Aquece Rio Women Wrestling_Test event guide Invitation Letter_ENG

Wrestling Information Guide
(October/2015)
RIO 2016 | Test Event Information | May 2015 | Rio de Janeiro
Dear friends in sport,
As Executive Director of the Rio 2016 Organising
Committee for the Olympic and Paralympic Games, it is my
pleasure to invite you to join us on our test event journey.
Test events are a vital part of an organising committee’s
preparations, allowing us to ensure our readiness and finetune the venues that will host the competitions in 2016.
We also recognise that these events are very important in
their own right, and our aim is to deliver technically
excellent competitions.
An important commitment made by Rio 2016 is to help
grow the Olympic Movement in South America, and these
events will provide a fantastic stage to engage the local
population in Olympic sport. It will be a great opportunity
to familiarise many more people with wrestling and to
motivate some to take it up themselves.
The transformative power of sport is a central theme of
the Rio 2016 project, with a particular emphasis on
inspiring young people. With this in mind, we expect that
the test event programme will provide unforgettable
experiences for thousands, and will be a crucial steppingstone for some on their path to Olympic glory.
On behalf of Rio 2016, I would like to thank all the
federations for the spirit of partnership they have
displayed, for the confidence they have placed in us, and
their help in promoting these events.
Agberto Guimarães
Executive Director of Sport and Paralympic Integration
Rio 2016 Organising Committee for the Olympic and
Paralympic Games
Rio de Janeiro, 19th October 2015
Dear President, Dear General Secretary,
In cooperation with United World Wrestling (UWW), Rio 2016 would like to take
this opportunity to invite you to participate in the Aquece Rio Women Wrestling.
The event will be held January 30-31 2016 at the Carioca Arena 1 in Barra, Rio de
Janeiro. This event is part of the Rio 2016 Test Events Program and is a great
opportunity for Nations to experience the Field of Play.
Please review the enclosed information outlining some details of the event. If you
have any question please contact me, Gilles Tonoli, Wrestling Sport Manager, at
[email protected]
Kind regards,
Gilles Tonoli
Gilles Tonoli
Lider de Competição Luta Olímpica
Wrestling Sport Manager
Departamento de Esportes
Sports Department
RIO 2016 | Test Event Information | May 2015 | Rio de Janeiro
1 | COMPETITION INFORMATION
1.1 EVENT INFORMATION
Name of the Event
Aquece Rio Women Wrestling
Sport Events
All 6 (Women´s Freestyle Wrestling) weight
categories (48, 53, 58, 63, 69, 75 kg)
Venue
Carioca Arena 1
Location
Barra
Competition Dates
30 - 31 January 2016
Official Training Dates
28 - 29 January 2016
Medical control
Weigh In
29 – 30 January 2016
Draw dates
Competition Entry Fees
NO
Ticketed Event
NO
1.2 THE COMPETITION
•
The competition will be held according to the UWW Rules of Wrestling and all
other Regulations of UWW;
•
The competitions will be conducted in the following weight categories: 48, 53,
58, 63, 69 and 75 kg. 2 Kg weight tolerance is allowed;
•
3 (three) UWW approved mats will be used for the competitions.
1.3 PROVISIONAL SCHEDULE
Date
Wednesday
27/01/2016
Thursday
28/01/2016
Friday
29/01/2016
Saturday
30/1/2016
Sunday
31/01/2016
Monday
01/02/2016
Activity
Arrival of the delegations
1st wrestler training day
2nd wrestler training day
Medical Control, Weigh In & Draw
LF/WFS: 48, 58, 69 KG
Session I & II
LF/WFS: 48, 58, 69 KG
Medical Control, Weigh In & Draw
LF/WFS: 53, 63, 75 KG
Session III & IV
LF/WFS: 53, 63, 75 KG
Departure of the delegation
RIO 2016 | Test Event Information | May 2015 | Rio de Janeiro
1.4 PARTICIPATION CONFIRMATION AND
ACCREDITATION
Participation at the Aquece Rio Women Wrestling is open to all invited National
Wrestling Federations affiliated with UWW, provided that they have fulfilled their
financial and information obligations toward UWW according to the UWW Statutes
and Regulations and towards the Organizing Committee as per these Regulations
for the duration of the tournament.
•
Each National Federation can enter a maximum of one (1) wrestler per
weight category.
•
Each wrestler must have a valid UWW license purchased beforehand from
UWW.
•
The structure of the official delegation per style laid down by UWW is as
follows:
Wrestlers
Coaches
Doctors
Total
1-3
1
0
1
4-5
2
1
3
6
3
1
4
•
The participating referees for the Test Event will be selected by UWW.
•
Each wrestler must undergo a medical examination one (1) hour before
weigh-in.
• The Organizing Committee assures the first aid during the competition. The
annual license issued by UWW covers the hospital costs for the participating
wrestler in case of accident. If an insured person wishes to undergo a medical
examination or treatment which is not the consequence of an accident during
the Championships, the cost of such examination or treatment must be borne
by the person concerned or by her National Federation. The reimbursement of
these expenses can under no circumstances be claimed from the insurance
company.
