ICM Croatia cover.indd - 403

Transcrição

LXIV INTERNATIONAL
COUNCIL MEETING
MINUTES
Opatija, Croatia
October 27th - November 3rd 2013
Human Rights Partner of ELSA
Corporate Partner of ELSA
LL.M. Partner of ELSA
LL.M. Partner of ELSA
CMS_LawTax_CMYK_over100.eps
English Language Partner of ELSA
Media Partner of ELSA
Auditing Partner of ELSA
Career Partner of ELSA
Contents
Plenary Minutes ............................................................................................................................... 6
Opening Plenary, Sunday, October 27th, 2013............................................................................................................. 6
Introduction of the International Board 2013/2014 ................................................................................... 6
Opening of the Council Meeting by the President of ELSA International .............................................. 6
Presentation of the Officers of ELSA International .................................................................................... 6
Welcoming of the Council Guests and Externals......................................................................................... 6
Presentation of ICM Sponsors and Partners ................................................................................................. 6
Announcement of the list of votes by the Deputy Secretary General of ELSA International ............. 6
Reading out the agreement between ELSA Greece and ELSA Republic of Macedonia (Council
Decision PLE 01/99 II ..................................................................................................................................... 7
Election of the Chair of the Plenary ............................................................................................................... 7
Election of the other Plenary officers: Vice Chair, two to four secretaries, two to four tellers and
three members of the nominations committee ............................................................................................. 8
Approval of the Council Meeting Agenda, presentation of the Council Meeting structure and
presentation of the open workshops ............................................................................................................ 10
Approval of the Minutes of the LXIII International Council Meeting in Cologne, Spring 2013 ...... 11
Report from the XLVI International Presidents’ Meeting in Tbilisi, Georgia....................................... 11
Reports from the III Supporting Area Meeting in Konjic, Bosnia & Herzegovina.............................. 11
Reports from the III Key Area Meeting in Bratislava, Slovak Republic ................................................. 12
Welcome back to Croatia................................................................................................................................ 12
Information regarding the Officers’ and Freshers’ Trainings ................................................................... 12
Mid-plenary, Tuesday, October 29th, 2013 ................................................................................................................ 14
Revision of the list of votes ............................................................................................................................ 14
Ratification of Decisions from Opening Plenary ....................................................................................... 15
Election of Plenary Secretary ......................................................................................................................... 16
Announcement of Nominations ................................................................................................................... 17
Presentation and approval of S&C and BEE Workshop related proposal ............................................ 18
Presentation of ALSA ..................................................................................................................................... 18
Presentation and Question and Answer time for the candidate(s) for the position of Secretary
General of the International Board 2013/2014 .......................................................................................... 20
Presentation and Question and Answer time for the candidate(s) for the position of Treasurer of the
International Board 2013/2014 ..................................................................................................................... 20
Presentation and Question and Answer time for the candidate(s) for the position of Vice President
for Marketing of the International Board 2013/2014................................................................................ 20
Presentation of the voting procedure ........................................................................................................... 20
Handing out of ballot sheets .......................................................................................................................... 20
Casting of the votes ......................................................................................................................................... 21
Presentations of International Events .......................................................................................................... 21
Presentation of the IFP Health Law Final Report ..................................................................................... 21
Announcement of the results of the elections ............................................................................................ 21
Presentation of Strategic Plan 2013 Final Report ....................................................................................... 22
Presentation by BEST ..................................................................................................................................... 22
Presentation by Pernod Ricard ...................................................................................................................... 23
Presentation of Partners of ELSA International ........................................................................................ 23
Presentation of Individuum ........................................................................................................................... 23
LXIV Council Meeting of ELSA
Opatija, Croatia
27th of October – 3rd of November 2013
2
Questions and Answers for ELSA International ........................................................................................ 23
Final Plenary, Saturday, November 2nd, 2013 .......................................................................................................... 26
Revision of the List of Votes ......................................................................................................................... 26
Amendment of the Agenda ............................................................................................................................ 27
Announcement of Nominations ................................................................................................................... 28
Revision of the Budget of ELSA International 2013/2014 ...................................................................... 28
Presentation on moving ELSA International’s jurisdiction ...................................................................... 31
Presentation and approval of the AA Workshop Report.......................................................................... 32
Presentation and approval of the S&C Workshop Report and related ................................................... 32
proposals and recommendations ................................................................................................................... 32
Report from the President of the International Board 2012/2013 ......................................................... 35
Presentation of the Candidates for Auditors of ELSA International 2012/2013 ................................. 35
and Vice Auditor of ELSA International 2013/2014 ................................................................................ 35
Handing out of ballot sheets .......................................................................................................................... 37
Casting of the votes ......................................................................................................................................... 38
Presentation and approval of the MKT Workshop Report ...................................................................... 39
Presentation and approval of the FM Workshop Report and related ..................................................... 41
Presentation and approval of the IM Workshop Report and ................................................................... 44
recommendations............................................................................................................................................. 44
Presentation and approval of the STEP Workshop Report and related................................................. 44
Presentation and approval of the BEE Workshop Report and related .................................................. 49
Revision of the list of votes ............................................................................................................................ 51
Presentation by Missing Children Europe ................................................................................................... 54
Presentation and Q&A for ELSA Online 2 Enquiry ................................................................................. 55
University of Law presentation...................................................................................................................... 56
Presentation of the IPM Host Candidate(s), Summer 2014 ..................................................................... 56
Presentation of the ICM Host Candidate(s), Spring 2015 ........................................................................ 60
Presentation of the Council Guests for the Spring ICM 2014 ................................................................. 61
Presentation of ELS ........................................................................................................................................ 62
White Ink – The first ever ELSA thriller ..................................................................................................... 62
Membership application of ELSA Russia .................................................................................................... 62
Observership application of Armenia (formerly Armenian Young ......................................................... 64
Lawyer- Researchers' Association) ................................................................................................................ 64
Handing out ballot sheets ............................................................................................................................... 67
Casting of votes. ............................................................................................................................................... 67
Presentations by National Groups ................................................................................................................ 67
Letter from the Patron of ELSA ................................................................................................................... 68
Miscellaneous.................................................................................................................................................... 70
Opatija, Croatia
3
Closing of the LXIV International Council Meeting ................................................................................. 72
Workshop Reports ......................................................................................................................... 74
Board Management, External Relations and Expansion Workshop Report .............................................................. 74
Internal Management Workshop Report .................................................................................................................... 80
Financial Management Workshop Report ................................................................................................................. 83
Marketing Workshop Report .................................................................................................................................... 85
Academic Activities Workshop Report ...................................................................................................................... 87
Seminars & Conferences Workshop Report ............................................................................................................... 90
Student Trainee Exchange Programme Workshop Report.......................................................................................... 92
Workshop Minutes......................................................................................................................... 95
Board Management, External Relations and Expansion Workshop ......................................................................... 95
Financial Management Workshop ........................................................................................................................... 184
Marketing Workshop .............................................................................................................................................. 217
Academic Activities Workshop ................................................................................................................................ 264
Seminars and Conferences Workshop ....................................................................................................................... 322
Student Trainee Exchange Programme Workshop ................................................................................................... 370
................................................................................................................................................................................ 370
Council Decisions ......................................................................................................................... 425
Decisions concerning Standing Orders....................................................................................................................... 425
Standing Orders amendment concerning Article 19 ................................................................................ 425
Withdrawn proposals regarding Decision Book ........................................................................................................ 427
Decision Book amendment to the Penalty Section of the STEP part (STEP 01/13 II) ................... 427
Decisions Concerning the GEN part of the Decision Book ...................................................................................... 428
Decision Book amendment to the Strategic Planning section of the General part proposed by ELSA
Norway, ELSA Austria, ELSA Turkey, ELSA Germany, ELSA Poland and ELSA Georgia. (GEN
02/13 I)............................................................................................................................................................ 428
Decisions Concerning the BEE part of the Decision Book........................................................................................ 431
Decision Book amendment concerning Institutional Relations of the BEE part (BEE 02/13 I) ... 431
Decisions Concerning the FM part of the Decision Book .......................................................................................... 433
Decision Book amendment concerning The ELSA Development Foundation ................................. 433
section of the FM part (FM 02/13 I) ......................................................................................................... 433
Decision Book amendment concerning Allowance section of the FM part (FM 02/13 II) ............. 434
Decisions Concerning the S&C part of the Decision Book ....................................................................................... 435
Decision Book amendment concerning S&C Policies, Minimum Quality Standards and
Responsibilities of the S&C part (S&C 02/13 I) ...................................................................................... 435
Decision Book amendment concerning S&C Policies, Minimum Quality Standards and
Responsibilities of the S&C part (S&C 02/13 II) ..................................................................................... 436
Decision Book amendment concerning Implementation of the S&C Quality Standards of the S&C
part (S&C 02/03 III) ..................................................................................................................................... 437
Decisions Concerning the STEP part of the Decision Book ...................................................................................... 438
Decision Book Amendment to the General Regulations of the STEP-part proposed by ELSA
Czech Republic, ELSA Portugal and ELSA Italy (STEP 02/13 I):....................................................... 438
Decision Book Amendment to the Matching Section of the STEP-part (STEP 02/13 III): ........... 439
Decision Book Amendment to the Matching Section of the STEP-part proposed by ELSA
Germany (STEP 02/13 IV):......................................................................................................................... 440
Decision Book Amendment to the Matching Section of the STEP-part proposed by ELSA Poland
(STEP 02/13 V): ............................................................................................................................................ 442
Opatija, Croatia
4
Decision Book amendment concerning the STEP part of the Decision Book (STEP 02/13 VI) .. 443
Approval of the Minutes of the LXIII International Council Meeting in
Cologne, Spring 2013 .............................................................................................................................................. 452
List of Nominations and Results ............................................................................................................................. 453
Plenary Officers: ...................................................................................................................................................... 453
Chair: ................................................................................................................................................................ 453
Vice Chair: ....................................................................................................................................................... 453
In Opening Plenary: ...................................................................................................................................... 453
Secretaries: ....................................................................................................................................................... 453
Tellers:.............................................................................................................................................................. 453
Nomination Committee: ............................................................................................................................... 454
In Mid-Plenary:............................................................................................................................................... 457
Secretaries: ....................................................................................................................................................... 457
The International Board 2013/2014 ........................................................................................................... 458
Secretary General ........................................................................................................................................... 458
Treasurer.......................................................................................................................................................... 458
Vice President for Marketing ....................................................................................................................... 458
Auditors of ELSA International 2012/2013 ............................................................................................. 459
Auditor............................................................................................................................................................. 459
Auditor............................................................................................................................................................. 459
International Meetings .................................................................................................................................. 460
International Council Meeting Host Spring 2015 ..................................................................................... 460
International Presidents’ Meeting Host Summer 2014 ............................................................................ 460
Council Guests for the LXV ICM Malta ................................................................................................... 461
Revision of the Budget of ELSA International 2012/2013.................................................................................... 462
Opatija, Croatia
5
Plenary Minutes
Opening Plenary, Sunday, October 27th, 2013
Introduction of the International Board 2013/2014
HoC: presents the IB, Deputies and the OC.
Opening of the Council Meeting by the President of ELSA International
EN: gives the word to AD.
AD: welcomes the participants and gives a speech.
Presentation of the Officers of ELSA International
EN: gives the word to AD for the presentation of the 32 people in the EI Team.
Presentation of the EI Team
Welcoming of the Council Guests and Externals
AD: Presents the 2 council guests, Philipp Gnatzy and Lisa Iwersen.
Presentation of ICM Sponsors and Partners
EN: Would like to give the word to the OC to present the sponsors of the ICM. The HoC is not
present, so we continue with the Agenda. Let’s continue with handing out the voting sheets.
HoC presents the sponsors of the ICM, the City of Opatija, Primorsko Gorski Kotar County,
Croatia Insurance, Volkswagen Croatia, Atlantic Grupa, The Faculty of Law in Zagreb, Julius Meinl,
Tele2. Thank you!
Announcement of the list of votes by the Deputy Secretary General of ELSA
International
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bosnia & Herzegovina
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
Not present
Present and voting
Present
Not present
Present
Present
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
6
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxembourg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Republic of Macedonia
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovak Republic
ELSA Slovenia
ELSA Spain
ELSA Sweden
ELSA Switzerland
ELSA The Netherlands
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Not present
Present and voting
Present and voting
Not present
Not present
Present and voting
Present
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present
Present and voting
Present and voting
Present
Not present
Present
Present and Voting
Present and voting
Present
Present and voting
Present and voting
Present and voting
Present
Present and voting
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
EN: 18 members represented, one of them is an Observer. That means that we do not have quorum
for the plenary and will have to reaffirm all the Decisions at the mid-plenary, but for now we will
proceed. That can be done in one simple decision. In total, we have 54 votes in the room, the 2/3
majority is 36 votes and 4/5 is 44 votes. We will move on to read out the agreement between ELSA
Greece and ELSA Republic of Macedonia, it can be found on page 39 of the WM.
Reading out the agreement between ELSA Greece and ELSA Republic of
Macedonia (Council Decision PLE 01/99 II)
EN reads out the agreement between ELSA Greece and ELSA Republic of Macedonia.
Election of the Chair of the Plenary
EN: We will now proceed with electing the Chairs of the Plenary, I will now ask for nominations.
AD: EI would like to nominate Timo Kortesoja
EN: Seconding? ELSA Germany.
Timo Kortesoja presents himself.
Opatija, Croatia
7
EN: Do we have any other nominations?
Voting on Timo Kortesoja as the Chair of ICM Opatjia:
Votes in favour 54
Against 0
Abstention 0
Timo Kortsoja is elected as Chair of the ICM.
EN: I will now give the word to Timo to conduct the Plenary.
Election of the other Plenary officers: Vice Chair, two to four secretaries, two to four
tellers and three members of the nominations committee
Chair: The next point is the election of the rest of the plenary officers, do we have any nominations
for Vice Chair?
AD: EI would like to nominate Mirko Djukovic as Vice Chair of the ICM Plenaries.
Chair: Any seconding? ELSA Turkey.
Mirko Djukovic presents himself
Chair: Any other nominations? None, we will proceed with voting. This is a procedural matter, so I
will use reversed order of voting.
Voting in favour of electing Mirko Djukovic as the Vice Chair of the Plenary:
In Favour 54
Against 0
Abstentions 0
Mirko Djukovic is elected as Vice Chair of the Plenary.
Chair: Do we now have any nominations for Plenary Secretaries? We will need 2-4, at least 2 for this
Plenary.
ELSA Romania: We would like to nominate Sonia Benga
Chair: More?
Vice Chair: Any native speakers? ELSA UK?
ELSA UK: We would like to nominate Nadia.
Chair: Any other nominations?
ELSA Norway: We would like to nominate Hilde, but she is not here yet.
Opatija, Croatia
8
Chair: Do we have one more?
Vice Chairs: Sweden, Finland, Denmark, any nominations?
Chair: We will come back to this issue on Tuesday. We have nominations for Sonia Benga from
ELSA Romania, seconding? ELSA The Netherlands. Nadia from ELSA UK? Seconded by ELSA
Finland. Hilde from ELSA Norway? seconded by ELSA Romania. We will also need tellers, at least 6
people, but we can settle for 2 today. Nominations for tellers?
ELSA Denmark: Proposes Hilal from ELSA Turkey, seconded by ELSA Romania
ELSA Norway: Proposes Julia from ELSA Germany, seconded by ELSA Poland
ELSA Romania: Proposes Andra, seconded by ELSA Norway
ELSA Austria: Proposes Blanca from ELSA Austria, seconded by ELSA Denmark
ELSA Poland: Proposes Arkadius ELSA Poland, seconded by ELSA The Netherlands
ELSA UK: Proposes Alex from ELSA UK, seconded ELSA Germany
Voting for the Secretaries and Tellers of the Plenary
In favour 54
Votes against 0
Abstentions 0
Chair: Nominations for the nominations committee.
ELSA Switzerland: proposes Edoardo Köppel from ELSA Switzerland, seconded by ELSA
Germany.
ELSA Germany: Proposes Morten from ELSA Norway.
ELSA Romania: proposes Gabrielle from ELSA Romania.
Vice Chair: I propose that we have experienced officers for these positions. Can we ask you to repeat
your nominations.
ELSA Austria: Proposes Raphael Jessner, seconded by ELSA The Netherlands.
ELSA Norway: Can we change from Marten to Julia from ELSA Germany, seconded by ELSA
Romania.
ELSA Romania: Proposes Laurentiu Gherase from ELSA Romania instead of Gabrielle, seconded
by ELSA Turkey.
Chair: Now we have Raffael, Julia, Edoardo and Laurentiu as candidates for the nomination
committee.
Voting on Edoardo Köppel for the Nomination Committee
Opatija, Croatia
9
In favour 48
Against 0
Abstentions 6
Edoardo Köppel is elected for the Nomination Committee
Voting on Raffael Jessner for the Nomination Committee
In favour 54
Against 0
Abstentions 0
Raffael Jessner is elected for the Nomination Committee
Voting on Julia from ELSA Germany for the Nomination Committee
In favour 54
Against 0
Abstentions 0
Julia is elected for the Nomination Committee
Voting on Laurentiu Gherase for the Nomination Committee
In favour
Against
Abstentions
36
0
18
Laurentiu Gherase is not elected for the Nomination Committee
Approval of the Council Meeting Agenda, presentation of the Council Meeting
structure and presentation of the open workshops
Chair: Lets move on the approval of the Council Meeting Agenda.
Approval of the Council Meeting Agenda, presentation of the Council meeting structure and
presentation of the open workshops.
EN presents the agenda and the amendments.
Opening Plenary – no proposals for amendments
Mid Plenary – no proposals for amendments
Final Plenary – In pigeonholes proposals for amendments: to take out final presentations of
2012/2013 and ELSA Development Foundation because it has not been audited. 2012/2013 and
2013/2014 slots will be used for auditor elections 2012/2013 and 2013/2014 will be used
accordingly and will therefore end the plenary earlier by 1 and a half hours earlier.
Current amendment proposed:
We are re-affirming the decision of the open plenary at the beginning of the mid-plenary. ELSA
Norway seconds the proposal
Opatija, Croatia
10
In favour
Against
Abstentions
54
0
0
Amendments unanimously approved
Voting for agenda as amended
In favour
Against
Abstentions
54
0
0
Agenda with amendments unanimously approved.
Chair gives the floor to AD to present the Open Workshops.
AD presents Open Workshops.
Approval of the Minutes of the LXIII International Council Meeting in Cologne,
Spring 2013
Chair gives the floor to EN for the approval of the Minutes of the International Council Meeting in
Cologne, Spring 2013.
EN: They were finished on time. Sent out one day before the deadline.
Chair: Are there any amendments?
Voting for the approval of the minutes
In favour
54
Against
0
Abstentions:
0
In total:
54
Minutes of ICM Cologne approved.
Report from the XLVI International Presidents’ Meeting in Tbilisi, Georgia
Chair gives the floor to the chair of the IPM, Armin Khoshnawizadeh, reporting on the IPM in
Tbilisi, Georgia.
Chair: Any questions? No questions then we’ll move on.
Reports from the III Supporting Area Meeting in Konjic, Bosnia & Herzegovina
Reports from the III Supporting Area Meeting in Konjic, Bosnia & Hercegovina, presented by
the chairs of the SAM: Victoria Kober, Raffael Jessner and Edwin van Pat.
Opatija, Croatia
11
Reports from the III Key Area Meeting in Bratislava, Slovak Republic
Reports from the Key Area Meetings in Bratislava, Slovak Republic, by chairs of the KAM, Julia
Bianca Stock, Frida Fostvedt and Sarka Dimitriadisova.
Welcome back to Croatia
Chair gives the floor to Sandra Budimir, Ex-President ELSA Croatia, organiser of the ICM
Opatija.
Ms Budimir gives speech
AD provides thanks
Information regarding the Officers’ and Freshers’ Trainings
Chair gives floor to EN
EN: chair workshop by chair and vice-chair in Camelia 1.
Secretaries workshop by me in Bellavista.
Tellers and Nominations by chair and vice-chair in Camelia 1.
Freshers workshop by Key Areas in Plenary room.
Opening workshops will be held in these rooms:
BEE – Plenary Room
IM – Bellavista
FM – Open area
MKT – Chamelia 2
AA – Corridor of restaurant Adriatic
S&C – Chamelia 1
STEP – Collegium, behind the reception
Chair: reminders for the week. First of all, Heads of Delegations, keep your people and your
delegation together, where they are and what they’re doing. Keep your voting and president
cards wherever you’re going and don’t lose them. If you are missing voting cards, please
approach IB to receive them. Regarding the presentations, if you would like them in the midplenary, you must approach Anneloes Monday 9pm latest, if you would like them for the final
plenary, you must approach Anneloes Friday latest, otherwise by email. Reminders of new
proposals, if you have any proposals, please approach the Chair and Vice Chair. Tellers and
Secretaries and Nominees Committee please stay afterwards to receive your contact details. All
Head of Delegations, please gather to the MKT workshop. You have already heard the rooms
for the officers trainings. Please remember that you can not elect the plenary secretaries for
workshop secretaries. Please remember 5 minutes presentations maximum, IB 3 minutes
presentation only. In regards to the internet, we would like to ask you not to use it during the
Plenary and during the workshops, as the presenters in plenaries and workshops may need the
internet. At other times you may use it as you wish. You must be on time, although we started
late, although we are ahead of schedule. Please be responsible, we have externals present. Don’t
drink too much, dress appropriately.
EN: The ELSA International team would like to see HoD in the Collegium.
Opatija, Croatia
12
Vice-Chair: HoD, please ensure that all delegates are present and on time, so make sure they
arrive 15 min early. We will keep the rule that the doors of the plenary are closed during
presentations and voting. Please spread the word to other delegations.
7.20pm, Opening Plenary Closed.
Opatija, Croatia
13
Mid-plenary, Tuesday, October 29th, 2013
Start 15.06
Revision of the list of votes
Chair: gives floor to Secretary General
EN: I will now start with the revision of the list of votes. Please stand up if you don’t have the
voting cards.
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxembourg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
ELSA Spain
ELSA Sweden
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Not present
Present and voting
Not present
Present and voting
Present and voting
Represented by Proxy and Voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Present and Voting
Present and voting
Present and voting
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
14
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Member
Member
Member
EN : We have 29 members and observers in the room. 28 are eligible to vote. Which means we
have quorum.
The 2/3 majority is 56, the 4/5 majority is 68, the absolute majority is 43. In total they are 84
votes in the room. I return word to the chairs
Ratification of Decisions from Opening Plenary
Chair: We will move on with the ratification of the decisions we made during the opening
plenary. I will present the decisions we have taken. We will vote again on the vice chair,
secretaries and tellers since the procedure was a bit unclear. At the end I will continue to present
the other decisions, and then we will ratify them all at once.
We started with the election of the chair, which is me, nominated by IB and seconded by ELSA
Germany. You can see the votes on the screen. The next point is the election of the Vice chair,
nominate by the IB and seconded by ELSA turkey.
I will do the voting regarding this again. We will do it in a reversed order.
Chair: We will begin with votes for Mirko for Vice Chair:
Against : 0
Abstentions:0
Total: 84
Mirko Djukovic is unanimously elected as the Vice Chair of the plenary.
We will proceed with the election of the secretaries, Sonia Benga, nominated by ELSA Romania
and seconded by ELSA The Netherlands, Nadja Tjahja nominated by ELSA United Kingdom,
seconded by ELSA Finland and Hilde Notland Nominated by ELSA Norway and seconded by
ELSA Romania.
And the tellers are: Hilal Nur Şarbak, nominated by ELSA Denmark seconded by ELSA
Romania, Julia Stevens, Andra Carlan nominated by ELSA Romania and seconded by ELSA
Norway, Blanka Beretvás nominated by ELSA Austria and seconded by ELSA Denmark,
Arkadiusz Gaczyński nominated by ELSA Poland and seconded by ELSA The Netherlands,
Alex Adamou nominated by ELSA UK and seconded by ELSA Germany.
We will vote upon all in a block in reversed order. I will ask votes in reversed order for all the
remaining officers.
Against: 0
Abstentions: 0
Officers were unanimously elected as secretaries and tellers of the plenaries of this week.
Opatija, Croatia
15
Next we have the election of the Nominations Committee, Raffael Jesner, nominated by ELSA
Austria, seconded by ELSA The Netherlands, Julia Stock proposed by ELSA Norway,seconded
by ELSA Romania, Eduardo Koppel nominated by ELSA Swizterland, seconded by ELSA
Germany, Laurentiu Gherase, nominated by ELSA Romania, seconded by ELSA Turkey, and
the votes you can see on screen.
Raffael, Julia and Eduardo were elected, we will not vote again.
ELSA Switzerland: Why don’t we vote again if we did not have quorum.
Chair: We will move on with the Approval of the ICM Agenda. We had a few amendments from
the IB.
Adding this ratification as the second point of todays agenda. Seconded by ELSA Norway . You
can see the results of the amendments, voted in block on screen. Unanimously approved. We
moved on to approving the ICM agenda as amended-unanimously.
Concerning the Minutes of the ICM Cologne, there were no amendments, the results were 54
votes in favour, 0 against and 0 abstentions.The minutes were unanimously approved.
Do we have any questions?
ELSA Germany : Is it possible, according to the Dutch Law to vote this decision all at once?
AD: It is possible. This has happened in Nurnberg, where they had to reaffirm the decisions
from the previous ICM, and they did it under one decision.
Chair: No more question? We will move on to ratification of these decisions. They will be voted
in normal order:
In favour: 81
Against:0
Abstentions: 3
Total: 84
Decisions are hereby approved.
Just a short note, regarding this reversed voting order, we might use it on other occasions as well,
if you don’t know details concerning it, it check it out from the Standing Orders.
We can move on the election of the fourth plenary secretary and I am calling out
for nominations.
Election of Plenary Secretary
ELSA Portugal : We would like to propose Jascha Patt from ELSA Germany.
ELSA Romania seconds that.
Chair: We have a proposal from ELSA Portgual, nominating Jascha Patt, seconded by ELSA
Romania. I am asking the votes in favour first.
Opatija, Croatia
16
In favour: 81
Against: 0
Abstentions: 3
Total : 84
Jascha Pat is elected as the fourth secretary of the plenary session.
Announcement of Nominations
While Mirko is giving some instructions we will move on and I give the floor to the OC.
The OC has no additional information so we move on to the announcement of nominations. I
will remind you of the deadlines.The deadlines for the International Board and Auditors for the
term 2012-2013 and Vice Auditor for the term 2013-2014 were closed yesterday evening.
Today we have the deadline 23: 59 for IPM 2014, and spring ICM 2015. Also, for these
nominations you need to deliver to the nominations committee the nomination sheet.
Last deadline is Friday; 23; 59 for council guest nominations. I give the floor to the nominations
committee.
Nomination Committee: For the post of Vice president for Marketing 2013/2014 we have as
follows: Nominated by ELSA Norway and seconded by ELSA Poland Petra Podgoršek
For the post of Treasurer 2013/2014 we have Rebecca Yourstone nominated by ELSA
Switzerland and seconded by ELSA Romania.
For the post of Secretary General 2013-2014 we have Emil Nyquist, nominated by ELSA
Germany and seconded by ELSA Bosnia & Herzegovina.
All the nominations were received on time.
Chair : Were there any candidates for Auditors and Vice Auditors?
Nomination Committee: There were no nominations on time for Vice-auditors and Auditors.
ELSA Germany: We propose to reopen the deadline until Friday 23; 59. CET
ELSA Turkey seconds that.
Chair : We have a proposal to reopen the deadlines for Auditors and Vice Auditor until Friday
23: 59. We will vote upon it.
Votes in favour: 84
Against: 0
Abstentions: 0
Total 84
We have the extended deadline approved for Auditors 12/13 Vice Auditors 13/14.
We will now move on with the presentation and approval of the S&C & BEE Proposal.
Chair gives floor to:
Opatija, Croatia
17
Presentation and approval of S&C and BEE Workshop related proposal
Eduardo chair of the joint WS SC BEE ? Proposint to be part of the DB, the delegation part.
5.7. prop
According to the IB the role is essential and it needs to be recognized in the DB. And the second
is 5.10 where it is modified the delegation shall fill in a survery. The time is is change from two
to fours weeks. Present 31 countries, seconded by all the 21, the WS recommence the council to
approve the proposal
Chair : It was also approved unanimous during the workshop. Are there any comments? There
are none. As it was also approved by the International Board, we will proceed to approving it. I
will first ask votes in favour.
In favour : 84
Against: 0
Abstentions: 0
Total 84
Chair : The proposal is unanimously approved. Moving on we have a presentation of ALSA and
I will give the floor to EI.
Presentation of ALSA
AD: Welcome to Surendra Ananth to introduce ALSA International 2013/2014.
Surendra gives a presentation of ALSA.
Chair: Gives thanks. We will have a five minute break . 15.55. We will come back at 16. VC
reminder no one leaving the room during or entering.
Chair: We will start. The times is 5 past 4 and we will continue with the plenary. We will have the
elections and no one is allowed to enter or leave this room. We will start with the revision of the
votes.
CZECH REPUBLIC
AD: Revises the votes. At the moment we have 28 members present and voting. We have 84
votes . The ¾ majority is 56, the 4/5 68 and the absolute majority is 43.
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Not present
Present and voting
Not present
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
18
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxembourg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
ELSA Spain
ELSA Sweden
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Present and Voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Chair: We will start the election with the announcement of the nominations from the
nominations committee.
Nominations committee: Raffael Jesner: For the post of Treasurer we have Rebecca Yourstone,
nominated by ELSA Norway and seconded by ELSA Romania. The nomination was received on
time.
For the post of Secretary General we have Emil Nyquist , nominated by ELSA Germany and
seconded by ELSA Bosnia and Herzegovina.The nomination was received on time.
For the post of Vicepresident for Marketing we have Petra Podgoršek, nominated by ELSA
Norway and seconded by ELSA Poland. The nomination was received on time.
Chair :Next we will have the presentantions. Each candidate will have 5 minutes for the
presentation and 10 minutes for the questions. The tellers will stay in front with cards for the
time.
During the speeches no one is allowed to leave the room or enter for that matter. The tellers are
at the doors guarding that no one does. Please respect the speakers, don’t take pictures. Moving
Opatija, Croatia
19
on, first we have the presentation of the candidate for the position of Secretary General and I
would like to ask Emil to approach the speakers bench. You can start whenever you are ready.
Presentation and Question and Answer time for the candidate(s) for the position of
Secretary General of the International Board 2013/2014
Emil Nyquist gives his presentation.
Chair : We will first make a question list. National groups asking question raise your hand. There
are no questions. Thank you Emil.
Treasurer of the International Board 2013/2014
The next point we have the presentation of the candidate for Treasurer and we ask Rebecca
Yourstone to come in front for the presentation.
Rebecca Yourstone gives her presentation.
Chair: We will make the question list. ELSA Germany. Any others? No.
ELSA Germany: Can you please line out what happened since ICM Batumi regarding ELSA
online system and the repayment of the money spent. What are you planning to do next?
RY: Quit the cooperation of the EI online system We are trying to get the money back, we have
contacted members of the ELS to help us get the money back.
Chair :Thank you. We now call the candidate for Vice President for Marketing, Petra Podgoršek
to step forward for her presentation
Vice President for Marketing of the International Board 2013/2014
Petra Podgoršek: Gives her presentation.
Chair : Now we will make question list for the candidate. No questions. Thank you Petra!
Presentation of the voting procedure
I will shortly present the voting procedure. Everyone will get three ballot sheets, each will
represent one vote. There will be the names of the candidates. There can only be one marking on
each of these lines. Each one of the marks is representing one vote. Is that clear, are there any
questions?Thre are no questions. In order to be elected the candidate must obtain an absolute
majority of the votes, abstentions also count. I will give the floor to AD to hand the ballot
sheets.
Handing out of ballot sheets
AD: I will call your National Group, you will give me the voting cards and I will give you the
ballot sheets, we will make an exchange.
Opatija, Croatia
20
Countries are called to collect the ballot sheets.
AD: Did everyone receive the ballot sheets? Everyone has.
Chair: We will have a ten minutes break for you to consider the candidates and mark the votes.
Casting of the votes
Chair: Time is 5 past 17.00, and Mirko will first present you the voting box, prove that it is
empty and seal it back again.
Box is presented. Approach to take the cards and you can leave the stage. Each ballot sheet
should be put in the voting box one at a time.
Countries are called to deliver their votes.
Each person can send an observer for the counting of votes .You have 1 minute time to decide
who you are going to send.
Vice Chair: Mind the rule that observers and tellers are not allowed to bring their phones with
them. Please leave all the devices here so you do not spread the results. Observers and tellers
will now leave with Timo.
We should proceed. I give the floor to Anneloes.
Presentations of International Events
AD: We will proceed with the presentations of the NG. If there are any other people who would
like to present something give it to me now.
Armin Khoshnewiszadeh from ELSA Norway is given the floor to present the Final Conference
on Online Hate Speech. He presents the conference.
Vice Chair: I suggest we move on with the agenda. I propose we go on with the report of the
IFP and if time allows us we will go on with the strategic plan report and the strategic goals. And
in the meantime I hope we shall get results. I give the floor to the International Board.
Presentation of the IFP Health Law Final Report
The International Board presents the report on IFP Health Law.
Vice Chair: There will be a break for 10 minutes.
Announcement of the results of the elections
Vice Chair: We have results of voting so we will proceed with announcing them.
Chair: We are about to present the results of the elections. They are as follows:
The candidate for Secretary General 2013/2014 has the following result
Abstentions :
Against:
In favour:
3
11
70
Opatija, Croatia
21
Total:
84
Emil Nyquist is elected as the Secretary General of ELSA International 2013/2014
The candidate for Treasurer Rebecca Yourstone has the following result:
Abstentions:
Against:
In favour:
3
1
80
Total
84
Rebecca is elected as the Treasurer of ELSA International 2013/2014.
The candidate for the position of Vice President for Marketing, Petra Podgoršek has the
following result:
Abstentions :
Against :
In favour:
1
4
79
Total:
84
Petra is elected as the Vice President for Marketing of ELSA International 2013/2014
Chair: We will now continue with the rest of the agenda.
