CPUC/PG/01 – 31 July 2014

CPUC POWER GENERATION PROJECT :
CPUC/PG/01 – 31 July 2014
Minutes of Pre-Bid Meeting
Attendees:
CPUC
Mark Waite
GMP
Dr Peter Melnyk
Frontier Power Technologies
Fortunato Pico (for Rey Manalaz)
Rene Molinos
Patrick Chargualaf
Jesse Toves
Morrico Equipment
Pernix Group
VITAL ENERGY
Jonathan Perez
Myver Hecita
Jim Moor
Arthur Adriano
Emilyn S Conde
Helen Luo
Hawthorne Caterpillar
USA Contractors
ACCLinks
The pre-bid meeting was held at GMP office at Sunny Plaza, Tamuning, Guam and commenced at
10.05 a.m.
A copy of the signed attendance sheet is included in table 1 at the end of these minutes.
The agenda for the meeting was:
1
Introduction
CPUC & GMP;
2
CPUC Power Generation Objectives:
Background;
Procurement Rationale;
Timeframe;
3 Summary of the Two Step Evaluation Process described in Section 6:
4 Summary of the Lifecycle Cost Analysis Requirement:
5 Questions from Prospective BiddersTopics as per the agenda below:
Mark Waite outlined CPUC rationale for the procurement, namely the desire to return to
sustainable and reliable power generation in Weno. The key consideration for CPUC is efficiency –
hence the Life Cycle Cost Analysis approach.
Procurement of the power solution will be split into two RFP’s; the first under discussion here is
CPUC/PG/01 for specialist generation and switchgear equipment; Once an award is made for this
RFP a second RFP for the Power House generation installation contract will be issued.
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CPUC POWER GENERATION PROJECT :
CPUC/PG/01 – 31 July 2014
Funding is using Chuuk State Compact Grant Infrastructure funds; CPUC have obtained
dispensation from FSM PMU to manage the technical and financial control of the project;
Dr Melnyk reviewed the evaluation criteria outlined in the RFP and outlined the LCCA as described
in the RFP.
2
QUESTIONS FROM ATTENDEES:
Mr. Myver Hecita – Hawthorne, Guam:
Please confer that RFP CPUC/PG/01 is for generation and switchgear; and whether the upcoming
RFP for the powerhouse could be included in the RFP CPUC/PG/01; A formal response to this
question will be provided in follow up to the meeting.
CPUC responded informally that the two RFP’s will be separate and RFP for power house
will be issued after a decision is made on the generation and switchgear; There is nothing
to prevent qualified bidders on the RFP CPUC/PG/01 from bidding on the general contract
for the Power House when it is issued.
Jesse Toves – Pernix, Guam:
Must the equipment supply be from OEM or are manufacturer’s representatives eligible to bid:
Either is able to bid provided that they satisfy the qualification criteria outlined in the bid
documents
Is CPUC looking to enter into an Operation & Maintenance contract?
At this stage no O&M contract is envisaged in the RFP.
Helen Luo – ACCLinks, China:
Is the cost of technicians to undertake overhaul to be included in the LCCA:
The cost of technicians to undertake the overhaul should be included but should be
explicitly identified in the breakdown; Inclusion of these costs in the analysis does not
imply that a contract for technician services will be entered into under the RFP.
Arthur Adriano – USAContractors, Guam:
Mr. Adriano commented that if the technician cost (referred to in the question above) were not
included in some bids there would not be a like for like comparison of costs.
CPUC advised that the components of cost be split out to clearly show technician costs – a
formal note will be issued on this issue.
The RFP specifies ANSI standards are to be used – can equal or better standards be used instead.
GMP advised that a formal RFI should be submitted to CPUC by the contractor proposing
the substitution of alternative standards to those proposed – a formal confirmation or
rejection will be issued by CPUC to each specific request. In principle standards that are
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CPUC POWER GENERATION PROJECT :
CPUC/PG/01 – 31 July 2014
equal or better than those proposed in the document will be acceptable to CPUC but
confirmation must be requested.
Mr. Adriano commented that the last day for questions is 10th September 2014 – is there sufficient
time for a response to be provided before the submission date of 20th September 2014?
GMP replied that every effort would be made to respond to questions quickly;
GMP further clarified as follows:
The RFP requests that present day costs are used in the LCCA analysis forecast.
Questions should be submitted to Mark Waite at “[email protected]”.
With no further questions the meeting closed at 11:00 a.m.
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CPUC POWER GENERATION PROJECT :
CPUC/PG/01 – 31 July 2014
Table 1 – ATTENDANCE SIGN IN SHEET
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