BTIP Manual
Transcrição
BTIP Manual
TABLE OF CONTENTS School Board Policy 1 Flow Chart of BTIP Procedures 2 BTIP Log Form 3 BTIP Call in Log 4 BTIP Program Services 5 Letters to Area Superintendents 6 – 10 OPTISPOOL 11 – 21 SAMPLE BTIP LETTERS 1. Beginning of the year 2. Haitian-Creole Beginning of the year 3. Portuguese Beginning of the year 4. Spanish Beginning of the year 5. English 5-day Letter 6. Haitian Creole 5- day letter 7. Portuguese 5-day letter 8. Spanish 5-day Letter 9. English 10- day letter 10. Haitian Creole 10-day letter 11. Portuguese 10-day Letter 12. Spanish 10- day letter 13. Sample Letter for Acceptable documentation 14. Haitian Creole -Sample Letter for Acceptable documentation 15. Portuguese-Sample Letter for Acceptable documentation 16. Spanish-Sample Letter for Acceptable documentation 17. Electronic Letter - Middle School 5 day Letter 18. Middle school 10 day letter 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Attendance Agreement English Haitian- Creole Portuguese Spanish 40 41 42 43 BTIP 10-DAY CONFERENCE UPDATE 44 BTIP CONFERENCE CHECK LIST 45 BTIP ASSESSMENT/ AFFIDAVIT 46 - 47 Registration Tips 48 State Attorney’s Office Numbers 49 BTIP CODES 50 Social Work Codes 51 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA IN A PARTNERSHIP WITH THE BROWARD STATE ATTORNEY’S OFFICE BROWARD TRUANCY INTERVENTION PROGRAM (BTIP) SCHOOL BOARD POLICY (Excerpted from the Code of Student Conduct 2008-2009) The Broward Truancy Intervention Program (BTIP) is a joint partnership program of the Broward State Attorney’s office and the school Board of Broward County. The program is designed to prevent excessive absences through parent notification and accountability, school interventions, and daily monitoring of attendance. Parents are expected to communicate with school personnel regarding absences. Parents who do not comply are referred to the State Attorney’s Office for failure to comply with Florida Statue 1003.27 which provides that a parent commits a misdemeanor of the second degree, punishable as provided by law, if the parent refuses or fails to have a child attend school regularly or refuses to participate in meetings concerning the child’s truancy. 1 2 Broward Truancy Intervention Program (BTIP) LOG FORM School ___________________________ Student Name _____________________ D.O.B.___________________ FSI # ____________________________ Grade ___________________ Code 202 BTIP 3 Day Telephone Notification Date _________ Document parent conference Parent Link reports an incorrect telephone number, follow up with parent to get current telephone number. Record correct telephone number in TERMS. Code 045 AUTOMATIC BTIP ENROLLMENT BY ETS (subpoena process begins) Code 042 ELECTRONIC MAILING OF BTIP 5 DAY LETTER Date _________ Allow 10-day grace period from this date. If the parent fails to respond to notification, document efforts and interventions in L-27 Panel. Date _________ 5 day Parent conference held In school conference Phone conference Complete 5 day section of BTIP Conference Checklist Child Study Team meeting held Code 076 if absences are excused Date _________ DPC enters interventions on L-27 Panel Code 074 AUTOMATIC RELEASE OF STUDENT RECORDS to STATE ATTORNEY'S OFFICE Code 079 ELECTRONIC MAILING OF BTIP 10 DAY LETTER Date __________ Inform School Social Worker that a 10 day conference has been scheduled. The School Social Worker will complete the 10-Day section of BTIP Conference Checklist. Date __________ Area Office will place Code 080-10 day meeting held in LPanels. 3 SAMPLE A Principal or Designee _________________ Date ___________________ Call In Log DATE:_________________________ Student Name Teacher Reason Person Reporting Absences Mom-Dad-Other 4 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA BROWARD TRUANCY INTERVENTION PROGRAM (BTIP) PROGRAM SERVICES • • • . • • The automatic Parent Link call to parents of students with three (3) or more unexcused absences gives ALL parents notification and the opportunity to talk with school staff to resolve issues of nonattendance, behavior and academic performance before it becomes chronic. The District’s ETS department electronically mails the following notification letters to parents of ELEMENTARY school age students when the students accrue five (5) and ten (10) days of unexcused absences. As of the 2003/2004 school year, school staff will have only 5 school days to change a student’s absence from unexcused to excused in TERMS. This time frame will allow parents to provide an explanation for their child’s absence. ETS will lock out future changes. Changes beyond the five-day time frame will be made for exceptional circumstances only. Once a pattern of non-attendance has been established, schools may require parents of students enrolled in the BTIP program to submit a doctor's note or other acceptable documentation for each additional absence due to illness. If absences are due to a student’s chronic medical condition a referral should then be made to the school nurse who can offer the student and/or parent training and advice to improve the management of the health condition. As of 2003/2004 electronic parent notification letters (5-day and 10-day letters) will be sent to ALL parents of MIDDLE school students who have accrued the required number of unexcused absences. With the 5-day letter, parents of middle school students will be requested to contact their child’s guidance counselor to discuss the reason(s) for absences. With the 10-day letter, parents will be advised to contact their school social worker. HOW TO ACCESS THESE SERVICES • • • • • • Consistently update addresses of students and their parents on TERMS when information is available that parent has a new address. Seek updated addresses of students when letters are returned undeliverable. Train designated front office staff to record telephone calls from parents on a form when parents call in to inform the school about their child’s absence. Maintain central files for all doctor and parent’s notes and other documentation pertaining to student’s absence. Remind teachers to submit all notes brought in by their students. Accurately record student’s attendance in TERMS so parents do not receive inappropriate notification of unexcused absences. Train students to remind their parents to call the school when they are absent. WHAT WILL HAPPEN IF YOU DON’T • • • • • Students will have poor attendance and will not achieve academically. Parents will become upset if calls and notes are not accurately recorded. Attending behavioral problems will develop or escalate if behavioral interventions are not discussed and implemented between the school and home. Students will have poor outcomes on the FCAT and other standardized tests. The State Attorney’s Office will not be able to file court cases on parents due to poor documentation of parent notification and school interventions. CONTACT Dr. Laurel E. Thompson School Social Work and Attendance 754-321-2490 Ari Porth Broward State Attorney's Office (954)831-8592 5 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA CURRICULM & INSTRUCTION/STUDENT SUPPORT August 2002 TO: All Elementary School Principals FROM: Dr. Earlean C. Smiley,Ed.D., Deputy Superintendent Curriculum & Instruction/Student Support VIA: Area Superintendents SUBJECT: BROWARD TRUANCY INTERVENTION PROGRAM (BTIP) The Broward Truancy Intervention Program (BTIP) is a partnership program with the State Attorney’s Office and the School Board of Broward County. The program is designed to prevent excessive absences through partner participation and accountability, school interventions, and daily monitoring of attendance. Parents/Guardians are notified when their child is excessively absent and are expected to communicate with school personnel regarding all absences through scheduled meetings electronically arranged by the School District. These meetings represent escalating parent accountability and may result in referring non-compliant parents to the State Attorney’s Office for failure to comply with section 1003.27 Florida Statute. Clearly the intent of the program is to assist parents in fulfilling their responsibility to ensure their child’s regular school attendance. It is also consistent with the District’s mission statement that all students receive a quality education within a safe and secure learning environment. This program is supported with automated parent letters sent from the Education Technology systems office and electronic communication with the Broward State Attorney’s Office. The State Attorney’s Office consists of a full time Assistant State Attorney, secretary and six investigators who contact parents, communicate with school staff and provide investigative support for the program. The Assistant State Attorney also files cases for judicial intervention. ALL elementary principals are expected to have their school engage in the following activities to support the implementation of their students’ attendance. PROCEDURE: 1. All schools will develop an internal procedure for taking, reporting, and recording daily attendance. This includes the reporting of absences and the submission of notes from parents, doctors and other documentation used to verify reasons for absences. This information will be given to the designated person who enters attendance data into TERMS. Documentation from parents should be noted on the L-27 panel. 