Vice chair: Now that we know the results, I give you the IB to tell us the strategical goals.
Before, Anneloes you can give some words regarding the results.
AD Gives a speech regarding the results of the votes and the completing of the board.
Presentation of Strategic Plan 2013 Final Report
Chair: We will proceed with the agenda. We have finished with the presentations of the
events and now I call Anneloes to present the final report of the strategic goals 2008-2013.
AD presents the final report of the strategic goals 2008-2013. I will be happy to answer the questions that you
have.
Chair: We are moving forward with another presentation.
Presentation by BEST
AD: I would like to present to you Mathieu Vanderberghe from BEST.
Mathieu presents BEST
Opatija, Croatia
22
Presentation by Pernod Ricard
Vice chair: We are waiting for the presentation of our next speaker. We ask you take your seats.
We will continue and I give floor to Anneloes.
AD: Presents Pernod Ricard
Presentation the Responsible Party and Pernod Ricard
AD: We have another special guest, Antoni Garcia, who will be giving one of the open
workshops tomorrow.
Antoni Garcia presents his activity and the workshop.
Presentation of Partners of ELSA International
Vice chair: We will proceed to the presentation of the partners of EI and give the floor to
Anneloes Djikstra.
AD: Present the partners of ELSA International.
Presentation of Individuum
Chair: We proceed with the agenda. We will hear about the cooperation with Individuum.
Anneloes, you have 10 minutes.
AD: Presents the cooperation with Individuum and asks Victor Ferreira from ELSA
Luxembourg to also say a few words.
Victor reads letter from Individuum
Vice-Chair: There will be a 10 minute break, so that national groups can discuss on whether or
not they have questions to the International Board and approach this to the Chairs.
ELSA Finland: We can also ask questions now and end the plenary earlier.
ELSA Norway : We obviously do not need a break. How many do have questions to the IB?
Vice-Chair: As it is very important to ask questions to the IB now and then, we will do this break
now, so that you can discuss it in your national group. Chair: We will have a ten minutes break to
decide if you want to ask some questions.
Questions and Answers for ELSA International
Vice-Chair: We will continue with the agenda. I have a list of ELSA countries that want to ask
questions. Please make your question and if you have more than one state how many
questions and to whom these questions are. ELSA Germany.
Opatija, Croatia
23
ELSA Germany : I have three questions in total. I cannot say to whom they are, but to the IB,
maybe Petra and Anneloes. First one; Could you please give the network an update on the
trademark
PP; The situations is that at the moment we have protected the picture mark, the only thing that
is protected is the picture mark. It is protected in the EU countries, not in all our member
countries. I was asked if we could protect even the name, I think of course, but at the moment
the IB decided not to do it right now because we do not have the finances.
AD: The decision is not final, but it is quite costly, and we want to do more research on this to
give a result in Malta. It is a very important question for us.
ELSA Germany: The second question is how will you handle potential collision between
Trademark protection in Germany because we have the ELSA Germany protected, so there are
possible collisions. What steps will you take?
AD: At the moment we have not discuseed how we will do that. We will discuss in the
Miscellaneous. Workshop.
ELSA Germany: They have already answered our 3rd question
Chair: ELSA Norway has a question
ELSA Norway: Olav: ELSA Norway is very much in favour for responsible parties, but is it
necessary to put the label of an alcohol producer on our materials. We think not.
AD: Pernod Ricard is in our materials because I wanted to introduce them to you. I agree,
however when I was talking to the ESN and Bartek I realized this is a good opportunity to
introduce this concept to our network. The logo of Pernod Ricard is nowhere to be seen. It is a
concept that has worked very well. We can evaluate this is even more, and if you decide that is
not good we can decline it.
ELSA Austria : We have 2 questions Do you know how and why the were contacted regarding
the research group jurisdiction
AD: We have just established the cooperation, and we have been in contact only for future
lawyers program, they are there or a back up and not there for a legal advice otherwise we would
have to pay them for every day legal advice. We do have a lawyer and we can ask her for help
concerning the Dutch law but for bigger things we will have to pay.
ELSA Austria: I know that online advertising was very important while creating the new website,
will there be some income next year?
PP: Three of the advertisement contracts expired at the end of september, we will approach
them again, and our director is going to approach them as well and we hope to receive many
advertisement offers.
AD: Advertisement income is usual part of the general partnerships and therefore some of the
money from there is allocated for online advertisement.
Opatija, Croatia
24
Chair: Is it satisfactory for you? Thank you. Are there any more question. I conclude the session
of Q& A. Thank you. I have a few reminders. Tomorrow according to the timetable there are
open workshops and please do sign up at the boards. Also I was asked by ELSA Austria and
ELSA Germany & ELSA Austria: We will be responsible tonight and also tomorrow morning,
and that is why tomorrow morning we will meet in the lobby 7.30 for ELSA Running
Chair: Congratulations. I also want to want to remind you to attend the WSs and delegate who is
attending what. I have to invite you to the Conference on Thursday ,I know we are no keen on
attending, but these people allowed us to be here, helped the OC to gather us here and as far as I
am concerned we owe them as much. There are very important names and you will have the
chance to cooperate with them.
One more thing, the ambassadors are to be here at 8.30 to meet the IB.
Further tonight the deadline for ICM & IPM is expiring, please note that you are obliged if you
are running to give all the necessary documents to Emil at 23;59 tonight. Nominations sheets go
to nominations committee. Today some people were late because they forgot teir voting cards,
please remember them and do not be late. Thank you for cooperation, patience and supporting
the IB,
I am closing the plenary at 19.43 which is before scheduled time, Thank you for being here.
Opatija, Croatia
25
Final Plenary, Saturday, November 2nd, 2013
Chair: The times is now 10.23. We are slightly delayed already and we are about to start this
plenary session. Today will be quite an interesting day. We will have many reports/votings. If
you have ask any questions to the plenary please ask them immediately.
I will give the floor to EN for the revision of the list of votes.
Revision of the List of Votes
EN: Thank you Timo. Good morning everyone.
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxemburg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
26
ELSA Spain
ELSA Sweden
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Member
Member
Member
Member
Member
So we have 90 votes in total, absolute majority: 46 votes, 2/3 majority: 60 votes 4/5 majority: 72
votes
ELSA Germany: Doesn´t the 2/3 majority have to be 61?
Chair: No
ELSA Germany: Doesn´t it have to be more than 2/3?
Chair: No, it´s enough with exactly 2/3.
Chair gives floor to AD
Amendment of the Agenda
AD: Just a correction in the wording of the agenda, since we amended it in the first plenary. We
will just go shortly through it. You can see in yellow what has been changed. No voting on the
jursidiction since we had it in the BEE workshop.
Chair: Any questions?
Chair: We need anyone to second these proposals. ELSA Switzerland, thank you. This is a
procedural vote, so we´ll do it in reversed order. All amendments are in a block. In a reversed
voting order
Against: 0
Abstentions: 0
In favour: 90
The agenda is unanimously amended.
Chair gives the floor to nominations committee.
Opatija, Croatia
27
Announcement of Nominations
Nomination Committee: We have for the IPM host: ELSA Trento nominated by ELSA Turkey
and seconded by ELSA Ireland. Nomination sheet has been submitted on time.
Second candidate is ELSA Graz, nominated by ELSA Norway and seconded by ELSA Portugal,
this has been delivered on time as well.
For the Council guests:
The first for the Council guests, Anja Lučić, nominated by ELSA Denmark, seconded by ELSA
Republic of Macedonia.
The second is Mirna Malbašić, nominated by the ELSA the Netherlands, seconded by ELSA
Bosnia and Herzegovina.
The third is Vedran Stanković, nominated by ELSA Norway and seconded by ELSA Spain.
All of those nominations were in time.
Auditors Post 12/13
Nominated for the auditors, Pascal Gomez, Nominated by ELSA Poland, seconded by ELSA
Norway his nomination was submitted on time
.
Second nominations was Mathias from ELSA Austria, nominated by ELSA UK and seconded
by ELSA Switzerland, this nomination was also on time.
For ICM host in Spring 2015:
ELSA Cluj-Napoca, nominated by ELSA Poland and seconded by ELSA Germany. On time.
No nomination for Vice Auditor 13/14
Chair: All groups that would like to request a secret vote, please approach me so that we can be
prepared later. I will now give the floor to RY.
Revision of the Budget of ELSA International 2013/2014
RY: Let's talk about budget. I will just go through the amendments. First thing as you can see we
have an increase in partnership income. We want to chance the post to 43.600. We also want to
increase the post for the HRMCC. And also for the Transition BBQ. Secondly we want to
increase the post for repairs in the ELSA House. Also for General Marketing and for Trainings.
There is a large increase in uncategorized expenses. We asked you for suggestions. So in total we
have an increase in expenses. I hope that this was enough, since we already discussed it in the
workshop.
Opatija, Croatia
28
Chair of workshop: Unanimously recommended with 19 votes present.
Chair: Are there any comments to this?
ELSA Austria: We want to propose an amendment to the amendment. We want to raise the
allowance from 300 to 350.. Move 3200 Euro from the uncategorized expenses to international
board allowance section. Valid for 8 months for 8 board members
Chair: Any other remarks, comments?
ELSA Finland: We find this very disturbing that this was done behind the back of FM workshop
in a Miscellaneous BEE workshop. As we have discussed in FM workshop there are different
reasonable posts to use the money for payment of debts being one example. The more we make
a profit the more we have to pay off our debts. Since this proposal is done in such unorthodox
way I cannot accept this right here. We want to discuss this again in Malta. We can pay
backtracking starting December. We can not do this at this time in this manner.
Chair: any other comments?
ELSA Germany: We really like the idea of raising the allowance of ELSA International, but it is a
bit too hasty here. We second ELSA Finland and vote for it in ICM Malta with back pay from
December.
ELSA Austria: Rebecca, would it be a possibility for you to pay the increased loans with
retroactive effect to December?
RY: Are you talking from a liquidity point of view or just generally?
ELSA Austria: I mean generally.
RY: If this is what the council wants, then we can do this.
Chair: Is ELSA Austria still willing to propose this amendment?
ELSA Austria: No.
Opatija, Croatia
29
Chair: Need the proposal for the secretaries.
ELSA Norway: We would like to uphold the proposal. And if ELSA Austria does not want to
propose it, ELSA Norway would like to propose it
.
Chair: I would like to give the floor to IB.
AD: ELSA International would not like to accept this amendment. We brought it up very late.
We want to have an official vote on this in order to hear the Councils wish.
Chair: Are you still proposing this?
ELSA Austria: We are still proposing this.
Chair: Anyone seconding? ELSA Ireland, thanks. So we need a 4/5 majority to bring up this
amendment. Please raise your voting cards if you are in favour of the proposal from Austria..
Now against. Any abstentions?
Vice-Chair: Can I ask you to put down your cards. We have cards going up and down. Please
make up your mind. I call votes in favour of the proposal amended as you heard:
In favor:
Against:
Abstentions:
51
22
17
Total:
90
Chair: Since we need the 4/5ths majority and the 4/5ths majority is 72 votes, therefore this
amendment was not approved. Then we will move on with the amendment from the IB for this
budget proposal. Are there any questions or comments, remarks regarding that amendment? So
it is clear to everyone what we’re talking about?
ELSA Switzerland: Just for clarification: we are only talking about the changes in yellow color?
Chair: Yes. So I will now call the votes in favor. Then against. Abstentions.
In favour:
Against:
Abstentions:
87
0
3
Opatija, Croatia
30
Total:
90
Chair: Amendment is approved. Going on to vote on the proposal as amended.
In favor: 87
Against: 0
Abstentions: 3
Total: 90
Chair: Proposal of the IB as amended is approved. Moving on with the presentation on the
jurisdiction, I will give the floor to the IB.
Presentation on moving ELSA International’s jurisdiction
International Jurisdiction Working Group
AD: I will shortly present to you the research that has been done on the jurisdiction and
afterwards we will have the different groups presenting their research reports. This has already
been discussed in BEE, IM and FM and in an open workshop for the people that were
interested.
AD gives presentation on Dutch jurisdiction and purpose of move and research.
We will now have a report by ELSA Switzerland.
ELSA Switzerland gives the report by its National Jurisdiction Research Group.
AD: Would ELSA Sweden and ELSA Czech republic still like to present their jurisdiction
report? Then we will have the presentation concerning Sweden.
Presentation by ELSA Sweden.
Chair: Will we still have a presentation from the Czech Republic?
Presentation by ELSA Czech Republic
Opatija, Croatia
31
Chair: Are there any questions? No questions. Ok, the statement regarding this point, will come
later in the approval of the BEE Workshop Report. Then we will have the presentation of the
AA workshop report, and I will ask the chair of the AA workshop to come up and present.
Chair: Is the minutes printed and signed?
Chair of AA Workshop: There is a problem with the printing machine. Many other officers
experienced the same.
Chair: So they are not signed?
Chair AA: No.
AD: We discussed with our lawyer whether it is necessary to sign them. They told us that we can
delegate the signing of all the documents to two persons, and just have all of the participants to
sign the last page of the document. One or two will sign for the whole workshop before we close
this plenary.
Chair: Okay let's say, they have to be signed before the end of this plenary. You can just start
giving your report then.
Presentation and approval of the AA Workshop Report
Presentation by the Chair of the AA workshop.
Chair: Any comments or questions? I see none. So we will vote on the approval of this
workshop report.
In favor: 90
Against: 0
Abstentions: 0
Total: 90
Chair: Unanimously approved.
Presentation and approval of the S&C Workshop Report and related
proposals and recommendations
Opatija, Croatia
32
Chair: The next point of the agenda is the report of the S&C Workshop. So I give the floor to
the chair of the S&C workshop.
S&C workshop chair: Presentation of the S&C proposals.
Chair: Questions or comments? None. So we will go on with voting on the proposals then.
First proposal (S&C 02/13 I)
In favour:
Against :
Abstensions:
90
0
0
In total :
90
Second proposal (S&C 02/13 II):
In favour:
Against :
Abstensions:
90
0
0
In total :
90
Third proposal (S&C 02/03 III):
In favour:
Against :
Abstensions:
90
0
0
In total :
90
Chair: Unanimously approved. So then I will give the floor to the chair of the S&C workshop
again.
Presentation of the S&C workshop.
Chair: Questions or comments? I see none. So then we will continue voting to approve this
report.
Opatija, Croatia
33
In favour:
Against :
Abstensions:
90
0
0
In total :
90
Unanimously approved.
Chair: We will first start with a short revision of the list of votes.
EN: Raise your voting or presence cards high
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxemburg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
34
ELSA Spain
ELSA Sweden
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Member
Member
Member
Member
Member
Which means we have 90 votes in total, absolute majority: 46 votes, 2/3 majority: 60 votes 4/5
majority: 72 votes
Chair: So the situation has not been changed.
Report from the President of the International Board 2012/2013
Chair: I give the floor to Bartosz Balewski, President of the International Board 2012/2013.
Bartosz Balewski presents the annual report
Presentation of the IB Report.
Chair: Are there any questions? No questions. Thank you once again. We will then continue with
the presentation of the auditors of IB 12/13.
Presentation of the Candidates for Auditors of ELSA International 2012/2013
and Vice Auditor of ELSA International 2013/2014
Chair: Just to remind you that during election procedures you may not leave this room, you must
decide now whether you would like to leave.
Chair gives the floor to nomination committee.
Nomination Committee: For auditor of the ELSA International 12/13 is nominated Matthias
Gangl, nominated by ELSA UK, seconded by ELSA Switzerland. Second one is Pascal Gomez
nominated by ELSA Poland and seconded by ELSA Norway. There is no candidate for the post
of vice auditor of ELSA International 13/14.
Chair: Now we will be waiting for the presentations. Teller please stand at the doors, no one is
allowed to leave or enter the room. We will start with the first presentation. Everyone has five
Opatija, Croatia
35
minutes for his presentation and ten minutes for questions and answers. To clarify, the term for
the auditors for 2012/2013 starts on 1 August 2013 and end when the accounts are approved.
Pascal Gomez presents is candidature.
Chair: We have time for questions and answers. We have 10 minutes for that. ELSA Germany.
ELSA Germany: Thank you for your presentation. I was just wondering whether it may be a
conflict of interest as you are also Treasurer of ELS.
Chair: We talked to a lawyer about that. We are only talking about ELSA, which is a separate
organisation from ELS as it is in relation to internal affairs, so there is no problem with that.
ELSA Germany: Thank you Pascal, Are you willing to publish if you come to the same
conclusion as the other auditors report? Are you going to resign if you come to the same
conclusion and face potential litigation?
Pascal: I have heard of the risks from the previous auditors, but, but I will start from zero – as if
there was no report.
ELSA Germany: So you are taking the risk of getting sued if you come to the same conclusion
and you won’t resign?
Pascal: They can sue me, but I will check everything and give my report on everything and I will
go to ICM Malta to present my report
AD: To make sure that there is no conflict of interests: ELS has signed a waiver.
AD reads out the waiver
Chair: Any more questions or comments? I see none, so we will move on. Thank you Pascal. Ok,
then the next nomination of Mathias Gangl. He will be presented by Rainhard from ELSA
Austria, since he can not be physically present.
Presentation by ELSA Austria representing Matthias.
Opatija, Croatia
36
ELSA Germany: Thank you for your presentation. Since he was an auditor in Austria last year, is
there a conflict of interest?
Vice-Chair: I can answer this, we consulted with a lawyer, it is stated in the minutes, he will be
appointed from 1 August 2013 for the term of 2012-2013. Therefore there is no conflict for him
for his term from 1 August 2013 and his previous term.
ELSA Germany: Is he willing to take the risk to publish even if he comes to the same
conclusions?
ELSA Austria: I can’t speak on behalf of Mathias, but he has taken the risk to apply although he
is aware of the situation and he has gotten in touch with the previous auditors. So he is aware of
the risks.
Chair: Any further questions? I see none.
Chair: The voting is the same as you know from Tuesday in the mid-plenary. You get three
ballot sheets. Each ballot sheet represents one vote. Just to remind you, you can also split your
votes if you decide so. In order for these candidates to be elected, there must be an absolute
majority vote cast. So we are going to vote now. We will hand out the ballot sheets and I give the
floor to EN.
Handing out of ballot sheets
EN: I will call your country name and you can collect the ballot sheets.
EN: ELSA Bosnia & Herzegovina seems to have left.
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
Present and voting
Present and voting
Not present
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
37
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxemburg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
ELSA Spain
ELSA Sweden
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
That means that we have 87 votes in the room. Absolute majority is 44, 2/3 is 58, 4/5 is 70.
Chair: We will have 10 minutes break for discussion.
Chair: Before you hand in your ballot sheets, Mirko will present you the box.
Vice Chair: I will open the bottom so that you will see that there are no ballot votes inside, that
there is nothing inside. The upper part is sealed. It is empty. The tellers will count the votes.
Chair give the floor to EN.
EN: Be sure that your sheets are folded twice and put in your sheets one by one and don’t forget
your voting cards.
Opatija, Croatia
38
Chair: Now the ballots are in the box. I will take three tellers with me. Every national group can
send one observer. You will have to leave your mobile phones in the room. As there was no call
for a break, I will give the floor to ELSA Switzerland during the counting to present their
Summer Law School.
ELSA Switzerland presents the G14 in Geneva.
Presentation and approval of the MKT Workshop Report
ELSA Bosnia & Herzegovina is back in the room which means we have 90 votes in total,
absolute majority: 46 votes, 2/3 majority: 60 votes 4/5 majority: 72 votes
Vice-Chair: I suggest we take the report from MKT as there were no proposals and then we’ll
have a lunch break.
Presentation of the MKT workshop report.
Vice-Chair: Any questions? No. So I will ask for votes to approve this workshop.
In Favour:
Against:
Abstensions:
90
0
0
Total:
90
The workshop is unanimously approved.
Vice-Chair. It is 13:24, I will call for a lunch break and we will meet again at the 3 p.m.
Chair gives the floor to EN.
EN calls every delegation to raise their voting cards one by one.
ELSA Albania
ELSA Austria
Present and voting
Opatija, Croatia
Member
Member
39
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxemburg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
ELSA Spain
ELSA Sweden
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
There are 90 votes in the room, absolute majority is 46, ⅔ majority is 60 and ⅘ majority is 72
Chair: the awaited results of the auditors are here.
Opatija, Croatia
40
In total we had 87 votes, 3 ballots were invalid, so we have a total of 84 votes.
For the candidate Pascal Gomez, nominated for auditor 2012/2013
In favour:
Against:
Abstentions:
68
5
11
In total:
84
Pascal Gomez is elected as Auditor of ELSA International 12/13.
For the candidate Mathias Gangl:
In Favor:
Against:
Abstentions:
71
6
7
In total:
84
Mathias Gangl is elected as Auditor of ELSA International 12/13.
Presentation and approval of the FM Workshop Report and related
Chair: I give the floor to the chair of the FM workshop.
Chair of the FM workshop presents the proposals regarding the FM area.
The amended FM 02/13 I was recommended by the workshop with the numbers
In favour:
11
Against :
3
Abstentions:
0
ELSA Germany: We state that auditors should not be appointed by the board of directors of the
EDF, which is basically the IB of ELSA. We have to change the statutes of the EDF. The
auditors should be elected by the Council, so that they do not get appointed by the board they
are auditing.
Opatija, Croatia
41
WS Chair: We talked about this, but there were only three groups in favour of ELSA Germanys
idea and 11 votes against. It does not make sense, that we change the statute without changing
the practice. If they are elected, it is a recommendation.
ELSA Germany: Remark: They are not automatically appointed. They still have to vote on
appointing them, and if the IB does not appoint them, the IB would have to be sued for the
auditors to start their work.
WS Chair: Problem with the practically: they will still get appointed.
RY: We understand the problem. That is nothing that causes problems in reality, because it is
still the council that chooses the people and elect them.
Chair: No more comments? So we will vote on this amended proposal now.
In favour:
Against:
Abstentions:
57
18
15
Total:
90
The proposal is therefore approved.
Second proposal (Standing orders: amendment concerning Article 19):
ELSA International accepted this amendment and it was unanimously approved in the workshop
with 14 votes.
ELSA Germany: Could you please explain why the 'shall' has to be replaced by a 'must' because
there may be a legal English dispute here?
WS Chair: ELSA UK said it is not necessary, there is little difference between shall and must
(ELSA UK thumbs up) and there has been debate on this. A proposal to change was submitted
by Switzerland, Austria and Germany.
Chair: So we will then continue with voting on this proposal.
In favor:
Against:
Abstentions:
87
0
3
In total:
90
Opatija, Croatia
42
The proposal is hereby approved.
ELSA Austria: We have another proposal. It is about the allowance area. It is still stated in the
Decision Book that every board member gets 200 Euros, although they really get 300 Euro.
Vice-Chair: Just to clarify, the allowance was raised during the budget revision years back, but the
actual change has never been changed in the DB. So ELSA Austria wants to change the DB in
accordance to what is already happening in reality.
Chair: Do we have a group seconding this proposal? ELSA Turkey.
ELSA Switzerland: On which ICM was this decision taken?
Vice-Chair: As far as I can remember it was Poznan.
Chair: So if there a no more comments, we will vote on this proposal. Since this is a new
proposal we need 4/5 majority to be approved. Therefore I call for votes:
In Favour:
Against:
Abstentions:
90
0
0
In total:
90
This proposal is unanimously approved.
Chair: Could the chair of the FM workshop please present the workshop report.
Chair of the FM Workshop gives her workshop report.
Chair: We will go on with voting on this report.
In Favour:
Against:
Abstentions:
90
0
0
In total:
90
The workshop report is unanimously approved.
Chair gives the floor to the Vice-Chair
Opatija, Croatia
43
Presentation and approval of the IM Workshop Report and
recommendations
Vice-Chair: It is 3.30 and we are ahead of schedule and we are inviting the Chair of the IM
workshop to present their report.
Chair of IM workshop gives her report.
Vice-Chair: Any comments? I see none. So we will vote on this workshop report.
In Favour:
Against:
Abstensions:
90
0
0
Total:
90
The report is unanimously approved.
Presentation and approval of the STEP Workshop Report and related
Vice-Chair: Can we please have the chair of the STEP workshop.
First proposal is regarding grammar and style (STEP 02/13 VI):
The workshop unanimously recommended this proposal
In favour:
Against:
Abstentions
16
0
0
In total:
16
Vice-Chair: Any comments/questions? Okay, therefore we are voting on the proposal. This
proposal is unanimously approved.
In Favour:
Against:
Abstensions:
90
0
0
Total:
90
Second proposal is from ELSA Germany (STEP 02/13 III):
Opatija, Croatia
44
Workshop chair: It’s about that everybody should fill in their application in English. There were
no amendments in the proposal. The workshop recommends this proposal.
In favour:
Against:
Abstentions
16
0
0
In total:
16
Vice-Chair: Then we will vote on this proposal.
In favor:
Against:
Abstentions:
87
3
0
In total:
90
Vice Chair: Therefore this proposal is approved by the Council.
Workshop chair: Third proposal on the STEP procedure (STEP 02/13 I) was recommended by
the workshop:
In favour:
Against:
Abstentions
13
0
3
In total:
16
ELSA Ireland: Could we get a clarification when this amendment takes effect, since jobhunting
deadline is in two weeks, and some TDFs may already have been signed.
AD: It will already be for the first cycle.
ELSA Ireland: What about those who already have signed?
CH: Since those are not that many, it would be much more aesy to ask this one lawyer to
implement this new rule. We have only received one traineeship, so it will be better to ask them
if they can agree to this new rule.
Chair: As I see this as a former SecGen, it does not take a retroactive effect. It is more important
for the future, when you make new contracts.
Vice Chair: If there are no more comments, we will now vote on the proposal.
In favour:
Against:
75
3
Opatija, Croatia
45
Abstentions:
12
In total:
90
Vice Chair: This proposal was approved by the Council.
Workshop chair: Fourth proposal is on the matching process of STEP. It is about how the
application should be matched with the traineeships. Germany amended their previous proposal.
Workshop recommends this proposal.
In favour:
Against:
Abstentions
15
0
1
In total:
16
ELSA UK: At point three, is it possible to change it to “with exception to” instead of “in
exception to”
ELSA Germany: We’ll accept this.
Vice Chair: We will now vote on the amended proposal of ELSA Germany, which was amended
by ELSA UK and accepted by ELSA Germany.
In favour:
Against:
Abstentions:
75
3
12
In total:
90
This proposal was approved by the council.
Workshop Chair: Next amendment on the matching conditions (STEP 02/13 V), brought in by
Poland and amended in the workshop. ELSA Poland accepted the amendment. The workshop
recommended the proposal
In favour:
Against:
Abstentions:
16
0
0
In total:
16
ELSA Germany: Just for clarification: It was not in the working material?
Opatija, Croatia
46
Workshop chair: No it proposal made in the workshop
Vice Chair: So basically that means that Poland made a proposal in the workshop, right?
Workshop chair: Yes.
ELSA Germany: The first proposal (grammar change) and the one from the FM workshop were
not in the material as well.
Vice-Chair: The grammar, the ‘make up’, as we so call, for that one. Okay, so then a 4/5 majority
was needed. We voted on this unanimously, with 90 votes in favour.
ELSA Germany: We are just voting on whether or not we are submitting this proposal to the
council. As it was not included in the working material we need a 4/5 majority to then actually
vote on the proposal, according to Article 6.4 of the standing orders. This also applies to the
proposal of ELSA Austria regarding the allowance in the DB and the “Grammar proposal”. We
need to have another vote on them.
Vice-Chair: This is correct, Max. Thank you for clarifying. We will continue with the STEP
presentations and will then repeat voting on the previous proposal. We will vote on the proposal
Austria made during this week afterwards.
ELSA Germany: And also the grammar proposal.
Vice Chair: Yes.
ELSA Sweden: We have similar clauses in Sweden, and this involves whether or not we want to
talk about the proposal at all. We should talk about it in the council if we want to discuss this.
Vice-Chair: We will both have to vote whether or not we want to vote on it and then vote on
whether or not to accept it. A 4/5 majority is needed.
ELSA UK: Can we just change “the” to “a”?
ELSA Germany: Before we vote on the amendments brought up by ELSA UK we have to vote
on whether this proposal is submitted to the council or not.
Opatija, Croatia
47
Vice-Chair: We will now continue with this proposal. This was made during the week. According
to the regulation we the chair and vice-chair accept the proposal made by the workshop.
Therefore first we need to vote if the proposal goes to the council.
ELSA Denmark: The chairs can decide on whether or not we need to vote on accepting the vote
or not. If the chairs accept the proposal then we do not need to vote on its submission to the
council!
Vice Chair: We will have a five minutes break to discuss this matter.
Vice Chair: So how we understand: the proposal that are made during the weak are under the
discussion of the chair and vice chair to decide if we want to vote upon it. If not the council can
do it with 4/5 approval. Since chair and vice chair accepted the proposal there is no need to
vote, as I stated it previously. Chair and vice chair declare that we accept the proposal from
Poland. So now we will just continue with voting on the proposals. Are there more questions?
ELSA Ireland: Can we change the whole sentence, because it sounds clumsy right now? I just
talked to ELSA UK about that during the break.
Vice Chair: Since there are changes by UK as well, are they in accordance?
ELSA Ireland: Yes, they are in accordance
Vice-Chair: ELSA Poland, do you accept?
ELSA Poland: We wanted to clarify, that you can apply for a maximum of three traineeships. So
in your version it is not getting clear.
ELSA UK: I have an alternative: ”Applicants can be matched to more than one traineeship at
the same time up to the maximum of three..”
Vice Chair: So this is the new workshop proposal. Poland do you accept the new proposal?
ELSA Poland accepts this amendment by ELSA UK.
Vice-Chair: So now we will vote on this amended proposal.
In favour:
87
Opatija, Croatia
48
Against:
Abstentions:
0
3
In total:
90
Proposal approved
Vice Chair: We still have to clarify that chair and vice chair accept the proposal on cosmetic
changes, and therefore I will remind council how they vote on this workshop.
Vice-Chair: So we now have to vote on the cosmetical proposal. Could you please repeat the
decision by the workshop on this one?
WS Chair:
In favour:
Against:
Abstentions:
16
0
0
In total:
16
Vice Chair: This proposal was also unanimously approved by the Council.
(Section on allowance moved to FM workshop section)
Chair: Could the secretaries please put this new vote on the proposal to the FM section?
Vice-Chair: After voting on all proposals, we will continue with your report.
Presentation of the workshop chair.
Vice-Chair: Any comments? None. Then we will vote on this report.
In favour:
Against
Abstentions:
90
0
0
In total:
90
It is unanimously approved.
Presentation and approval of the BEE Workshop Report and related
Chair gives floor to workshop chair.
Opatija, Croatia
49
Workshop chair: I will start with the jurisdiction topic. The workshop voted with 18 votes out of
21 on just continuing with one Research Group only and this was ELSA Switzerland
First plan of action: Regarding mailing list.
Brought in by ELSA Croatia, and seconded by ELSA Denmark.
We had a proposal on changing the DB concerning strategy that was proposed by ELSA
Norway, ELSA Turkey, ELSA Austria, ELSA Germany, ELSA Poland and ELSA Georgia
(GEN 02/13 I)
It was unanimously recommended by the workshop.
In favour:
Against:
Abstentions:
18
0
0
In total:
0
Chair: Any comments/questions? We are first voting on the amendments, as it was brought in
during the workshop.
In favour:
Against:
Abstentions:
90
0
0
In total:
90
Amendements approved unanimously.,
The amendments is unanimously. We are now voting on the proposal as amended.
In favour:
Against:
Abstentions:
90
0
0
Total:
90
The proposal is unanimously approved by the Council. Please go on with the report.
The workshop chair presents her report.
Chair: Any comments? None. The we will vote on this report.
Opatija, Croatia
50
In favour: 90
Against:0
Abstentions: 0
Total:90
The workshop report is unanimously approved by the Council. So we will have a ten minute
break now and continue at 5 p.m.
Chair gives the floor to EN.
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxemburg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
ELSA Spain
ELSA Sweden
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Present and voting
Present and voting
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
51
ELSA Switzerland
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Member
Member
Member
Member
Member
There are still 90 votes in here. The absolute majority is 46, the ⅔ majority is 60, and the
⅘ majority is 72.
Chair: We have a misunderstanding regarding the budget proposal. We understood that it was a
new proposal, however it is not. It is an amendment to the budget. So we have to vote on this
again.
ELSA Germany: If the amendment to the budget would pass, we would have to change the DB
again, because we voted on changing the allowance to 300.
AD: 200 is under the DB a minimum amount and not a fixed amount. Therefore if the voted on
the proposal by ELSA Austria, we would not change the regulations in the DB.
Chair: ELSA Austria, can you repeat the proposal under the budget again please?
ELSA Austria: We want to change the '200' in the allowance to '300'.
ELSA Norway: Do we need a simple or absolute majority?
Chair: Absolute majority.
ELSA Norway: If you go back to what AD showed on the presentation screen, we actually need
simple majority.
ELSA Germany: Even though we are in general really in favour of raising the allowance, we are
not satisfied with the whole procedure on this issue, as it caused a lot of confusion that we think
is inappropriate to the importance of this issue. We therefore ask Austria to take back the
proposal.
ELSA Austria: I would like to suggest a five minute consultation time, otherwise I will not
withdraw the proposal.
Chair: Is three minutes enough?
Opatija, Croatia
52
ELSA Austria: It is.
Chair: So we are having a three minutes break now.
Chair: We will continue now.
AD: We are objective about this. At the moment the procedure is quite unclear. If you are not
comfortable with making the decision right now, you should just not do it. These countries feel
that it should be done by the right structure. That would be our statement.
Chair: Did Austria come to any decision?
ELSA Austria: Since Norway would still like to propose it...
ELSA Norway: Don't speak for Norway.
ELSA Austria: We are still proposing it.
Chair: Regarding this decision now, it is the absolute majority that prevails. You can read this in
the statutes 11.4 headline Quorum and validity of decisions.
ELSA Denmark: We are talking about the standing orders from Cologne Article 11.4, right?
Chair: Yes.
ELSA Denmark: There is no 11.4
Chair: We have Article 11.4 on page 7: “Quorum and validity of decisions”.
Chair quoting Article 11.4. Any comments?