PARTICIPATION CONFIRMATION
•
November 30, 2015: Deadline for preliminary entry list.
•
December 18, 2015: Deadline to submit Federation Roster List and provide Rio
2016 detailed travel information. In upcoming months, we will have the online
registration system in order to complete the necessary information for each
participating delegate.
•
January 22, 2016 (12:00 pm): Final entry list for Aquece Rio Women Wrestling
48, 53, 58, 63, 68 and 75 Kg.
DO NOT SUBMIT ROSTER LIST VIA FAX. YOU MUST SEND THE ENTRY LISTS VIA EMAIL
OR GO TO THE REQUIRED WEBSITE TO PROVIDE THIS INFORMATION.
RIO 2016 | Test Event Information | May 2015 | Rio de Janeiro
2 | Logistical Aspects
2.1 ACCOMMODATION & TRANSPORT
Accommodation and transport costs are the National Federation’s financial
responsibility. The teams will organize and pay for transport (Airport-HotelAirport and Hotel-Venue-Hotel), accommodation and meals (lunch and/or
dinner at the hotels), if required, directly with the agency. The agency will
send to the teams the Hotel Reservation Form and the Transport Form.
To assist the participating national federations with accommodation/meals
at the hotels and transport, Rio 2016 has appointed Alatur as the official
Rio 2016 Test Events Agency. Please see below the agency contact details:
ALATUR
+55 11 3217 9041 or +55 11 3217 4329.
From 09:00 to 18:00 (GMR - 3)
Website: http://www.alaturjtb.com/en/
E-mail: [email protected] (Caroline Bertechini)
ACCOMMODATION
We are pleased to propose two official hotels options close to the venue.
The map below shows the distance between the hotels and the venue:
A) Novotel Parque Olimpico
Novotel Parque Olímpico is next to the Ibis, and also able to offer full
board.
(http://www.novotel.com/pt/hotel-8177-novotel-rio-de-janeiro-parqueolimpico/index.shtml)
The table bellow shows the prices of accommodation:
Hotels
(Prices in Reais)
IBIS PARQUE OLIMPICO
Single Room
Twin Room
Price per Meals (lunch
and dinner)
R$ 275,00
R$ 299,00
R$ 55,00
PAYMENT POLICY FOR ACCOMMODATION
The 25% deposit of the total amount for hotel accommodation should be
paid by 6 weeks before. The balance payment is due by 4 weeks before.
Accommodation cannot be guaranteed, nor at the above quoted rates
beyond this deadline. A balance invoice will be issued after payment.
TRANSPORT
The official Rio 2016 Test Events Agency Alatur will propose transport
from/to Rio de Janeiro Airport and a Shuttle service between the Official
Hotel and the Competition Venue.
RIO 2016 | Test Event Information | May 2015 | Rio de Janeiro
Airport Transfer includes a Meet and Greet service with English-speaking
coordinators at the International Airport Arrivals to personally welcome Rio
2016 clients with a specific name board and escort them to the transfer to
the hotel.
Hotel-Venue-Hotel Shuttle includes English-speaking coordinators at the
official hotel and venue to assist with boarding, advise on timings and
manage the drivers. The table below shows the prices of transfer and
shuttle:
SERVICE
ROUTE
TRANSFER
AIRPORT/OFFICIAL HOTEL/AIRPORT
SHUTTLE
OFFICIAL HOTELS / VENUE / OFFICIAL HOTEL
VEHICLE
TOTAL COST (BRL)
PER PERSON
R$ 99 per airport
TBD – Saloon car
transfer per person,
/ Van / Mini-Bus
Shuttle is R$40 per
/ Bus
person per day
2.2 CATERING
Teams are responsible for their own catering. Arrangements will be made
at the venue for the teams to purchase lunch on competition days.
Refreshment (water, cereal bars, fruits) will be offered by Rio 2016.
2.3 VISA PROCESS
Rio 2016 has developed a programme for Brazilian Visa applications that
will cover nations participating in all Test Events.
For all the participants that are nationals from countries who need a visa
to enter Brazil (please check the page 27 of the guide attached), Rio 2016
will provide introduction letters that must be submitted with the visa
application at the chosen Brazilian Consulate/Embassy abroad. To request
an Invitation Letter, please send an email to [email protected] with
a list of the applicants, including their full names (as in their passports),
passport numbers, dates of birth, country and city where the visa
application will be made.
Prior to making arrangements for travel, we recommend you check the Rio
2016 Visa and Work Permit Guide attached. In this document you will find
information on which type of Visa you will need. You will also be able to
find instructions on how to apply for your visa.
The time frame for issuing a Visa to Brazil will depend on the country where
the participant is applying. Check the website of the chosen Brazilian
Consulate or Embassy for further information on turnaround times.
3 | WEBSITE
The Test Events website is www.aquecerio.com. A specific page for the
Aquece Rio Women Wrestling will be developed in the upcoming months.
4 | CONTACT
For questions on the Test Event, please contact Gilles Tonoli:
Gilles Tonoli – Rio 2016 Wrestling Sport Manager
[email protected]
RIO 2016 | Test Event Information | May 2015 | Rio de Janeiro
05.2014
Phone: (+5521) 2016.XXXX