6 2. Each school will designate a person who will record ALL calls from parents regarding tier child’s absence and will designate the absence to be excused or unexcused. A form to collect this type of information is attached to this procedure. 3. Using the Code of Student Conduct guidelines each student’s absence will be recorded DAILY into the database. Changes can be made within 48 hours but schools will be locked out thereafter. 4. Students with 3 unexcused absences will be identified on the L 25-panel. The parents of these students will receive an automatic telephone call from Parent Link to contact the school for a conference. The school will be expected to do the following: • • • • • Assist the parents identify reasons for absences and suggest interventions to reduce the incidence of absences. Determine the need for a school nurse consultation, as the reason given by the parent for absences is often health related. Continue to monitor student’s absences If student previously attended another BC school, do not change the attendance record previously entered by the other school. When the telephone numbers are incorrect Parent Link will generate a list to the school. Schools should secure correct telephone number and update each panel. 5. When student accumulates 5 unexcused absences ETS will automatically enroll the student into the BTIP program and send a letter of notification to the parent’s address to attend a school conference. The school will be expected to do the following: • • • • • • Convene the Collaborative Problem Solving Team to review the student’s school performance and past attendance and to make recommendations. The school social worker should be invited to participate in the CST. Provide staff to conduct the school conferences Record the conference and documentation provided by the parent on the L panel. A file to retain documents provided by the parent is essential Request parent/guardian to provide a doctor’s note or other acceptable documentation for each future absence. See a sample letter that can be used to notify parents of this procedure. Determine if health reasons are given for the child’s absences and have parent/guardian sign a Release of Information form to request medical documentation. Request the school nurse to meet with the parent and/or child to assess how the family handles the illness if it is chronic, persistent or debilitating. 7 A principal or other administrator or guidance person should be in attendance at all 5 day meetings 6. ETS will automatically send out 10-day meeting notices to parents via certified return receipt letters. At this 10-day meeting the State Attorney will attend. This meeting is conducted by the Student Services Area Coordinator. The list of these students will appear on the L25 panel, but schools will have two days to correct this list. Schools are asked to do the following: • • Have a designated person to review the list and the attendance record of each student. If documentation exists that absences have been excused and the student no longer has 10 unexcused absences, please immediately notify ETS and the Student Services Coordinator's office to not send the letter. If this is done later than the 48 hour period, please immediately notify the SS Area office for possible cancellation of this meeting with the State Attorney. • Immediately notify the school social worker that the parent of student has been scheduled. The SSW will engage in some intervention prior to the meeting and will also attend the 10-day meeting. • The principal, assistant principal or guidance person is expected to attend this meeting with the State Attorney. The decision to engage in additional intervention(s), excuse the absences or to file a court case is determined at this meeting. We have provided district funding to elementary schools that will enable them to engage in the interventions outlined above. We have begun to see positive changes in student attendance and there are many related positive outcomes identified by the schools such as increased communication between school personnel and parents. The Directors have been requested to provide technical assistance and support when needed. Should you have additional questions, please email or contact Carol Smith, School Social Work and Attendance at (954) 768-8985. * ECS/FC/CS Cc: Dr. Frank Till, Superintendent of Schools Area Directors Fay Clark, Executive Director, Student Support Services & ESE NOTE: There have been some updates to the program subsequent to Dr. Smiley's memo. Specifically, BTIP staff notifications are now done on OPTISPOOL. See ensuing pages for directions on accessing the OPTISPOOL reports. * Contact Information: Dr. Laurel E. Thompson (754) 321-2490 8 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA CURRICULUM & INSTRUCTION/STUDENT SUPPORT October 1, 2005 TO: All Principals FROM: Earlean C. Smiley, Ed.D., Deputy Superintendent Curriculum & Instruction/Student Support VIA: Area Superintendents SUBJECT: CHANGES IN BROWARD TRUANCY INTERVENTION PROGRAM/MIDDLE SCHOOL ELECTRONIC ATTENDANCE LETTERS FOR SCHOOL YEAR 2005-2006 The Broward Truancy Intervention Program (BTIP)/Middle School Electronic Attendance Letter program began on Friday, August 26, 2005. The following changes were made to the BTIP process for school year 2005-2006: 1. Location change for South Area 10 day meetings: *1 South Regional Courthouse 3550 Hollywood Blvd. Hollywood 2. Location and day change for South Central Area 10 day meetings: *2 Lauderhill Police Department 6279 W. Oakland Park Blvd. Lauderhill New meeting day: Tuesday 3. School based printing of reports using OptiSpool (replacing Pony delivery of reports): OptiSpool is a centralized web server that allows users to view, search, and print report files via their web browser application. The School Board of Broward County has implemented OptiSpool as an alternative to printing, copying, and manually distributing computer-generated reports. Currently, ETS generates, collates, and sends reports by Pony mail for delivery to schools. Using the OptiSpool process, reports are generated and posted on the OptiSpool server for immediate access to data. Individuals can now view reports online and print information as needed. 9 Attached is a document detailing how to access reports using OptiSpool. The sign-on and password to OptiSpool is your TERMS sign-on code and password. Only school based personnel with a sign-on code beginning with SA, AT, or AD will have access to the BTIP report folders. School Social Workers, using their TERMS sign on, will be given access to reports for the schools in which they work. All other users who need to access the BTIP and Middle School reports should e-mail Holly Seymour *3 for authorization to the BTIP folders in OptiSpool. For the first processing run of the school year (September 2, 2005), the reports were sent through the Pony system, as well as through OptiSpool. All future reports will be accessed through OptiSpool only. Any future questions may be directed to Dr. Victor Wallen, Attendance Manager at 754-321-2495. JH/ECS/LAK/LET:cbb Attachment c: Dr. Frank Till, Superintendent of Schools Area Directors Area Coordinators, Student Services *1 New South Area 10-day Meetings South Regional Courthouse 3550 Hollywood Blvd, Room 100B NEW MEETING DAY THURSDAY *2 South Central 10- day Meetings 524 NE 21st Court Wilton Manors Meeting day: Tuesday Afternoon *3 All other users should contact ETS Help-desk instead of Holly Seymour 10 11 12 13 14 15 16 17 18 19 20 21 SAMPLE (To be placed on school letterhead) BTIP LETTER BEGINNING OF