ELSA Germany: I would like to ask the Council how we can make a sound decision and only
discuss the actual issue for 30 minutes in comparison to the procedural issues for 90. I urge the
Council to vote on this in Malta.
ELSA Finland: Even though we understand the proposal, do we understand the implications of
what we are doing.. It's running every single year If we raise it again in Malta, we will spend 10
000 euros. This is not a decision that we can change whenever we like I strongly doubt we will
Opatija, Croatia
53
ever have political will to lower the allowance. This was only 15 president, not in the working
materials without consultation of FM. We can still pay back the money in Malta for the money in
between the ICM today and Malta. There is no reason to decide on this now. Give us time and
let us decide on this in Malta.
ELSA Sweden: The change in the DB is actually a codification of current status. If we do not
change it now, the presidents running for elections in Malta will not know the exact situation and
this is something that needs to be taken into consideration.
ELSA Norway: We should change to the proper proposal.
AD: To clarify we are putting it in the budget.
Chair: I ask who will second this amendment by Austria. ELSA Sweden thank you.
ELSA Switzerland: We propose the secret voting on this if we’re doing an actual voting on the
budget.
Chair: You can collect the secret ballot sheets right here from AD.
Handing out of ballot sheets.
Chair: In this vote the abstentions do not count. Is five minutes enough for you? Okay, five
minutes and then we will cast the votes. Do not leave the room.
Vice-Chair: I will show this box to you again and afterwards we will cast the votes.
ELSA Norway: Can we see the box again? Because I think it's not empty.
Vice-Chair shows the box again. It is empty.
Casting of votes
Chair: The tellers will now leave the room to count the votes. You can send one observer. You
are not allowed to take your mobile phones with you.
Presentation by Missing Children Europe
Chair gives the floor to TB.
Opatija, Croatia
54
TB: We will now see a video message by Missing Children Europe. We are organising a Legal
Research together with them, as it was stated earlier.
ELSA Norway: In workshop we were explained that this LRG was possible for every country.
TB: The video was directed before we made the contract.
ELSA Norway: It was mentioned that the legal resource for this LRG will be EU directives and
in many ELSA countries these directives do not play any judicial role.
TB: In most countries there are laws protecting children. I see that it is a problem that this LRG
does not fit to every country the same. The gain might differ but we offer this to every country.
ELSA Switzerland: I am not sure how interesting this is for non-EU countries, why can’t the
specific related countries work on it?
AD: This was a presentation by an external partner and we should not discuss the topic of your
workshop right now.
TB: I am very happy to answer all of your questions afterwards.
Presentation and Q&A for ELSA Online 2 Enquiry
Chair: We will now go on with the presentation of the working group on ELSA Online 2.
Presentation by the head of the working group.
Chair: Then we have an open floor for questions. Do we have any? I don't see any. And then I
believe we have the results on the vote of the proposal.
In favour: 17
Abstentions: 15
Against: 58
The amendment was not approved by the council.
Chair: Now that we have heard the result. My suggestion is that we proceed with the agenda as
we already had the voting result on the ELSA International amendment and the budget as a
Opatija, Croatia
55
whole. If there are no arguments against this, I suggest to move on from this. Are there any
comments against this? No. Then we move on with a short presentation.
Chair opens the floor to AD.
University of Law presentation
AD presents the new LLM partner, University of Law
AD welcomes Philipp Gnatzy who helped during the negotiation process as he took a course in
this faculty.
Presentation by Philipp Gnatzy
Chair: I would like the nomination committee to announce the remaining nominations.
Nomination Committee: First IPM Host 2014: ELSA Graz, nominated by ELSA Norway,
seconded by ELSA Portugal. Nomination was handed in on time.
Second candidate: ELSA Trento, nominated by ELSA Turkey, seconded by ELSA Ireland.
Nomination was handed in on time.
ICM Host Spring 2015 candidate: ELSA Romania, nominated by ELSA Poland, seconded by
ELSA Germany. On time.
Council Guests:
First: Vedran Stanković Nominated by ELSA Norway, Seconded by ELSA Spain.
Second: Mirna Malbašić Nomnated by ELSA the Netherlands, Seconded by ELSA Bosnia &
Herzegovina.
Third Anja Lučić Nominated by ELSA Denmark, Seconded by ELSA Republic of Macedonia
EN: Host candidates have all handed in the application material on time.
Presentation of the IPM Host Candidate(s), Summer 2014
Opatija, Croatia
56
Chair: First we have the presentation of the IPM Candidates. Ideally 5 minutes presentation as
maximum for each of the candidates, then we have a separate section for questions and answers.
Our order of candidates is based on when the nomination was received.
Chair opens the floor to ELSA Trento.
Presentation by ELSA Trento
Chair: The floor is open to Questions and answers. We have ten minutes for that.
ELSA Germany: Thank you for your presentation. I am wondering, if I participate in your
amazing sightseeing and wine tasting I will only have 8 hours of workshops. I do not like that the
social programme and the workshops are at the same time.
ELSA Trento: The wine tasting and the Verona sightseeing programme was meant to attract
more participants. It is just an alternative. At the same time the others would not get bored or
have the chance to do something else if they are not interested.
ELSA Poland: I want to ask you about the budget. Do you have sponsors already? and what kind
of fees do you have? Do you have a financial strategy for this project?
ELSA Trento: We have the main sponsors: Cantina Ferrari, Prolocco Trento and Tourist Office
City Hall.
ELSA UK: Does the city have a low cost flight connection?
ELSA Trento: Yes, we are located in the middle of four airports. It will be really easy from all
over Europe to reach us.
ELSA Spain: What about the internet in the venue? Have you tested it, will it collapse?
ELSA Trento: There is WiFi provided by the organising committee. We also organised the NCM
and we had the same necessities, we were provided with the necessary wifi connections, so there
will be no connection problems.
ELSA Switzerland: I participated in ICM Palermo. There were some problems especially bus
transportation and insurance, including a specific debate regarding insurance for the damages
done by delegates. Have you learned your lesson from the ICM? Have you done your insurance?
Opatija, Croatia
57
ELSA Trento: Yes, we have. We have a special fee that has to be paid and will be given back, if
you behave in a good way.
ELSA Germany: We ask for extending the question time.
Chair: We still have three minutes.
ELSA Germany: Thank you for your presentation. When I had a look at it, I was quite puzzled
that there is no ELSA logo on it. I am surprised that you have not used our ELSA logo on any
of the materials. Are you planning to use the ELSA logo at the IPM? will you be maintaining the
corporate identity?
ELSA Trento: Yes, our Marketeer really likes the logo and you will see it everywhere, we will
create special banners.
ELSA Poland: You mentioned a deposit. How much is the deposit, I would like you to precise
how much you would ask for fees. How much do you want to take as a fee and for the gala ball?
ELSA Trento: 5 Euros as a deposit, the participation fees are 29 for favored, 33 non-favored.
ELSA Germany: You want to collect money from participants and then keep it if there damages?
Do I have it right that you do not want insurance, but you want to ask for fees?
ELSA Trento: There were damages in Palermo and no insurance so OC had to pay for the
damages and get money from Alumni to pay the rest. So if you ask me, if we take an insurance
fee, I will say 'yes”, because it is better for the OC.
Chair: Question time is over. We will now continue with the presentation of ELSA Graz.
ELSA Graz: Can we make an energizer due to the technical problems?
Chair: This might be promotion for your event and is unfair to the other candidate.
ELSA Norway: We propose that Finland is making an energiser.
Chairs: We have the feeling that there is presentation ready and want to continue with this. You
can do an energizer afterwards.
Opatija, Croatia
58
Presentation by ELSA Graz
Chair: Thank you, the time is unfortunately up.
ELSA Graz: Can we show a video? We were told we had 10 minutes for presentation.
Chair: There is no question about it. You will have 10:38 minutes and 5:38 will be used for
questions. Then we have the floor open for questions.
ELSA Turkey: Will there be internet? are you sure about it? Are you really sure about it?
ELSA Graz: More than 100% sure that this will work out. Because the Castle St Martin is
hosting seminars and conferences all over the year, so there will be no technical remarks.
ELSA The Netherlands: How are you planning to finance a castle like that?
ELSA Graz: Normally it would not be possible for us, but the thing is that youth organisations
working in the field human rights are supported by local authorities, which is why we will be able
to do it.
ELSA Switzerland: You did not show the video. Will you upload it on youtube?
ELSA Graz: I would like to show it now, because otherwise it will not be seen before the
election.
ELSA Poland: Will the price for the gala ball the same? Will you show the promotion film now?
ELSA Graz: Yes, I have been treasurer and we have been talking to the mayor and we have no
doubts that we can host it for the same price in the city hall.
ELSA Spain: In your marketing material you state a specific date, 27th until 31st, I want to ask,
in case of a disaster, would this be flexible?
ELSA Graz: It’s not that flexible, actually it is a very special thing for an organization to get a
spot in this castle. Therefore it is fully booked in the weeks before and afterwards, so it is not
Opatija, Croatia
59
flexible. We were lucky because someone else pulled out. During the whole of September it’s
fully booked.
Chair: The fact is that there is 5 minutes for presentations and 10 minutes for questions,
However, there are questions for video’s. However, a video is a presentation. You have used
your five minutes for presentations and we will not allow the video as this will be unfair to the
other participants. So thank you ELSA Graz, you can take your seat.
Technical Remark by ELSA Germany
Chair: I am very interested in the technical remark of ELSA Germany!
ELSA Germany: I am just interested why the pause for the pasta from Italy, which was supposed
to be ten minutes but took thirty minutes, and Austria is not even allowed to present their video
if there is time left. So my technical question is why can they [Italy] do it, but they [Austria] can’t?
Chair: We have not supported either of the candidates. We did not arrange anything for the
cooking or the food. The food was presented at the same time we had a break. For those who
took the pasta and ate it quickly, they were back in ten minutes. However, we can not start the
plenary meeting without you here, including Germany, and had to wait for all of you to come
back.
AD: Can we hear Italy´s opinion on the matter?
ELSA Italy: If you want to show the video, show the video.
Presentation video by ELSA Graz is shown.
ELSA Graz: I would just like to thank ELSA Italy for agreeing to it.
Presentation of the ICM Host Candidate(s), Spring 2015
Chair: I will now open the floor to the ICM host spring 2015, ELSA Romania.
Presentation by ELSA Romania.
ELSA Spain: Last spring there was a EMCC, one of our members was there. You had some kind
of babysitter to make sure that everyone is okay. Will you do this again?
Opatija, Croatia
60
ELSA Romania: Yes, we always do this. We just recruited 100 new ELSAnias so there will be
plenty of babysitters that will be taking care of you and making sure that you have anything you
need and we will do this again. We will have a lot of people that make sure that you are welcome
and just like home.
ELSA Austria: Is the internet working?
ELSA Romania: I did some research for statistics. We have the best internet, we are on place
three in the world, after Japan and Hong Kong
ELSA UK: How are the transport possibilities?
ELSA Romania: We have an international airport in Cluj-Napoca. Soon there will be Ryanair as
well. There is one more airport around 80 km away, which does a lot of large flights. The
transport from airport to the hotel will be ensured. Yes we will have flights.
ELSA Austria: It should take place 2015. Do you already have a team? Will you be there? Or are
some other people supposed to organise it?
ELSA Romania: We voted in our council to take responsibility of this. When we come back to
Romania we will start building an OC. And yes, In 2015 I will still be in ELSA as it will be my
fourth year of law and yes I will be very much involved in organizing this.
ELSA Poland: I have been at two international events in Romania. How is it possible that you
are organizing even better events?
ELSA Romania: Challenge accepted.
Chair: Thank you very much, ELSA Romania.
Presentation of the Council Guests for the Spring ICM 2014
Chair: Before we go to the presentation by ELS, we ask the Nomination Committee to come
forward and announce the nominations for the council guests.
Nomination Committee:
First: Vedran Stanković Nominated by ELSA Norway, Seconded by ELSA Spain.
Second: Mirna Malbašić Nomnated by ELSA the Netherlands, Seconded by ELSA Bosnia &
Herzegovina.
Third Anja Lučić Nominated by ELSA Denmark, Seconded by ELSA Republic of Macedonia
All nominations were received on time.
Chair: Thank you. These are the persons you will vote on later one.
Opatija, Croatia
61
Presentation of ELS
Presentation by ELS.
White Ink – The first ever ELSA thriller
Erik Vrij presents his book “White Ink”.
Membership application of ELSA Russia
Chair: This is how we will proceed. We will hear from the Chair of the Joint Workshop of BEE,
IM and FM, then a short presentation of ELSA Russia. I now open the floor to Chair of Joint
Workshop.
Workshop chair: It became clear that ELSA Russia has changed their statutes after they sent in
the application. They are an association under Russian Law now. The new statutes were not
provided by ELSA Russia before the Joint workshop but are available now. The voting on
recommendation from the workshop should be seen in that light.
In favour:
Against:
Abstentious:
6
12
4
In total:
22
EN: ELSA International received a full application and therefore recommended the application
to the workshop.
Chair opens floor for ELSA Russia.
ELSA Russia presents their application.
Chair. We open the floor to questions:
ELSA The Netherlands: I know that the national board is not present but were you aware that a
major part of the application is copied from the ELSA Ireland´s application from Cologne?
Opatija, Croatia
62
ELSA Russia: We know now, but we were not told about this, we were told our applications
were alright and that we could come and represent Russia. We can say in our region it is a big
problem, but can you understand that for me that we have done huge work to take part in this
ICM and it is important that this is the reason to work hard. I really apologise on behalf of our
National Board and I don’t know, for me it was really surprising. For us, it is not so important
this document.
We are not national board. We are not responsible for the failures of our national board. We are
representing them right now, but we were said that the application is alright. It is a really big
problem, I understand, but you must understand that we are working really hard to come here. I
really apologize for the national board, maybe they are not so creative. However for us it is not
so important, not so necessary document.
ELSA Poland: We have one question to the IB. What will happen with the 2000 Euro debt if
Russia will not be elected a Member tonight and will therefore lose their Observership status.
RY: It is not clearly regulated what happens in a situation like this. However it is common ELSA
practice that the debt will stay. That is what happened in Cologne for Luxembourg. We need a
decision by the Council.
ELSA Croatia: Can you say how many individual members ELSA Russia has? And can you state
what original events ELSA Russia has organised?
ELSA Russia: I want to describe the situation in Russia. Facebook is not a famous social
network and we use vk.com and this is the main problem with the misunderstanding between us.
In 2012 we have international conference with 17 foreign groups, an international trade law, and
it was in Moscow arbiration court and on there we had two workshops and we have organised
some meetings. For example, we have a participant in the ELSA Moot Court, VIS, has
participate in this event. For example in our Local Group we have about 300 members, yes,
because we have a generation that wants to work and want to knwo more about what ELSA is
and with ELSA, I would like to say that it increase really fast. There are a lot of newcomers and
already 50 of them are in ELSA.
ELSA Bulgaria: I would like to state that our AA'ler told me that you have 2 teams in the
HRMCC. What does ELSA mean for you and why do you want to become a member and
regarding my question, what is ELSA to you and why do you want to become a member of
ELSA as individuals?
ELSA Russia: For us ELSA is cultural exchange, having new knowledge. This is very important
for us to have a connection with Europe. For example we haven’t got practice in intellectual
property. In our country this is a problem because companies want other good companies, and
we want to learn from you. We have so many scientists who cannot participate in the exchange.
We also want to feel the spirit of ELSA.
Opatija, Croatia
63
Chair: Thank you ELSA Russia, you may return back to your seats. The next point on the agenda
is the observership application of ELSA Armenia.
Observership application of Armenia (formerly Armenian Young
Lawyer- Researchers' Association)
Chair, Chair of the Joint BEE, IM and FM Workshop, representative of ELSA Armenia
Chair gives the floor to Joint WS Chair.
WS Chair: The workshop recommends this application with the numbers
In favour:
Against:
Abstentions
18
2
2
In total:
22
EN: Application was on time and included all documents and therefore recommended to the
workshop.
Presentation of Armenia.
ELSA Switzerland: In the working materials it is stated that you do not have any sponsors. How
is you financial situation?
Armenia: We have debt to ELSA. We do not have membership fees yet, because our event did
not bring much money. We do have financial problems, but with the help of sponsors, we shall
pay, of course. I don´t want to talk more about this, but former president of ELSA Armenia
promised us to help us. With her and our sponsors we will do something.
ELSA Germany: Do you think there is need to have a contract between Azerbaijan and Armenia
and Turkey and Armenia, Are you willing to sign a deal about this?
Armenia: ELSA is a non-political organization and we are open for a discussion. We are here in
peace together. I do not know why you raise this question. This is a question that only relates to
our countries. I do not see barriers to write such an agreement. Without having such an
agreement we can have a good relationship with students.
Opatija, Croatia
64
ELSA Norway: Say from an Armenian context, what the Philosophy´s Statement means to you.
Respect for human dignity and cultural diversity.
Armenia: It is of a very high value for us as a democratic country. We respect moral right, human
dignity, we have freedom of speech. What to say. I don’t understand the question.
ELSA Azerbaijan: You said that you are a non-political organization. However, your activity
report reflects differently. In 2011 a conference called “legal and political issues of... “and in 2011
a conference “Crime of Genocide” was held. How can you guarantee that if you become a
member you do not get involved in political issues directly or indirectly?
Armenia: Thank you for your question Azerbaijan. I am surprised that you ask me. I need to
understand the big problems in my country, how can I understand from the real side? Why not
organize those conferences. We are lawyers. Politicians do not help us solving these problems.
Maybe we are false, but we have to discuss those topics. We are open for discussions. I challenge
Azerbaijan and Turkey to organize those conferences and we will come.
ELSA Austria: I would like you to describe your relationship to the government?
Armenia: Good relations to the state. We do not receive support from the state sometimes. We
get supported sometimes. Our state does not disturb us to do our activity, but does sometimes
promote us, but the university, a state body, but the relationship with government is good, no
problems.
ELSA Bosnia & Herzegovina: I would like to give a general comment on what is non-political:
….
Chair: Do you have a question?
ELSA Bosnia & Herzegovina: How do you stay non-political and still work together with
Azerbaijan and Turkey? How do you promote non-political?
Armenia: I think students should not have problems together because of political problem
between the states. I think we will not have problems among ELSA
Chair: Thank you Armenia, you may take your seats
Opatija, Croatia
65
Chair: We will do a revision of the list of votes, then we will give ballot sheets to you and you
will vote as well on the candidatures of the IPM and ICM, as on the membership application of
ELSA Russia and the observership application of ELSA Armenia. All of these are on the same
ballot sheets. I will now give the floor to EN.
EN:
ELSA Albania
ELSA Austria
ELSA Azerbaijan
ELSA Belgium
ELSA Bulgaria
ELSA Croatia
ELSA Cyprus
ELSA Czech Republic
ELSA Denmark
ELSA Estonia
ELSA Finland
ELSA France
ELSA Georgia
ELSA Germany
ELSA Greece
ELSA Hungary
ELSA Iceland
ELSA Ireland
ELSA Italy
ELSA Kazakhstan
ELSA Latvia
ELSA Lithuania
ELSA Luxemburg
ELSA Malta
ELSA Montenegro
ELSA Norway
ELSA Poland
ELSA Portugal
ELSA Romania
ELSA Russia
ELSA Serbia
ELSA Slovenia
ELSA Spain
ELSA Sweden
ELSA Switzerland
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Not present
Present and voting
Present and voting
Not present
Not present
Not present
Present
Not present
Present and voting
Present and voting
Present and voting
Present and voting
Present and voting
Present
Not present
Present and Voting
Present and voting
Present and voting
Present and voting
Present and voting
Opatija, Croatia
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Observer
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
Observer
Member
Member
Member
Member
Member
Member
Member
66
ELSA Turkey
ELSA Ukraine
ELSA United Kingdom
Present and voting
Present and voting
Present and voting
Member
Member
Member
We now have 93 votes in the room. Absolute majority is 47 2/3 majority is 62 and 4/5 majority
is 75
Chair: As earlier, you get three ballot sheets. This is how the ballot sheet looks like. Please keep
in mind that if there is not a mark on each of the lines, the ballot sheet will be invalid. Keep in
mind that you will vote properly, and to avoid misunderstanding use an X to mark.
Handing out ballot sheets
ELSA Germany: The ballot sheet can have an “in favour” on both of the IPM candidates./How
will we preceive the IPM hosts due to this ballot sheets which has two favours for both. Do we
only make our X in one of those two or how is this meant to be?
Chair: Good question. Of course you are only allowed to vote in favour of just one local group
to be IPM host.
ELSA Switzerland: Do we have to reprint the ballot sheet?
AD: I will show you on the screen and then we don’t have to reprint. You either vote for IPM
in ELSA Trento or you vote for ELSA Graz or you put a big cross through both, if you are
against both. Is that clear? Then we don´t have to reprint.
Chair: So we will have a break for discussion and dinner and meet again in 45 minutes.
Chair: We will now continue. Timo is showing the box again. It is empty. I open the floor to the
IB.
Casting of votes.
EN: I will call the delegations one by one and you will put in the ballot sheets.
Chair: Five tellers will go with Timo and the rest stays in here. Every group can send one
observer. No devices.
Presentations by National Groups
Chair: We are succeeding with the presentations. Please hand all of them to AD.
AD: Romania may Poland have the presentation first.
Opatija, Croatia
67
ELSA Romania: Yes.
Chair opens the floor to Poland.
ELSA Poland presents on the European Forum for Higher Education
Chair: We have more presentations to admire to I open the floor to ELSA Romania.
ELSA Romania presents a trailer for a potential SAM or KAM 2014 in Constanta.
Chair: Then we have BeNeLux
Presentation of Benelux meeting.
Chair: Next is Summer Law School in Vienna.
Presentation by ELSA Vienna.
Chair: One more Romanian presentation.
Presentation of Romania for the National Conference in Galatii.
Chair: Presentation of Queen Mary Law School
AD presents Queen Mary Law School
Letter from the Patron of ELSA
Chair: I would like to pass the board to Tino. He has a letter from the Patron of ELSA –
Thorbjørn Jagland.
TB reads a letter from the Patron.
AD: Did I miss any presentation? No? Good.
Chair: Now we are doing the appreciations of the Workshop officers
Chair: In a couple of minutes we will get the votes.
Chair: 93 in total, 7 invalid ballot sheets so 86 votes.
Council guests:
First for Mirna Malbašić nominated by ELSA The Netherlands, seconded by ELSA Bosnia and
Herzegovina
In favour:
77
Opatija, Croatia
68
Against:
Abstentions:
2
7
In total:
86
Mirna is elected as Council Guest for the next ICM.
Then we have Anja Lučić nominated by ELSA Denmark, seconded by ELSA Macedonia
In favour:
Against:
Abstentions:
76
3
7
In total:
86
Anja is elected as Council Guest for the next ICM
Finally, Vedran Stanković, nominated by ELSA Norway, seconded by ELSA Spain.
In favour:
Against:
Abstentions:
73
3
7
In total:
86
Vedran is elected as Council Guest for the next ICM
For ICM host in spring 2015 ELSA Cluj-Napoca received:
In favour:
Against:
Abstentions:
84
0
2
In total:
86
ELSA Cluj-Napoca is elected host for ICM in spring 2015
There were two candidates to host the summer IPM 2014.
Summer IPM Trento:
In favour:
34
Summer IPM Graz:
In favour:
49
Against both:
Abstentions:
0
3
In total:
86
ELSA Graz is elected IPM host in summer 2014
Opatija, Croatia
69
Finally we had the membership application, which is as follows, we need to keep in mind that we
need 2/3rd majority.
In favour:
Against:
Abstentions:
33
48
5
In favour:
86
Therefore the membership application is rejected by the council. I will give the floor to the IB.
EN: Since this is the last ICM that ELSA Russia was allowed to apply, their status is
automatically terminated.
ELSA Armenia needs a 2/3 majority to become an observer.
In favour:
Against:
Abstentions:
47
29
10
In total:
86
ELSA Armenia's application did not reach 2/3 majority and is therefore rejected by the Council.
Vice-Chair: You have heard the results. Timo, could you get the people from the other room?
Miscellaneous
Chair: We then continue with the miscellaneous part, in which the groups have the chance to
give comments. Germany already stated that they have a comment.
ELSA Germany: ELSA Bulgaria can start if they would like
Chair: No, you go first.
ELSA Germany: We do have a statement on the work of the chairs. We have prepared the
statement in written form so the secretaries do not have to minute it, as we will provide them
with it afterwards.
Delegation of ELSA Germany is rising from their seats.
Opatija, Croatia
70
ELSA Germany wants to state that we are highly dissatisfied with the work of the chair and the
vice-chair throughout the week. We don’t want to offend anyone personally but make sure that all
of the decisions taken on ICMs are legally sound. We therefore want to draw the council’s attention
to the following misconducts we are worried about.
1. In the opening plenary when voting in reversed order the chairs only asked for “comments
against” and when there were none, the vote was called to be unanimously without asking
actually for the votes. In our eyes this is a lack of basic knowledge regarding a
voting process and a violation against Article 7.1 lit. (v.) of our standing orders. This also
caused a delay in the mid-plenary as all the decisions had to be taken again.
2. The lack of knowledge regarding the procedure according to article 6.4 of the standing
orders caused a 90-minute-delay in the final plenary as several decisions had to be taken
again. We strongly believe that it is part of proper preparation for the chairs to educate
themselves with the procedural matters of an ICM-Plenary.
3. The ballot sheet regarding the vote on the IPM & ICM Host, the
council
guests and the membership & observership applications
was
very
unclear.
Unfortunately neither the chair nor the vice-chair did notice this issue. In our view, again,
this shows a lack of knowledge regarding a voting process due to an
insufficient preparation.
4. While ELSA Italy or ELSA Armenia were provided with 5 minutes and 30 seconds of
presentation time, the presentation of ELSA Austria was cut off in the middle of a sentence
after 4 minutes and 45 seconds. In our eyes this is a violation to the principle of fairness.
5. Also the vice-chair announced the pasta being served by ELSA Italy in the break and did
not enforce the announced length of the break as the first call to take the seats was 19
minutes after the beginning of the break, while not allowing ELSA Austria or any other
group to perform an energizer during the short break caused by technical problems.
6. In our eyes the chair and vice-chair are lacking authority as they constantly change their
decisions and are not precise on their statements. As an example we want to name the
decision not to show the video of ELSA Austria which was then revised after protests
from the plenary and also the confusion on whether a simple or an absolute majority was
needed for the decision on the amendment to the budget of ELSA International. This led
to a lot of confusion in the plenary.
7. The comment “I am very interested in the technical remark of ELSA Germany” combined
with the undertone the chair had in his voice really offended us, as we are trying to put the
decisions of the plenary on a legally stable base while dealing with the inaccuracies of the
chair and vice-chair throughout the week.
For the next International Council Meeting ELSA Germany wishes issues like this not to happen
anymore, as we are always willing to work with all of you in a pleasant and constructive way. We
are very happy that we all together brought this ICM to a fruitful and satisfying end for all of us.
Also we want to thank all of you, especially the OC for 7 awesome days in Croatia.
Chair: I pass the floor to the IB.
AD: I appreciate that you have brought your concerns to our attention. These are things that we
will keep in mind for the ICM in Malta This is always very important for us. It is also a lack on
our side that these issues happen and I guarantee that we will be prepared better in Malta. I
think we have to learn from these things constructively. We will try our very best and spend
more attention in the preparation of ICM Malta. I would like to keep things positive. We are so
to close this ICM in a very positive atmosphere. Thank you.
Opatija, Croatia
71
Chair: ELSA Bulgaria had something to state or to ask.
ELSA Bulgaria: I have to make a statement concerning the membership application of ELSA
Russia. It is very unfortunate that they did not become a member here. I would like to express
my regrets and I hope that they will do their best to re-apply and become part of the Network
and so that we can get to know them better. It’s a two way street. However I want to encourage
them that they will try again. In order to do it, you have to know some things and be prepared
well. I therefore hope that you will get help. Saying an application is copied is not a argument,
because they were just not prepared enough. These are formalities and they are not important.
There are more important things. I would like to thank all of you and keep those things in mind.
I hope that we can keep on fighting for the one thing: A just world in which there is culture and
diversity. We will work very close with ELSA Russia and probably do a Study Visit with them to
support them in their efforts.
Chair: I pass the floor to ELSA International.
EN: Before we end tonight, we had a long session and the people in here have been working
really hard. I would like to give a special thank to all our secretaries. Please come here on stage.
Chair: I give the word to ELSA Austria
ELSA Austria: First I would like to agree to ELSA Bulgaria. I do believe that the people here
from Russia are kind of role models. They came here stood their men. That was really inspiring.
I also would like thank ELSA Trento. I do believe that you would have hosted a great IPM and I
hope that you will try it again. Thank you for the competition. Thanks to the whole council. I
think Austria is finally back.
Closing of the LXIV International Council Meeting
Chair: I open the floor to AD. She will approach the council and officially close this ICM.
AD: We have been in contact with ELSA Russia during the whole application process. Especially
ELSA Moskau wanted to be in here so badly. And now we reject them. It is the same with ELSA
Armenia. I just want you to think about it, because it is a really hard decision. Maybe not for
everybody in here, but for those persons who came here and got rejected. So I want you to give
them another standing ovation, because this is what ELSA Is about. Then also I would like to
express something else. Even those you have raised concerns against our vice chair and chair,
people do not see how much work it is behind the scenes. You have been such a great help and
kept us calm all the time. This is what people very often don't realize . So thank you very much. I
have to switch to a positive side. I had the great week. It was a pleasure and so much fun. My
whole board did an amazing job. Thank you so much. And you can imagine what we will do
when we come back to Brussels. Because our three Deputies have voting rights now – and we
will party hard. Keep in mind what we are here for. We are providing a great platform for
ambitious students. And if you are sitting here in the front we constantly see all this motivation
Opatija, Croatia
72
in the faces and this is awesome. You came here to work for a whole week and did a great job.
So a big applause for all participants. The most important thing: without them there would be no
ICM at all. All the OC, come to the stage. Final conclusion, we want to get everyone out here
with a smile on our face. I am really sad because the week is already over and the time is always
running so fast. And now we are flying home and we have to leave all those people. But keep in
mind: you have friends all over Europe. Who can say this? And this is what ELSA Bulgaria said:
it's about friendship. So now, let's have a great party tonight. I hereby officially close the 64th
ICM.
Opatija, Croatia
73
Workshop Reports
Board Management, External Relations and Expansion Workshop Report
Camilla Ny Sevaldsen, Chair of the Board Management, External Relations and Expansion
Workshop
Dear Council, Dear ELSA,
This is the workshop report from the BEE workshop at this ICM.
Sunday 27 October 2013
On Sunday we started the workshop with an introduction of everybody and then we selected the
Chair, Vice Chair, Secretaries and Directors for ELSA spirit.
Then we went though the agenda of the week and decided the workshop rules.
Monday 28 October 2013
On Monday we started with a joint workshop with IM about the Alumni then ELSA International
gave a short presentation. We then had a discussion afterwards about how to make Alumni
interesting and how to make people want to join. ELSA International then introduced us to the
ELSA House Crowd Funding Project.
Then we had a workshop about the 5 Year Strategy Handbook. We discussed how we use the
Strategic plan and we agreed that it is a guideline that you always need to have in mind but it is not
mandatory. Then we looked at the regulations of the Decision Book and discussed the proposal
from ELSA Norway. We decided that it should be a short document that can be changed and
altered and which is less complicated. We decided that it is more about quality than quantity and
that the goals have to be clarified. There was a suggestion about two separate handbooks, one
would be Strategy Handbook and the other would be an Implementation Handbook. Then we
divided into groups where we discussed:
1. The future of ELSA
2. Monitoring the Strategic Plan
3. Evaluation of the Strategic Goals 13
4. Promotion of the Strategic Goals 18
Each group made a presentation about their suggestions and then we closed the workshop.
Then we had a joint workshop with MKT, S&C and AA about IFP and the ELSA Day. We had a
short presentation from ELSA International and then an open discussion about the three steps of
implementation for IFP.
Opatija, Croatia
74
We had a workshop about Delegations and the proposal to change the Decision Book then we
voted on the changes, which were unanimously approved.
Then we had a joint workshop with FM about the 2013/2014 budget. ELSA International
presented and proposed their amendments to the budget and they were unanimously approved.
Tuesday 29 October 2013
On Tuesday we started with a join workshop with IM and FM about ELSA International’s
jurisdiction. We had the three research groups present their research (ELSA Switzerland, ELSA
Sweden, ELSA Czech Republic) there was a short Q&A session. The workshop decided to vote
on the one group that would do further research about the jurisdiction. We had a vote there were
21 countries present and ELSA Switzerland were elected with 18 in favour. So the BEE workshop
makes a recommendation to the Council that ELSA Switzerland carry out further research.
Then we had a join workshop with MKT on Unified ELSA. We discussed how BEE and MKT
work together and saw different examples on other groups marketing materials. We also looked at
the suggested new business card designs and gave feedback. This will be further discussed at ICM
Malta.
Wednesday 30 October 2013
On Wednesday we started with an open workshop with Pernod Ricard. We had a presentation
about law being practiced in the EU, the public affairs aspect of companies and transparency.
Afterwards we had an open workshop about Strategy and the Strategy Handbook. We had a short
presentation from ELSA International and then we divided into groups to discuss the
implementation and whether Strategic goals should be mandatory or part of the SotN and
promotion. We also discussed making a checklist to make things easier and to avoid
overcomplicating things.
Then we had a joint workshop with STEP where we looked at how to sell STEP to possible
sponsors and partners. It was a really practical session where we concentrated on simulations in
groups.
Then we had a joint workshop with IM about online solutions. We had a presentation about
Worknets and some other online solution ideas. We had a discussion where we concluded that we
should do research on online solutions and complete a trial run of Worknet with around four
National Groups. ELSA Germany, ELSA Poland and ELSA Romania presented their online
solutions and the IB is going to research whether their online systems would work.
Friday 1 November 2013
Opatija, Croatia
75
On Friday we started with the member and observer applications from ELSA Russia and Armenia
with IM and FM. We then had a Q&A session and afterwards secret voting on the applications.
