in the performance of similar projects, including any technology that you
use currently, or intend to utilize, you described intentions to automate the scale and to be sure
vehicles have all 4 wheels on the scale. What other technology or data management do you
propose to track operator performance? Mr. Viny said that the scale is their unit of measure and it
is not a system that they can control, but it is the data gathering device that they use. The county
gathers the data from the scale and provides that data to Envision. Reports that Envision submits
to the county are based on that. The accuracy of that is mutually beneficial to both parties. Some
better data gathering techniques at the scale point would be greatly helpful. They noticed loss of
captured revenue and disposal, particularly in the winter when they can see tire tracks that come
off the scale. They have used the forklift truck to demonstrate that as well. No matter how they do
it, everything has to come in one driveway and out the same driveway so it’s going to go on the
scale. They have a great way to measure everything; the metrics are right there. If they plan to
buy new scale software, there is scale software that Envision could export to an Excel spreadsheet
that would make reporting easier.
15.
Please confirm that with Bid Option A, Envision's new investment in NIR and affiliated
equipment accurately defines the scope of work for the technology upgrades at a total cost
exceeding $1,000,000 for the 5 year contract, with potential for three (3) one year contract
extensions. What is the total anticipated cost of Envision's equipment investment? Mr. Viny
answered, yes; it will be the NIRs, the air compressor system that goes with it, and the magnet.
The cost of the investment will be $1.4 million. Above and beyond that, obviously they would be
buying the trucks and loaders, etc. If you use the county’s numbers, it came out to $1 million.
Clayton Minder added that Envision would be purchasing some additional new equipment over
and above the rolling stock just for the county. Ms. Lyon-Galvin asked Mr. Viny if the anticipated
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
cost that Envision’s equipment investment was $1.4 million and he said that was correct. Mr.
Minder said that was for the sorting equipment. Then they talked about the rolling stock. The
county’s consultant put a value on that equipment of about $1 million. Over and above that, they
would spend additional capital buying new equipment to augment the used equipment that they
would propose to purchase in the option. Mr. Viny said that the rolling stock would be above and
beyond the $1.4 million.
16.
Please confirm that with Bid Option A, Envision is requesting relief from the performance
standards set forth in the RFP until August 3, 2015, whereby Envision will have its new NIR
equipment up and operating. Mr. Viny said that is correct.
Option B Proposal
1.
Pursuant to the Invitation to Bid, if the Board accepts your Option B bid, you are agreeing to
negotiate in good faith the substitute or additional terms and conditions included in the revised
Processing Agreement in your Option B proposal? Mr. Viny answered yes.
2.
(same questions 2 - 14 as for Option A) Is there anything different in Option B than in Option A
regarding technology, the NIR and associated equipment? Mr. Viny said that the only difference
would be in the rolling stock side. Over the course of a 10-year period, they would be purchasing
additional rolling stock as needed.
3.
Please confirm that with Bid Option B, Envision's new investment in NIR and affiliated
equipment accurately defines the scope of work for the technology upgrades at a total cost
exceeding $1,000,000 for the 10 year contract. What is the total anticipated cost of Envision's
equipment investment? Mr. Viny said that it would be the same as Option A at $1.4 million.
4.
Please confirm that with Bid Option B, Envision is requesting relief from the performance
standards set forth in the RFP until August 3, 2015, whereby Envision will have its new NIR
equipment up and operating. Mr. Viny said that is correct. Envision would run as they do now
until that time and then they will simply turn NIR on and start running.
Option B1 Proposal (CPI Increases)
1.
Pursuant to the Invitation to Bid, Bidders are also permitted to submit an alternative price
adjustment proposal under Bid Option B. Is the only difference between Option B and what we
have called Option B1, your inclusion of the CPI? Mr. Viny answered yes.
There being no further business, the meeting adjourned at 11:26 a.m.
RESOLUTIONS PASSED OCTOBER 14, 2014
Number
Resolution Title
14-0868
Proclaiming October 23-31 as "Red Ribbon Celebration Week"
14-0869
Allowing claims and authorize issuance upon the treasurer in settlement of such list of claims
14-0870
Amending the 2014 Appropriations Resolution by transferring appropriations
14-0871
Transferring of County general funds to the Medina County Alcohol, Drug Addiction &
Mental Health Board
14-0872
Cash transfer to the Crippled Children's Health Fund
14-0873
Sales tax distribution to the various school districts located in Medina County
14-0874
Declaring Medina County property as excess property with attempt to refurbish
14-0875
Declaring a Medina County motor vehicle as excess property and authorizing the Sheriff's
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COMMISSIONERS MEETING, TUESDAY, OCTOBER 14, 2014
office to purchase a used 2008 Dodge Charger from Lafayette Township
14-0876
Authorizing the disposition of a Feeding Medina County pantry truck through a sealed
bidding process
14-0877
Revenue adjustments for the sale of surplus county property
14-0878
Approving personnel changes for the employees under the jurisdiction of the Medina County
Commissioners
14-0879
Authorizing a change order for the County Veteran Services Office Interior Renovation
Project
14-0880
Authorizing employee health plan funding rates of 2015
14-0881
Allowing expenses of county officials
All deliberations concerning official business and formal actions by this Board of Commissioners were
conducted in an open public meeting this fourteenth day of October 2014.
COMMISSIONERS
Respectfully submitted,
Adam Friedrick
OF
____________________________
Pam Vereb, Clerk
Patricia G. Geissman
MEDINA COUNTY
___________________________
Stephen D. Hambley
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