THE YEAR Date: Dear Parent /Guardian: A strategic goal of Broward County Schools is expecting that all students will achieve at their highest potential. In order for your child to be successful in school, he or she needs to attend school each and every day. Florida laws say that you are responsible for your child's attendance. Section 1003.27, Florida Statues, provides that a parent or guardian who refuses or fails to have a child attend school regularly or refuses to participate in meetings concerning the child's truancy, may be subject to court proceedings. The School Board of Broward County, Florida in partnership with the Broward County State Attorney's office has initiated the Broward Truancy Intervention Program (BTIP). The intent of the program is to prevent truancy (unexcused absences). Your child's attendance will be monitored on a daily basis and unexcused absences will be reported to you. Should your child have a series of unexcused absences, the State Attorney's Office will be notified, and they will issue a subpoena for your child's records. These records may be used in court against you. The State Attorney's Office may take appropriate action up to and including criminal prosecution of the parent/guardian of the truant child. You are required to contact the school each time your child is absent and provide the school with the reason for the absence. When you are notified of an unexcused absence, you are required to immediately contact the school to discuss the situation and to take action to stop the truant behavior. To report absences, you must call the school office at ________________________. If you need further information about this truancy prevention program, please contact me. Please sign and return the form at the bottom of the page indicating you have read and understood the information concerning the Broward Truancy Intervention Program. Sincerely, Principal I have read and understood the information above regarding the Broward Truancy Intervention Program (BTIP). Parent /Guardian Signature:______________________________ Date:_____________ Home Phone _____________ Work Phone _____________ Cell Phone ______________ Students Name: _________________________ Teacher's Name ___________________ 22 SAMPLE (To be placed on school letterhead) LÈT BTIP NAN KÒMANSMAN ANNE ESKOLÈ (BTIP Letter – Beginning of the year) Haitian -Creole Dat: Pou Manman/Papa, Responsab Legal: Lekòl Broward County ap atann tout elèv-li-yo reyisi epi reyalize potansyèl-yo dapre bi estratejik ki nan plan pou lekòl. Pou pitit-ou kapab reyisi lekòl, pitit gason oswa pitit fi-ou dwe ale lekòl toulejou. Lalwa Florid deklare fanmi responsab asire pitit-li ale lekòl regilyèman. Seksyon 1003.27, lwa Florid, deklare manman, papa oswa responsab legal, ki refize oswa neglije asire pitit-li vin lekòl regilyèman oswa refize patisipe nan reyinyon konsènan absans lekòl san pèmisyon toutan pitit-li, yo kapab rele paran-an lajistis. Konsèy Edikasyon Brawad Kaounti, Florid, ann asosiyasyon avèk biwo Broward County State Attorney kreye yon pwogram pou prevni absans elèv (Broward Truancy Intervention Program - BTIP). Entansyon pwogram-nan se prevni abitid absans lekòl san pèmisyon (absans ki pa eskize). Nou kontwole chak jou si pitit-ou prezan oswa absan lekòl epi nou va fè ou konnen tout absans ki pa eskize pitit-ou genyen. Si pitit-ou ta gen yon seri absans ki pa eskize, nou va notifye biwo State Attorney's Office, epi biwo-sa-a va voye yon sitasyon pou reklame epi resevwa dosye pitit-ou. Yo kapab sèvi ak dosye-sa-yo kont ou nan yon tribinal. Biwo State Attorney's Office kapab pran tout aksyon nesesè epi menm rive pran yon aksyon kriminèl nan tribinal kont paran/responsab legal timoun ki absan lekòl san pèmisyon. Nou mande-ou pran kontak avèk lekòl pitit-ou chak fwa li absan epi esplike lekòl-la rezon absans-lan. Lè nou fè-ou konnen pitit-ou gen yon absans ki pa eskize, nou mande ou pou ou kontakte lekòl-la san pèdi tan pou diskite sitiyasyon-an epi pran aksyon pou rete kondwit-sa-a. Pou rapòte yon absans, fò ou rele biwo lekòl-la nan nimewo telefòn ________________________. Si ou bezwen plis enfòmasyon sou pwogram prevansyon absans timoun lekòl, tanpri kontakte-mwen. Tanpri siyen epi retounen fòm ki anba paj-la pou montre ou li epi konprann enfòmasyon konsènan pwogram Broward Truancy Intervention Program. Avèk respè, Principal Mwen li epi mwen konprann enfòmasyon ki ekri anwo-a konsènan pwogram prevansyon twòp absans lekòl (Broward Truancy Intervention Program - BTIP). Siyati Paran/Responsab Legal:___________________________ Dat:___________ 23 SAMPLE (To be placed on school letterhead) CARTA DO BTIP INÍCIO DO ANO (BTIP Letter - Beginning of the Year) (Portuguese) Data: Prezado Pai/Mãe/Guardião: Uma das metas estratégicas das Escolas do Condado de Broward é a expectativa de que todos os estudantes atinjam o seu máximo potencial. Para que a sua criança seja sucedida na escola, ele ou ela deve frequentar a escola todos os dias. As leis da Flórida estabelecem que você é responsável pela presença de sua criança na escola. A Seção 1003.27 dos Estatutos da Flórida estabelece que o pai/mãe ou guardião que recusar ou falhar com que sua criança frequente a escola regularmente ou se recusar a participar das reuniões referentes às ausências excessivas da criança, pode ser sujeito a processos judiciais. O Conselho Escolar do Condado de Broward, Flórida, em conjunção com a Promotoria do Estado no Condado de Broward (Broward County State Attorney), iniciou o Programa de Intervenção em Casos de Ausências Excessivas de Broward (Broward Truancy Intervention Program - BTIP). O objetivo do programa é de prevenir a ausência excessiva (ausências não justificadas). A frequência de sua criança será supervisionada diariamente e as ausências não justificadas lhe serão notificadas. No caso de sua criança ter uma série de ausências não justificadas, a Promotoria do Estado irá ser notificada, e eles irão emitir uma intimação para obter os registros de sua criança. Estes registros serão usados contra você no processo. A Promotoria do Estado poderá tomar as medidas apropriadas, incluindo até um processo criminal contra o pai/mãe/guardião da criança. Requer-se que você avise a escola toda vez que a sua criança estiver ausente e apresente o motivo da ausência. Quando você for notificado de uma ausência não justificada, requerse que você contate a escola imediatamente para tratar da situação e tomar a medida necessária para impedir esta conduta de ausência. Para comunicar as ausências, você deve ligar para a secretaria da escola no número ________________________. Se você precisar de maiores informações sobre este programa de prevenção de ausências excessivas, favor me contatar. Favor assinar abaixo, indicando que você leu e compreendeu a informação referente ao Programa de Intervenção em Casos de Ausências Excessivas de Broward e entregue à escola. Atenciosamente, Diretor Eu li e compreendi a informação acima referente ao Programa de Intervenção em Casos de Ausências Excessivas de Broward (Broward Truancy Intervention Program - BTIP). Assinatura do Pai/Mãe/Guardião:______________________________ Data:___________ 24 SAMPLE (To be placed on school letterhead) CARTA DE BTIP COMIENZO DEL AÑO (BTIP Letter - Beginning of the Year) (Spanish) Fecha: Estimado Padre /Guardián: Una meta estratégica de las escuelas del condado de Broward es la de esperar que todos los estudiantes obtengan el mayor rendimiento posible. Para que su hijo/a tenga éxito en la escuela, él o ella tiene que asistir a la escuela todos los días. Las leyes de la Florida dicen que usted es responsable de la asistencia de su hijo/a. La sección 1003.27. de los Estatutos de la Florida establece que un padre o un guardián que se niega a que su hijo/a asista o deja que no asista a la escuela regularmente, o que se niega a participar en reuniones concernientes al ausentismo escolar de su hijo/a podría tener que ir a un juicio. La Junta Escolar del condado de Broward, Florida, junto con la Oficina del Procurador del Estado en Broward (Broward County State Attorney) ha iniciado el Programa de Intervención en casos de Ausentismo Escolar en Broward (Broward Truancy Intervention Program - BTIP). El propósito de este programa es de prevenir el ausentismo escolar (las ausencias sin excusa). La asistencia de su hijo/a se va a monitorear diariamente y se le reportarán a usted las ausencias sin excusa. Si su hijo/a tuviera una serie de ausencias sin excusa, la Oficina del Procurador del Estado será