The workshop voted to recommend Armenia’s proposal:
In favour: 18
Against: 2
Abstentions: 2
The workshop did not recommend ELSA Russia’s membership application:
In favour: 6
Against: 12
Abstentions: 4
Then we had Annual Report 2012/13 with FM. Bartek Balewski and Alpo Lahtinen gave us a
presentation and we had a Q&A session afterwards. There were no questions from the workshop.
Then we had a joint workshop with FM about the Auditors report 2012/13 and about candidates
for the positions. There were no candidates, but ELSA Austria said they might have two
candidates. We also discussed the possibility of the ELS assisting with this issue.
Then we had a joint workshop with FM about EOS II. There was a short presentation from the
working group and then a Q&A. The outcome of the workshop was that we, as a network, need
to move on and not spend any more time or money on the EOS II.
Then we had a Strategy workshop. ELSA Norway submitted a proposal to change the Decision
Book about the Strategic Plan. The workshop decided to amend the first proposal made by ELSA
Norway. The amended proposal was to effectively divide the document so that there would be a
Strategy Handbook which will focus on the theory behind Strategy to further the work on ELSA
in this regard. The Handbook will have an annex which will focus on the Practical Implementation
of the Strategic Goals to assist Local and National Groups. This will included practical examples
and best practices. We voted on the amendments and then the amended proposal which was
unanimously approved.
We decided to incorporate the Motivate your Board workshop in the miscellaneous session. We
made a list of topics and discussed:
1. The responsible party.
The workshop thought that the basic idea was good but that the execution was not successful.
We brainstormed about alternative ideas for upcoming ICMs such as a game night or
European night.
2. Trademark.
Opatija, Croatia
76
We talked about the problems in the UK with the English Law Students Association and the
problems in Germany. We discussed whether the IB should proceed with the Trademark of
ELSA. We came to the conclusion that the IB would do further research on the costs.
3. IPM San Sebastien.
We discussed the trouble with the timing of the event which we cannot change. We decided
that the IPM was going to be focused on Strategy.
4. Communication tools.
We discussed effective communication within the BEE network, especially concerning the
Mailing List because of the problems and the high expectations that mean that people are less
likely to contribute to the Mailing List because there are lots of previous board members on
there. The workshop made a proposal on who should be included and we voted on the
proposal 14 for and 1 against. The proposal was passed.
5. Jurisdiction.
ELSA Switzerland had a statement concerning the decision made this week about continuing
further research with moving the jurisdiction to Switzerland. The concerns in the Workshop
were that we have lawyers working pro bono to do this research so if we decide to go further
with this research it should be binding. In conclusion we decided to continue research with
Switzerland and then we will deal with the situation at ICM Malta.
The workshop proposes the following statement to be approved by the Council:
When we came to this ICM there were three research groups remaining concerning changing
the Jurisdiction of ELSA International from Dutch law. The three research groups were from
Sweden, Switzerland and the Czech Republic. They each gave a presentation followed by a
Q&A from the workshop. The workshops concern is mainly about the taxes and how it will
work in terms of legal changes to Statutes and Standing Orders. We decided to vote for one
research group to continue researching about these topics because the IB stated that they don’t
have enough time and money to further research more than one jurisdiction. The workshop
agreed. We also considered the fact that Switzerland has been assisted by Alumni pro bono in
their research to date and they only wanted to continue research for free if we voted only on
one group to continue their work.
We decided not to make an action plan at this ICM since it is an important topic and an
important change and we do not want rush into anything and it is possible to wait until ICM
Bodrum. We want to take the time to make sure that this will be the right decision for ELSA
so we don’t have to repeat this talk about changing the Jurisdiction later on in the future.
In conclusion we voted in the following way:
For one research group: 14 in favour
Opatija, Croatia
77
For two research groups: 7 in favour
There were 0 votes against and 0 abstentions.
So we decided to have one research group which was voted as Switzerland with 18 votes in
favour of Switzerland, 2 votes in favour of Sweden, 0 votes in favour of Czech Republic and
1 vote against all three. This was decided on Tuesday and was also discussed during an open
workshop on Wednesday and the miscellaneous sections.
6. Budget proposal.
ELSA International talked about the monthly allowance of IB members. We had a long
discussion about increasing the monthly amount since €300 is not enough to cover the basic
expenses of living and the Decision Book stated the amount was €200 anyway. ELSA Austria
submitted a proposal to change the allowance to €350 and to reflect inflation. We felt that this
was still not a high enough amount but that it fell within the current budget and we will discuss
it again in ICM Malta and see if we can increase it further.
7. IFISO.
Anneloes gave a short update about IFISO.
8. Belarus.
Anneloes filled us in about the situation about ELSA Belarus and the possibility of problems
with the Local Government and visa. She informed us that they are really motivated and that
they want to be a part of ELSA. She is going to continue communication and we will discuss
it in Malta.
9. European Job Fair.
ELSA International would like to start a project about a European Job Fair in conjunction
with STEP. There were some concerns raised that the project might be too big and take up a
lot of time for the IB that could be used elsewhere in the network. We had an informal vote
on whether the IB should continue working on the project and although there were some
concerns, the majority of the workshop voted to continue with the project.
10. ELSA Russia
We discussed the ELSA Russia National Board not being present at the ICM which some
people felt was an issue.
We then closed the BEE workshop of this ICM.
I would like to thank my two lovely secretaries Oskari Korhonen and Pawel Bodjacki for their
amazing job, especially for stepping in to minute join workshops when the other secretaries were
not present. Then I need to thank my amazing Vice Chair Josie Beal for helping and assisting me
during this week and keeping up the good spirit all the time. Of course I also have to thank every
person present at the BEE workshop, you did an amazing job keeping on the topic, attending and
Opatija, Croatia
78
being on time and really contributing to all of the discussions that we had. We all know how much
Presidents like to talk, not naming any names (Germany and Austria!) but you kept it short and
simple so thank you for making my job easier. We also need to thank the two ELSA Spirit
Directors Rainhard Fuchs and Solveig Hagnas for keeping the workshop energized and for scaring
everyone into being on time with their imaginative punishments. Lastly I would like to thank our
lovely President Anneloes Dijkstra. You did an awesome job with interesting workshops which
allowed us time to discuss issues properly and make sensible conclusions and decisions. So thank
you all!
Opatija, Croatia
79
Internal Management Workshop Report
Signe Due Vesterheden, Chair of the Internal Management Workshop
Sunday 27 October 2013
On Sunday we had our opening workshop, where we elected the officers of the workshop. I would
like to thank Marian Manescu as the vice chair for helping me to keep up with the schedule, our
two secretaries Florian Bräuer and Kristin Buhr for their excellent typing skills and the last but not
least the very cheerful Elisabet Høines Totland for being Spirit Director and making sure that
everyone stayed awake.
Monday 28 October 2013
On Monday we began the day with a joint workshop with BEE about Alumni, where we discussed
how we can make ELS more attractive to our members. We started out with realizing that only
very few of us actually knew what ELS does. After a brief introduction to the tasks of ELS, we
had a discussion on how the different national groups use their Alumnis.
After the Alumni Workshop we had a workshop on the Tools of Trade where we discussed what
kind of handbooks that the different national groups uses and after that a joint workshop with AA
on Training Opportunities where we were divided into 8 groups that each had to discuss content,
structures and topics of training and how we sell ITP to our members.
After lunch we each presented our National Groups, our projects and what struggles and successes
that we are experiencing. In continuation of this we discussed the Network Support System (NSS).
The aim of this discussion was to figure out how the NSS could be more attractive to members.
There were different suggestions to how this could be made, but it was also pointed out that
cooperation and support between two countries does not necessarily have to happen under the
formalized structure on NSS.
It was suggested that we in addition to NSS make a Knowledge list, where each national group can
add which areas their respective groups have a lot of experience in, so that it is possible for others
to see where they can get advice on a certain topic. This is something that I very much hope can
be implemented in the near future.
We ended the day with a Candidate Workshop where Emil Nyquist presented his candidacy for
the position as Secretary General of ELSA International.
Tuesday 29 October 2013
On Tuesday morning we started the day with a joint workshop with BEE and FM on the
International Jurisdiction of ELSA. The workshop was chaired by BEE, which will tell more about
it. After this we had a training session on skype with Sylvie Kleinke on Motivation skills.
Wednesday 30 October 2013
On Wednesday we chaired the Open Workshop on the jurisdiction of ELSA International. The
discussion in the workshop was on the same topics as the workshop on Tuesday. After lunch we
Opatija, Croatia
80
had another skype training session with Sylvie Kleinke, this time the topic was on Crisis and
Conflict Management. We ended the day with a joint workshop with BEE, where we had a
brainstorm on what kind of online solutions we need in the network. It was concluded that the IB
will research further on the area, taking a starting point in the systems already used by some ELSA
groups.
Thursday 31 October
On Thursday we did not have any workshops.
Friday 1 November
On Friday we had a joint workshop with BEE and FM. The topic was the Membership Application
of ELSA Russia and the Observership Application of ELSA Armenia.
After the joint workshop we had a workshop on the topic of the Information Flow in the ELSAnetwork. The workshop was divided into two parts: knowledge management and communication.
Different solutions were discussed, and several ideas and solutions were presented and discussed.
To spice up our Friday afternoon we then had a Workshop on Workshops. Here we all agreed
that when it comes to having workshops, then the key word is interactivity. After this we had a
Workshop on Human Resources and strategies, where we discussed strategies on recruitment,
retainment and development.
We ended the day with Miscellaneous and evaluation, where we decided to establish a working
group on how we can better structure the IM workshops.
Recommendations on the Membership Application of ELSA Russia and the
Observership Application of ELSA Armenia
Joint workshop on BEE, FM and IM
On the Workshop it became clear that ELSA Russia have changed their Statutes after sending in
the application for full membership and that it is not the current statutes that were presented in
the Working Materials. It was not possible for ELSA Russia to present their current statutes before
the recommendations were made.
This recommendation was made before the workshop was able to see the statutes of ELSA Russia.
Vote on the recommendation on ELSA Russia’s application for full membership
In favour:
6
Against:
12
Abstentious: 4
In total:
22
Opatija, Croatia
81
The workshop does not recommend ELSA Russia’s application for full membership
Vote on the recommendation on ELSA Armenia’s application for observership
In favour:
18
Against:
2
Abstentious: 2
In total:
22
The workshop recommends ELSA Armenia’s application for observership.
Opatija, Croatia
82
Financial Management Workshop Report
Kristine Gundersen, Chair of the Financial Management Workshop
The FM Workshop started on Sunday, 27th of October, with an opening workshop, where we
chose our officers and shared our expectations for the upcoming week. On Monday we started
with the Activity Reports Workshop, in which we all were asked to focus on, and share three main
topics from our reports. This workshop was followed by a workshop concerning the taxation
situation of ELSA International. Rebecca gave a presentation on the current situation of EI’s
taxation status, and then the participants were separated into working groups, were they all shared
and discussed the taxation and VAT-regulations in their respective countries.
We then moved on to Proposals, starting with the first proposal from EI. EI had an amendment
to their own proposal on the Auditors of EDF. Their final amended proposal was: “11.1 Auditors
of ELSA International shall be appointed as Auditors of the EDF by the Board of Directors, after
positive recommendation of the Council of ELSA…” ELSA Austria, Germany and Switzerland
proposed a counter proposal, which the WS rejected with eleven (11) votes in favour of EI
proposal, three (3) votes in favour of the new proposal and zero (0) abstentions. We then voted
on an amended proposal from EI, which was with eleven (11) votes in favour, three (3) against,
and zero (0) abstentions, recommended to the Council. The main reason for the rejection was that
their proposal involved changing the Statutes of the EDF. EI accepted an amendment to the
second proposal, regarding article 19 in the Decision Book, Budget and Accounting. The
amendment was to change “must” to “shall” in article 19.4. The proposal updates the terminology
of the financial terms required to the IFRS standards. The proposal was unanimously
recommended, with fourteen (14) votes in favour, zero (0) against, and zero (0) abstentions
recommended to the Council.
After lunch on Monday we received a presentation from Rebecca on the EDF, and the workshop
stressed that it should be a priority of EI to register a separate bank account for EDF, in the name
of EDF, as it is a separate legal entity. One of the priorities of EI is to transfer a section of their
profit from the uncategorized expenses to this new EDF account. We then had a Candidate
Workshop, were Rebecca Yourstone gave her presentation. This was followed by a joint WS on
the Budget with BEE. The amendments to the budget, and the budget were unanimously
recommended to the Council with nineteen (19) voting delegates present. The amendments
concerned increasing some of the income posts, since EI has received more sponsors.
The next WS was a Grant Challenge joint with S&C and AA. FM then chaired the Open Workshop
on the ELSA House. We discussed the possibility to have a ELSA House Crowd Founding After
lunch we had a really good FM boot camp training, given by two ITP-trainers. On Friday we
chaired a joint Auditor Workshop with BEE, and there were no candidates for the position of
Vice Auditor of EI 2013/2014 or for the positions of Auditors of EI 2012/2013. After a joint
with STEP, we had a WS on Participation Fees, were we had a great discussion, and agreed that
we should focus on sharing ideas on this topic in the mailing list. We then had Miscellaneous and
Closing, were we all agreed that it has been a great week, with many good and constructive
Opatija, Croatia
83
discussions. We finished up by congratulating Rebecca on becoming the Treasurer of ELSA
International 2013/2014, and gave her a round of applause for a great FM WS week.
Opatija, Croatia
84
Marketing Workshop Report
Idil Buke Civelek, Chair of the Marketing Workshop
Dear Council,
First of all, I would like to indicate that it was a large level of participation comparing the previous
ICMs that I’ve been to since two years, so thank you all of the participants of then Marketing
Workshop.
We started off with the Introductory Workshop, where all the participants met with each other
and we proceeded with the election of the Workshop officers.
On Monday, we had the Market Research Workshop, and discussed about the channels that can
be used while targetting a significant group, which is one of the important tasks for us – the
marketeers – before starting our work.
Then we had the Public Relations Workshop, and we discussed the perception of ELSA to external
stakeholders and possible members. We generally tried to raise the awareness through Public
Relations, which is one of the essential points for the marketeers in creating the image of ELSA in
an efficient way. And I refer to the S&C Workshop Report regarding the workshop on IFP and
the ELSA
Day.
We continued with the Marketing Handbook Workshop, and it was very important in the sense
that there has been an absence in having the Handbook for so many years, and we, as the Marketing
Handbook Working Group tried to gather the inputs from the participants in order to work more
on their lacking points in the field of marketing. Then we moved on with the Candidate Workshop,
where Petra gave a speech and all the participants had the chance to ask questions regarding her
work since the start of her term.
On Tuesday, we gathered together with the STEPers in order to cooperate more on our tasks
about how to promote STEP in an efficient way, and we were mostly in favor of having some
personal touch in our promotion regarding the fact that we cannot reach people without attracting
the network itself.
And for the joint workshop with the presidents which was about Unified ELSA, it was a good
opportunity to coordinate with each other in the sense of having a corporate image while
approaching the external stakeholders.
On Wednesday, we were chairing the open workshop about the Profile of ELSA, and after a short
presentation from the IB, we prolonged with a group task regarding non-political status and
internationality that can be improved till ICM Malta.
Opatija, Croatia
85
In the afternoon, a training on motivation and communication was delivered by Mirko Djukovic,
regarding the fact that communication between the marketeers is highly important in our work.
On Friday, we had a joint workshop with the S&Cers, and we focused mostly on the ways to
promote the events, considering that S&C has a wide range of events organized throughout the
whole year.
And then we had the Extreme Makeover Workshop (actually it was about the Synergy) and after
sharing the experiences of the national editors, we moved on with how to make the magazine more
attractive for the externals, and also for the whole network.
ELSA Shop was the following workshop we had, which was also discussed during the SAM, in the
sense of creating a spot in the ICMs to share our own ELSA products.
We moved on with the Advertising Workshop, where we had a group task discussing the ways
that could be used while promoting our events significantly, including our advertising
opportunities and also in the sense of advertising ELSA in general.
Then we closed the workshop in a typical way with misc. and Q&A.
Thank you!
Idil Buke Civelek
Opatija, Croatia
86
Academic Activities Workshop Report
Olav Vogt Engeland, Chair of the Academic Activities Workshop
The Academic Activities Workshop during the International Council Meeting in Opatija was
attended by approximately 30 officers (both experienced ones and freshers) from all levels of the
Network. During the week we saw an increasing involvement from the WS participants and the
discussions became more and more intense as we got more familiar with each other. Hopefully,
this indicates that the AA-mailing list will be used more actively throughout the rest of this term
in office.
The Opening Workshop started off by a roundtable where the participants expressed their
expectations. Also, WS rules were discussed and agreed upon. On the first day there were 13 voting
officers. The chairs, secretaries and directors for ELSA Spirit were elected. The agenda prepared
by Tino Boche (VP AA) and Oda Uggen (VP MCC) from the International Board was
unanimously approved. The agenda was slightly amended, and subsequently approved, later in the
week due to practical reasons.
On the second day there was a WS on The Key Area AA in the Board. Here we discussed the
human recourses development on local, national and international level. Many countries seem to
have either a VP MCC or a Director MCC. This has a positive impact since the VP AA’ers now
have more time to focus on other academic activities. The MCC’ers and the AA’ers should of
course always have a special relation, but the WS found it positive to continue, on national and
local level, with the development which started in IB a couple of years ago. However, the financial
challenges related to one extra board member were pointed out. Furthermore, the WS discussed
the interaction with the other board members. ELSA operates with key areas for practical reasons.
In which box we put an activity should therefore be less important and this should be adapted to
local circumstances. Quality is the key word here, not the label we put on it. The supporting areas
play a crucial role when organizing events. The presidents and the treasures should be active when
fundraising and the marketer should obviously be the main responsible for the promotion of our
events. Some participants found that the promotion of the international MCCs should mainly be
the responsibility of the marketers. The AA’ers could contribute by facilitating the establishment
of teams by initiating academic and financial partnerships.
The following WS was called Problem solving for AA and MCC officers. EI had prepared
scenarios they asked the WS participants to address through a role play followed by discussion.
AA/MCC’ers face a large numbers of demanding and stressful situations when interacting with
externals. Taking into consideration our dependence on academic and financial support, we must
act professional and take full responsibility when needed. The brand of ELSA is our most valuable
asset and this can be damaged if crises are not managed properly. On the other side, we expect to
be treated fair hence we have to be clear when externals are not behaving accordingly.
The WS Training Opportunities took place together with the IM’ers. The WS participants
expressed discontent with some trainings they had attended. The most important is to map the
needs of the Network – what skills do we feel we are lacking? Sincere evaluation is paramount and
logistics must be optimal if the training lasts for many hours. Some training suggestions came up
during the week: how to make people listen to you (how to keep it short and simple), concrete
Opatija, Croatia
87
advises on how to fundraise, how to small talk and how be a leader (motivating yourself and others
– delegating tasks).
After lunch the topic was Media Law and ELSA Day – together with S&C, BEE and Marketing.
The first ELSA day was a success and we aim at even more events next year. The most important
is to improve the quality. Also, the question about the date was raised. Having the Day during the
German vacations is a disadvantage. This was however too late to address now.
The participants presented their local and national projects during the last WS on Tuesday. New
and brilliant ideas were introduced and it became clear that some countries have a big number of
prestigious and successful events taking place. This should serve as inspiration for us all. It is
obvious that the groups making most noise during the international meetings are not necessarily
the most productive at home.
The WS on Legal publications took place on Tuesday morning. EI gave a presentation of our
publication history and now ELSA Law Review will finally be reintroduced. This is an amazing
opportunity for all students and the WS showed commitment to support the project. EI presented
how they will proceed and the participants gave feedback. There was a consensus that the Review
should be printed (if possible). It is still unknown how many contributions we will receive. Some
were concerned about this due to language difficulties and the risk of creating a high threshold for
participation. Also, the WS expressed that involving sponsors can be beneficial, but one should be
careful about commercializing the Review.
The Project grants WS was a joint with FM and S&C. The participants were drilled on applying
for grants.
After Open Workshops on Wednesday we proceeded with a WS on MCC in general. There was
a roundtable about the MCC activity in the Network. These are perhaps that most popular and
most prestigious events we have. Some countries organize an impressive amount of competitions
while other face difficulties as MCCs are already established by other associations. Furthermore,
working groups were formed and asked to comment on the MCC Organizer’s Manual. This tool
is detailed and can be very useful. However, the most important is to adapt to local circumstances
when planning an MCC.
The next WS dealt with the EMC2. This worldwide moot court competition on WTO law is
perhaps our biggest and most ambitious project. This year there will be five regional rounds. The
African Round will take place for the first time! The support of the Network is vital when gathering
European teams. The WS participants were not sure if their recruitment effort had been sufficient.
It was agreed that using Facebook is not sufficient. We should, if possible, provide the participants
with contacts that can facilitate their participation. Most officers are loaded with work relating to
their own MCCs and some might fear the international moot courts may compete with domestic
projects. On the other side, this should not be a problem since EMC2 and the HRMCC offer
something very different from what we find at home. These are international and specialized
supplements to the existing MCCs. Also, it is difficult to mobilize people to engage in something
which is so far away – “Strasbourg and Geneva feels like a different planet”. As mentioned above,
some participants wanted the roles of the VP Marketing and the VP AA/MCC’er to be more
defined. The feeling of responsibility can be lost if the promotion falls into a gap between these
officers.
Moving on, the WS on HRMCC gave a summary of the 1st edition of the competition which was
a huge success. The second edition received 105 applications. It was clear that the promotion had
Opatija, Croatia
88
more success in some countries than others. The concerns mentioned above also apply here.
Besides, there was a consensus that the competition should be launched earlier next time due to
summer holydays.
The Fairy tale MCC role play found place on Friday – the last WS day. The participants gained
MCC experience by simulating a court pleading based on a fictional case. The case and the roles
were well prepared thus the WS was relatively efficient. The participant seemed content with this
interactive exercise.
Next topic was Legal Research Groups. This has been a focus in the AA area for some time
now and more than 20 national groups had just submitted their LRG on Online Hate Speech. The
evaluation of the LRG on OHS was very important as many WS participants had been involved
in this. First of all, the WS was proud of the achievements that soon will be published. However,
there are issues that deserve focus. Some national coordinators experienced problems due to the
loss of continuity during the summer vacations. Also, discontent with a non-fixed timeline was
expressed and the level of communication and coordination from the international level was
questioned. Furthermore, the new LRG was introduced. This will relate to children rights and is a
co-operation with Missing Children Europe. The timeline was presented and agreed upon. There
was also consensus on the amount of pages and researchers. Concerns were raised about the topic
since we already have done a LRG on this (ELSA for Children). The WS was assured that the
questions will be relevant to all European countries, not only EU-member states. In addition, we
have to be even more active when recruiting participants since the project does not have the
Council of Europe label as we have had earlier. In general, the WS expressed commitment to the
project and wish to use the lessons we have learnt from past LRG projects.
The WS on Studies Abroad Projects was addressed by Christian from Denmark. He presented
the mentor programme they have had for a long time. This brings many advantages to their ELSA
groups; human resources, new members, funding and internationality. The WS showed interest in
these projects. It is a fact that the SAP is present only in some Nordic countries. Such activity is
already organized by ESN in many cities, but it was pointed out that ELSA should find its niche
in this regard – many exchange students want to meet local law students. EI will establish a working
group which can develop tools and manuals for the officers who are interest in the SAP.
During the Open AA forum the participants got the opportunity to raise questions that had not
been addressed earlier. EI presented ELSA’s International relations with emphasis on how this
benefits our association and what opportunities these institutions can offer.
During the Closing WS the evaluation took place. There was a general consensus that the WSs
were well prepared and that the active involvement of freshers was very positive and impressive.
EI was successful when selecting topics and the participants were happy they were allocated time
to talk about local and national events. The atmosphere of the WS was generally speaking friendly
and at the same time the concerns that came up were more than welcomed. The WS officers did,
as always, a tremendous job. Kevin was vice-chairing steadily, Alex and Viktoria were typing
minutes like super heroes and Ingird and Tahmina kept the AA-spirit alive! The WS participants
discussed more than I have ever seen in an AA WS before (well done, but poor secretaries) and
last but not least, Tino and Oda served ELSA with passion, commitment, all their time and
extremely hard work.
Opatija, Croatia
89
Seminars & Conferences Workshop Report
…, Chair of the Seminars & Conferences Workshop.
On Sunday we had our opening workshop, were the participants introduced themselves and they
shared their expectations about the week. The officers were elected and the agenda was presented
and approved.
The first workshop on Monday was about “What we did?”, in which all the participants presented
their activity reports and the upcoming projects.
Then we went through our part of the Decision Book, absolutely modified at ICM Cologne, with
different working groups dealing with all the S&C part of the Decision Book. Three different
proposals for amendment had been presented by ELSA International, so Ana explained the
motivation behind them. All three proposals were approved unanimously by the Workshop, with
15 countries present.
In the afternoon we had a joint workshop with AA, BEE and MKT about the new International
Focus Programme topic and the ELSA Day. Media Law was presented and ELSA Day announced
again to happen the 5th of March, with different opinions about it. The concept of the IFP and the
projects for this year were explained by the International Board. They suggested having different
sub-topics during each year of the IFP topic in order to not get bored by it, and there was a
discussion about this idea.
Following, another joint workshop with BEE, to discuss a proposal by the IB about Delegations,
on the BEE part of the Decision Book. IB made it clear that they have in mind a deep modification
of the whole figure of Delegations, but that this amendment is basic just now for a better
functioning of the process. The proposal was approved unanimously by all 21 member countries
present.
Last workshop of the day was about S&C Communication tools. We decided to promote the new
Forum among local officers and to simplify as much as possible the communication for being
more efficient. The whole team of ELSA International was presented, and the importance of an
adequate use of our evaluation tools was remarked. Finally, we had working groups on how to
work with our fellow board members.
On Tuesday we started with a session on IFP and S&C, with a presentation by Marko Dolenec.
Different approaches were suggested, as well as the lessons learned from previous IFP topics.
Then we had working groups.
Later, we had a joint workshop with AA and FM about Project Grants, with different working
groups doing grant applications.
On Wednesday afternoon we faced Summer Law Schools, with presentations by the Heads of OC
from Geneva and Zadar SLS. The importance of these events was highlighted as the most relevant
academic event of our Network. There is a general agreement on the need of increasing the number
of SLS since all of them got much more applications than places offered. Isil Ergec made a
presentation and experienced officers gave their advice on different issues related to this topic.
After that, the workshop topic was Study Visits. We had working groups on how to negotiate the
SV Agreement. Some officers gave presentation on their experiences.
On Friday we started with a joint workshop with MKT about promotion of our events and how
to collaborate properly. We divided in working groups to get tips on working together and to
promote events.
Opatija, Croatia
90
Finally, we had a miscellanea session, were we dealt with SV and Institutional Visits, as we had not
enough time on previous days. We finished with a Q&A session, were different issues were raised.
During the afternoon we were given a training on Presentation Skills and Motivation by two
trainers of the International Trainers’ Pool.
Opatija, Croatia
91
Student Trainee Exchange Programme Workshop Report
Vilhelm Otterheim, Chair of the Student Trainee Exchange Programme workshop
Unfortunately I was not present at the first workshop on Sunday because of my late arrival to
Croatia.
During the workshop basic rules were gone through and I got the honor to be appointed chair for
this weeks STEP-workshops.
During the week I’ve have seen many active discussions with many good inputs and a lot of ELSA
spirit. Some of the participants have been more active then others.
On Monday we started out with a WS regarding the cycles in STEP. We discussed how to work in
our area of responsibility and how to get better in understanding how the different areas work.
This to increase the cooperation between the areas and to make our work more efficient and
cohesive.
Continuing on to the next workshop on Monday it was concerning OYOPs. We went through the
WS with the topic on how to write a team OYOP.
On Monday afternoon we had a training with a trainer from London school of English. A very
charismatic trainer that taught us a little bit on how to speak legal English.
On Tuesday we had a workshop in which we discussed the STEP cycles. The focus was on how
we should apply our self and plan the STEP-operations during the cycles.
Continuing on we had a workshop on Job Hunting. We learned how to use body language and
develop our methods of approach when we’re meeting externals.
On Wednesday afternoon after the open workshops we had a joint together with Marketing. That
proved to be very useful for us. We got a better and closer perspective on how the marketers work,
and they hopefully got a better understanding of the work in STEP. The goal was to enable more
cooperation between the different areas to get a more convenient working progress.
On Thursday we had the “innovations of STEP” –workshop. In this particular workshop we went
through all the proposals and discussed them further before we took it to a vote in the workshop.
The results of the votes were to be announced as a recommendation for the main plenary on
Saturday.
There are always variations between the countries. We always treid to get to the most convenient
solution that is suitable for everybody but unfortunately, not everybody can be pleased every time.
Even though we reached a broad consensus in our decision taking on Thursday.
Opatija, Croatia
92
The proposals:
Step procedure change: Only applications in English. (proposed by ELSA Germany)
16 votes in favor
0 against
0 abstentions
16 votes total
Step procedure change: Change the starting date of a traineeship till eight weeks after application deadline (proposed
by ELSA Czech Republic).
14votes in favor
0 against
2 abstentions
16 votes total
Step procedure change: matching process (proposed by ELSA Germany)
15 votes in favor
0 against
1 abstentions
16 votes total
Step procedure change: matching process (proposed by ELSA Poland)
16 votes in favor
0 against
0 abstentions
16 votes total
Spelling and grammar correction proposal
16 votes in favor
0 against
0 abstentions
16 votes total
Continuing on till the next workshop on Friday afternoon. It was a joint together with the
treasurers about a, by ELSA Romania proposed, punishment system in STEP.
It was a lot of discussions between the countries present. Unfortunately the workshop could not
agree about how to stand on the proposition. It ended with ELSA Romania dropping the
proposition. Instead a working group will be appointed from the most affected countries that will
research and work together to create a proposition that can be used as a unified penalty system for
the whole ELSA-network.
Opatija, Croatia
93
The last workshop of the week was the miscellaneous workshop. ELSA Poland proposed new
ideas regarding the STEP-cycle deadlines. As a last proof of the all the hard work the STEPofficers are putting into ELSA, Milo Rambaldi from ELSA Italy, showed the workshop an alfa
version of his marketing application for smartphones and tablets.
I would in the last word of this report like to thank:
Thomas, Magdalena and Ingeborg
Milo and Lukaz
And last, but not least, Clemens Hartig that has made this week and our work as STEPers possible.
Opatija, Croatia
94
Workshop Minutes
Board Management, External Relations and Expansion Workshop
Sunday 27th October 2013 (17.00 – 18.00)
Opening Workshop
President of ELSA International opens the workshop and talks about being excited about the upcoming week
and all of the president’s participation.
Each president says one thing about what they are most looking forward to and one thing that they are least
looking forward to, while introducing each other.
Election of chair and vice chair.
AD: EI would like to nominate Camilla Ny Sevaldsen from ELSA Denmark as chair.
The proposal got seconded.
AD: Who’s in favour of Camilla as chair of the BEE Workshop?
Chair unanimously elected.
Chair: Then we have the election of vice chair for the workshop.
AD: EI Would like to nominate Josie Rea Beal from ELSA the UK.
Chair: Who’s in favour of Josie Beal as Vice-Chair of the BEE Workshop?
Vice chair unanimously elected.
Chair: Then we have the elections of workshop secretaries.
ELSA Finland: ELSA Finland would like to nominate Oskari Korhonen.
ELSA Poland: ELSA Poland would like to nominate Pawel Podjacki
Chair: Votes in favour for Oskari and Pawel as the secretaries of this workshop?
Both secretaries unanimously approved.
Opatija, Croatia
95
Chair: Then we have the election of the Director for ELSA Spirit.
ELSA the Netherlands: ELSA the Netherlands would like to nominate Soli from ELSA Finland
and Rainhard from ELSA Austria as the Dynamic Spirit Duo.
ELSA Turkey seconds.
Chair: All votes in favour of the Spirit Duo?
Both spirit directors unanimously approved.
Chair: Okay, now we will move on to creating the workshops rules – just standard rules.
Vice chair writes down rules so the workshop can see them.
Chair: EI would like to present the workshop agenda for the upcoming days.
EI present the agenda and the amendments to the agenda. The Relief of Responsibilities workshop and the Final
Accounts Approval workshop were amended into three other workshops: Annual Report 12/13, Auditors
12/13 & EOII.
The Amended agenda is put to a vote and unanimously approved by the workshop.
Chair: Thank you very much for a great opening workshop. I know the BEE workshops is going
to be an amazing workshop with a lot of fruitful discussions and interesting topics.
Chair closes the workshop.
Monday 28th October 2013 (10.00 – 19.00)
Joint Workshop BEE & IM: Alumni (10.00 – 11.00)
The minutes for this workshop can be found in the IM minutes.
5 Year Strategy Handbook (11.00 – 13.30)
List of participants:
Anneloes Dijkstra
Ani Atanesyan
Nicoles Stangl
Max Cortolezis
Constantin Eisl
ELSA International
Armenia
ELSA Austria (LG)
ELSA Austria (LG)
ELSA Austria (NB) voting
Opatija, Croatia
96
Siraj Sultani
Marko Dolenec
Sebastian Scuyensstierne
Camilla Ny Sevaldsen
Solveig Hagnäs
Oskari Korhonen
Maximilian Scriba
Pierre Linke
Varvaya Oikonomoy
Stefania Efstathou
Giulia Funghi
Aine Groogan
Victor Ferreira
Haakon Roenn Stensaeth
Armin Khoshnewiszadeh
Helene Bjerke
Milena Adanczewska
Arek Gaczyński
Pavel Podjacki
Ana Velkovska
Bogdan Mosescu
Mircea Ciuta
Ola Linder
Loes van der Graaf
Cagdas Islim
Josie Beal
Matej Sadlon
Andraz Glavac
`
ELSA Azerbaijan (NB) voting
ELSA Croatia (NB) voting
ELSA Denmark (LG)
ELSA Denmark (NB) (Chair)
ELSA Finland (LG)
ELSA Finland (LG) (Secretary)
ELSA Germany (NB) voting
ELSA Germany (LG)
ELSA Greece (NB) voting
ELSA Greece (LG) voting
ELSA Italy (NB) voting
ELSA Ireland (NB) voting
ELSA Luxembourg (NB) voting
ELSA Norway (LG)
ELSA Norway (NB) voting
ELSA Norway (LG)
ELSA Poland (NB) voting
ELSA Poland (LG)
ELSA Poland (LG) (Secretary)
ELSA Republic of Macedonia (NB) voting
ELSA Romania (LG)
ELSA Romania (NB) voting
ELSA Sweden (NB) voting
ELSA The Netherlands (LG) voting
ELSA Turkey LG) voting
ELSA United Kingdom (NB) voting (Vice chair)
ELSA Slovak Republic (NB) voting
ELSA Slovenia (NB) voting
Chair: If you weren’t here yesterday, state your name and keep it short and simple.
