Board Meeting - March 23, 2010
Transcrição
Board Meeting - March 23, 2010
NSAC -- Far Western Chapter Board of Directors Meeting Minutes March 23, 2010 Attending: Keith Hesterberg Gary DeYoung Roger Coutts Allen Ludlow Bryan Andersen Tom Watkins Renee Avilla Ilene Jacobson Richard French Carrie Parrish Not Attending: Cindy Holland Agenda Meeting opened 9:00 AM Roger’s shares two haikus, which are well delivered, and well-received. Committee Updates: o Treasurer: Allen confirming we are solvent o Program: Gary Announcement for 2010 meeting went out, it’s also on website. Finalizing tentative agenda – speakers are set, just working out time slots; Carrie continuing to finalize tax/accounting update. Keith, et al discussing modifications to format and updating version of registration announcement. o Membership: Bryan Responses from mass e-mail indicate some addresses are outdated, Bryan following up as feasible to determine if new addresses are needed, or if the “host” company wants to designate a replacement member. We don’t have addresses for some members, following up as feasible; sending out registration packet by regular mail. Far West chapter had 2 new members from February 2010. o 2010 Time and Place: Gary All set to go for rooms, etc. Gary to check in with Catering to confirm they’re ready to go with plans as discussed last fall. Gary reminder that room rate available for the entire week preceding the conference and through the following weekend. o 2011 Time and Place: Ilene Checking with Embassy Suites in both Tahoe and Tahoe, and the Tenaya Lodge in Yosemite. Napa has fond memories of Keith and Gary; Tenaya Lodge expansion to be completed June 2010, extended conference rooms. Tahoe suggesting they may be able to get us same room rate as the last time in 2008. Gary noting the Embassy Suites are competitive among themselves, could use that to our advantage. o Early Bird: Renee Sent letter. So fary, 15 responses so far, and commitments for $2,600 in cash donations, consistent with rough average from prior years of $3,500. o Communication (formerly, Newsletter): Keith/Bryan Continuing discussing of redistributing registration announcement. o National Directors: Richard No report Website update – Allen o www.nsac-fwc.org. o About 95% complete, Blog is still under construction; subject to determination of whether to make it “open” to anybody or designate specific blogger. o Allen describing potential use for various pages. Sponsors for annual meeting: o CoBank to sponsor President’s Reception; o Bill Wilson, Summit Point Consulting wants to sponsor morning coffee; o Keith inviting discussion re: allowing sponsors, in light of impact on registration fees; general consensus to allow sponsors. Other o Strategic planning session: Scheduled for afternoon of 5/26/10, no firm time yet. Gary confirming rooms available. Carrie, Richard, Roger responding to Keith’s solicitation for volunteers for advance planning to help focus Board’s efforts. o National Director nominations: Keith providing insight into National’s nomination process and balloting; Our next milestone is April 15th, which is the date in which the national office will notify our Chapter of the number of vacant Director positions that need filled. We agreed that we will not fill the open national director position vacated by Ana Klein’s resignation through the remaining term up to our annual meeting in August 2010. We will undertake a nomination process at the Board level after receiving notification on April 15 from the national office. Process varies by whether nomination is for an expiring term, or mid-term vacated term Next meeting: o Tuesday, April 21, 2010 o 9AM Adjourned 9:47 AM.