notificada, y emitirá una citación para obtener el expediente escolar de su hijo/a. Este expediente podría ser utilizado en la corte contra usted. La Oficina del Procurador del Estado puede tomar la acción legal apropiada contra el padre/guardián del/de la niño/a ausentista incluyendo una acción judicial. Se requiere que usted contacte a la escuela cada vez que su hijo/a esté ausente y que le dé a la escuela una razón por su ausencia. Cuando se le notifique de una ausencia sin excusa, se requiere que contacte inmediatamente a la escuela para discutir la situación y para ponerle fin al comportamiento ausentista. Para reportar ausencias, debe llamar a la oficina de la escuela al ________________________. Si necesita información adicional sobre el programa de prevención del ausentismo escolar, por favor, póngase en contacto conmigo. Por favor, firme y entregue la planilla al final de la página indicando que ha leído y entendido la información concerniente al Programa de Intervención en casos de Ausentismo Escolar en Broward. Atentamente, Director He leído y entendido la información precedente sobre el Programa de Intervención en casos de Ausentismo Escolar en Broward (Broward Truancy Intervention Program BTIP). Firma del padre/guardián:______________________________ Fecha:_________ 25 This letter is for your information only. This letter is mailed electronically from ETS. BTIP LETTER 5- DAY LETTER Dear Parent/ Guardian: Our attendance records indicate that your child has the equivalent five or more days of unexcused absences. Please note that these absences may have been accrued through a combination of daily absences, tardiness, and early sign-outs. Sections 1003.24 and 1003.27 of Florida Statutes provide that a parent or guardian commits a misdemeanor of the second degree, punishable as provided by law, if the parent or guardian refuses or fails to have a child attend school regularly. The Broward Public Schools and the State Attorney’s Office (SAO) have initiated the Broward Truancy Intervention Program (BTIP). The intent of this program is to prevent truancy. Your child’s attendance will continue to be monitored on a daily basis and unexcused absences will be reported to you. The State Attorney’s Office has issued a subpoena to the school for your child’s records. Unless you obtain a protective order from the court, the school will give your child’s records to the State Attorney’s Office in 10 days, pursuant to Florida Statute 1002.22(3) (d)10. The school district cannot assist you in obtaining a protective order. You are requested to attend a meeting to discuss this serious situation: the unexcused absences of your child. If you have documentation to show that the absences should be excused based upon the eight reasons given for excused absences in the Code of Student Conduct, please bring them with you to the meeting. The meeting is scheduled as follows: Date: Wednesday….. Time: 08:15 AM Location Broward County Elementary School Address City, State, Zip Your child’s success in school is important. I expect your child to regularly attend school for the remainder of the school year. Sincerely Principal’s Signature Principal 26 This letter is for your information only. This letter is mailed electronically from ETS. BTIP 5- DAY LETTER (Haitian -Creole) Pou Manman/Papa/Responsab Legal: Dosye prezans ak absans-nou montre absans pitit-ou totalize senk jou absans lekòl oswa plis jou absans ki pa eskize. Tanpri pran nòt absans-sa-yo kapab akimile selon yon konbinezon absans chak jou, reta ak siyen pou soti lekòl anvan lè nòmal ranvwa. Sections 1003.24 ak 1003.27 lwa Florid deklare manman oswa papa oswa responsab legal yon elèv komèt yon deli dezyèm degre lalwa pini, si fanmi-an oswa responsab legal-la refize oswa neglije asire pitit-li ale lekòl regilyèman. The Broward Public Schools ak biwo State Attorney’s Office (SAO) kreye yon pwogram pou prevni absans elèv, ki rele [Broward Truancy Intervention Program (BTIP)]. Entansyon pwogram-nan se prevni abitid absans lekòl san pèmisyon. Nou kontwole chak jou si pitit-ou prezan oswa absan lekòl epi nou va fè ou konnen tout absans pitit-ou genyen. Biwo State Attorney’s Office voye yon sitasyon ba lekòl-la pou reklame epi resevwa dosye pitit-ou. Si ou pa chache genyen yon desizyon tribinal kontrè (protective order), lekòl-la va bay biwo State Attorney’s Office dosye pitit-ou nan 10 jou, konfòmeman avèk atik lwa Florid Florida Statute 1002.22(3)(d)10. Pa gen anyen Distrik lekòl-la ka fè pou ede-ou jwenn yon desizyon tribinal kontrè (protective order). Nap mande-ou vini nan yon reyinyon pou diskite sitiyasyon grav-sa-a: absans lekòl pititou ki pa eskize. Si ou gen papye ki montre absans pitit-ou kapab eskize pou youn oswa plizyè nan uit rezon liv Regleman sou Kondwit Elèv (Code of Student Conduct) bay kòm rezon valab pou jistifye absans, pote papye-sa-yo nan reyinyon-an. Reyinyon-an fikse pou: Dat: Mèkredi Lè: 08:15 AM Ki kote: Broward County Elementary School Adrès Vil, Eta, Zipkòd Reyisit piti-ou lekòl enpòtan anpil. Mwen atann aske pitit-ou vin lekòl regilyèman pandan tout rès anne-a. Avèk respè Siyati Direktè-a (Principal) Princip 27 This letter is for your information only. This letter is mailed electronically from ETS. BTIP 5- DAY LETTER (Portuguese) Prezado Pai/Mãe/Guardião: Os nossos registros de frequência indicam que a sua criança tem o equivalente a cinco dias ou mais de ausências não justificadas. Favor observar que estas ausências podem ter sido acumuladas por uma combinação de ausências diárias, atrasos, e saídas antes do horário. As Seções 1003.24 e 1003.27 dos Estatutos da Flórida estabelecem que o pai/mãe ou guardião estará cometendo um crime de segundo grau, punível segundo a lei, se o pai/mãe ou guardião se recusar ou deixar de mandar a criança à escola regularmente. As Escolas Públicas de Broward e a Promotoria do Estado (State Attorney’s Office SAO) iniciaram um Programa de Intervenção em Casos de Ausência Excessiva (Broward Truancy Intervention Program - BTIP). O objetivo deste programa é de prevenir a ausência excessiva. A frequência escolar de sua criança irá continuar a ser supervisionada diariamente e as ausências não justificadas lhe serão comunicadas. A Promotoria do Estado emitiu uma intimação à escola para a obtenção dos registros de sua criança. A menos que você obtenha um mandado de proteção da côrte, a escola irá entregar os registros da sua criança à Promotoria do Estado em 10 dias, de acôrdo com o Estatuto 1002.22(3) (d)10 da Flórida. O distrito escolar não poderá lhe auxiliar em obter o mandado de proteção. Requer-se que você participe de uma reunião para tratar desta situação grave: as ausências excessivas de sua criança. Se você tiver alguma documentação que mostre que as ausências deveriam ser justificadas devido a uma das oito razões dadas para as ausências justificadas no Código de Conduta do Estudante, favor trazê-la junto com você para a reunião. A reunião está marcada para: Data: Quarta….. Horário: 08:15 AM Local: Broward County Elementary School Endereço: Cidade, Estado, CEP O sucesso de sua criança na escola é importante. Espero que a sua criança frequente a escola regularmente pelo restante do ano letivo. Atenciosamente Assinatura do Diretor Diretor 28 This letter is for your information only. This letter is mailed electronically from ETS. BTIP 5- DAY LETTER (Spanish) Estimado Padre/ Tutor: Nuestros récords de asistencia indican que su hijo(a) tiene el equivalente a cinco o más días de ausencias injustificadas. Por favor, tenga en cuenta que estas ausencias pueden haberse acumulado por una combinación de ausencias diarias, tardanzas o salidas tempranas de la escuela. Las Secciones 1003.24 y 1003.27 de los Estatutos de la Florida estipulan que un padre o tutor comete un delito menor de segundo grado, castigado según la ley, si el padre o tutor se rehusa o falla en cumplir con la asistencia regular de su hijo(a) a la escuela. Las Escuelas Públicas de Broward y la Oficina del Fiscal Estatal iniciaron un Programa de Intervención para el Absentismo Escolar (Broward Truancy Intervention Program) (BTIP). El propósito de este programa es prevenir el absentismo escolar. La asistencia de su hijo(a) continuará siendo supervisada diariamente y se le notificarán las ausencias injustificadas. La Oficina del Fiscal del Estado le ha enviado una citación a la escuela para que presente los expedientes de su hijo(a). A menos que usted obtenga una orden de protección de la corte, la escuela le entregará los expedientes de su hijo(a) a la