AD: It’ time to talk about strategy, this is a fun workshop, we going to discuss the 5 year strategy
handbook, our strategy regulations and the development of our network. The new strategic plan
2013 – 2018: what is it to you, inspiration, or something really strict?
ELSA Austria: Guideline, not to fulfill the goals, we have a director of SG, we want to raise the
awareness of it.
ELSA Austria: Implement in our SSO, we are really eager about it, good thing.
AD: How about other national groups?
ELSA Poland: Kind of a guideline, in our OYOP, which implements it in some way. I hope that
information about SG will go around Poland.
Opatija, Croatia
97
ELSA Croatia: We will have elections in all our LGs befor our NCM what is good to talk during
workshops how to use SG as guidelines for creating the OYOPs . We also used the strategic goals
for our national OYOP. We will have the special workshop during our NCM to guide local groups
in implementing and promoting SGs.
AD: Will you implement the SGs?
Most of thumbs up.
ELSA Greece: We haven’t made our OYOP it’s in our plans to do that. We have some problems
which have cost us a lot of time.
ELSA Germany: We have our own SG, some points are fresh in it, we try to connect them with
SG of ELSA International. But we would have to change it again, so the sense of it would go down
(changing every year). It’s really hard to make locals to understand that we have to change it again.
It’s important to have a sense of working towards one goal in Germany.
ELSA Austria: Are they binding for you?
ELSA Germany: We try to keep them in mind every time we make decisions - they are still binding
to us.
AD: Do you have your own SGs or Strategic Plans?
ELSA Norway: The international level does not always influence the national level, so nationals
are important. I am not a fan of the current Strategic plan in Norway.
AD: In the regulations it says that we have to make a 5 year strategic handbook, which should
form the basis of the implementation of our Strategic Goals, for example in our OYOPs. Its
purpose – what does it mean to you?
Armenia: It should be an easier way to implement it. I will have problems implementing it.
ELSA Austria: There are some goals, which are specific, but other are not. The strategic handbook
would be a tool to for implementing our SG – for example raising STEP applications by 50 %. It
is specific but there are many goals that are rather vague.
ELSA Poland: It shouldn’t be exact actions, more the meaning of our directions. Without this,
there will be no point in using it.
ELSA Norway: Some will help, but not all of it. The most important thing is that it doesn’t have
to be a huge document, be careful what you choose.
Opatija, Croatia
98
ELSA Austria: It is necessary to have a collection of the best practices, what NG implement. It is
necessity to have in future.
AD: We talked about this at the IPM, but didn’t make a proposal. Let’s look at the proposal that
was made later by several National Groups.
Presentation of AD (proposal from ELSA Norway, ELSA Turkey, ELSA Austria, ELSA
Germany, ELSA Poland and ELSA Georgia to amend the Strategic Planning section of the
general part of the Decision Book)
Decision Book amendment to the Strategic Planning section of the General part proposed by ELSA Norway,
ELSA Austria, ELSA Turkey, ELSA Germany, ELSA Poland and ELSA Georgia.
ELSA Norway, ELSA Austria, ELSA Turkey, ELSA Germany, ELSA Poland and ELSA Georgia
propose the following to the Council:
Strategic Planning
1. General
Strategic Planning shall be an ever-present part of planning in the European Law Students’ Association. The
Strategic Plan shall envisage means to fulfill the Philosophy Statements of the Statutes. A Strategic Plan shall be
adopted for five years by a two thirds majority of the Council during an International Council Meeting in the last
year of the Strategic Plan in force. A first reading shall take place during the autumn International Council
Meeting of the last year of the Strategic Plan in force.
Additionally a Strategic Planning Handbook shall be established and at least include:
-
Strategic Goals, and Operational Goals, Sub Goals, Means and Methods
A theoretical background with practical examples about Strategic Planning
Summaries of relevant preparatory work and workshop sessions during Internal Meetings on Strategic
Planning Summary of all the Preparatory Work by the Working Group, with references to their
Minutes and other important documents
Summary of all Workshop Sessions held during Internal Meetings dealing with Strategic Planning
The Strategic Plan Yearly Reports of ELSA International
The OYOPs of ELSA International
2. Monitoring
The fulfillment of the Strategic Plan shall be monitored by ELSA International by means of the Strategic Goals
Questionnaire, the Strategic Plan Yearly Report and the Strategic Plan Final Report.
The Strategic Plan Yearly Report shall be prepared by ELSA International and discussed in every Workshop of
at the autumn International Council Meeting. It shall summarize the strategic goals and critically compare the
level of achievement to previous results.
Opatija, Croatia
99
The Strategic Plan Final Report shall be prepared by ELSA International and presented during an
International Council Meeting in the last year of the Strategic Plan in force. It shall include overall information,
final conclusions and statistics reflecting the fulfillment of the Strategic Plan as well as recommendations for the
adoption of the following Strategic Plan.
The Strategic Plan Final Report shall be finalized by ELSA International with updated information from the
whole duration of the Strategic Plan, including the fifth year of its implementation and ready to be presented at the
first ICM after the last year of the Strategic Plan in force.
3. Implementation
ELSA International and the National Groups shall draft their One Year Operational Plan in compliance with
the Strategic Plan of ELSA and the Operational Goals set in the 5 Year Strategy Handbook.
An annex to the Strategic Plan shall be established. The purpose of the annex shall be to provide useful tips for
implementing the current Strategic Plan, especially for the National and Local Groups. It shall, as a minimum,
include best practices, case studies and a short explanation on how the Strategic Plan interacts with our Philosophy
Statement.
Comments:
The Strategic Planning section of the General part of the Decision Book was added at ICM Algarve in the spring
of 2012. This was at a time the association was starting preparations for making a new Strategic Plan for ELSA.
When these regulations were introduced it seemed like a good way of professionalizing ELSA’s strategic planning
process by keeping all relevant materials concerning Strategic Planning in one document. Looking at the regulation
today it is obvious that if a 5 Year Strategy Handbook is to be compiled it would amount to document of several
hundred pages. This would not be beneficial to the network. The reality is that very few people would read a document
of that size and therefore it will be counterproductive to use human resources and time on this project.
When creating such a document it is important that the information which will be most beneficial in a strategic
planning process is included. Therefore the proposal aims at including only the information that will be beneficial to
the association in 5 years when it is time to create a new Strategic Plan. An important point here is the inclusion of
a theoretical background on what Strategic Planning is and how it should be done. There is no need to re-invent the
wheel every five years and this point would very much help future officers in getting a common framework before
making new Goals.
The proposing National Groups believe that this proposal is of paramount importance to our association if we want
to keep a high level of quality in our Strategic Planning process.
ELSA Norway: I think the first question is what is the point of the strategic handbook? The
proposal mixes the theoretical part of SG and how NG can work with SG. It’s very abstract, but
AD thought about creating working group on it. There is no point in making a huge document,
we need people to read it. The most important for me is theoretical part with examples on strategic
planning. With it, NG & LG will have a good background to strategic planning within few years
ELSA Austria: Do you think that the Strategic Handbook should be a draft project, or should it
be evolving all the time? Should we have a separated handbook for practices?
Opatija, Croatia
100
ELSA Norway: Of course we can amend the document, so it will change.
AD: In few years ELSA won’t be the same as now, so we should be flexible, but right now we
have to precise it. Armin made a good point that it has to be short and concrete. And we won’t
achieve it without a proposal. I personally don’t have time for it. Later we will have something we
can use. We have to gather a a really big working group to make the proposal
ELSA Austria: It will have to bea to be short, but what about creating one very short, and next to
it much bigger? I agree that it should be short but should there be different versions? One page
on parts of the handbook and to have access to materials on what it is based on. So it will have
different levels and there will be something for everyone.
ELSA Germany: Do you want to do a proposal on it, or just is it a way to promote it?
ELSA Austria: I’m starting a discussion.
ELSA Germany: Good idea for promoting the handbook, how to do it?
AD: Do we want to have one document, or different document on different levels?
ELSA Norway: Toby, it sounds good, but for now it is too complicated. In ELSA, we always
complicate. No talking etc. but let’s act this time.
ELSA Austria: The handbook should be short, it will be instructions. If it will be bigger, we will
lose its points.
ELSA Germany: What do you mean by “short”? I cannot see it when it’s finished.
ELSA Austria: Is this supposed to be a theoretical work? To me it seems like academic work and
LG/NG need practical inputs so they know how to realize it. More QA, best practices, and so on.
We have the goals and the background and no way to make it operational.
ELSA Norway: For me a very short document is 4 pages, maybe around 20-25 something like that,
I’m not sure.
ELSA Austria: We have to invent these best practices, because we don’t have them for real. With
theory LG won’t make it.
Armenia: It doesn’t depend on the pages. Short means it will be easier to use for more people.
We shouldn’t include very long aims, etc. just instructions where we should move on. It should be
steps, points, instructions. It shouldn’t be more than 50 pages.
Opatija, Croatia
101
ELSA The Netherlands: There should be something like a guide for NG & LG how to explain the
SG for the locals, otherwise they’ll think that it’s not for them. We have to explain to the locals
how to use the SGs.
AD: These are good ideas to help groups to implement SG and use them. Documents that are 1520 pages which are very clear. Usually groups don’t understand the whole process, so we need to
have a section in the handbook to help them implement the goals. We should have a few sections
that are very clear
ELSA Austria: To Loes (ELSA The Netherlands), what we did at last NCM about Strategic
planning, we discussed which SG are implementable in LGs. Firstly STEP.
ELSA Austria: Who reads 25 pages?
More than half thumbs up.
ELSA Austria: Who wants less pages?
Also more than half up.
ELSA The Netherlands: My NB should do something with SG on next NCM! But they don’t have
the handbook, and don’t know how to do it.
ELSA Austria (responding to ELSA Austria): Handbook is just a basis, but it has to be promoted.
We draft pages, put inside examples, and then send to LGs. We have to uses as a basis to promote
the Goals.
ELSA Norway: It should be more than 10-15 pages. As Toby said, to do Strategic planning we
need to have the procedures to follow. 20-30 pages are all right. To short, without examples won’t
work.
ELSA Austria: It should be in international level, on local level it wouldn’t work.
AD: The core of the discussion should be then how this document should look as I can hear.
ELSA International still has to develop SGs every 5 years. If you want to have 2 things to be more
clarified, you should make two handbooks. Some people think the handbook should be for the
local officers and others think that it should be for international level.
ELSA Austria: I agree, in proposal should be a section that ELSA International creates an
implementation of strategic handbook. There should be subsection referring to implementation
and to have more to do with NGs.
ELSA Poland: It’s more important for NBs, now let’s focus on the simple version.
Opatija, Croatia
102
ELSA Norway: Annex to the SG could be more specific. After that handbook which is much more
theoretical. Then having a pure Strategic Planning handbook.
ELSA Austria: We should have ST handbook for international level who will prepare
implementation handbook for national groups. And then NGs for LGs prepare handbook to local
groups.
Chair: So, a short document (strategic handbook) + implementation handbook?
AD: If we want to make this amendment, maybe we should make it, write it down. We have a
workshop on Friday, so make sure to write your propositions until then so that we can amend
them then.
ELSA Austria(new topic): About implementation – how can it be written down and how people
can be inspired? How to do that?
ELSA Austria: The tools would be QA, best practices, cases, diagrams.
ELSA The Netherlands: Implementation is very good, you now for example how to present it to
LGs.
Chair: Do we like the idea?
ELSA Finland: We love working online, if we would have the online system we could be like: “let’s
write that down”, like the 10 most important things. That way those that are more interested could
read the whole “Wikipedia” about it. I’m not into one handbook.
ELSA Austria: Strategipedia!
Elsa spirit until 12:20
Workshops reconeves at 12:30
Chair: We are going to divide ourselves in groups, get a paper from Josie and write down how
strategic planning is important for you in scale 1-4. Go to groups 1, 2, 3, 4.
Group work (The future of ELSA, Monitoring the Strategic Plan, Evaluation of SGs 2013, Promotion of SGs
2018)
Presentation of group number 1- The future of ELSA.
ELSA Poland: Not an easy task. Where the association should go?
1. Internationality – more students crossing the “borders”.
2. Non political status of ELSA. Maybe we should be more like not afflicted with parties
than politics. In the future we should be less limited with the non-political status.
Opatija, Croatia
103
3. Quality NOT quantity. Makes no sense that we have members that are not interested in
ELSA.
Presentation of group number 2 – Monitoring the Strategic Plan
1. Yearly report – keep it, but include analyses. Also reinforce it as obligatory. Maybe some
sanctions?
2. Keep the yearly questionnaire. National groups should add a conclusion/report not just
to get the numbers but so we can get the whole picture of the thing.
3. Sanctions – ex. Losing your voting rights.
Presentation of group number 3 – Evaluation of SGs 2013
1. Type of evaluations – problem of extend of evaluation., responsibility of fulfilling should
be clarified. Questions ex. Why wasn’t it reached? Kind of online survey.
2. Tools – subsection in DB about implementation. Mandatory provisions
AD: Did you think about the survey in SotN?
ELSA Austria: Could be, I didn’t see it because I’m no longer on the National Board. But it would
be the same sanction.
Presentation of group number 4 – Promotions of SGs 2018
1. We need to promote them.
2. What is promotion? After Cologne it’s a concrete plan.
3. Divide in external and internal promotion.
4. Is the handbook going to be instructive or inspirational?
5. Promote SGs on NCMs etc., use power point presentations, etc.
6. Creating a video.
ELSA Finland: This video is quite essential for external marketing and answer: What ELSA will
be in the future? Bigger, better and faster. It should be inspirational, not educational video.
ELSA Austria: Transitions should be spent on SGs, Make it more interactive and human. We have
this huge list, ok, but promoting within transition, in a more “funny” way, we can pay more
attention on it.
ELSA Luxemburg: Like, “I started this and you could do that.”
AD: Thank you for inputs and attention. You as presidents are responsible for Strategic planning,
but you have to involve all your board in the process. This is something we have to overcome.
Strategic planning is incredibly difficult (ex. UNESCO). Let’s continue on Friday with this.
Workshop closed at 13.35.
Opatija, Croatia
104
Joint Workshop AA, S&C, BEE and MKT: IFP- Media Law and ELSA Day (15.00- 17.00)
The minutes for this workshop can be found in the S&C minutes.
Joint Workshop S&C and BEE: Changes in the Decision Book (17.00 – 17.30)
The minutes for this workshop can be found in the S&C minutes.
Joint Workshop BEE and FM: Budget (17.30 - 19.00)
The minutes for this workshop can be found in the FM minutes.
Tuesday 29th October 2013 (10.00 – 19.00)
Joint Workshop BEE, IM & FM: ELSA International Jurisdiction
Anne Metzler
Benedikt Svoboda
Can Sevener
Edwin van t Pad
F. Berk Batur
Frosina Antonovska
Gherase Laurentiu
Harry Mach
Hilde Notland
Katarzyna Martowlos
Kevin Zomer
Koprivica Dimitrije
Kristine Gundersen
Lauri Vaihemäki
Mads Lorentzen
Marek Skultety
Martyna Szatarska
ELSA Luxembourg
ELSA Austria
ELSA Turkey
ELSA Turkey
ELSA Romania
ELSA United Kingdom
ELSA Norway
ELSA Poland
ELSA Italy
ELSA Serbia
ELSA Denmark
ELSA Finland
ELSA Denmark
ELSA Czech Republic
ELSA Poland
Opatija, Croatia
105
Mert Parlak
Monika Dafinova
Nicolas Haas
Petri Aalto ELSA
Roman Kehrberger
Simon Sommer
Anneloes Dijkstra
Emil Nyquist
Rebecca Yourstone
Ani Atanesyan
Nicoles Stangl
Max Cortolezis
Constantin Eisl
Maro Dolenec
Solveig Hagnäs
Oskari Korhonen
Maximilian Scriba
Pierre Linke
Varvapa Oikonomoy
Giulia Funghi
Aine Groogan
Victor Ferreira
Helene Bjerke
Milena Adanczewska
Arek Gaczyński
Pavel Podjacki
Ana Velkovska
Bogdan Mosescu
Mircba Guta
Ola Linder
Loes van der Graaf
Cagdas Islim
Josie Beal
Matej Sadlon
Sirac Sultani
Andraz Glavac
Stefania Efstathou
Burcu Fitz
Disenu Bada
ELSA Turkey
ELSA Bulgaria
ELSA Switzerland (NB) voting
ELSA Nothing
ELSA Germany
ELSA Switzerland (LG)
ELSA International
ELSA International
ELSA International
Armenia
ELSA Austria (LG)
ELSA Austria (LG)
ELSA Austria (NB) voting
ELSA Croatia (NB) voting
ELSA Denmark (LG)
ELSA Denmark (NB) (Chair)
ELSA Finland (LG)
ELSA Finland (LG) (Secretary)
ELSA Germany (NB) voting
ELSA Germany (LG)
ELSA Greece (NB) voting
ELSA Italy (NB) voting
ELSA Ireland (NB) voting
ELSA Luxembourg (NB) voting
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Poland (NB) voting
ELSA Poland (LG)
ELSA Poland (LG) (Secretary)
ELSA Republic of Macedonia (NB) voting
ELSA Romania (LG)
ELSA Romania (NB) voting
ELSA Sweden (NB) voting
ELSA The Netherlands (LG) voting
ELSA Turkey LG) voting
ELSA United Kingdom (NB) voting (Vice chair)
ELSA Slovak Republic (NB) voting
ELSA Azerbaijan (NB) voting
ELSA Slovenia (NB) voting
ELSA Greece (LG) voting
ELSA Turkey (NB) (voting)
ELSA Turkey (NB)
Opatija, Croatia
106
Chair: Welcome to the jurisdiction workshop. ELSA International will give a short presentation
then we will hear from the 3 working groups.
AD: 2 groups will present the NJGRs. The third is absent (Czech Republic) but we will try and
find them.
Introduction on Jurisdiction of ELSA International
ELSA Switzerland: Isn’t there a third way of doing the transition without a dissolution? You could
found a new association with the seat in the jurisdiction we are aiming for and then merge it with
our current association and give up the seat in Amsterdam. Does Dutch Law allow that?
AD: Unfortunately I cannot give you an answer right now.
NJRGs – ELSA Switzerland’s presentation
AD: Thank you for the research. I hope you have seen the law already in the pack Nicolas provided.
Questions?
ELSA Austria: Do we pay taxes at the moment?
ELSA Switzerland: As far as I know we pay VAT. Rebecca can give a more accurate answer.
RY: No, we didn’t make enough profit to pay taxes, we’re non-profit. So far we don’t pay VAT,
but according to our research we are most likely supposed to pay VAT for our advertisement
income.
ELSA Austria: How about the tax ruling, did you already get one?
ELSA Switzerland: It’s a bit expensive, but our Alumni, former Secretary General of the financial
department of Zurich, was supervising the taxes authorities in his old job, he knows everything
about this and offered to work pro bono.
ELSA Germany: ELS has its seat in Sweden, why did they go there?
ELSA Switzerland: ELS was founded in 1991, back then there was no national group in
Switzerland (only since 1994) and therefore there was no incentive to have the seat of an ELSA
affiliated association in Switzerland
ELSA Norway: What is the status of ALSA?
ELSA Switzerland: They are a Swiss association and their statutes are in English. Regarding tax
their finances are below the thresholds so they don’t need a taxruling right now.
Opatija, Croatia
107
Chair: Does ALSA want to explain?
ALSA: Our financial position is we don’t need the submit and paperwork it will be different from
ELSA perspective. If you want any further information, speak to me after the workshop.
ELSA Switzerland: A tax ruling means you can get an official statement from the authorities that
ELSA doesn’t need to pay taxes. It’s a binding ruling. We could get it before movement of the
association. Probably the non-profit status will be checked every 5 years.
ELSA Finland: We don’t have to register. But how are the contacts with externals? You stated that
we don’t have to register. Are we able to make deals?
ELSA Switzerland: You have legal personality even when you’re not registered according to art.
60 of the Swiss Civil code. We have regulations when you do need to be registered, but it’s when
you have millions of incomes. Check the article 69b from the materials we provided. It’s not like
in other countries where it is mandatory to register associations, the Swiss are more open to that.
Furthermore the register isn’t an association register but a commercial register. The research group
does not recommend to register ELSA in Switzerland. Besides costs, the statutes then can’t stay
in English anymore.
Chair: Thank you.
Presentation NJRGs – ELSA Sweden
ELSA Austria: Did you investigate the issue - do you need tax ruling?
ELSA Sweden: No tax ruling, if you’re doing professionally, the tax will be 30%. There is no thing
as a tax ruling. I think that the issue is not about general tax, but about fees we might pay.
ELSA Austria: Are we talking about VAT or income tax?
ELSA Sweden: In Sweden there has been a discussion about taking away VAT from associations,
but it hasn’t been passed.
ELSA Poland: General tax – shall we pay from general income or certain activities?
ELSA Sweden: We would pay from some selling, making profits, etc. Only when you give money
to members, the taxation has place.
ELSA Germany: Would the advertisement match economic activities and how high is the
advertisement costs in ELSA International?
ELSA Sweden: It’s costs, when you sell something, have shares, etc. but advertisement are not
taxable.
Opatija, Croatia
108
RY: There is no general tax on advertisements in Sweden, they add all income, no matter the
type of income, based on a year. We have a tax status as an association. We would qualify as a
non-profit organization to the authorities.
Chair: We are now continuing with the presentation from ELSA The Czech Republic.
Presentation NJGRs – ELSA Czech Republic
ELSA Germany: Will we have to pay tax for advertising?
ELSA Czech Republic: It depends of a purpose of actual transaction – you have to explain to
authorities that the action works with our Status. You might be able to get away with little things.
Chair: 15 minutes break, after the break we will have a discussion and an unofficial voting.
Break at 10:56.
ELSA UK: Has there been any consideration about how much tax we will pay if we don’t pay tax
in Euros? What are the exchange rates, will it influence on the level of tax?
ELSA Switzerland: As the NJGR stated that with a taxruling ELSA wouldn’t be paying taxes. If
no taxruling is granted and ELSA would be endangered to pay taxes, the NJGR does not
recommend to move ELSA to Switzerland. Therefore the question of exchange rates on paying
taxes is pointless regardingSwitzerland.
RY: In Sweden, you can choose to have your accounting done in either euros or Swedish kronor,
Swedish or English.
ELSA Czech Republic: No option of other currency.
ELSA Norway: Which other student organization have their seats there? How do they work? For
example AISEC?
AD: I have been talking with associations in The Netherlands and Belgium and also to some in
Sweden, but these are usually a bit more professional. I’ve also been talking to associations that
are based in Germany and France.
ELSA Germany: Take attention on tax situations. We can have problems with double taxation. It
can get complicated, the authorities can be more strict. Sweden in their laws are ok, but tax is not
clear for me. Switzerland had a great research, but it’s difficult for me to choose. We have problems
on taxation because of ICM Cologne, we have to pay tax right now.
AD: Just to clarify. Rebecca and I are doing research. We should get the VAT number right now.
We’re looking in the archives for some documents. At the moment we applied for a ‘For the good
Opatija, Croatia
109
of society’ status within the Dutch Tax Authorities. We’re looking for things on which we don’t
have to pay taxes – according to this status. When we choose one of the jurisdictions for further
research, we will provide more research on Dutch law.
ELSA Switzerland: I’m now not talking as a part of the research group. It’s important that you
decide on one county now. The research costs a lot of money and it would cost a lot of money to
get tax rulings for many countries. you don’t find that many people who are going to work for
free if they know that their work is competing with other jurisdiction at the same time.
Furthermore you should take the legal costs the Netherlands into consideration when the notary
has to check every potential country ELSA might be moving to. I’m not sure how expensive it will
get.
ELSA Norway: Is it possible to choose two countries?
AD: We’re going to make a statement on Friday.
ELSA Norway: Can we do this today?
AD: It’s up to the Council.
One country – 3 thumbs up.
ELSA Germany: We should consider that the Swiss alumni won’t do research for free if we choose
more than one country.
Chair: You now have 2 minutes to discuss it in your National Groups. Then we will vote on
whether we will continue with one or two research groups.
Break at 11:15
AD: There is another concern – if we vote on 2, we have to do 2 researches, everything. At ICM
Malta we want to have a final decision, and it will be very difficult and take a lot of costs.
Chair: Voting. 21 COUNTIES PRESENT AND VOTING
ONE RESEARCH GROUP
FOR: 14
ABSTENTIONS: 0
AGAINST: 0
TWO RESEARCH GROUPS
FAVOR: 7
ABSTENTIONS: 0
AGAINST: 0
Opatija, Croatia
110
Chair: Now we will vote on which country that should continue with the research.
21 COUNTRIES PRESENT AND VOTING
SWITZERLAND: 18
SWEDEN: 2
CZECH REPUBLIC: 0
AGAINST: 1
Chair: On Friday we are going to vote on jurisdiction. Any concerns?
ELSA Switzerland: If there are any further questions, you can come to the open workshop
tomorrow.
AD: It’s not official voting. You can address any other questions tomorrow in the open workshop.
We will create a final statement for Friday.
Chair. Closing the workshop at 11.35.
Joint Workshop BEE & MKT: Unified ELSA
The minutes for this workshop can be found in the MKT minutes.
Wednesday, 30th of October (15.00 – 19.00)
15.00 – 18.00
Joint Workshop BEE&STEP – “A STEP to BEE”
Interactive work in groups.
18.00 – 19.00
30th October - Online Solutions (1800 - 1900)
Joint BEE & IM
Participants
Emil Nyquist
Anneloes Dijkstra
Flo Bräuer
ELSA International
ELSA International
ELSA Austria
Opatija, Croatia
111
Kristin Buhr
ELSA Germany
Victor Fereira
ELSA Luxembourg
Contantin Eibl
ELSA Austria (LG)
Max Cortolenzus
ELSA Austria (LG)
Karl Tanti
ELSA Malta
Josie Beal
ELSA United Kingdom
Áine Groogan
ELSA Ireland
Elisabet Totland
ELSA Norway
Haakon Ronn Stensaeth ELSA Norway (LG)
Armin Khoshnewiszade ELSA Norway (NG)
Helene Bjerke
ELSA Norway (LG)
Matej Sadlon
Jan Kucta
ELSA Czech Republic
Filip Drnec
ELSA Czech Republic
Martina Pumprlova ELSA Czech Republic
Elena Konecna
ELSA Czech Republic
Kutoy Altunken
ELSA Turkey
Gagden Islm
ELSA Turkey
Saija Sampio
ELSA Finland (LG)
Viktoria Finneman
ELSA Sweden
Ola Linder
ELSA Sweden
Pierre Linke
ELSA Germany (LG)
Ana Velkovska
Giulie Funghi
ELSA Italy
Derras Hibrecntar
ELSA Denmark
Sophie Herold
ELSA Germany
Julia Steven
ELSA Germany (LG)
Alexander Korsager ELSA Ukraine
Alina Shchetinina
ELSA Ukraine
Lindsay van der Ent ELSA The Netherlands
Hoes van der Graaf ELSA The Netherlands
Camilla Sevaldsen
ELSA Denmark
Sebastian Scagensstierne ELSA Denmark (LG)
Solveig Hagnäs
ELSA Finland (LG)
Federica Simonelli
ELSA Italy
Oskari Korhonen
ELSA Finland (LG)
Maximilian Scriba
ELSA Germany
Roman Kehrberger ELSA Germany
Tobias Eyl
ELSA Germany
Wolfgang Fuschlberger IT-Team ELSA Germany/International
Suremdra
ALSA
Nicolas Haas
ELSA Switzerland
Tim Segessemann
ELSA Switzerland
Marko Dolenec
ELSA Croatia
Opatija, Croatia
112
Milena Adamczewska ELSA Poland
Pawel Podjacki
ELSA Poland (LG)
Daniel Wojtowicz
ELSA Poland
Arkadiusz Gaczynski ELSA Poland (LG)
Filip Paplaczyk
ELSA Poland
Mincea Ciuta
ELSA Romania
Andra Cazlan
ELSA Romania
Bartosz Bazeuski
ELSA International 2012/2013
Alpo Lahtinen
Claudius Krucker
ELS
Marian Manescu
ELSA Romania
Signe Due Vesterheden ELSA Denmark
Short introduction
Solutions to counter current problems occurring in the network. Instead of starting another system
after all the failures of the last years: So lets do some brainstorming about what do we need in the
network.
STEP platform: Present all traineeships, application form
Tech Soup:
Software
for
low/no
costs.
E.g.
Word,
Adobe,
…
Simply by applying as a NPO. The IB will help you with filling in in your specific
country.
Worknets:
We wanted a system specific for ELSA but now I found out that there are also
solutions that have functions that would be very useful. We can get this really
cheap for about 1500€ a year for the whole network.
Brainstorming discussion
ELSA Norway:
We talked about the STEP platform in the IT workshop already, we really have
to get aways from the-PDF files, the presented ideas look very promising.
A specific question: Do I have to click at the ‘Read More’ button of every single
traineeship? Browsing through the list would take forever. Is it possible to
simply that?
IB:
Yes it will … the IT team has a comment:
IB IT, Flo:
Already Wolfgang is working on the online form and matching system. And I
am working on this job list. There will be some buttons to filter the list and
furthermore they will get fully searchable.
ELSA UK:
Can I search for offers from a specific country?
Opatija, Croatia
113
IB:
Yes. As the first cycle is very soon, we work on it to be ready for the second
cycle.
ELSA Ireland:
Is this software project called ‘Techsoup’ in every country?
IB:
Yes it’s the same in a lot of countries, sometimes different but all connected.
ELSA Poland:
Are we sure that the subscription fee of those Worknets won't change?
Because it we use it once, we will have to stick with it
IB:
We think it will be the same. But we will do research
EI IT, Austria:
AIESEC is using such a system and they have a sponsorship with the company
behind it. Therefore we are looking for partners for sure.
ELS:
After seeing the EOS fail, I like the idea of a pre-made and not custom-made
systems. There are a lot of similar systems around and we should try a few to be
sure we go for the right one.
IB:
Yes thats a great point. We will get a trial and test the system for a few month
to find the best one.
ELSA UK:
If 50 groups are connected, will speed and efficiency be affected?
IB:
They have their own server and they would be responsible for the hosting.
ELSA Germany: What about data protection as data will be stored on an external servers?
Or will it be stored on an ELSA International server?
IB:
Yes it will be stored on other’s servers.
ELSA Switzerland:
Are there no systems for free which are comparable.
IB:
Of course, but we want to have a really professional system and therefore its
better to pay something.
ELS:
Often there is also a free plan, but to get the full functionality.
ELSA Austria:
Which companies are currently using these systems?
IB:
I talked to students associations and they are often selfmade solutions but those
systems are often also really old (about 10years as we started). And this process
is very expensive, so now we should look for a predefined solution.
Opatija, Croatia
114
ELSA Austria:
What about BEST. Could they provide us with skills to help set up a system?
IB:
Bartek can you answer as the former president of EI?
IB 2012/2013:
I asked them for creating a system for ELSA and adopting their system.
But they don’t want to because of a lack of time.
IB:
Furthermore we offered to give legal advise but as an International board and
being student we can't really offer professional legal advice.
ELSA Austria:
Other associations organise their work almost only over those systems, would
it be possible to adopt or buy their systems to use them for ELSA?
IB:
That would be the perfect solution, but it would have to be customized. And it
would require a full time administrator as it is the case in other associations. But
this money can be spend on others thing more efficiently.
ELSA Austria:
Have you ever thought about implementing another board position concerned
with an Online System?
IB:
This is very complicated. Board Management is difficult as it s with 8 people,
apart from this the ELSA-House can only accommodate 8 people comfortably.
If one would increase the number to 9, board members would have to share
rooms. In addition, there are also other possible board positions that might be
just as sensible.
ELSA Germany: In Germany we have a system implemented on a national level and have begun
to implement it on the local level called ALFRESCO. Apart from that, how do
you plan to research all those different systems?
IB:
We start researching by asking the IT team and opening a working group. Than
the IT team should build a strategy with us.
Mike the Worknet tutorial guy starts presenting Worknet because Anneloes clicked on a
video ;-)
Everybody:
Hahaha :-)
Continuing the discussion
ELSA Norway:
It is difficult to say if this is a good tool by only looking at it in a video. It has to
be accepted by the people using it. I would love to be part of test runs for this
or a similar system.
Opatija, Croatia
115
IB:
Any opinions? Maybe from Wolfgang?
IB IT Team:
Looks quite good but I'm not really sure. I want to have to control the server.
Even if the server is in another country, we should consider that’s always better
to save data on your own server.
ELSA Ireland:
Would Worknet and the STEP platform operate separately or would they be
combined?
IB IT Team:
There is a difference you have to know: Worknets would be some kind of
intranet, students would access and gather information via the website.
ELSA Poland:
Is there any detailed information from AIESEC about this system?
IB:
AIESEC uses a different system.
IB IT Team:
I can say from experience, that using too many platforms leads to confusion.
For AIESEC it works kind of great to use only one platform which is well
customized. The goal is to be able to rely on only one platform.
ELSA Luxemburg:
We also should talk to people who use such systems and if they can give us
support to implement it.
IB:
It would be interesting to know if they can or want to help, but the server would
be external again.
ELSA Luxemburg:
And the data would be safe?
IB:
Germany is certain to have a different approach to it but in our opinion it is ;-)
ELSA Austria:
What would be the use for this platform? What should be solved by this? Social
use? Professional use? An Archive?