Oficina del Fiscal Estatal en 10 días, según lo estipulado por el Estatuto de la Florida 1002.22(3)(d)10. El distrito escolar no puede ayudarle a obtener la orden de protección. Se requiere que asista a una reunión para discutir esta seria situación: Las ausencias sin excusa de su hijo(a). Si usted tiene documentación para probar que las ausencias deben ser excusadas basado en las ocho razones para tener una ausencia justificada que se encuentran en el Código de Conducta del Estudiante, por favor, traígala con usted el día de la reunión, la cual ha sido programada como sigue: Día (Date): Wednesday… Hora (Time): 08:15 AM Lugar (Location): Broward County Elementary School Dirección (Address): Ciudad (City), Estado (State), Código Postal (Zip): El éxito de su hijo(a) en la escuela es importante. Yo espero que su hijo(a) asista a la escuela regularmente por el resto del año escolar. Atentamente, Firma del Director (Principal’s Signature) Director (Principal) 29 This letter is for your information only. This letter is mailed electronically from ETS. BTIP 10- DAY LETTER Date To the Parent/Guardian of: Student Name (Student Number) Address City, State, zip Dear Parent/Guardian: During the current or past school year your child has accrued ten or more unexcused absences. Florida statutes 1003.24 mandate that parents are responsible for the attendance of their school age children. The school staff has attempted to work with you to resolve the unexcused absence problem, but do not believe satisfactory progress is being made. Therefore, your child’s records are being forwarded to the State Attorney’s Office for appropriate action up to and including criminal prosecution. You are now required to attend a meeting regarding your child’s unexcused absences with the Area Superintendent/Designee and Principal/Designee of your child’s school at the location noted below. A representative from the State Attorney’s office will be in attendance to monitor the situation. The meeting is scheduled as follows: Date: Time: Location: ROOM TUESDAY MARCH 27, 2007 08:15 AM MARGATE POLICE DEPARTMENT SUBSTATION - MEETING 311 S. STATE RD. 7 MARGATE 30 This letter is for your information only. This letter is mailed electronically from ETS. BTIP (10 - Day Letter) (Haitian -Creole) Dat: Pou Manman,Papa/ Responsab Legal elèv: STUDENT NAME (STUDENT NUMBER) ADDRESS CITY, STATE ZIP Manman, Papa oswa Responsab Legal: Pitit-ou akimile dis (10) absans oswa plis ki pa eskize pandan anne eskolè-a oswa anne eskolè ki sot pase-a. Dapre atik 1003.24 Lwa nan Leta Florid rann paran responsab pou fè pitit-yo ki gen laj pou ale lekòl vin lekòl regilyèman. Pèsonnèl lekòl-la fè tou sa ki posib pou kolabore avèk ou epi pou chache rezoud pwoblèm absans ki pa eskize men pa gen anpil pwogrè ki fèt. Se poutètsa nap voye dosye pitit-ou nan biwo State Attorney’s Office pou yo pran aksyon nesesè epi menm rive pran yon aksyon kriminèl kont-ou nan tribinal. Pou kounye-a nap mande-ou patisipe nan yon reyinyon konsènan absans san eskiz pititou. Direktè Rejyonnal/Reprezantan-ni ak Direktè lekòl-la/Reprezantan-ni ap la tou. Nap mande-ou vini nan lokal ki gen adrès-ni ekri anba-a. Yon reprezantan biwo State Attorney’s office ap prezan nan reyinyon-an pou kontwole sitiyasyon-an. Reyinyon-an ap fèt: Dat: Lè: Ki kote: ROOM MADI 27 MAS, 2007 08:15 AM MARGATE POLICE DEPARTMENT SUBSTATION - MEETING 311 S. STATE RD. 7 MARGATE, FL 754-321-3470 31 This letter is for your information only. This letter is mailed electronically from ETS. BTIP (10 - Day Letter) (Portuguese) Data: Ao Pai/Mãe/Tutor de: STUDENT NAME (STUDENT NUMBER) ADDRESS CITY, STATE ZIP Prezado Pai/Mãe/Tutor: Durante o ano escolar atual, ou passado, sua criança acumulou dez ou mais ausências injustificáveis. Os Estatutos da Flórida 1003.24 determinam que os pais são responsáveis pela frequência de suas crianças em idade escolar. O pessoal da escola tem tentado trabalhar junto com vocês para resoler este problema de ausências injustificadas, mas não acredita que tenha obtido progresso satisfatório. Portanto, os registros de sua criança estão sendo encaminhados ao Gabinete do Promotor Público (State Attorney's Office) para adoção das medidas apropriadas até e incluindo processo criminal. Vocês estão sendo requisitados comparecer a uma reunião relativa às ausências injustificadas de sua criança com o Superintendente da Área/Pessoa Designada e o Diretor/Pessoa Designada da escola de sua criança, no local indicado abaixo. O representante do State Attorney's Office comparecerá para monitorar a situação. A reunião está marcada como se segue: Data: TERÇA-FEIRA, 27 DE MARÇO DE 2007 Hora: 08:15 AM Local: MARGATE POLICE DEPARTMENT SUBSTATION-MEETING ROOM 311 S. STATE RD. 7 MARGATE, FL MEPSE<P#142/mon/08/07> Document translated by Multicultural & ESOL Program Services Education Department (08/07> 32 This letter is for your information only. This letter is mailed electronically from ETS. BTIP (10 - Day Letter) (Spanish) Fecha: Al Padre/Guardián de: Estimado Padre/Guardián: Durante el año escolar actual o pasado su hijo(a) acumuló diez o más ausencias sin excusa. El Estatuto de la Florida 1003.24 hace a los padres responsables por la asistencia a la escuela de sus hijos en edad escolar. El personal de la escuela ha intentado trabajar con usted para resolver el problema de las ausencias sin excusa, pero no creemos que se haya hecho un progreso satisfactorio. Por lo tanto los récords de su hijo(a) se están enviando al State Attorney’s Office para la acción apropiada hasta e incluyendo la iniciación de un juicio penal. Se requiere que usted asista a una reunión respecto a las ausencias sin excusa de su hijo(a) con el Superintendente del Area/Designado y el Director/Designado de la escuela de su hijo(a) en el sitio indicado a continuación. Un representante del State Attorney’s Office asistirá para vigilar la situación. La reunión está programada como sigue: Fecha: Hora: Lugar: MARTES, 27 DE MARZO DE 2007 8:15 AM MARGATE POLICE DEPARTMENT SUBSTATION–MEETING ROOM (SALON DE CONFERENCIAS DE LA SUB-ESTACION DE POLICIA DE MARGATE) 311 S STATE ROAD 7 MARGATE, FL 33 (To Be Placed on School Letterhead) (BTIP - Excessive absences letter) Date: To the parent or guardian of: It has come to my attention that your child has excessive absences. Florida Statute 1003.24 establishes that the parent or legal guardian of a school age child is responsible for the child's daily attendance. In accordance with this statute, School Board policy 5.5 and The Broward County Public Schools Code of Student Conduct, schools have a legal right to require acceptable documentation to excuse excessive absences. Acceptable documentation is any evidence that verifies that an absence aligns with the eight reasons allowed for absences to be excused. After today's date, within 48 hours of the student's return, acceptable documentation is required for each absence. Failure to provide acceptable documentation within 48 hours will result in the absence being recorded permanently as unexcused. Please do not hesitate to contact me at _____________ if you have any questions or need further clarification. Sincerely, Principal A copy of this letter was sent home with your child on: __________________________. 34 (To Be Placed on School Letterhead) (BTIP- Excessive absences letter) (Haitian -Creole) Date: Manman, Papa oswa responsab legal elèv: Mwen aprann pitit-ou akimile twòp absans lekòl. Lwa Florid seksyon 1003.24 (Florida Statute 1003.24) deklare fanmi oswa responsab legal yon timoun ki nan laj pou ale lekòl responsab asire pitit-li vin lekòl regilyèman. Konfòmeman ak lwa-sa-a, Regleman 5.5 School Board (School Board policy 5.5) ak Liv regleman sou kondwit elèv lekòl piblik Brawad Kaounti (Broward County Public Schools Code of Student Conduct), lekòl-yo gen dwa legalman ekzije papye aseptab ki ka montre twòp absans-sa-yo kapab eskize. Papye aseptab se tout evidans ki kapab verifye yon absans kapab eskize dapre youn oswa plizyè nan uit rezon konsidere kòm rezon valab pou jistifye absans. Apre dat jodi-a, lekòl-la ap ekzije yon papye aseptab pou eskize chak absans ou dwe bay pa pita pase karantuitè (48 è) swa 2 jou apre elèv-la tounen lekòl apre yon absans. Si ou pa bay papye aseptab pou eskize absans-lan, pa pita pase 48è, sa kapab lakòz nou va konte absans-lan kòm absans ki pa eskize epi kap rete pèmanan nan dosye pitit-ou. Tanpri pa ezite kontakte-mwen nan nimewo telefòn _____________ si ou gen keksyon oswa si ou bezwen plis klarifikasyon. Avèk respè, Principal Pitit-ou pote lakay-li yon kopi lèt-sa-a jou ki te: __________________________. 35 (To Be Placed on School Letterhead) (BTIP- Excessive absences letter) (Portuguese) Date: Ao pai/mãe ou tutor de: Foi levada à minha atenção que a sua criança tem ausências excessivas. O Estatuto 1003.24 da Flórida estabelece que o pai/mãe ou tutor legal de uma criança em idade escolar é responsável pela frequência diária desta criança. Conforme este estatuto, a norma 5.5 do School Board e o Código de Conduta Estudantil das Broward County Public Schools, as escolas têm o direito legal de requerer documentação admissível que justifique as ausências excessivas. Documentação admissível seria qualquer evidência que confirme que a ausência se enquadra nas oito razões permitidas para justificativas de ausências. A partir da data de hoje, dentro de 48 horas após o retorno do estudante, será requerida documentação admissível para cada caso de ausência. A falha no fornecimento de documentação admissível dentro de 48 horas irá resultar no registro permanente da ausência como sendo não justificada. Por favor, não se hesite em me contatar no número_____________ se você tiver alguma dúvida ou precisar de melhor esclarecimento. Atenciosamente, Diretor A cópia desta carta foi enviada para casa com a sua criança em: ____________________. 36 (To Be Placed on School Letterhead) ( BTIP -Excessive absences letter) (Spanish) Date: Para el padre o guardián de: Se me ha hecho saber que su hijo/a tiene demasiadas ausencias. El estatuto de la Florida 1003.24 establece que el padre o guardián legal de un niño en edad escolar es responsable de la asistencia diaria de su hijo. Según el estatuto, la norma 5.5 del School Board y el Código de Conducta del Estudiante de Broward County Public Schools, las escuelas tienen el derecho legal de exigir documentación aceptable para excusar las ausencias excesivas de los estudiantes. La documentación que se considera aceptable es cualquier evidencia que verifique que la ausencia se debe a una de las ocho razones permitidas para que la ausencia sea excusada. Depués de la fecha de hoy, dentro del período de 48 horas del regreso del estudiante a la escuela, se le exigirá documentación aceptable por cada una de sus ausencias. El dejar de presentar documentación aceptable durante esas 48 horas tendrá como resultado que la ausencia se marcará permanentemente como no excusada. Por favor, no dude en ponerse en contacto conmigo al _____________ si tiene alguna pregunta o necesita alguna aclaración más detallada. Atentamente, Director Una copia de esta carta fue enviada a su casa con su hijo/a el______________________. 37 ELECTRONIC LETTER TO MIDDLE SCHOOL PARENTS This letter is for information only. This letter is electronically mailed from ETS. Parent's Name Address City, State, Zip To the Parent/Guardian: You are hereby given notice that your child has five or more days of unexcused absences and you are requested to ensure that he/she attends school. Florida law states that a child's attendance in school is the responsibility of the parents/guardians. (Florida Statutes 1003.24 1003.27). You are required to contact the guidance department to discuss this serious situation: the unexcused absences of your child. Your child's success in school is important. It is expected that your child will regularly attend school. Sincerely, Principal Cc: Mr. Ari Porth, Assistant State Attorney 201 SE 6th Street - Room 720 Ft. Lauderdale, Fl.33301 38 This is for your information only. Letter is being electronically mailed certified-return receipt requested from ETS. MIDDLE SCHOOL TEN(10) DAY LETTER Parents of: To the Parents/Guardians of: Your child has ten or more unexcused absences. Florida statues 1003.24 mandates that parents are responsible for the attendance of their school age children. Students are also responsible to be in attendance each and every day that school is in session. The school staff has attempted to work with you to resolve the problem of unexcused absences. They do not believe satisfactory progress is being made. To address the reason(s) for theses excessive absences your child's name will be forwarded to the Student Services Area Office for appropriate action. Failure to resolve this attendance issue may result in a referral to Juvenile Court. You are now required to call the School Social Worker assigned to your school to discuss how your child's attendance can be improved. A representative from the State Attorney's office will be notified that this letter is being sent to you. You must call _____________________ at __________________ within Name of school social worker school's telephone number One week of receiving this notice. Your child's success in school is important. Principal Cc: Area Superintendant Student Services Area Coordinator School Social Worker Assistant State Attorney 39 ATTENDANCE AGREEMENT SCHOOL BOARD OF BROWARD COUNTY Florida Statue 1003.21 states that all children between the ages of 6 and 16 are required to attend school regularly during the entire school year. Statute 1003.24 states that parents are responsible for the school attendance of their children. STUDENT ATTENDANCE AGREEMENT I agree to arrive at school on time and attend all classes every day. Further, I agree to abide by all the rules and regulation of my school. My future attendance/behavior will be such that the school will have no reason to suspend me. In the event of future absences, my parent/guardian will contact the school on the day on which the absences occurs. An excuse from a medical doctor may be required. I further understand that failure to comply with the above may result in a referral to the Lutheran Ministries of Florida /Lutheran Family Services, an agent of The Department of Juvenile Justice or to Juvenile Court. ____________________________ Date ___________________________________ Student ____________________________ Date ____________________________________ School Official (Specify) ___________________________ Date ____________________________________ School Social Worker PARENT RESPONSIBILITY AGREEMENT I understand that by law, my child, is required to attend school and that the school has the option of requiring medical verification from a doctor to excuse his/her absences. I recognize there has been a problem with my child's attendance. I agree to provide support to my child to attend school regularly. I also agree to monitor my child's daily attendance by personally telephoning if needed, to verify my child's attendance. I consent to my child participating in an assessment to help identify the root causes of truancy. I understand that information obtained through the truancy process may be shared with other community agencies providing services to my child. _________________________ Date __________________________ Date __________________________________ Parent/Guardian _____________________________________ School Official (Specify) 40 SCHOOL BOARD OF BROWARD COUNTY (Haitian -Creole) Florida Statue 1003.21 – Lwa Leta Florid 1003.21 ekzije pou tout timoun ant laj 6 ak 16 zan (ant sizan ak sèzan) ale lekòl regilyèman pandan tout anne eskolè-a. Atik Statute 1003.24 deklare manman, papa responsab asire pitit-yo ale lekòl regilyèman. KONTRA ELÈV POU PREZANS NAN LEKÒL (Student Attendance Agreement) Mwen dakò pou mwen rive alè lekòl epi pou mwen ale nan tout klas-yo chak jou. Mwen dakò tou pou mwen respekte tout règ ak regleman lekòl-mwen. Prezans nan klas ak konpòtman-mwen ap tèl alavni lekòl-la pap jwenn okenn rezon pou ban-mwen yon sispansyon. Nan ka mwen dwe absan ankò alavni, fanmi oswa responsab legal-mwen va kontakte lekòl-la menm jou-an absans-lan rive. Yo kapab ekzije yon nòt doktè ekri pou eskize yon absans. Mwen konprann si mwen pa konfòme-mwen ak sa ki ekri anwo-a sa kapab lakòz yo kapab voye ka mwen nan Lutheran Ministries of Florida /Lutheran Family Services, yon ajans Depatman Jistis jivenil oswa nan tribinal pou jenn (Department of Juvenile Justice or to Juvenile Court). ____________________________ Dat ___________________________________ Non elèv-la ____________________________ Dat ____________________________________ Ofisyèl lekòl-la (Espesifye) ___________________________ Dat ____________________________________ Travayè sosyal lekòl-la KONTRA SOU RESPONSABLITE FANMI (Parent Responsibility Agreement) Mwen konprann dapre lalwa, pitit-mwen blije ale lekòl epi lekòl-la gen opsyon mande papye doktè pou verifye rezon absans-lan epi eskize absans-lan. Mwen rekonnèt te gen yon pwoblèm ki kreye