IB:
We are looking for: archive, roles/password secured, specific communication
(not public on fb but only for elsa people), contact details between localgroups
(more personal and more)
ELSA Finland:
Testrun with just one app or is it possible to have a testrun with several apps?
IB:
I would like to call thumbs up for trial run with Worknets. <commotion>
IB IT Team:
I would prefer to do a little research first and then choose the best application.
IB:
But this will take much longer and is not possible before ICM Malta.
Opatija, Croatia
116
IB IT Team:
I think it could be possible.
IB:
Ok, other option to vote: Research first, then implement the best one without
waiting for ICM Malta? <thumbs up from WS>
ELSA Norway:
What about research & a trial run instead of only a trial run? Could we not do
both, this would be more efficient. How much time does such a trial take?
IB:
If you want to do both, then so be it. We will first conduct research, then have
a trial run. Information will be provided on the mailing lists. The results will be
presented and discussed on the ICM Malta.
ELSA Switzerland:
What about a WS on this during the IPM?
IB:
That would be only 2 weeks earlier than the ICM and therefore not make a big
difference.
IB:
Lets see how complicated test runs are. Depending on how much time we have
they will be presented on the mailing list and then we can start the procedure.
ELSA Austria:
So it would be possible to create .org email addresses with this platform?
IB:
Email addresses are completely different from this.
ELSA Romania: Presentation of romanian system will be postponed.
ELSA Poland:
ELSA Poland has ‘EPOS’ (ELSA Poland Online System) is pretty simple and it
is basically only a database of all members.
ELSA Germany: We have also a system. Aaaand it is already running and basically provides all
the features that Worknets offers. Therefore you could include us in your
research too.
IB:
Hey
guys,
that’s
Why didn’t you tell me about those systems?
awesome.
Friday, 1st of November (10.00 – 13.30)
Friday, 1st November - Observer-/Membership Applications (1000 - 1100)
Opatija, Croatia
117
Joint BEE & IM
The minutes for this workshop can be found in the IM minutes.
Annual Report by IB 2012/2013 – Joint Workshop BEE/FM
Anneloes Dijkstra
ELSA International (AD)
Rebecca Yourstone ELSA International (RY)
Camila Ny Sevaldsen ELSA Denmark (chair BEE)
Josie Beal
ELSA UK (vice chair BEE)
Oskari Korhonen
ELSA Finland (secretary BEE)
Paweł Podjacki
ELSA Poland (secretary BEE)
Marko Dolenec
ELSA Croatia (voting)
Tadijana Vukusi
ELSA Croatia
Anne Metzler
ELSA Luxembourg
Victor Ferreira
ELSA Luxembourg
Max Cortolezis
ELSA Austria
Rainhard Fuchs
ELSA Austria (voting)
Constantin Eisl
ELSA Austria
Aine Groogan
ELSA Ireland
Daniel Maier
Benedikt Svoboda
ELSA Austria
Edwin van Pad
Loes van der Graaf
ELSA The Netherlands (voting)
ELSA Norway (voting)
Haakon Ronn Stensaeth
ELSA Norway
Hilde Notland
ELSA Norway
Helene Bjerke
ELSA Norway
Mirca Ciuta
ELSA Romania (voting)
Bogdan Mosescu
ELSA Romania
Laurentiu Gherase
ELSA Romania
Marek Skultety
ELSA Czech Republic
Mads Lorentzen
ELSA Denmark
Kristine Gundersen ELSA Denmark
Ana Velkovska
Frosina Antonovska ELSA Republic of Macedonia (voting)
Carlos Sesena
ELSA Spain
Ola Linder
ELSA Sweden
Henrik Hassel
ELSA Sweden
Desiree Fransson
ELSA Sweden
Opatija, Croatia
118
Solveig Hagnas
Lauri Vaihemaki
Nicolas Haas
Maximilian Scriba
Roman Kekeferger
Harry Mach
Kevin Zomer
Giulia Funghi
Pierre Linke
Maria Colom
Tomas Gonzales
Tsovinan Ananyan
Ani Atanesyan
Jan Kuietok
Filip Drnec
Milena Adamczewska
Martyna Szatarska
Arkadiusz Gaczyński
Burcu Fitiz
Birenu Bada
Sirac Sultanli
ELSA Finland
ELSA Finland
ELSA Switzerland
ELSA Germany (voting)
ELSA Germany
ELSA UK
ELSA Italy
ELSA Italy
ELSA Germany
ELSA Spain
ELSA Spain
Armenia
Armenia
ELSA Czech Republic
ELSA Croatia
ELSA Poland (voting)
ELSA Poland
ELSA Poland
ELSA Turkey (Voting)
ELSA Turkey
ELSA Azerbaijan
Chair: We open the workshop at 12:00 Presentation by Bartek, he has 30 minutes, then Q&A
Presentation by Bartosz Balewski and Alpo Lahtinen.
Bartosz Balewski: Thank you very much.
Chair: Any questions? 30 minutes QA.
Max: Why were you not cooperating with IT team?
Alpo: We initiated the cooperation, IT team was a very large project. But we ended up that
having a new website was more important.
Chair: No more questions?
Silence.
Chair: Then I close the workshop at 12:31
Opatija, Croatia
119
Joint workshop BEE and FM: Auditors (12:30 – 13:00)
Joint workshop BEE and FM: ELSA Online Report (13:00 – 14:00)
Friday, 1st of November (15.00 – 18.30)
Strategy!
Anneloes Dijkstra
ELSA International
Camila Ny Sevaldsen ELSA Denmark (chair BEE)
Josie Beal
ELSA UK (vice chair BEE)
Oskari Korhonen
ELSA Finland (secretary BEE)
Paweł Podjacki
ELSA Poland (secretary BEE)
Marko Dolenec
ELSA Croatia (NB) (voting)
Virna Oikonomoy
ELSA Greece (NB) (voting)
Victor Ferreira
ELSA Luxemburg (NB) (voting)
Rainhard Fuchs
ELSA Austria (NB) (voting)
Max Cortolez
ELSA Austria (LG)
Constantin Eisl
ELSA Austria (LG)
Aine Groogan
ELSA Ireland (NB) (voting)
Ola Lindov
ELSA Sweden (NB) (voting)
Henrik Hassel
ELSA Sweden (LG)
Haakon Ronn Stensaeth
ELSA Norway (LG)
Helene Bjerke
ELSA Norway (LG)
ELSA Norway (NB) (voting)
Diseny Bada
ELSA Turkey (NB)
Giulia Funghi
ELSA Italy (NB) (voting)
Arek Gaczynski
ELSA Poland (NB) (voting)
Matej Sadcon
ELSA Slovak Republic (NB)
Maximilian Scriba
ELSA Germany (NB) (voting)
Iaroslav Likchenko
ELSA Ukraine
Minko Tihomirov
ELSA Bulgaria (NB) (voting)
Solveig Hägnas
ELSA Finland (NB) (voting)
Ana Velkovska
ELSA Republic of Macedonia (LG)
Nicolas Haas
ELSA Switzerland (voting)
Opatija, Croatia
120
Chair: We’re continuing with strategy, with the proposal.
AD: We have had working groups and made conclusions in the previous workshops. Now we
have some really good ideas that we can use for the working group that will be established after
ICM Croatia. Now we are going to present amendments and discuss final inputs that we can
recommend for the council.
*presentation*
AD: ELSA International thinks it’s a good proposal. We concluded that instead of having 1
document, it is better to have two. The Strategic Plan has to have an annex with practical examples.
ELSA The Netherlands: So you really want to make an annex and not separate documents?
ELSA Norway: I don’t see a big practical difference. Since the ST is just 2 pages and the annex
would be the same.
ELSA Ireland: It might sound better to write «include at a minimum» rather than «at least include»
ELSA Norway: You don’t define executive summaries. It made more sense with the original but
not anymore.
Chair: Raise hands if you agree.
Hands raised.
AD: This was implemented two years ago. They made really specific regulations for everything
because of the IB in that time. Now we are discussing actual points of the wording. I like that you
are open for the changes.
Chair: We are going to vote on the proposal.
AD: This is amendment for the amendment.
ELSA Sweden: I’m curious if it should remain 5 years, or to be the frame for future planning.
ELSA Norway: The point is not to be a 5 year document.
AD: This is a very good point. Now we can include all ST goals. We can take the old ST goals
from the Decision Book.
Chair: No further questions. Vote for the amendment proposal.
Opatija, Croatia
121
One person per country, Luxemburg is not allowed to vote.
In favour:
Against:
Abstentions:
18
0
0
Chair: Now we are going to move on the proposal. Those in favour.
In favour:
Against:
Abstentions:
18
0
0
Chair: The proposal is approved.
AD: As you’ve heard, we are going to create working group. I need people who can work with me
with these things. I’ve heard there’s many interested, I need at least 5. Do you want to set up 2
working groups or just one?
Thumbs up for one group.
AD: We are going to have one group working for both.
Many hands raised.
AD: I’d like to have the Handbook ready in Malta.
ELSA The Netherlands: I think you might need more people.
Thumbs up.
AD: So we are finally making two sections within one working group. Any suggestions how many?
AD: Who is in favour for 8 in total?
Thumbs up
AD: Who is interested in handbook group?
Thumbs up
AD: Who is interested in annex group?
Thumbs up
Opatija, Croatia
122
AD: I cannot open the working group right now, there has to be whole procedure.
ELSA Austria: motivating is a technical question, let put it into miscellaneous.
Chair: Thumbs up who is for?
All thumbs up.
17.00 – 18.30
Miscellaneous, evaluation & closing
AD: I have a list of topics from IB, which couldn’t be talked about during the workshops because
of time. You can add to this list in the next break so that we have all the topics written down
before we start.
AD: The topics on the list after the break are the following:
Responsible party evaluation
ELSA Trademark,
IPM San Sebastian
Communication tools
Jurisdiction
Russia situation
Budget proposal
IFISO,
Motivating your board
ELSA Belarus
The Expansion Team
Online systems
ELSA shop
European Job Fair
Chair: We’re going to start with responsible party/quality events.
AD: I thought it was quite badly organized. I made it clear it to them in Brussels that this would
be the main party for ELSA to see if we are interested. This wasn’t rightly communicated to the
Croatian lady. If you agree on this I will talk to her and tell it could have been done better.
Thumbs up
ELSA Austria: for me, that was badly organized, no sense in parties like this with no materials.
The lady was pretty pissed, maybe we were a bit annoying, but she was simply rude. For concept,
I’m totally in favour, having water etc. During the party. As it was how it was – totally for nothing,
but concept is great. For whole council we can make some kind of one big game evening.
Opatija, Croatia
123
ELSA Norway: The entire Norway delegation said it was badly organized and in fact irresponsible.
And still we are against involving in contacts with firm which is highly linked with alcohol
company. We can make alone kind of party without alcohol, especially going to club, so we can
stay quite sober.
ELSA Germany: We were completely disappointed, as Armin said we can make something like
that on our own without “alcohol” company. This evening should look like there is a bar with
quiet music and especially with place to talk. How can we speak about ELSA when everybody is
pushing on going to party?
AD: What we were thinking – European night. People present their own culture, somewhere in
the hotel, with flags, national stuff, etc. We have them all together, exchange experience and move
around. Would be nice to show a bit more who we are and where we come from. What do you
think?
Thumb up
AD: Want to do it in Malta?
Thumbs up
Nicolas ELSA Switzerland: I consider myself as a hardworking person but at the same time I also
drink a lot. For me the main problem why the quality of workshop decreases is not alcohol the
night before, but lack of sleep. Perhaps we should end the partys in the evening earlier than 4 or 5
a.m. At least we should give the people the possibility to leave the party already at 1 a.m. or earlier.
During the Party on Monday many people just wanted to go back to the hotel at 00:30 but had to
wait 90 minutes outside of the club till the bus left. And even then there were still enough people
waiting that would have filled a complete second bus. Regarding the company, I didn’t like their
workshop. They were explaining their company and which alcohol products they sell, the talked
about lobbying in Brussels. Next step was that they randomly started “hate speeches” against
products from their business rivals and that they need to be legally banned by the EU. That at the
end of the workshop, in an excursus the legislation and political system of Switzerland was attacked
because of a law his company does not approve of, just showed me that the complete workshop
was really political. The speaker was not talking about legal things and how law works from a
neutral point of view, but just how the world should be created according to his company,
condemning other views.
European workshop
AD: So the IB presented to you the idea of cooperation with Pernod Ricard during the IPM and
you showed thumbs up. We wanted to make our meetings a bit more academic and legally minded.
Of course we are waiting for the results. I heard a lot of positive feedback from the workshop.
Opatija, Croatia
124
They were going into the legislation. For me it wasn’t political but rather an insight to develop
career.
ELSA Germany: I still think we have other options for good academic workshops.
ELSA Finland: Don’t we agree that they guy was nice, or was the presentation bad? I think it was
really good.
AD: Good insight on what is going in these practices, for next time there is no need for the
company.
ELSA Poland: Despite European night, we can suggest on Malta to have one quiet evening.
ELSA Austria: Problem is the OC are awaiting us, that they would like us to be in the club – they
say that they promised there will be many people in the club.
ELSA UK: Having a responsible party is not a solution, should be something different if we don’t
want people to drink so much.
Chair: so the European party shouldn’t be in a club.
AD: We also enjoy people having nice parties, and even if we presidents want to be more
responsible, there are 200 other people who have a different approach.
ELSA Germany: Just having one night. There just should be no party. People can still get drunk
if they want to.
ELSA Austria: What about the game evening? It’s not linked with drinks, so it can be a solution
for you Max.
AD: I’d like to connect this with the European night. First time we do it, we do gaming night
within the European night, for the people who are interested.
Chair: Any other comments?
AD: Second topic, brought up also by IB, what are the opinions about the trademark? We have
to be prepared for high costs. We need to be sure for the right reasons that we want the protection.
ELSA Norway: How much will it cost approximately?
AD: As we figure out, 1000 euros plus lawyers costs.
ELSA Norway: I don’t see necessity if it is so expensive. We never had any problems other than
UK casus.
Opatija, Croatia
125
AD: There is the logo trademark for ELSA, and the name trademark: the letters together. Only
the logo is protected, the name is not.
ELSA UK: Quite a big problem from ELSA UK point of view, we wanted to have incorporated
logo, we are all the time taken as English Law Students Association. It’s a big problem.
AD: If we get the trademark, there will be even more fight with English LSA.
ELSA Germany: It’s really useful, as we are students association, it can happen that our logo will
be violated. For me this invest will be a good solution. It is expensive, but worth of it. We can find
someone to do it pro bono.
ELSA The Netherlands: We can ask ELS for pro bono or something like that. I think it’s worth.
AD: Last procedure was started 2009 and ended 2013, so it’s a very long time. I don’t see it will
be good to ask someone pro bono.
ELSA Luxembourg: What with procedure on national levels? We could do the same on national
levels. Maybe it would be cheaper?
AD: Last proposition, won’t work, Germany contacted us because they are renewing their
protection, but it will cost 2000 euros.
ELSA Germany: about 2500 euros plus costs of lawyers.
AD: plus only European countries will be protected. On European level it would be better because
of the divided costs. We have to discuss the real necessity.
ELSA Germany: as far as I know, as ELSA Germany we could sue others for using our logo - we
should do it Internationally, not on national level.
MELSA Poland: We do have protected logo since 3 years, and it was made by our alumni pro
bono.
ELSA Germany: Not being registered does not leave you without rights. It’s enough when you
use it simply and is recognized. I don’t think it will work doing something similar - for the UK this
is not going to work. If we get some rights, we don’t have resources to monitor everything and
claim our rights in application process.
ELSA UK: I am afraid that if we don’t take any actions, they can do it one day and we won’t be
able to use our logo anymore in England. And this would be a disaster.
ELSA Austria: What with the costs? Because it is not concrete.
Opatija, Croatia
126
AD: Picture mark we do have, but the trademark is different thing. We asked content5, he provided
as information that it would be around 1000 euros plus lawyer costs as I said. We can expect that
it will be quite high in the end.
ELSA UK: ELSA London is registered as a company.
ELSA Ireland: What are the problems between two registrations?
AD: Even if you have trademark, you have to sue them to stop using our trademark.
ELSA Germany: We should focus on what to do next. ELSA International should do a research
till IPM if possible. And we can ask in our countries, check if there are any other “elsas”.
Thumbs up as agreed.
Chair: Ok, so when done, send it to AD. There is no deadline. Next topic.
AD: IPM San Sebastian. IPM is only four weeks before ICM, so we will have no possibility to
make any proposals. So first hour of ICM Malta will be amending everything which was decided
on IPM. I’d like to proposal to make it a strategy meeting. Only invite all who are interested in
strategy development.. I’d like to know your opinions.
Most thumbs up
ELSA Germany: Who was responsible for this situation? It takes away the sense of IPM.
AD: Next ICM also will be too early. IPM/ICM host agreements are made by the IB (in this case
the previous IB). The IB & the hosting NG negotiate before the elections.
Chair: next topic – communication tools.
ELSA Croatia: I’m a bit disappointed with the communication within our group. I think that we
shall more focus on this, attract people and discuss many things before meetings.
AD: First of all, it is much more active this year. Mailing list, there is always pressure to write down
something nice, etc. I contact people on fb to say something. But people say to me that they don’t
use fb too much.
ELSA Croatia: It’s sad to look on only 10 people active on fb, the same situation is on ICM
workshops where we supposed to be 55 people regardin application forms for the ICM and we
are about 30 with maybe 10 active . Is there some way to approach the people? Maybe there is a
problem with old generations still included on mailing list or FB groups?
Opatija, Croatia
127
ELSA Germany: I agree with AD, on mailing list is a huge pressure, which we should take away.
AD: The pressure is there because there are our predecessors. But I don’t see a point to keep them
on mailing list.
ELSA Croatia: I agree. I’m in favour of cleaning the mailing list.
AD: We cannot just kick people of the list.
ELSA The Netherlands: in Georgia we were talking about it too. Do we want to kick out everybody
or just the old ones?
ELSA Finland: We can’t make the decision here because there is no regulation in DB.
AD: Technically we can but practically not.
ELSA Luxemburg: Could we do a new list?
ELSA Norway: I want to keep the locals on mailing list. The same thing was in Batumi. It’s a
transparency issue.
ELSA Poland: The same problem in Poland, but we decide that there is no point because the old
one will be dead. Locals must stay on the list.
ELSA Switzerland: One of the biggest problem in ELSA is, that we can’t bring the internationality,
except Studyvisits, to the local groups/boards. Many local groups have no officer that attended
one international event. If you decide to remove them the gap between international and local
level will be even bigger.
AD: I do want to have also locals on the list. There is a lot of private email addresses on the list. I
will make a new call for new list, compare with old one and then send invitations.
AD: Collect all of this before ICM Malta, is it ok?
Thumbs up
ELSA Ireland: The call for the new list should just be to the national presidents though, not on
the mailing list itself?
AD: National and local presidents have to stay.
Chair: Do we make the proposal now?
Most of hands up
Opatija, Croatia
128
Chair: Someone need to text down the proposal.
Áine and Marko will prepare proposal.
Chair: then jurisdiction - Nicolas?
ELSA Switzerland: I’m not sure about the decision, the proposal for plenary must be more
concrete, they have to know about possibility of changing whole statutes, etc. Tax ruling, within
one ICM. I hope our proposal will be ready for next ICM. But tomorrow the Council must know
all the risks, problems, costs, etc. Have to know that with all the work that will now be invested
by the IB and the research groups, will be kind of binding and not rejected with an arbitrary
decision.
ELSA Finland: No amendments to SSO, before the changing of jurisdiction because of costs under
Dutch law.
ELSA Switzerland: Under Swiss law, there would be no costs for amending statutes.
AD: I think that that the statement we make should be pointed that we will recommend the
Council that will continue the research and make the decision on Malta.
ELSA Switzerland: Would it include possible changesin Malta?
AD: I don’t feel comfortable to answer right now.
ELSA Switzerland: If we don’t make it till Malta, it could take another year or more.
AD: jurisdiction is a big thing, it has already taken a long time, it’s not bad to take it even to another
ICM.
ELSA Germany: Would the research be done pro bono as “free” or do we pay, then we get back
the money?
ELSA Switzerland: If I get the proxy from IB, it will be pro bono, but still there are some points
we have to negotiate. It’s the alumni president of ELS Switzerland. It would have to be negotiated.
He would do all of the work. We don’t know if he’s doing it by himself or finding someone else
like one of our Sponsors a big lawfirm or a big 4 company.
ELSA Sweden: On behalf of our national board this is unfortunate. I’m really sorry that I cannot
continue the research, especially because we put a lot time in it.
ELSA Switzerland: Everyone can do more research, I don’t think it is bad for any national group
if it knows how the association law in its country works. If the Swiss solution gets rejected either
Opatija, Croatia
129
by the tax authorities in Switzerland or by the council, those other National groups with their
research could step in. The reason why we narrowed it down to one country is, that the IB has not
enough financial resources and time to focus on more than one jurisdiction.
AD: We’re going to liquidity – in nationals accounts it is possible, but we do not recommend it. It
depends on the year.
ELSA Germany: One country to research is a good decision, because we can focus on one
problem, not more. I has to be high quality research.
AD: We will only add the statement to the recommendation.
AD: Let’s talk about Russia situation
ELSA The Netherlands: We talked with Poland and Norway. Ania approached me, that Russian
application was almost identical as Irish one from few years back. There were even some activities
from Irish NG. The local president ELSA Moscow looked pretty shocked when I spoke to him,
but if we all know about the situation, we shouldn’t embarrass the Russian LGs.
AD: I’m incredibly sad for the local Russians who are present here, even if not saying too much,
they were here all the time, and if you decide not to have them any more in ELSA, we need to
look for something else to support the locals.
ELSA The Netherlands: Me, Ania and ELSA Ukraine, told to the local president that they can
apply for observership once more, and we will really help them. We need to stay in touch with
these local groups.
ELSA Austria: They were really nervous, I feel sad for them.
ELSA Ireland: What will happen with the NB Russia, do they still exist, what can happen after?
AD: They will be expelled, not demoted. Because they are only observers. They will “die”. NB
Russia is struggling, but LG are quite active. They can apply later totally new.
ELSA Luxembourg: So we will not be able to provide them NSS?
AD: The same case in France, they had NSS to become observers.
ELSA Luxemburg: Where are regulations about NSS?
AD: In DB.
Opatija, Croatia
130
ELSA Bulgaria: I don’t think they should be expelled, they need another chance. We can go
through there. We know way to democracy can be a long journey, we can have them to go through
this.
ELSA Switzerland: As follow up to the trademark discussion. [Joking] If they are expelled, can we
sue them in practice?
AD: Yes, but we won’t do that.
The Netherlands: They need a second chance, but it goes for LG – I cannot make myself voting
for that application. We need to support them all the time and tell it to the guys right now.
ELSA Bulgaria: They shouldn’t be expelled.
ELSA Germany: I agree with ELSA Bulgaria, but I disagree on taking them as a full member – as
I see it, there is no national group, only LGs.
AD: we need to get ELSA Russia a new start, not always it is a bad thing. If we keep in touch and
give them a fresh start, they can become more active
ELSA Croatia: I agree with Max but I would also like to know when they started contact with IB,
etc?
AD: contact was with previous board, Ana is the coach of ELSA Russia, we have good contact
since transition.
ELSA Croatia: How is the communication?
AD: It is ok, however could be better. Luxembourg was expelled and now they are much more
active.
ELSA Croatia: Luxemburg is not comparative with Russia, but if we see everything what
Luxembourg is doing and they are only observers and on the other hand we have Russia that wants
to be full member and doing so little .
AD: Good example.
ELSA Finland: Would it be in any way possible to amend the expel of them and in the same time
accept them as observers. so they don’t have to wait for 5 months.
AD: No, impossible. These are different applications.
Opatija, Croatia
131
ELSA Poland: I agree that their motivated, but we cannot make such decisions on our feelings.
This is even not an application.
ELSA The Netherlands: who is really interested in making some kind of NSS or help actions with
these local groups?
Many hands raised
AD: We cannot make such decisions before the council voting.
ELSA Sweden: We have to keep in mind tomorrow how LGs think. How can we work towards
fresh start?
AD: ELSA Russia as NB don’t have a great communication towards their LGs. For board
members it is difficult. This is in a lot of countries.
ELSA Germany: Can we try to organize SVs? For us it is easy to get a group of people who want
to go there. If we don’t take them as members they will be expelled automatically.
ELSA Austria: from our point, we wanted to set up NSS with them, but it was too difficult to stay
in contact with them.
ELSA Finland: since Algarve Russia was present in every ICM. We have to remember that not
many Russian officers speak English well.
ELSA Bulgaria: There is alternative option: As Bulgaria wasn’t active we didn’t apply as observers.
We are still paying our dept.
AD: we have to keep them inspired and active, invite on our events, etc.
Chair: next topic, IFISO
AD: A structured forum with all students associations representatives. Met them in Lisbon last
week, decided to make more structured and valuable, and I will be more involved in it. Next will
be in Utrecht. I will be part of the Management Team for the upcoming 6 months. For ELSA it
would be very useful. All of them have great ideas that we can learn from.
Chair: Next topic.
AD: In the ELSA House workshop, there were some conclusions. It is becoming less attractive to
become IB member. As IB we have to make it attractive for other people. Maybe it is controversial,
but we want to level up the allowance. Right now to survive you have to have big savings or rich
parents. For future people it is important that they all have an equal chance to run for the IB,
without having to consider money problems. Right now we are getting 300 euros per month.
Opatija, Croatia
132
ELSA Norway: Great, I completely agree. But the question is not only human resources mater,
but also letting people to have equal start.
ELSA The Netherlands: I agree, what amount do you have in mind?
AD: Increasing right now for 50 euros per month. Increase for example 50 now would need a
4800 increase in budget. At the moment we have 7000 euros as buffer. It is also important to have
this buffer but we will have to weigh the options.
ELSA Ireland: I agree with Armin. We are failing to fulfil our vision as it stands. We should
increase the money to the IB.
ELSA Germany: Important topic, I understand completely. We don’t get anything. In AISEC
1000euros per month. If we have the money, we should do it.
ELSA Finland: Shouldn’t we use the buffer to cover our debts from EDF?
AD: Uncategorized are not for paying depts. It’s a liquidity thing - you pay dept from your
accounts. So this isn’t connected.
ELSA Austria: only 50euros?
AD: I know it’s not a big change, but I want to do this step by step, not so much at one time.
ELSA Austria: What about raise to 400?
AD: It would be 9600 euros per year. If we do that, it can be proposed, but we should take from
some other expenses. If you agree with me, I want to make it with small steps. If we get more
money, then we will do that again in Malta.
ELSA Norway: I have been talking with Tino: Norway, Sweden, Finland, Germany, Poland. From
there are most of IB members and they’re quite rich countries – they can afford it. But we have to
give a chance to other NGs.
AD: It is true. In almost every board you will encounter Swedish or Finnish persons.
ELSA Germany: What with taxation? From which part of budget would you take the money?
Jurisdiction?
AD: We raised from 2000 to 7000. We take it out from there we go back to where we begin. The
budget is only a budget, only a theory. You amend the budget if you need to.
ELSA Poland: Just want to ask if this amount is in DB or budget?
Opatija, Croatia
133
AD: DB
ELSA Ireland: If we increase twice, what will be the reaction of council? It will look worse to some
trying to increase it again so soon. Also, why is it a static amount? Could we increase it with
inflation?
AD: It makes sense to include inflation. To me it would make sense.
ELSA Finland: EDF, if we don’t use the money buffer, what with payment for the debt – it should
be discussed with FM group. I would suggest that you make the amount a bit lower.
ELSA Luxemburg: To those who are against – we have 8 people living in Brussels for 300 eruos,
this is not possible. Based on a survey, you need at least 700 euros.
ELSA Croatia: Beside this, do we have any figures what will be necessary amount?
AD: Much more, but we will not do it.
ELSA Croatia: I have to share one pretty sad experience of being the IB member. Few years ago
girls from one Eastern European country by the end of the month were only drinking coffee or
eating cereals because their parents were not able to support them that much. Not motivating at
all!
ELSA Austria: In DB is 200 euros!
AD: I know, no one knows why it wasn’t changed to 300 - it is in minutes.
ELSA Austria: But isn’t DB more important?
AD: Minutes are more important than DB.
ELSA Austria: Till when we will be raising the amount?
AD: Decision is up to you.
ELSA Austria: I would give even 700, but is there any money for that?
AD: We have to take small steps.
Chair: Someone can prepare a proposal?
ELSA Austria: For how much should I make the proposal? I would make 400 - we get better
people if we pay more. Because now you are paying to work there!
Opatija, Croatia
134
AD: Unfortunately true.
ELSA Poland: There is not enough money for 400, right?
AD: We can take it from other costs, like travels. But I would make it up to 350. Two steps so the
budget won’t go out of balance.
ELSA Ireland: are we able to prepare the proposal including inflation?
AD: This would be decision book amendment. We wouldn’t have time to have discussion with
the FM group.
ELSA Austria: I want to propose the change in DB. I’m not comfortable with the regulation in
DB. It is confusing
ELSA Germany: Situation of ELSA International does not allow to raise it right now to 400, sorry.
Chair: So we make it on 350?
Thumbs up
Planned proposal on allowance:
Allowance (DB p46)
Members of the International Board of ELSA shall be entitled to an allowance of EUR 350200.00 per
month. The allowance shall be raised annually, taking effect from 1st of January 2014, according to the Euro rate
of inflation, as stated by the European Central Bank. The payment of the allowance shall be adjusted on the 1st of
January each year. The amount shall be rounded to the nearest natural number.
In the event of a vacancy in an area within the International Board, the Deputy Officer responsible
for fulfilling the tasks of the vacant area working fulltime in the ELSA headquarters shall likewise be
entitled to an allowance of EUR 350200.00 per month.
The monthly allowance of the International Board may exceed the figure set under this article, upon
inclusion of the said increase in any amended or proposed budget ratified by simple majority at an
International Council Meeting.
It is the duty of the Treasurer of ELSA International to see that the allowance of members of the
International Board is set in proportion to ELSA International’s approved budget in his respective
year in office, and is administered responsibly and in accordance with the principles set out under
the FM part of the Decision Book.
Reason: Human dignity
Opatija, Croatia
135
Chair: now vote on BEE list.
Proposal by ELSA Croatia and ELSA Ireland about mailing list.
AD: We will vote only here, on Council it will be just a statement.
ELSA Germany: Can we add something that will not sound as we’re throwing them out.
ELSA Sweden: Is it in line with thinking about adding also directors for external relations, etc?
AD: Or board members who are involved.
Voices on yeas
ELSA The Netherlands: Instead of writing down local presidents, type “local BEE officers”?
ELSA UK: maybe other involved officers?
Voices on yes
The BEE-mailing list shall only include current national presidents and other officers who are interested in and
wish to observe the communication between presidents on the international level.
National presidents shall be responsible for adding their officers to the mailing list.
Comment:
In order to have more efficient and open discussions on the BEE-mailing list, we feel that it is necessary to only have
the current and active officers able to participate and observe. At present, there are a lot of past presidents and
personal email addresses signed up to receive the emails. It has been expressed that this creates an atmosphere that
may be uncomfortable and limiting in terms of initiating purposeful discussion and that without their presence,
current national officers would be more willing to participate on a free and regular basis through this mailing list.
Anyone who is removed from the BEE-mailing list as it stands shall be able to sign up to the ELSA-info list if
they wish.
Chair: voting on the proposal. 15 COUNTRIES PRESENT AND VOTING
Favor: 14
Abstention: 0
Against: 1
Opatija, Croatia
136
Chair: amendment to proposal
Favor 14
Abstention 1
Against 0
New proposal:
Favor 14
Abstention 0
Against 1
ELSA Poland: What is the majority for the budget? Because we can accept the proposal, but DB
may not pass.
AD: We’ve been keeping this for years. It would be more logical to keep this as it is.
Chair: Next topic – ELSA Belarus
AD: We have contact, extremely active, tried to come here, but had problems with visa, they will
try to come on ICM Malta. If their law lets them not to be registered, ELSA International might
be able to help them and accept as observers. They have a lot of participants.
Chair: Next topic – job fair.
AD: Short explanation. Idea from partner Allen&Overy. There is no true job fair in Europe, only
in USA. It would be great project for ELSA. Why not get to host European host fare maybe in
the middle of Europe? Why not get host job fair Allen & Overy is practically on board. Deloitte
also. Law Schools are also interested. Talked with BAR, they could work with us on some level.
ELSA Norway: Two LGs do that in Norway, can make money on it, did you think about it?
AD: Yes. STEP anniversary is coming. We could organize “STEP into the future”.
ELSA Austria: Other associations raise money with job fairs, it is a huge project. You could also
solve the monetary problems of ELSA International by this.
ELSA Germany: We cannot make it, it is regulated. It can be dangerous. It brought so much
money in Germany that they were considered as not non-profit. Generally good idea, but have to
be careful.
AD: We want to invest and potential incomes from job fairs on fees, travel costs of members, etc.
Not to be supposed to make profit.
Opatija, Croatia
137
ELSA Poland: Good idea, we organize the job fairs in Poland as well, but for the first time only
one time per year. Firms are interested with students, but students are not very interested in job
fairs because of Internet.
AD: Good point, that why the idea of giving the opportunity of getting traineeship.
ELSA Finland: ELSA Turku and Helsinki are organizing the same kind of event. ELSA Helsinki
has made a separate company which organized the fair and the company supports ELSA Finland.
ELSA Germany: Huge workload. Should try something else, more academic. Lets brand ELSA
more as human rights, academic, etc.
ELSA Norway: The same in our place, I think, it is impossible for ELSA International to make
such huge project with so few members.
AD: We would probably make a call for hosting group. My board is very enthusiastic for that.
ELSA Poland: It is huge amount of work, it should be really carefully considered. Professional
companies organize job fairs, doing only that. Also AISEC has the Career Days.
AD: That why we contacted another organization who will support us with whole administration,
etc.
Chair: do you want IB to continue on this project?