ak sitiyasyon pitit-mwen ki absan lekòl. Mwen dakò pou bay pitit-mwen sipò pou li vin lekòl regilyèman. Mwen dakò pou kontwole toulejou si pitit-mwen prezan oswa absan lekòl lè mwen telefonnen lekòl-la, si mwen jije sa nesesè, pou verifye si pitit-mwen vin lekòl. Mwen bay konsantman-m pou pitit-mwen patisipe nan yon evalyasyon ki va ede idantifye kòz pwofon ki fè li pa vin lekòl toutan. M konprann tout enfòmasyon yo kolekte pandan pwosesis-saa yo kapab pataje ransèyman-yo avèk lòt ajans kominote-a ki founi pitit-mwen sèvis. _________________________ Dat __________________________________ Manman/Papa/Responsab Legal __________________________ Dat _____________________________________ Ofisyèl lekòl (Espesifye) __________________________ Dat _____________________________________ Travayè sosyal lekòl-la 41 SCHOOL BOARD OF BROWARD COUNTY (Portuguese) O Estatuto 1003.21 da Flórida estabelece que todas as crianças entre 6 a 16 anos de idade são obrigadas a frequentar a escola regularmente durante todo o ano letivo. O Estatuto 1003.24 estabelece que os pais são responsáveis pela frequência escolar de suas crianças. ACÔRDO DE FREQUÊNCIA ESCOLAR (Student Attendance Agreement) Eu concordo em chegar na escola no horário certo e frequentar todas as aulas todos os dias. Além disso, eu concordo em seguir todas as regras e regulamentos de minha escola. A minha frequência/conduta no futuro será de tal forma que a escola não terá motivos para me suspender No caso de ausências futuras, meu pai/mãe/guardião irá contatar a escola no dia em que ocorrer a ausência. Pode ser requerido um comprovante médico. Eu também compreendo que a falha em cumprir com o que for descrito acima pode resultar em uma recomendação para os serviços do Ministério Luterano da Flórida/Serviços a Famílias (Lutheran Ministries of Florida/Lutheran Family Services), um agente do Departamento de Justiça de Menores (Department of Juvenile Justice), ou para o Juizado de Menores (Juvenile Court). ____________________________ Data ____________________________________ Estudante ____________________________ Data ____________________________________ Autoridade da Escola (Especificar) ____________________________ Data ____________________________________ Assistente Social da Escola ACÔRDO DE RESPONSABILIDADE DOS PAIS (Parent Responsibility Agreement) Eu compreendo que por lei, a minha criança é obrigada a frequentar a escola e que a escola tem o direito de requerer comprovante médico para justificar as suas ausências. Eu reconheço que tem havido problemas com a frequência escolar de minha criança. Eu concordo em oferecer apoio à minha criança para que ela frequente a escola regularmente. Eu também concordo em supervisionar a frequência diária de minha criança telefonando, se for necessário, para verificar a presença de minha criança. Dou autorização para que minha criança participe de uma avaliação que ajude a identificar as causas do excesso de ausências. Eu compreendo que a informação obtida através deste processo pode ser divulgada a outras agências comunitárias que ofereçam serviços à minha criança. ________________________ Data __________________________________ Pai/Mãe/Guardião __________________________ Data _____________________________________ Autoridade da Escola (Especificar) __________________________ Data _____________________________________ Assistente Social da Escola 42 SCHOOL BOARD OF BROWARD COUNTY (Spanish) El estatuto de la Florida 1003.21 declara que todos los niños entre las edades de 6 a 16 años están obligados a asistir a la escuela regularmente durante todo el año escolar. El estatuto 1003.24 declara que los padres son responsables de que los hijos asistan a la escuela. ACUERDO DE ASISTENCIA ESCOLAR (Student Attendance Agreement) Estoy de acuerdo en llegar a la (Student escuela aAttendance tiempo y Agreement) en asistir a todas las clases todos los días. Además, estoy de acuerdo en obedecer todas las reglas de mi escuela. Mi asistencia/comportamiento futuro será tal que la escuela no tendrá motivo ninguno para expulsarme temporalmente. En el caso de que yo incurra en ausencias futuras, mi padre/guardián se pondrá en contacto con la escuela el día en el cual ocurra la ausencia. La escuela podría requerir que un médico presentara una excusa. También entiendo que si dejo de cumplir con lo que se declara anteriormente, podrían referirme a los Ministerios Luteranos de la Florida/los Servicios Luteranos para las Familias (Lutheran Ministries of Florida /Lutheran Family Services), que son agentes del Departamento de Justicia para Menores (Department of Juvenile Justice) o del Tribunal de Menores (Juvenile Court). ____________________________ Fecha ___________________________________ Estudiante ____________________________ Fecha ____________________________________ Funcionario escolar (Especifique) ___________________________ Fecha ____________________________________ Trabajador/a social escolar ACUERDO DE LA RESPONSABILIDAD DEL PADRE (Parent Responsibility Agreement) (Parent Entiendo que por ley, mi hijo/a estáResponsibility obligado/a a Agreement) asistir a la escuela y que la escuela tiene la opción de exigir verificación por parte de un médico para excusar las ausencias. Entiendo que ha habido un problema con la asistencia de mi hijo/a. Estoy de acuerdo en ofrecerle ayuda a mi hijo/a para que asista a la escuela regularmente. También estoy de acuerdo en monitorear la asistencia diaria de mi hijo/a llamando por teléfono a la escuela si es necesario, para verificar la asistencia de mi hijo/a. Doy mi consentimiento para que mi hijo/a participe en una evaluación que ayude a identificar las causas originarias de su ausentismo escolar. Entiendo que la información que se obtenga a través de este proceso de evaluación podría serle comunicada a otras agencias de la comunidad que le proporcionan servicios a mi hijo/a. _________________________ Fecha __________________________________ Padre/Guardián __________________________ Fecha _____________________________________ Funcionario escolar (Especifique) __________________________ Fecha _____________________________________ Trabajador/a social escolar 43 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA BROWARD TRUANCY INTERVENTION PROGRAM (BTIP) THE 10 - DAY CONFERENCE UPDATE AUGUST 2006 ASSUMPTIONS: The goal of the BTIP program is to bring parents of elementary students into accountability by working together with school personnel and the Broward State Attorney's Office to increase their children's regular attendance. School based and Area staff are to assist parents in finding solutions and resources to improve their children's attendance. When parents fail to cooperate with school personnel and/or refuse services and resources offered, and their children's attendance does not improve, it is appropriate to support the filing of criminal charges by the State Attorney's Office. Documentation will be required to support the actions of both school staff and parents. PROCEDURAL CHANGES: 1) Each Monday morning, SSW will obtain from OPTISPOOL the list of students who are referred to the State Attorney's Office. These students were given the code 074, because the response of their parents did not delete the absences. SSW can use this early notification to begin monitoring school interventions and students attendance. 2) From OPTISPOOL, SSW will receive the list of students identified for 10-day conferences (at the same time as principal designee & SS Coordinators) and can begin a review of printed A & L panels and other records. SSW should conduct a family assessment to determine family's needs for resources, referrals etc. (See 10-day Conference Psychosocial Assessment Questions.) 3) Ten-day conferences will be scheduled three-weeks after student list is generated. SSWs will require a three-week time frame to complete #2 and to be prepared to report interventions and outcomes at the 10-day conference. 4) The 10-Day conference should result in one of four outcomes: A. Family requires additional resources & referrals - Monitor B. Interventions seem to be working, more time required - Monitor C. School Personnel have exhausted options & there is no improvement - *File D. Parent refuses to cooperate with school and/ or rejects resources - *File 5) The Area Coordinator will enter the 080 code on the L Panel to indicate that the 10day meeting was held. *The decision to file a case on parents should presuppose there is sufficient documentation that resources and referrals were offered to the family without any improvement in the student's attendance. Parents' failure to participate and comply with a plan for remediation should also be documented. The SSW will use the BTIP ASSESSMENT form to document findings on cases filed in court. 