Only half thumbs up
Chair: I close the workshop at 18:55
Opatija, Croatia
138
Internal Management Workshop
Sunday, 27th October
Opening Workshop (1730 - 1830)
Participants
Emil Nyquist (EN)
Flo Bräuer (Secretary)
Viktoria Kober
Daniel Wojtowicz
Filip Papluczyk
Elisabet Totland
Alexander Korsager
Andra Carlan
Julia Steven
Kristin Buhr (Secretary)
Federica Simonelli
Tim Segessemann
Martina Pumprlova
Elena Konecna
Dominika Gettova
Ziga Kotosek
Signe Due Vesterheden(Chair)
Marian Manescu (Vice Chair)
ELSA International
ELSA Austria (LG)
ELSA Austria
ELSA Poland
ELSA Poland
ELSA Norway
ELSA Ukraine
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Germany
ELSA Italy
ELSA Switzerland
ELSA Czech Republic
ELSA Czech Republic (LG)
ELSA Slovenia
ELSA Denmark
ELSA Romania
Voting on Election of the Chair and Vice Chair
IB proposes Signe Due Vesterheden from ELSA Denmark to be the chair. ELSA Norway is
seconding the proposal.
In Favour:
Against:
Abstentions:
17
0
0
In total:
17
IB proposes Marian Manescu from ELSA Romania to be the vice chair. ELSA Norway is
seconding the proposal.
In Favour:
Against:
Abstentions:
17
0
0
In total:
17
Opatija, Croatia
139
The proposals were unanimously approved,
Voting on Secretaries
ELSA Germany proposes Kristin Buhr. ELSA Austria is seconding the proposal.
In Favour:
Against:
Abstentions:
17
0
0
In total:
17
ELSA Austria proposes Flo Bräuer. ELSA Norway is seconding the proposal.
In Favour:
Against:
Abstentions:
17
0
0
In total:
17
The proposals were unanimously approved,
Establishing and approving Workshop Rules
ELSA Norway:
KISS
ELSA Ukraine:
Use the finger rules
ELSA Denmark:
Explanation of finger rules as stated in package to ICM
ELSA Ukraine:
Be attentive
ELSA Denmark:
State Name and National Group
ELSA Poland:
Be on time.
ELSA Ukraine:
FISH: Fuck it shit happens.
EN:
I would like to add an S to the KISS. So Keep It Somewhat
Short and Simple. We have time to discuss.
Voting on IM workshops rules
Opatija, Croatia
140
In Favour:
Against:
Abstentions:
17
0
0
In total:
17
Rules unanimously approved.
EN: Presentation of workshop overview as presented in the package
ELSA Austria: Are the topics Tools of the Trade and Online Solutions connected?
EN: In a way, but there is a difference. ‘Tools’ concerns guidelines.
Voting on Approval of Agenda
In favour:
Against:
Abstentious:
17
0
0
Total:
17
Agenda unanimously accepted.
Monday, 28th October
Joint BEE, IM Alumni (1000 - 1100)
Make ELS more attractive to ELSA Members + Officers
IB:
Starts with question “What do THEY (ELS) want from us?”
ELSA Austria:
Make it more open to ELSA members.
ELSA Poland:
More entries will motivate to join.
ESLA Austria:
What are they offering us?
IB:
Useful database but it is not not really public because it contains information
about the person and his/her ELSA career and also normal career.
IB:
Mentoring programme would be great
Opatija, Croatia
141
ELSA Austria:
Successful lawyers wouldnt mentor ELSA as they do not have the time to do
so. Therefore only not successful ones would apply for a monitoring
programme, is this what we really want?
ELSA Germany:
I don’t understand what the ELS really is and does.
IB:
Rise your hands if you don’t know what ELS is. <a lot of hands are raised>
ELSA Germany:
I mostly see them partying at international meetings.
ELSA Germany:
ELS helps a lot if you have a specific problem. You just have to approach
them directly. They don’t have much time, but if they have the knowledge in
this field, they will help.
ELSA Austria:
Tobi contacts the alumni he knows directly and not the ELS.
IB:
We will invite all alumnis from Brussels to the ELSA house for a gettogether. And over there we will also presented the “ELSA House Crowd
Funding Project”.
Tools of the Trade (1115 - 1200)
Participants
Emil Nyquist (EN)
Viktoria Kober
Daniel Wojtowicz
Filip Papluczyk
Elisabet Totland
Viktoria Finneman
Saija Sampio
Alex Korsager
Alina Shchetinina
Andra Carlan
Gabriel Badea
Julia Steven
Sophie Herold
ELSA International
ELSA Austria (LG)
ELSA Austria
ELSA Poland
ELSA Poland
ELSA Norway
ELSA Sweden
ELSA Finland (LG)
ELSA Ukraine
ELSA Ukraine
ELSA Romania (LG)
ELSARomania
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Germany
Opatija, Croatia
142
Jascha Patt
Federica Simonelli
Kutay Altenkan
Chara Grammenou
Bayram Orujov
Tim Segessemann
Martina Pumprlova
Elena Konecna
Lucie Stehnova
Dominika Gettova
Ziga Kotosek
Signe Due Vesterheden (Chair)
ELSA Germany (LG)
ELSA Germany
ELSA Italy
ELSA Turkey (LG)
ELSA Greece
ELSA Azerbaijan (LG)
ELSA Switzerland
ELSA Czech Republic
ELSA Slovenia
ELSA Denmark
What tools do exist, what do we need?
EN:
On international level, there are not many tools like handbooks to give to
IMers:
- Transition Manual (made in 2012 while SAM, quite new)
- IM Manual (outdated and doesn’t fulfil the needs of LB/NBs)
We need more documents (other areas offer a lot more, BEE has the most
guidelines by far).
What tools do you think we need? How should they be updated?
ELSA Poland:
We have an evaluation form for trainers and a handbook for HR directors
but that is old. But it’s a basis for knowledge about trainings.
ELSA Norway:
We don’t have any handbooks or databases. We do not have anything written
on how to be a SecGen. The only helpful tutorial document I had before my
term started was the manual that Alexander, the previous secgen in
Denmark, made.
ELSA Germany:
We have already a training system and an archive for all kind of information.
ELSA Poland:
We do have a handbook, but it needs to be updated.
ELSA Ukraine:
No handbooks at all. Using the IM manual, which is the only manual which
helped me. I plan on making a handbook during my term in office, perhaps
even translate the ELSA International Transition Manual
ELSA Poland:
We have the ‘ELSA Poland Online System’: Online system for members->
Provides basic information for local boards. It is considered very helpful and
received very well.
Opatija, Croatia
143
ELSA Switzerland: We dont really have many tools apart from for example a Facebook group.
ELSA Romania:
Beside handbooks and databases the transition itself is very important.
Databases and handbooks cannot replace a good transition.
ELSA Sweden:
Handbook for International Council Meeting, but hardly any more.
ELSA Ukraine:
In terms of using archives for information: You can register and set up
mailing lists. It is really helpful for us to have something in written form.
ELSA Austria:
IT in Austria realised, that having too many platforms is overkill -> you need
a centralized platform. Austria uses Google Drive. Another option is a FB
Group as it is fully searchable.
ELSA Germany:
Drive, Facebook etc. involves security issues, Germany is introducing an
own system. This way you have full control over your documents and files..
ELSA Poland:
Mailing lists and security stuff: If you use this, be careful that they are closed
and outsiders cannot access it.
ELSA Poland:
You have to be able to control your files
ELSA Austria:
GoogleDrive can be used in open or closed mode. ELSA International has
a license for the closed version. This way no one can access the files.
ELSA Poland:
Can you control the accessibility of specific files
ELSA Austria:
Closed version of Google Drive
ELSA Italy:
eE have manuals from local officers for local officers. On national level exists
a Human Resource Strategy. We translate the international manuals, but we
encourage the senior officers of the local groups to write their own and pass
them over at transition.
EN:
What about content? How are the existing manuals of your national groups
structured? Do they provide general information or do they specifically
concern one certain task?
ELSA Poland:
Both, but you can not have everything in it. Specify tasks and then everybody
knows how to do your job.
Chair:
We have a good manual, but a very long one. A lot of information, which is
not very accessible. It is hard to grasp what to do when, which is why I want
to make a small guide including what to do when during the year.
Opatija, Croatia
144
ELSA Germany:
Manuals on national level are really general. But for locals it needs to be more
specific. One of the officers made it really specific and it was accessible
Vice Chair:
It is good to have a manual, but is is important to evaluate the practical use.
And they should be more related to practical use. for example by using
templates that are easy to understand.
ELSA Germany:
I was a local officer and organized really big events but never read a manual
with a few hundred pages. You have to pay attention who specific it is
because 1. nobody wants to read something he/she already knows (too
general) and 2. you can't use too specific stuff.
EN:
One more thing: SotN. Internal reporting is not really happening according
to the last SotN. What is the relevant information we need to gather?
ELSA Poland:
National Boards need a lot more information than the local boards as they
have to have the overview over the whole network. Basic information from
local groups about projects are important but the information flow must not
be too much as it would be too time consuming.
ELSA Denmark:
In Denmark we have4 local groups (2 members and 2 observers), we get an
update after every local board meeting to keep up what they are doing, but
thats maybe not possible in the countries where they have a lot more local
groups
ELSA Norway:
Regular update on what is going on in the local groups. The network in
Norway is small, therefore a lot of information that is given can be processed.
ELSA Germany:
It wouldn't be possible to keep track of that. but we have a coaching system
and the national board keeps track of those coaches (but thats a more general
update, not specific for IM)
ELSA Ukraine:
We have established a reporting system. It helps to keep track on what is
happening in the local groups. Also we have a coaching system that splits
down the number of groups being supported divided to different board
members which keeps the workload manageable.
ELSA Slovenia:
3 local groups, really easy, reporting or just call them and ask for issues or
what they did.
Chair:
I really enjoyed reading the activity reports.
Opatija, Croatia
145
ELSA Sweden:
Really like the idea of an internal information system as it is easier to keep
track of what is going on in the network. But as we are a growing national
group and a national questionnaire would be very helpful.
ELSA Norway:
Already implemented Google drive document. Every local officer has to
update this file if something happens. This doesn’t take that much effort.
ELSA Slovenia:
Local board members are invited to national board meetings.
ELSA Germany:
SotNs are not so useful for general problems. You can't get to the group and
solve problems with it.
Vice Chair:
We have a SotN and we let the local groups answer it before every NCM.
Like this we can evaluate the exact needs of the local groups to have the most
yield from the meetings.
ELSA Poland:
Works for bigger national groups. One officer has to keep track and present
it on national board meetings.
ELSA Italy:
SotN is held twice a year, in addition we ask for reports every few months
(3-4). Problem: some local groups do not respond, but those that are send
are very helpful.
ELSA Germany:
42 groups but you need to talk to them personally > Coaching system, no
SotN
ELSA Poland:
Having a coaching system is important as it creates a link between the
national and the local boards.
ELSA Germany:
Local Groups have a lot to do at its own. You have to keep the workload of
the local groups in mind. Not only on national level
EN:
Switch to Question: What are you struggling with, what tools are helpful,
what are areas of interest of problems and have you been developing tools
for the future.
ELSA Germany:
I messed things up in my first year. We need to have a guide when to what.
ELSA Norway:
In the existing materials, specific information was missing
Chair:
I agree with Germany, that it would be nice to have a guide on when to do
what,
ELSA Germany:
Transition Manual would be very good, but it had to be specific.
Opatija, Croatia
146
ELSA Poland:
We really need to improve HR management and knowledge management,
but right now we are only working on that issue.
ELSA Norway:
I didn’t think it was bad that the manual was long as I wanted to have as
much information as possible.
ELSA Ukraine:
Signe (Chair) mentioned that she would like to have had a year wheel in the
handbook that I made, and ELSA Germany local mentioned a guide on when
to do what. I’d like to add that I didn’t include such a list or guide in my
handbook on purpose. There are advantages to having that of course, but
you also run the risk that it’s not updated by your successors and suddenly
become faulty, meaning it provides more danger than help to the network.
As you can see, many documents of ours are not updated, as they should, so
I believe this to be a real risk. If all other information is easily accessible, what
to do when should be very easy to take care of together during transition and
make an individual plan each year, if your successor doesn’t do it by
himself/herself.
We saw that there were not many tools and a lot of the existing ones are
outdated. I would like to take from the last part that the specifics are the
thing
that
is
most
looked
for
at
the
moment.
EN:
Knowledge Management is also very important and it will be introduced later
this year. Please contact me whenever you feel challenged by matters.
Joint AA, IM - Training Opportunities (1230 - 1330)
Participants
Alexandra Avram
Viktoria Kober
Paul Zinell
Adriana Mogas
Tahmina Sahibli
Christoph Slamaning
Nayden Trifonov
Dominika Gettova
Natalia Duosayova
Mlynarczyk Iga
Cigden Hüzneli
Merve Gunasti
Francesca Borio
Tim Segessemann
ELSA Austria
ELSA Austria
ELSA Austria (LG)
ELSA Portugal
ELSA International
ELSA Austria
ELSA Bulgaria
ELSA Luxembourg
ELSA Turkey
ELSA Turkey
ELSA Switzerland
ELSA Switzerland
Opatija, Croatia
147
Mathieu Vandenberghe
Ana-Maria Poponja
Mira Savilaakso
Ingrid Abildgaard
Elisabet Totland
Jana Bartus
Julia Bianca Stock
Andra Carlan
Bogdan Ilea
Viktoria Finneman
Filip Poland
Olav Vogt Engeland
Kutoy Altunken
Ziga Kojosek
Agata Maselko
Daniel Wojtowicz
Jascha Patt
Hana Pavlisova
Martina Pumprlova
Alex Korsager
Alina Shchetinina
Viktoria Heigl
Bulgafov Sergey
Saija Sampio
Elen Konezna
Kevin Brusa
Julia Steven
Sophie Herold
Federica Simonelli
Antonia Petrello
Alex Adamou
Narasha Shotunde
Signe Due Vesterheden
BEST
ELSA Bosnia&Herzegovina
ELSA Finland
ELSA Norway
ELSA Norway
ELSA Germany
ELSA Germany
ELSA Romania (LG)
ELSA Romania
ELSA Sweden
ELSA Poland
ELSA Norway
ELSA Turkey (LG)
ELSA Slovenia
ELSA Poland
ELSA Poland
ELSA Germany (LG)
ELSA Czech Republic
ELSA Czech Republic
ELSA Ukraine
ELSA Ukraine
ELSA Austria
ELSA Russia (LG)
ELSA Finland (LG)
ELSA Czech Republic
ELSA Germany
ELSA Germany
ELSA Italy
ELSA Italy
ELSA United Kingdom
ELSA United Kingdom
ELSA Denmark
Trainings in ELSA
EN: Concepts and other Organizations Approaches as well as outlook on how ELSA wants to
develop trainings in the future. Trainings are a big motivation for members because they are
getting something back from ELSA.
<IB gives presentation on trainings as conducted by ELSA and other organizations for comparison>
Question: How are we going to be better?
Opatija, Croatia
148
Group 2 What do people want from trainings?:
Problem: Unprofessional way of planning events
Soft-Skill trainings
- negotiations
- team work and delegations of tasks
- selling ELSA to externals and recruits as well as events that are advertised,
- apart from mkt, everyone should be informed about advertising
-
Transitions:
Motivation:
Projects:
Soft Skills:
Transitions:
Motivation
quality is bad, officers should be able to provide all informations
if we realize how important ELSA is for ourselves
Some groups are not planning their trainings properly. management
Teamwork, Delegation
Knowledge is lost but it is important to pass this knowledge on
usefulness for own career
Group 5: Structure
- Main thing: how long are trainings and how interactive are the trainings (do not want to sit
around for hours)
- keep in mind number of participants and location (too many people in little stuffy rooms make
the total quality go down)
- Evaluate what officers on all levels need, what or lack.
- More specific trainings (often they are too general): Situation related (in order to tackle
problems)
- Evaluation after the trainings in over to improve the overall quality
- Skype Trainings (small group)
ELSA Ukraine: I’d like to add that in general our point is very much that it all depends. We can
always create a good situation, if we act according to the structural needs. We just need to be more
aware of those. Skype trainings can be good for certain things, so can long trainings, and so on.
Structure: how interacting and how long should a training be?
Group 7
- Participants: how many should be involved?
- Trainings are too general. Be more specific. Ask what they want.
- Before the training and also evaluate them afterwards
- Skype trainings are good for smaller groups, but you have to be really good with those people.
- Use trainers from other student organizations. Thats a really great opportunity we should use!
Group 4: Content
What goes in to make an event? We need to have a clear structure:
Opatija, Croatia
149
- Generic people skills, getting to know how to deal with different people. Not only how to get
your message across and that you are understood clearly. It is important to know how to act in
different kinds of social situation.
- Event planning: a lot of people don’t understand how to organize such an event by including
all individual ideas. (who do I ask, which room do I book)
- Time management: We all have a lot to do and it is important to be able to distinguish between
what is advisable to delegate and which part of our work has to be out on our own pile and
done urgently.
- Training that is specifically made for officers on different levels to introduce them to the
materials that are offered.
- Report procedure taught in trainings so that those reports are actually of help to anyone.
- How to deal with people? Presentation skills - act in another way in front of different people.
Conflict management within the board to improve event planning.
- Delegation-/Leadership skills! What should we delegate, eg. keep contact to a partner should
be and stay the job of one person. Summed up: find a balance
- Transition: bad transitions and not having transitions is both really bad. Transfer information
about OYOP, decision book, manuals, ...
- Write a report after a training!! Thats really valuable. But it has to be objective and you have to
reflect on yourself. Thats a bit difficult but is important!
Closing
TB: Thank you very much for your input. We promise to work with these ideas to improve the
training experience for you as they are conducted for you. I hope we can put the improvements
into motion a the ICM Malta.
Network (1500 - 1730)
Participants
Emil Nyquist
Flo Bräuer
Viktoria Kober
Daniel Wojtowioz
Filip Papluczyk
Elisabet Totland
Viktoria Finneman
Saija Sampio
Alex Korsager
Alina Shchetinina
Marian Manescu
Gabriel Badeas
Julia Steven
Sophie Herold
ELSA International
ELSA Austria
ELSA Austria
ELSA Poland
ELSA Poland
ELSA Norway
ELSA Sweden
ELSA Finland (LG)
ELSA Ukraine
ELSA Ukraine
ELSA Romania
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Germany
Opatija, Croatia
150
Jascha Patt
Kristin Buhr
Federica Simonelli
Kutoy Altenkan
Chara Grammenou
Bayram Orujov
Tim Segessermann
Lucie Stehnova
Dominika Gettova
Ziga Kotosek
ELSA Germany (LG)
ELSA Germany
ELSA Italy
ELSA Turkey (LG)
ELSA Greece
ELSA Switzerland
ELSA Slovenia
ELSA Denmark
ELSA Poland presented by Daniel & Filip
- Poland has a national group since the beginning
- 16 local groups
- 600 active members
- 11 directors in national board
- national board organized many events with support of ministry of justice
- 2 HR directors, 1 DIR for international relations, 1 DIR for IT
- DIRs are not members of the board but they help to move some things forward
Project "regional round EMC2"
Project "Law school"
- in Poznan in July 2014
- first one since 15 years
- IP law
Project "Higher education"
- in March 2014
- international speakers
- in modern world everything change very fast but in education we use stuff for more than 15
years
Project "national trainers pool"
- one of the first national group who has a NTP and now it is already a new Strategic goal.
- if you need a training in Poland you have to contact the responsible person and he/she will
forward it to the national boards contacts.
Q&A Poland
ELSA Germany:
What are the tasks of your DIR HR?
Opatija, Croatia
151
ELSA Poland:
- in every local group there's a DIR HR
- main goal is implement an alumni database
- contact to NLP
- responsible for training week
ELSA Romania:
What's the status of DIRs?
ELSA Poland Filip: They are not in a certain department/area, just helping.
ELSA Romania:
Where are the directors ranked if they are not members of the board.
ELSA Poland:
The director for human resources is on the national board but has to work
with the respective officers from the local boards, recruiting new members,
creating an alumni database, international trainers pool (keep in contact and
arrange trainings, annual training-meetings (ws for areas as well as for
freshers)
ELSA Norway presented by Elisabet:
- 3 local groups
- in one LG you have to sign up to be a member
- in the other you are automatically member
- Moot Court Competitions: in Tromsø and Bergen. The local rounds in Oslo are not organized
by ELSA, but the winners get to compete in the national final against the winners from Tromsø
and Bergen.
- Big thing: Study Trips: Cuba, Brazil, Shanghai, Luxembourg.
- All three local groups are very active and strong
- Team for legal research group
- Exchange students: (eg in Bergen) faculty does nothing for exchanging, has a deal with the faculty
to have the main responsibility
- Offered two traineeships last year, both from ELSA Bergen. The traineeship at the faculty in
Bergen got the most applications of all the traineeships in the newsletter.
Q&A Norway
ELSA Poland:
Your members are getting members automatically? Is it like forcing?
ELSA Romania:
You have no consequences, you can come when you want?
ELSA Poland:
Membership is not given, so you have no members!
Opatija, Croatia
152
ELSA Norway:
You dont have to sign up. Every student at the faculty in Bergen and Tromsø
is automatically a member. They don´t have to pay any fees, so it has no
consequences for them other than that they have the possibility to apply for
study trips, traineeships, delegations ect, and to attend the activities that the
ELSA groups offer.
ELSA Greece:
No fees?
ELSA Norway:
No
ELSA Poland:
No rules who has voting rights and no quotes?
ELSA Ukraine:
How do you register your members. Are they joined automatically
ELSA Norway:
We don’t have a complete archive for all the members, but we do have
archives for the members that are active. Every ELSA member has the right
to vote, so all students at the faculty in Tromsø and Bergen can show up at
the general assembley and use their voting right.
ELSA Poland:
How are they members when they don’t sign something?
ELSA Norway:
You are a member if you are a member of faculty.
ELSA Ukraine:
How conduct you any kind of votes if you don't know how many people are
members, that means everybody automatically has a voting right. Do you
have a quorum of votes.
ELSA Austria presented by Viktoria
-
6 local groups
almost full board
Dir. for STEP
weekly skype meetings
no member fees
assistant MKT, assistant S&C, assistant AA
directors:
- alumni
- expansion
- human resources
- moot courts
- IFP execution
- IT
aims
Opatija, Croatia
153
-
working on implementing national mootcourts again (M&A Mootcourt)
first PreICM > actual working to prepare for ICM
Legal research group on online hate speech
Advisory Board, well known and important
SLS Vienna Dispute Resolution (3rd next year)
Running for IPM 2014
Q&A Austria
ELSA Poland:
ELSA Austria:
If your president is leaving for 4 month, why doesn't he resign? Does it make
any sense to stay president if you are absent for so long?
He did a very good job and will continue his work as good as before.
ELSA Austria:
Yes, because he really deserves it, apart from this, we don't have the
resources to replace him. He tries to do a lot of work in advance, he is very
fast and efficient.
ELSA Norway:
In which location will the IPM be held if you are elected?
ELSA Austria:
It will be in a castle. Really old and beautiful
IB:
Can you tell us a bit more about your Pre-ICM?
ELSA Austria:
PreICM was really productive, we have 29 participants from Austria and we
worked through the working materials and proposals, and a few.
ELSA Germany presented by Sophie
42 local groups
9000 members
full time board (at the moment 6 members)
8 directors (HR, QM&KM, Corporate Relations, Trainings, Competitions, IT)
Treasurer and DIR for HR resigned
Regional rounds of Moot Courts in local groups
Project "negation competition"
Project “client interviewing competition”
Project "first law school"
Biggest objective was moving office from HD to another city; Problem: without the treasurer, the
financial plan for moving the office might not be possible
Q&A Germany
Opatija, Croatia
154
ELSA Poland:
Tasks of HR director?
ELSA Germany:
HR is taking care of Freshers, (WS on NOMs+NCMs) and Directors for
Freshers, taking care of the EAD (German Alumni Network), Developing
and Implementing a functioning HR-Strategy
ELSA Ukraine presented by Alina
10 local groups
4 Members for 7 positions
3 directors for marketing, AA, FM
Appointed Directors for institutional visits and delegations and for PR
wanted director for IT and IFP but there were no suitable candidates
ELSA Ukraine
-
coaching system. Every Member of NB has it’s coaching group
once in a week a skype meeting
law school in Odessa
International Seminar on Arbitration
application fees for all members
you have to fulfill some criterias to be a member
Q&A
Poland: what criteria do you have to be a full member?
-
UKRAINE: requirements for full member
-board member
- member of OC
- member more than 2 years
- attend national/international event
by the decision of the NB
ELSA Switzerland
-
9 local groups
french, german, part
no local group in the italian part
still very active alumni, who supports ELSA very good
running jurisdiction
- DIR IT for relaunching the websites
Opatija, Croatia
155
- DIR summer law school > lots of new partner connections < G14
ELSA Greece
- 3 local groups
- 500 active Members
- 2 directors for AA and IT
- One year ago the whole board resigned and for 2 months there was no elsa Greece
- Problem with the legal structure, website and emails (all solved now)
- At the moment working on first seminar (financial crisis)
- Working on human resources database as there is no alumni database
Q&A Greece
IB:
You have a director for It, do you also have other directors for an extended
board?
ELSA Greece:
Not at the moment, we do not need it right noe. Art the moment we have
urgent problems which we want to solve before this.
ELSA Sweden
-
8 local groups
500 members
full board
6 directors (legal english, advertisement, step, human rights, externals)
appoint teams with 4 people for
- success in STEP
- human rights strategic
- focus on alumni database
- national projects: exchange with finnland, study visits to brussels
Q&A Sweden
ELSA Ukraine:
What are the responsibilities for a director of legal english?
ELSA Sweden:
Big focus in local groups, we want to centralize those efforts
ELSA Slovenia presented by Ziga
Opatija, Croatia
156
-
NB 7 board members
this time no VP for Moot Court as they are not in high demand
600 members
but only 38 active members
no director in national board but in local boards
biggest challenge is increasing our numbers and we are quite successful
only 1 ICM was held in Slovenia, 3 years later Slovenia underwent a deep crisis but the archives
about it are gone and we don't know what happened, but now ELSA Slovenia is getting back
on its feet and the situation is improving
-
5 local groups
500 members
50 active
no full board (VP STEP has resigned 3 days ago, no VP SC)
KAM in Bratislava
ELSA Italy presented by Federica
important tasks:
- recovering the alumni system
- recreating relationships
- increase numbers
- aim to increase the total number of trainers in Italy
project "contract competition"
project "national LRG" combines the 3 key areas (STEP, conferences)
project "national MC"
- because its a great tradition
- in Trando
Coaching system about national board is nearly complete and its working well
25 trainers
IPM for 10 years, very important for them, we care about internationality, want to improve that
ELSA Finland presented by Saija
-
4 LGs
60 active ELSA Members
Last year, lot of new members could be acquired
International events (also ELSA Day Events)
Amount of trainings could be increased and LGs are encouraged to organize trainings
Opatija, Croatia
157
- Research Group on online hate speech
- We are improving our connections to other student organizations to increase the profile of
ELSA
QA Finland
IB:
What about ELSA Finland’s alumni Program?
ELSA Sweden:
Do you have a Mailing list to work together?
ELSA Finland:
We have Skype Meetings or personal Meetings and a FB Group
ELSA Romania
-
full national board with 8 members
appointed 5 DIR (ip mcc it fundraising)
update alumni database > newsletter
TTT (train the trainers)
DIR HR improves work in local groups
local groups getting full member status
- planned alumni database
- fundraising database
- members database on local level should become a national database
-
periodical newsletter to alumni to inform about activities
existing national trainers pool
TTT (train the trainers) event
NCM with 300 participants
Q&A Romania
ELSA Poland:
What does the VP Human Resources (HR) do?
ELSA Romania:
Responsible for recruitment process, the HR strategy and manages trainings.
SecGen is mainly concerned with administrative matters.
ELSA Poland:
Are there VP HRs on local level?
ELSA Romania:
Yes.
ELSA Austria:
You want to implement a Member Database on national level? Will the LGs
give the Data to a national database just like this?
Opatija, Croatia
158
ELSA Romania:
Yes it will work like this.
ELSA Denmark presented by Signe
- 4 LG’s of which 2 are Members and 2 are Observers
- 7 people in the National Board (Most of us have 15hr/week jobs and are studying full time)
- We get regular updates from local groups for instance at our board meetings where the
Presidents and Sec.Gens of the local groups are also invited
- Director for alumni, expansion, mkt
- We don’t have an office at the moment and no physical archives. We only started our dropbox
archive last year so we have few national materials older than a year.
- Not very many active members compared to the bigger ELSA groups
- At the moment we have a big problem in one of our observer groups, where both the local
President and the local Sec.Gen are not active and hardly answers e-mails
- W don’t have any other events than the NCM’s on a national level
- Our board meetings are on skype because we live in different parts of the Country
- Part of the LGs work efficiently, others face structural and resources problems
ELSA Turkey
-
secretary general for 4 weeks
7 people
2 local groups
700 members
expansion is going on
- project "living library" for ELSA Day
- 2 seminars on media law
- great summer law school in istanbul
Network Support System (1730 - 1800)
Participants
Emil Nyquist
Viktoria Kober
Daniel Wojtowicz
Filip Papluczyk
Elisabet Totland
Viktoria Finneman
Saija Sampio
Alex Korsager
ELSA International
ELSA Austria (LG)
ELSA Austria
ELSA Poland
ELSA Poland
ELSA Norway
ELSA Sweden
ELSA Finland (LG)
ELSA Ukraine
Opatija, Croatia
159
Alina Shchetinina
Gabriel Badeas
Julia Steven
Sophie Herold
Jascha Patt
Federica Simonelli
Kutoy Altenkan
Chara Grammenou
Bayram Orujov
Tim Segessermann
Lucie Stehnova
Dominika Gettova
Ziga Kotosek
ELSA Ukraine
ELSA Romania
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Germany
ELSA Germany (LG)
ELSA Germany
ELSA Italy
ELSA Turkey (LG)
ELSA Greece
ELSA Switzerland
ELSA Slovenia
ELSA Denmark
Introduction of NSS (Council Decision Book 38th Edition Cologne 2013)
EN: My idea of the NSS is something different. Some groups think the NSS is just a way of
declaring weakness and not being able to solve problems by themselves. The Nss should be an
actual TOOL for the network and not in the background because people do not see the potential.
Group discussions aiming to answer the following questions:
- How can we make the NSS more attractive?
- How can we rid it of the taboo that is associated with it?
Presentation by Daniel Poland:
Ideas to motivate people:
- add strong sides/weaknesses to SotN
- compare certain weaknesses from national groups to strongs from others
- coach of national groups should know about the weaknesses
- questionnaire/online systems
- evaluate cooperations each few weeks (problems can be solved the same way in other national
groups)
NSS is not good at the moment:
- it sucks that the NSS is not really necessary, so we have to find a way to make it so
- start planning NSS actions really early because its bad if you lose half a year
- strong points, weak points are forgotten (nobody cares a few years later)
Presentation by Filip Poland:
- National groups are afraid of asking others for help
Opatija, Croatia
160
- Failure of help, maybe penalties
- NSS wasn't really successful
- You need the coach of ELSA International to coordinate it
- Its more about having a good knowledge management
- An complete online help database will be more help than NSS
Presentation by Gabriel Romania & Sophie Germany:
When are you applying NSS?
You should not apply just because you haven’t done a MCC for a few years, but when its really an
urgent problem (eg if you disappear within the next year) than there should be the possibility
Penalty or help? Don’t give a penalty to helping groups if they were not able to manage it.
Marketing aspects: How to present NSS? Its not a shame, its the way you present yourself to the
international council. Please make a handbook.
Discussion:
ELSA Denmark:
I think it would be a good idea if we, in addition to NSS, could make a
knowledge list, where each national group can add which areas their
respective groups have a lot of experience in, so that it is possible for
others to see where they can get advice on a certain topic. It doesn't have
to be more than a google document that would be accessible for every
group to use. IB should help make the document, but from then on it
would be a tool that we could use ourselves to see who we can contact if
we need advice on a certain topic. This could for instance be the case, if a
group wanted to create a summer seminar in their country, then they
could see on the list, that this is something Denmark has very much
experience in and that it is therefore possible to ask us for advice on the
topic.
I think that the knowledge list should only include the knowledge of a
group and not the weaknesses, as have been suggested by some. I think
that there is a bigger chance that the document will be used if it only
contains the knowledge of the groups.
ELSA Poland:
We discussed the time problem. For extensive help, time It might be a
problem for national boards that do not work full time to find the time to
offer extensive time
ELSA Ukraine:
National groups shouldn’t be afraid to apply for NSS. NSS is kind of
transition. If you don't get a transition, you can let another group help you
to fulfil the gaps in knowledge. NSS is important to keep track inside the
network.
Opatija, Croatia
161
ELSA Norway:
Even if it is a big addition to workload on a national board, it is the decision
of that national board.
ELSA Denmark:
I am not sure if it is necessary to make the NSS more popular. A lot of
groups help each other without the formalized structure of the NSS. I think
the NSS should be a tool that IB has in the back of their mind, when they
can see that a group is struggling, but I don't think that we need to promote
more.
When it comes to helping each other in general, then I think that we
would like to help each other, but it is some times difficult to figure out
where to ask for the help. If we make a knowledge list or something similar
to it, it would be a lot easier to know where to ask.
ELSA Poland:
You feel pushed if somebody says you are forced to do it
ELSA Greece:
We thought that the NSS is ???. We had a crisis and we had a NSS with
france, but they had no experience in the subject we had troubles with,
therefore they could not really help us and we had to look for help elsewhere.
ELSA Ukraine:
Personally, I don’t see why we actually need NSS. What does it help? If
groups need help, they can easily just ask for knowledge on the IM list or
directly. I did that several times last year, when I was active, and it worked
out very well. To me, there’s a reason why it’s not being used. With the
exception of the full-time boards and perhaps Romania and Italy, none of
us have the time to fully commit to a NSS anyway without weakening our
own groups. Or we commit and then risk overburden ourselves. I see the
NSS more as a danger than a possibility for the network.
ELSA Greece:
Can we impose penalties if the agreement fails?
EN:
NSS agreement is an agreement like any other, if you negotiate to have a
penalty, then you can add it to the agreement. A general penalty cannot be
imposed.
ELSA Ukraine:
Before we close, I would like to know what the follow up from this workshop
will be?