44 BTIP CONFERENCE CHECKLIST Student’s Name:_____________________________ DOB: _____________________________________ School:____________________________________ Grade:_____________________________________ SSI Number: _______________________________ 5Day Conference (to be completed by School BTIP Personnel) Attendance #abs_____, #unex_____, #ex_______, #tardies________ Yes 1.- Health (A06) Date _____________ No Date _________ 2.- School Mobility (A07) _____________ _________ 3.- Financial Needs/Free and Reduced Lunch _____________ _________ 4.- Academic (A12, A13) ____________ _________ 5.-Abuse Domestic, Child, Substance, etc. _____________ _________ 6.-3-Day Letter (L-27) _____________ _________ 7.-Retentions (A07) _____________ _________ 8.-Suspensions/Behavior (A24) _____________ _________ 9.-Developmental Issues (A23) _____________ _________ 10 Day Conference (To be completed by School Social Worker) Attendance #abs_____, #unex_____, #ex_____, #tardies_____ 1. -Psychosocial Assessment (Please attach if Available) ____________ _________ 2. -Psychoeducational Evaluation (Please attach if Available) ____________ _________ 3. 5-Day Letter/CST convened _____________ _________ 4. -Attendance Agreement Completed _____________ _________ _____________ _________ Recommendations/Referrals BTIP Assessment (Please Attach) School Administrator/BTIP Coordinator ____________________________________________ School Social Worker ____________________________________________________________ Date:_______________________________ 45 BTIP Assessment/Affidavit Student Name : _____________________________ FL ID/SS#_________________________ Suspect's Name_________________________Address_________________________________ D.O.B.______________ Grade__________ Sex _______________Race___________________ Home Telephone ___________________ Sending School_______________________________ Referring Person______________________________Title______________________________ Address_________________________ Telephone # __________________________________ PAO Report # __________________________________________________________________ STATE OF FLORIDA) Ss: COUNTY OF BROWARD) PERSONALLY APPEARED BEFORE ME, the undersigned authority duly authorized to administer oaths and take acknowledgements, the AFFIANT herein, who, after having been duly sworn deposes and says: Describe family concerns: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attach registration form, birth certificate, and/or guardianship letter. Attach documentation of parent notices/communications regarding attendance and tardies. DEMOGRAPHIC INFORMATION Mother/suspect Father/suspect Guardian/other Name: Marital Status: Age: Education: Occupation Student lives with: 46 SIBLINGS: Name DOB Location School and/or Occupation Attendance Problems Economic family concerns: 1. Does family have childcare services? __________________________________________________ 2. Has family ever been denied for economic help? _________________________________________ 3. Has family been referred for economic services?_________________________________________ 4. Does family have problems meeting their monthly bills?____________________________________ 5. Case worker's name?_______________________________________________________________ 6. Does family have need for clothes?____________________________________________________ Health Concerns: 1. Does caregiver have health problems ? If so, what are they , and what treatment has been provided? ___________________________________________________________________________________ ___________________________________________________________________________________ 2. Does the student have health concerns? If so, what? What treatment has been provided? Please attach doctor's notes. ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Other Concerns: 1. Is there a D..J..J. Worker? ___________________ Whom:_________________________________ ACADEMIC INFORMATION (PULL AND ATTACH PANELS) A-07 A-12 A-15 A- 20 A-21 A-23 A-24 Assignment History Current grades Daily Summary Test Scoore Query Test Score Special Programs Discipline Check if parent was aware of meeting date, time, and location. 47 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA SCHOOL SOCIAL WORK AND ATTENDANCE AUGUST 2003 REGISTRATION TIPS 1. When parents register student, please review address information for completeness. The address must include the building and apartment numbers for families living in housing complexes and apartment buildings. 2. All of the above information must b entered into the A03 panel. Automated mail sent from ETS does not have the name of the parent. Instead it is sent to the “parent of the student” Since the parent and student may not have the same last names the apartment numbers and building designations are essential information to have an accurate address to reach the parent of the student. 3. Beginning this school year ETS will be sending an automated notification letter to the parents of elementary grade students who accrue unexcused absences. If the letter returns “unavailable “ or “ addressee unknown”, please follow up through student emergency numbers or other means to obtain a corrected or complete address. Other mailings sent from the school that are returned should be similarly handled. 4. When a new address has been identified for the family, the DPC should be immediate notified to change the address in the A03 panel. Often new addresses are identified by a variety of persons including the receptionist receiving calls from parents, community liaisons, school social workers, school resource officers, foster care liaisons or other persons. A system of immediately notify the DPC will increase the likelihood that the student’s address is current and complete. 5. It is recommended that addresses should be updated once per semester. 6. Your support in addressing the above and keeping the A)# panel current and complete will save the district considerable cost in staff time and postage. Thank you for your support. 48 TRUANCY INTERVENTION UNIT TELEPHONE NUMBERS ARI PORTH, Assistant State Attorney: OFFICE (954) 831-8592 CELL: (954) 868-1559 NORMA CUEVAS, Secretary: OFFICE: (954) 831-8592 FAX: (954) 831-7963/7855 INVESTIGATORS: EUGENE FLYNN: OFFICE: (954) 831-6725 CELL: (954) 868-7460 JOHN GALATINI: OFFICE :(954) 831-8094 CELL: (954) 868-7460 ORLANDO DIAZ: OFFICE: (954) 831-7189 CELL: (954) 931-4456 DARREN LUPO: OFFICE: (954) 831-8065 CELL: (954) 868-1524 CYNTHIA CROSS: OFFICE: (954) 831-6962 CELL: (954) 868-7458 AL GRIMM: OFFICE: (954) 831-7193 CELL: (954) 868-0051 49 BTIP ETS INPUT ONLY SA1 SA2 SA3 SA4 SA5 BTIP STUDENT NUMBER RELEASED BTIP STUDENT DATA RELEASED BTIP STUDENT REMOVED FROM PROGRAM BTIP DAY NOTE THROUGH AREA COORDINATOR BTIP STUDENT REACHES 10 UNEXCUSED ABSENCES BTIP 202 BTIP 3 DAY TELEPHONE CALL 045 042 077 076 074 079 080 BTIP ENROLLMENT BTIP 5 DAY LETTER SENT BTIP PROTECTIVE ORDER OBTAINED BTIP PARENT CONTACT –ABSENCE EXCUSED BTIP RELEASE OF RECORDS BTIP LETTER SENT FOR 10 UNEXCUSED ABSENCES 081 BTIP 10 –DAY MEETING HELD – STUDENT SERVICE COORDINATOR BTIP 10- DAY MEETING ABEYANCE 040 041 *MS ATTENDANCE 5 DAY LETTER SENT *MS ATTENDANCE 10 DAY LETTER SENT *Applies to Middle School 50 Referral For School Social Work Services 2008-2009 S01. Attendance S04. Academic/School S05. Behavioral /Social S06. Emotional/Mental Health S11. Family Issues S14 Health Concerns S15. Substance Concerns S18 Info Request/Sig. S21. Bilingual /ESOL Codes for SSW Action S31 Interview Staff/Other S32 Interview Parent/Guard S33 Interview Student S34 Observation school S35 Record Review S36 Report Writing S37 Individual Assessment S38 Data Interpretation S39 Observation Home S40 Functional Behav. Assess S41 Consultation School Staff/Other S42 Consultation Parent S43 Parent Counseling S44 Parent Group Counseling S45 Family Counseling S46 Counseling Student Indiv. S47 Student Group Counseling S49 ESE/IEP/504 Staffing S50 Child Study /LAT S52 Crisis Intervention S53 Concrete Services S54 Home Visit S56 Exp./Susp/Letter/CL S57 Verification Activity/ CL S59 Nurse/Health Consultation S60 Consultation Agency S61 Correspondence S62 Attendance Agreement S64 Truancy Conference/BTIP S66 Court Hearing S67 Observation S69 DJJ Clearing Form 51