IB:
The situation we have is, that the groups want to help each other, but the
structure is too complex. We want to further evaluate this topic.
ELSA Norway:
Signe mentioned a “Knowledge archive” were the national groups can write
what they are good at. Can we create one?
ELSA Norway:
Google Docs is really practical and everyone can use it.
Opatija, Croatia
162
Candidates (1800 - 1900)
Participants
Emil Nyquist
Viktoria Kober
Daniel Wojtowicz
Filip Papluczyk
Elisabet Totland
Viktoria Finneman
Saija Sampio
Alex Korsager
Alina Shchetinina
Gabriel Badeas
Julia Steven
Sophie Herold
Jascha Patt
Federica Simonelli
Kutoy Altenkan
Chara Grammenou
Bayram Orujov
Tim Segessermann
Lucie Stehnova
Dominika Gettova
Ziga Kotosek
ELSA International
ELSA Austria (LG)
ELSA Austria
ELSA Poland
ELSA Poland
ELSA Norway
ELSA Sweden
ELSA Finland (LG)
ELSA Ukraine
ELSA Ukraine
ELSA Romania
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Germany
ELSA Germany (LG)
ELSA Germany
ELSA Italy
ELSA Turkey (LG)
ELSA Greece
ELSA Switzerland
ELSA Slovenia
ELSA Denmark
Introduction of Candidate for the Position of Secretary General of the International Board
of ELSA International 2013/2014
Candidates in the room is Emil Nyquist
Emil presents himself
Q&A Emil
ELSA Poland:
You have never been secgen in the past. is it good to start at international
level
Opatija, Croatia
163
Emil:
That is correct. During my time at Cologne and when i decided to apply for
the vacancy I thought about this a lot. Of course it is always difficult to take
on a task as big as the one of the national board. When i was looking into
myself and searching for my skills it was not scary at all.
ELSA Poland:
Please tell us three disadvantages and three advantages of you?
Emil:
3 disadvantages:
- I don’t speak any French. So it’s a bit hard to get by in Brussels
- I have never as you all know been a Sec. Gen before but after the
transition I feel I can handle that challenge
- People have told me they perceive me as silent but I hope I have and will
prove that wrong during this week
3 advantages:
- Very structured
- I am calm. I can slow down and manage that everything is done right and
on time
- I learn quite easily
ELSA Poland:
How do you plan to improve communication in the int. board like you
mentioned in your program?
Emil:
By diversifying communication: using different channels of
communication.
ELSA Poland:
How should this promotion look like?
Emil:
Internal meetings are here to stay. We have to realize we will be doing these
for a long time in the future. The best options to promote internal meetings
is to show how motivated the participants of hosting groups became after
they hosted them.
ELSA Poland:
Do you miss Sweden?
Emil:
A little.
ELSA Switzerland: You decide being deputy as you wanted to continue contributing to the
network. What drives you to be a secretary general?
Emil:
The SegGen is very important for a big organization like ELSA. It is
important to maintain the internal structure as that is at the core of
everything else we do.
ELSA Germany:
What should your HR strategy look like?
Opatija, Croatia
164
Emil:
HR working group as a starting point. HR is not available to us as it should
be. We have to make sure to keep communication between us flowing.
ELSA Poland:
Are you thinking about improving the ITP?
Emil:
- we want expand it a bit
- might be something thats a bit old (regulations should be updated)
- we have been looking at other organizations
- we can find budget and organize a train the trainers week
- how to motivate to join ITP? we have alumni trainers and we can still find
more trainers within active members (until now we only looked for alumni)
Tuesday, 29th October
Joint BEE, IM & FM Jurisdiction (1000 - 1130)
Minutes can be found from the BEE minutes for Joint Workshop BEE, IM and FM “Jurisdiction”
Wednesday, 30th October
Joint BEE & IM - Online Solutions (1800 - 1900)
Minutes can be find in the Board Management, External Relations and Expansion Workshop
Minutes
Friday, 1st November
Joint BEE, FM & IM - Observer-/Membership Applications (1000 - 1100)
Participants
Emil Nyquist (EN)
Anneloes Dijkstra (AD)
Rebecca Yourstone (RY)
Flo Bräuer
Kristin Buhr
Anne Metzler
Victor Ferreira
ELSA International
ELSA International
ELSA International
ELSA Austria
ELSA Germany
ELSA Luxembourg
ELSA Luxembourg
Opatija, Croatia
165
Contantin Eibl
Max Cortolenzus
Raini Fuchs
Daniel Maier
Benedikt Svoboda
Nikolas Augel
Nayden Trifonou
Chennogorova G/Sulia
Bokiy Vitaly
Warnika Thakoer
Anjana Baidjnath-Panday
Edwin van t Pad
Lindsay van der Ent
Loes van der Graaf
Aine Groogan
Elisabet Totland
Haakon Ronnstensaeth
Armin Khoshnewiszade
Hilde Notland
Helene Bjerke
Siraj Suztanzi
Zulfija Huseynova
Toghrul Bayramov
Jan Kucta
Filip Drnec
Marek Skultek
Lucie Stehnova
Viktoria Finneman
Ola Linder
Desiree Fransson
Henrik Hassel
Ana Velkovska
Frosina Antonovska
Alexander Korsager
Alina Shchetinina
Camilla Sevaldsen
Mads Lorentzen
Dennis Albrechtsen
Kristine Gundersen
Federica Simonelli
Kevin Zomer
Giulia Funghi
Maria Colom
ELSA Austria
ELSA Austria (LG)
ELSA Austria
ELSA Austria (LG)
ELSA Austria
ELSA Austria
ELSA Bulgaria
ELSA Russia (LG)
ELSA Russia (LG)
ELSA Ireland
ELSA Norway
ELSA Norway (LG)
ELSA Norway
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Azerbaijan
ELSA Azerbaijan
ELSA Azerbaijan
ELSA Czech Republic
ELSA Czech Republic
ELSA Sweden
ELSA Sweden
ELSA Sweden
ELSA Sweden (LG)
ELSA Ukraine
ELSA Ukraine
ELSA Denmark
ELSA Denmark
ELSA Denmark
ELSA Denmark (LG)
ELSA Denmark (LG)
ELSA Italy
ELSA Italy
ELSA Italy
ELSA Spain (LG)
Opatija, Croatia
166
Tomas Gonzalez
Carlos Sesena
Solveig Hagnäs
Saija Sampio
Lauri Vaihemaki
Maximilian Scriba
Roman Kehrberger
Tobias Eyl
Sophie Herold
Pierre Linke
Julia Steven
Marko Dolenec
Milena Adamczewska
Pawel Podjacui
Daniel Wojtovicz
Katazyna Martowios
Filip Paplaczyk
Martyna Szataroka
Arkadius Gaczynski
Mincea Ciuta
Andra Carlan
Laurentiu Gherase
Bogdan Monescu
Badea Gabriel
Marian Manescu
Bartosz Balewski
Alpo Lahtinen
Claudius Krucker
Petri Aalto
ELSA Spain (LG)
ELSA Spain
ELSA Finland
ELSA Finland (LG)
ELSA Finland
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Germany (LG)
ELSA Germany (LG)
ELSA Croatia
ELSA Poland
ELSA Poland (LG)
ELSA Poland
ELSA Poland (LG)
ELSA Poland
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Romania (LG)
ELSA Romania
ELSA Romania (LG)
ELSA Romania (LG)
ELSA Romania
ELS
ELS
1. Russia - Full Membership
ELSA Russia presents their application
Q&A:
ELSA Poland:
In ELSA each national group should have statutes.
ELSA Russia:
We had a new team but now we do have a legal statute. Now its the same as
ELSA International. The statute you are speaking about is not the actual one
as we have another one.
Opatija, Croatia
167
ELSA Switzerland: Regarding working materials ELSA Russia has no legal personality and we
also want to ask ELSA International if it’s even possible to gain membership
under Dutch law without a legal personality?
ELSA Russia:
The working materials you have before you are out of date; we do have a
legal body in Russia. We were not able to show you the new version earlier.
EN:
We got this question beforehand and we asked our lawyer who said that if
there is an existing organization in their home country, they can join ELSA
International.
ELSA Austria:
How long did it take ELSA Russia to acquire legal status?
ELSA Russia:
About 6 months. We are now a legal organization.
ELSA Austria:
How do you insure ELSA Russia is independent from the government?
ELSA Russia:
It is not a problem for us as the situation in Russia is now different. It is not
so difficult to be independent from the government as long as you are not
against it. We do not speak of political issues but of law and education.
Therefore the government lets us be.
ELSA Germany:
Could you provide us with the new statuses of ELSA Russia?
ELSA Russia:
We have those documents not printed and available at this ICM but we can
send it to you via email.
ELSA Germany:
Can you do it before the vote?
ELSA Russia:
We would have to check but probably yes.
ELSA Austria:
Last year we have a NSS. There was an event where speakers were invited
who are not in favor with the government and afterwards you were not able
to communicate what exactly the problem was and what it means for the
future.
ELSA Russia:
There was such a situation. We decided to take a political balance: Whenever
we invite a politician from one party, we invite one of the opposition as well.
We do not discuss their parties and politics; we simply want to invite
interesting speakers. If the speaker is from the opposition, that is ok, but we
want to have a balance. In addition we do not speak of political and
governmental issues but of law.
Opatija, Croatia
168
ELSA Germany:
Since there has been a legal research group regarding “anti gay legislation”.
So do you think it will become a problem for you with regard to the new law
passed in Russia banning talking about homoseuality in front of minors?
ELSA Russia:
No. It is a stereotype that this law bans gays. This law bans propaganda of
this way of thinking to the young generation of people under 18.
ELSA Norway:
How is the financial situation of ELSA Russia and will you be able to pay
membership fees in the upcoming years?
ELSA Russia:
As far as I can say regarding the budgets: The members of ELSA Russia will
pay 10€ for being a member and therefore we think that it will be possible in
short time.
2. Armenia - Observership
Armenia presents their application
Q&A:
ELSA Turkey:
What is your opinion on non-political status regarding the conference on the
Armenian genocide?
Armenia:
I was suspecting this question. ELSA is non political, and we are always
discussing topics regarding international law and not politics. We are really
into discussing this issue together with ELSA.
ELSA Switzerland: How easy is it to change statutes in Armenia, especially the preamble?
Armenia:
For changing our statutes the NCM will propose amendments and
afterwards they have to be registered at the ministry of justice which ensures,
that the statutes are in accordance to Armenian law.
ELSA Switzerland: How easy is it to change statutes in Armenia, especially the
preamble?Because in article 4 as well as in the preamble at the end of the
statutes, you are naming the founders of your organization. Could you
change this or does it have to be there?
Armenia:
We did many things to found this organization. A lot of people asked us to
put our names in there so following generations can see who founded ELSA
Armenia.
ELSA Switzerland: Would it be possible to change this according to Armenian law? It is
necessary that it is in there?
Opatija, Croatia
169
Armenia:
Yes they can change the statutes like that.
ELSA Croatia:
Recently we had problems with groups that joined but became inactive
afterwards. How many members does Armenia have and how great do you
think the Armenian’s potential to carry out ELSA activities in the future?
Armenia:
We have 90 members so far and half of them are really active and I think if
we gain observership we will be able to marketing it more and therefore we
expect gaining more members after joining.
ELSA Germany:
I have been wondering whether you will be able to contribute to STEP in
Armenia as you used to be a researcher’s association. Is there potential in
Armenia to take part in the student trainee exchange program?
Armenia:
Yes why not because many organizations in A are interested in international
contacts and therefore
ELSA Switzerland: as far as I know there has been an ELSA Armenia before. Could you establish
any contact with former members?
Armenia:
We found out about ELSA and we wanted to have a local group in our
faculty. We found out, that there used to be an ELSA Armenia which does
not exist today. We met with the former president, who advised us and
presented us activities of ELSA and offered us help. Last year she helped a
lot, this year we did not ask for help. There are not many former ELSA
Armenia members from the former organization.
ELSA Romania:
How many law faculties are there in Armenia and how much potential do
you see for expansion?
Armenia:
We have 4 big law faculties and 6 smaller ones: one another one with official
russian language.
EN:
The formal criteria was met, ELSA International gives its recommendation
on both applications. We checked whether all documents have been filled
out in time. This has been the case.
ELSA Switzerland:
EN:
We would like to request secret voting on this
Before voting I would like to inform you that that this is ELSA Russia’s last
chance to get their application to full membership approved. If their
application is denied, ELSA Russia as it exists right now will be terminated
from the organization.
Opatija, Croatia
170
ELSA Norway:
Is there the chance, that ELSA Russia is demoted and then apply again for
full membership when they are set up again?
EN:
According to our statutes, yes.
EN:
ELSA Russia does not have their statutes here right now. Now we have to
proceed with the voting but afterwards you can have a look on it. So this
voting will be regarding the old statutes and in the final plenary we will make
a statement that this voted recommondation does not represent the
application with the most actual statutes.
Chair:
Now it is 11:29, so please stay five minutes in this room.
Groups voting
Austria
Azerbaijan
Bosnia and Herzegovina
Bulgaria
Croatia
Czech
Denmark
Finland
Germany
Greece
Ireland
Italy
Norway
Poland
Rumania
Mazedonia
Spain
Switzerland
Netherlands
Turkey
Ukraine
United Kingdom
Vote on ELSA Russia’s application for full membership
In favour:
Against:
Abstentions:
6
12
4
Opatija, Croatia
171
In total:
22
The workshop does not recommend the membership application of ELSA Russia.
Vote on ELSA Armenia’s application for observership
In favour:
Against:
Abstentions:
18
2
2
In total:
22
The workshop recommends Armenia’s application for observership.
Information Flow in ELSA (1100 - 1230)
Participants
Emil Nyquist (EN)
Alexander Korsager
Alina Shchetinina
Dennis Albrechtsen
Elisabet Totland
Sophie Herold
Jascha Patt
Tim Segessemann
Federica Simonelli
Gabriel Badea
Chara Grammenou
Viktoria Finneman
Saija Sampio
Kutay Altunkan
Anjema Baidjnath-Panday
Warnika Thakoer
Lucie Stehnova
Filip Papkeczyk
Daniel Wojtowicz
ELSA International
ELSA Ukraine
ELSA Ukraine
ELSA Denmark (LG)
ELSA Norway
ELSA Germany
ELSA Germany (LG)
ELSA Switzerland
ELSA Italy
ELSA Romania (LG)
ELSA Greece
ELSA Sweden
ELSA Finland (LG)
ELSA Turkey (LG)
ELSA The Netherlands (LG)
ELSA The Netherands (LG)
ELSA Denmark
ELSA Romania
ELSA Germany
ELSA Austria (LG)
ELSA Poland
ELSA Poland
Opatija, Croatia
172
EN:
Overview over information flow. Discussions will be held on:
- How do we communicate?
- How do we transfer the static information we have?
- How do we use the static information that we have?
- How should this information be used in a dynamic way?
In the International Board we are using mailing lists and FB groups with
only national officers included. This gives rise to bridging problem as we do
not reach a lot of local officers.
ELSA Norway:
Are locals allowed to join?
EN:
We have the option, on mailing lists they definitely can. Only national
officers are allowed to post, but everyone on it can read.
ELSA Poland:
Wouldn’t it be efficient to give a list of email addresses of officers interested
in joining those lists?
EN:
Yes, we can do this. Next topic is transfer of static information: we have a
lot of different systems, in the IB we use databases; others use clouds, others
USB sticks. Regarding the use of static information, a lot of archives already
exist, but often people lack the skills to use them and how to make them
dynamic. To get something out of this workshop we will have group
discussions.
Discussion topics:
- What are the options of communication and how are they effective?
- Static information, what are the pros and cons of possible and existing platforms?
- How can we make our static information dynamic and efficiently use it?
Discussion:
EN:
How do you want to talk about this?
ELSA Austria:
We divided the discussion into two main aspects: Knowledge Management
as well as Internal Communication. For the first, Google Drive lists, Wikis
or something like Worknet which allows you to store all information in one
place would be good.
ELSA Poland:
What we are missing is that if you use many channels to communicate, you
can start discussion on different places at one time which gets really chaotic.
Opatija, Croatia
173
ELSA Romania:
I agree that you should have an official platform. Topics can be started and
discussed on the official platforms official and afterwards on the optional
ones like facebook.
EN:
What about direct communication and storing of information?
ELSA Norway:
We use facebook a lot for communication and store data in dropbox.
ELSA Austria:
How are you using FB?
ELSA Norway:
We have different groups.
ELSA Austria:
But isn’t it confusing and messed up if there are too many posts or off topic
posts?
ELSA Norway:
It can be a lot of posts sometimes, but everyone in the board is very active
on FB, so they get the important information in time.
ELSA Germany:
But how can you provide your predecessor with data and conversations
stored on FB which is linked to your person and not to your position during
transition?
ELSA Norway:
The important stuff is said in the meetings which will be minuted and stored
at the dropbox, therefore it is fine.
ELSA Denmark (LG): I want to find the most pragmatic way of solving this. I prefer meeting
physically because you can lose a lot of information if you use digital
channels. FB is a source of many problems, I am surprised that so many
groups use it.
ELSA Denmark:
The national board members have a facebook group with the presidents and
the sec. gens of the local groups, but we send out important stuff via mailing
lists. It is possible to save information facebook. We are using the the same
facebook group as the board from last year for example. But it is more
difficult., that is true.
ELSA Austria:
Worknet should be a Knowledge Management tool as people will not be
online all day. FB can be used for urgent matters and concrete organisation.
ELSA Denmark:
Would it be possible to incorporate mail addresses into the worknet? We’ve
had problems with our mail addresses not working properly
ELSA Austria:
No, this is not possible.
Opatija, Croatia
174
ELSA Germany:
Something used for knowledge management can be used for communication
too quite well. we use our system ALFRESCO which combines workflows
and an archive which allows people to work, store and converse dynamically..
ELSA Norway:
I have a question about whatsapp: isn’t it hard to keep track on what is
happening with this?
ELSA Austria:
It is, you have to force people not to smalltalk and have different groups with
different topics, it is really confusing.
ELSA Switzerland: What I found on local level is that people send stuff to your personal mail
addresses which is very confusing as well. Apart from this, if you converse
in groups on FB, how do you solve ‘personal’ problems with one particular
board member?
ELSA Norway:
In this case we use private messaging to contact that particular person.
ELSA Denmark:
We do the same.
ELSA Austria:
Facebook groups offer awesome functionalities:
- there is a search box to search the entire history of its posts
- there is a button for access the “whole group” chat
- you can reuse this chat at any time even after 2 month. give them an
image
ELSA Norway:
The previous board did not want us to approach them via facebook about
ELSA stuff, but I think it is a good idea to get and keep in touch with the
local groups this way.
ELSA Poland:
We also use facebook. But especially local groups meet up quite often and
can talk to each other, which saves a lot of time and effort. We have many
projects on local levels therefore you need to keep in touch to keep track.
ELSA Denmark:
So matters of S&C and AA are decided by the whole board?
ELSA Norway:
Our structure is different. Only updates, as discussion take place in the OCs
of certain events.
ELSA Austria:
I was president, now I am SecGen and I have no experience setting up weekly
meetings. Easier to keep track it weekly if one is missed.
ELSA Ukraine:
Yes that’s the same in Ukraine. There is every time something to discuss and
it will pile up, if we don’t meet on a weekly basis. Moreover we have an open
discussion in social network group.
Opatija, Croatia
175
ELSA Poland:
We have weekly board meetings on the local level. I believe it is good to have
it weekly as you are always up to date and you can help each other if there is
an urgent problem. But to do this, you need to be updated constantly.
EN:
Discussions on FB, but archived minutes.
ELSA Poland:
For an overview we use and Google Calendar which locals should fill out so
everyone can keep track of what is happening in the national network.
ELSA Austria:
I would prefer an international solution. Apart from this, is direct
communication stored and can you use it via an app to communicate over
the platform?
ELSA Denmark:
How much we should save and share is also about how we store it. I think a
structure is the most important thing for the following generation to profit
from it.
ELSA Poland:
You mentioned the Worknets. How does the storage system works out? If
we knew this, discussion would be more fruitful.
ELSA Norway:
When we started our term, I created mail accounts instead of only forwarders
like it had been before. This way the next national boards can search for our
previous mails in a database.
ELSA Sweden:
We use dropbox to store all important files. Like this we can “go back in
time” and have a look at our predecessors work. A complementary storing
source would be the mail accounts we use.
ELSA Germany:
As setting up a new storage system will take time for research, test runs etc.
it would be efficient to think about how we can store data so that we can
transfer it easily to the new system once it is finally up and running.
ELSA Norway:
Sophie (Germany), do you have a physical mail account?
ELSA Germany:
Yes, it is separated from our personal accounts. THerefore we can easily give
all the data and information over at transition.
Workshops (1230 - 1330)
Participants
Emil Nyquist (EN)
ELSA International
Opatija, Croatia
176
Alexander Korsager
Alina Shchetinina
Dennis Albrechtsen
Elisabet Totland
Sophie Herold
Jascha Patt
Tim Segessemann
Federica Simonelli
Gabriel Badea
Chara Grammenou
Viktoria Finneman
Saija Sampio
Kutay Altunkan
Warnika Thakoer
Lucie Stehnova
Filip Papluczyk
Daniel Woitowicz
ELSA Ukraine
ELSA Ukraine
ELSA Denmark (LG)
ELSA Norway
ELSA Germany
ELSA Germany (LG)
ELSA Switzerland
ELSA Italy
ELSA Romania (LG)
ELSA Greece
ELSA Sweden
ELSA Finland (LG)
ELSA Turkey (LG)
ELSA Denmark
ELSA Romania
ELSA Germany
ELSA Austria
ELSA Poland
ELSA Poland
About workshops
It's really hard to do a workshop, especially if you are not experienced well. Furthermore we for
sure attended bad workshops and want to improve those people who gives us a workshop.
So what are your experiences so far?
Prepare a workshop
- ask for what the needs are
- choose if it should be static or interactive
- know your audience to keep the topic moving
- took advices or checklists from former officers
- some workshops should be done by national officers
- you should link the topic very much to the work
- say what you want before!!
- know how the result should be to really get something out of it
- plan enough time to share experiences to come to a final result
- but keep it short because the pan of attention fades (2hr max with a break)
While at a workshop
- rules
- use finger rules
Opatija, Croatia
177
-
it needs to have a flow and a aim
kinda energizer test at the beginning (poland)
give motivational aspects
say they should tell you when they get tired as soon as possible and we will do a break
give them time to relax, offer water or some snacks
connect your audience and try to get them speak to each other
try small team building game in the first workshops
you should avoid to repeat something
time after a workshop
keep it interactive not to loose the people
group work on different topics is difficult because the last group to present only thinks about
what they should present and not listening
- the chair should stop too detailed discussions of problems of a certain person
Result of a workshop
- afterwards send a summary
- it does not have to be a revolutional result
- you should “create” something in the end
- a workshop should be more like a training
- one day to one topic, eg. human rights strategy
- trainings should not be just reading
- 2 workshops: an advanced one for more experienced officers
- much more open workshops people can choose
- think about how to do a conclusion because here on the ICM there will be no results because
1 chair and 2 secretaries can’t do this before final plenary
- pin points at the beginning where it should
- be more prepared through sending out groupwork questions beforehand
- dont do useless stuff which is too general
- always include discussions but in parallel show a slide (powerpoint) to remember the questions
Conclusion of the workshop in terms of what we should think about for future workshops
- the level of interactivity is very good and should continue
- we should have a bigger focus on results (the workshop considered saying “focus on results but
not too much”, but that was voted against)
- inputs should be given to Emil, if more comes to mind
- less workshops
- we should only have Skype trainings, if the internet is very good, but preferably we should have
no Skype trainings at all for such big groups
- groupworks are good, but we need more time to discuss afterwards
- less people should repeat, we should use the finger rules better
IB shall make a call for a working group on how we can make our workshops better, which shall
be based on the discussions started on the mailing list last year as well as the inputs from this
workshop
Opatija, Croatia
178
Human Resources: Sharing best Practises (1500 - 1700)
Participants
Emil Nyquist (EN)
Alexander Korsager
Alina Shchetinina
Dennis Albrechtsen
Elisabet Totland
Sophie Herold
Jascha Patt
Tim Segessemann
Federica Simonelli
Gabriel Badea
Chara Grammenou
Viktoria Finneman
Saija Sampio
Kutay Altunkan
Warnika Thakoer
Dominika Gettova
Viktoria Kober
Filip Papluczyk
Daniel Wojtowicz
ELSA International
ELSA Ukraine
ELSA Ukraine
ELSA Denmark (LG)
ELSA Norway
ELSA Germany
ELSA Germany (LG)
ELSA Switzerland
ELSA Italy
ELSA Romania (LG)
ELSA Greece
ELSA Sweden
ELSA Finland (LG)
ELSA Turkey (LG)
ELSA Denmark
ELSA Romania
ELSA Germany
ELSA Austria (LG)
ELSA Slovakia
ELSA Austria
ELSA Poland
ELSA Poland
Introduction
Something like an human resources strategy doesn't really work. The last few years people have
been working on a common strategy for the whole network, but until now after many discussions
nothing happened. ELSA groups only want to create a strategy but don't have one already.
Furthermore the most ELSA groups are not able to create one because the knowledge is so poor.
We need a basic guideline to answer 2 questions:
- What is HR and what is it for?
- How to implement that. What has worked so far?
Containing three parts:
- Recruitment
- Development
- Retainment (keeping them in)
Opatija, Croatia
179
Groupwork
One report per country with experiences categorized in this way:
- Green: what works?
- Yellow: what is worth trying out but might go either way?
- Red: what doesn't work?
Friday, 1st November - Misc. & Closing (1700 - 1830)
Participants
Emil Nyquist (EN)
Alexander Korsager
Alina Shchetinina
Denise Albrechtsen
Elisabet Totland
Sophie Herold
Jascha Patt
Tim Segessemann
Federica Simonelli
Gabriel Badea
Chara Grammenou
Viktoria Finneman
Saija Sampio
Kutay Altunkan
Warnika Thakoer
Dominika Gettova
Viktoria Kober
Filip Papluczyk
Daniel Wojtowicz
ELSA International
ELSA Ukraine
ELSA Ukraine
ELSA Denmark (LG)
ELSA Norway
ELSA Germany
ELSA Germany (LG)
ELSA Switzerland
ELSA Italy
ELSA Romania (LG)
ELSA Greece
ELSA Sweden
ELSA Finland (LG)
ELSA Turkey (LG)
ELSA Denmark
ELSA Romania
ELSA Germany
ELSA Austria (LG)
ELSA Slovakia
ELSA Austria
ELSA Poland
ELSA Poland
ELSA Poland:
IB:
Back to discussion about workshops we skipped earlier.
Thumbs, the S&Cers have a forum on which they write what they want to
discuss on the mailing lists
ELSA Ukraine:
Last year at the spring ICM, we decided on a working group to work on the
coaching system, which fell apart due to scheduling conflicts and, I believe,
a busy schedule for the former SecGen of the IB. What is the current status
Opatija, Croatia
180
of the coaching system? Is it working? Is it relevant with a working group?
It it something we should maybe discuss?
The workshop agrees that the system could be changed and should be looked at.
ELSA Poland
Perhaps we should make a working group?
ELSA Ukraine:
Most of you don’t have a lot of experience with the coaching system yet,
and there are a lot of other things to focus on. Maybe this thing should be
held on pause a bit, and then it could possibly be discussed in Malta again?
The workshop agrees
Chair:
If there is nothing else, we now continue with the evaluation.
IB:
Everyone has to say one good and one bad thing about this week’s
workshops.
ELSA Ukraine:
Good: Many more people participated actively than last year. It was really
nice to see.
Bad: The Skype training didn’t work due to the technical issues.
ELSA Ukraine:
Good: Today’s discussion regarding the workshops was fantastic. I’ve
never seen the IM group being so constructively critical and facing the
problems, and this is my 5th ICM.
Bad: Gammel Dansk
ELSA Norway:
good: open atmosphere and easy to talk
bad: Skype Training
ELSA Austria:
good: open mood + participation
bad: training, could have done it by ourself
ELSA Greece:
good: learned about eLSA spirit
bad: joints with BEE, better: joint with other areas on how to cooperate
ELSA Sweden:
group work, training
ELSA Finland:
good: learned a lot, especially drinking culture
bad: bus was late and we missed a lot
ELSA Romania:
good: group work, good to exchange ideas
bad: long wait before checking
Opatija, Croatia
181
ELSA Netherlands: good: workshop
bad: ELSA Russia’s national board is not here, we have to ask ELSA
Moskow
ELSA Netherlands: good: one big family, bad: skype training
ELSA Turkey:
good: drinking + ELSA spirit; bad: skype meetings, joint AA
ELSA Slovak Republic: good: ELSA spirit sharing experiences
bad: checking
ELSA Czech Republic: good: location
bad: delegation was divided into two buildings (housing)
ELSA Czech Republic: good: team building action, bad: internet connection
ELSA Italy:
good: got to know who the network works and met people from all over
europe, makes me understand the power and the potential we have
bad: nothing in particular
ELSA Germany:
good: everything inside the hotel, no transfer
bad: no naptime during lunch
ELSA Poland:
good: meeting the workshop
bad: no drinks during lunch and supper (free)
ELSA Germany:
good: meeting students from all over europe sharing the same passion
bad: too much drinking
ELSA Switzerland: good: focus and concentration of the people (spark in everyone)
bad: diversity of the workshops , would have preferred more focus
ELSA Poland:
good: NSS workshop, now I can see the possibilities
bad: skype training, not technical issues but a lack of practical simulations,
like problem solving
ELSA Germany:
good: called critical point into question, honest and fruitful discussion, i
don’t feel like I gained a lot for myself and my work, I hoped for more.
ELSA Austria:
good: more outcome than usual, perhaps spread the news to BEE because
there are workshops with even less outcome ;P
bad: no pool-experience...
Opatija, Croatia
182
ELSA Germany:
good: problem awareness
bad: being a secretary
ELSA Romania:
good: people got really involved into the subject, everyone wanted to
participate and to share and contribute
bad: not time for a lot of things
ELSA Denmark:
good: structure of the program (late start and enough lunchtime)
bad: the application form for the ICM was really difficult to fill out
EN:
good: having such an open atmosphere and all the input I can actually use
Opatija, Croatia
183
Financial Management Workshop
Sunday, 27th October (17.30 – 18.30)
Opening Workshop (17.30 – 18.22)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
Benedikt Svoboda
Monika Dafinova
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Katarzyna Martowlos
Frosina Antonovska
Gherase Laurentiu
Koprivica Dimitrije
Simon Sommer
Can Sevener
F. Berk Batur
Mert Parlak
Petri Aalto
ELSA International (RY)
ELSA Denmark (Chair)
ELSA The Netherlands (Vice chair)
ELSA Finland (Secretary)
ELSA Austria
ELSA Bulgaria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxembourg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Serbia
ELSA Switzerland
ELSA Turkey
ELSA Turkey (LG)
ELSA Turkey (LG)
ELS
RY: Welcomes everyone to the FM workshop. First we will start with electing a Chair for the
FM workshop. Any suggestions? I suggest Kristine Gundersen from Denmark.
Voting on having Kristine Gundersen as Chair:
In favour:
13
Against:
0
Abstentions: 1
Total:
14
Kristine Gundersen is elected as Chair of the FM Workshop.
Chair: We will now move on with elections of a Vice Chair any suggestions?
RY: I suggest Edwin van’t Pad from ELSA the Netherlands.
Voting on having Edwin van’t Pad as Vice Chair:
In favour:
13
Against:
0
Abstentions: 1
Total:
14
Edwin van’t Pad is elected as Vice Chair.
Opatija, Croatia
184
Chair: Now we also need Secretaries, preferably two. It is a very important job and helps you to
focus during the workshops.
ELSA Finland: I volunteer as a Secretary.
Voting on having Lauri Vaihemäki:
In favor:
13
Against:
0
Abstentions: 1
Total:
14
Lauri Vaihemäki is elected as Secretary.
Chair: Next we have election of ELSA spirit. He will hand over the drinks, lead energizers and
decide punishments. Everyone is supposed to bring their national drink to the workshop. Do we
have volunteers?
ELSA Denmark: I volunteer.
Voting on Mads Lorentzen from ELSA Denmark as Director for ELSA Spirit:
In favour:
14
Against
0
Abstentions
0
Total
14
The proposal is approved
Chair: Could you share your expectations for the week?
ELSA Turkey: For me budgets and financial management are important.
ELSA Czech Republic: Having good time basically.
ELSA Denmark: Mostly to learn something.
ELSA Romania: Finding ideas to be more financially stable and take ideas from my STEP
background.
ELSA Austria: Not much, mainly get to know you all.
ELSA Poland: Learn financial management in other countries and about taxes.
ELSA Germany: I am just representing for our national officer. I am looking for ideas for my
local group.
ELSA Switzerland: I am representing here for our national officer. This is my first ICM. I am
interested to see how everything works.
ELSA Italy: Also representing for our national officer. I came here to learn.
Chair: Could the newcomers present themselves?
Opatija, Croatia
185
ELSA Italy: I am local officer for financial management.
ELSA Switzerland: I have no former ELSA career.
Chair: What are the IBs expectations?
RY: I look forward for interesting conversations and getting to know all of you better. Also, I
hope you will approach me with any questions you might have. I am running for the position of
Treasurer in the IB, so I hope that goes well.
Chair: I want to get some motivation and find new working solutions and learn new skills.
ELSA Netherlands: I expect to get to know you, get new friends and get new knowledge about
IBs finances.
Chair: Lauri, your expectations?
ELSA Finland: Taking minutes and keeping my delegation under control. I have to attend to the
officers’ workshop.
Chair: We move to the approval of the agenda. IB gets the floor.
ELSA International makes a presentation
Chair: Any questions? No? Then we can move on to voting.
Voting on agenda as presented by ELSA International:
In favour:
14
Against
0
Abstentions
0
Total
14
The agenda is unanimously accepted.
ELSA Turkey: When do we decide the workshop rules?
Chair: Today before closing. We are going to create rules together and everyone can distribute.
ELSA Romania: We should use finger rules for efficiency.
Chair: Would you like to present them?
Laurentiu from ELSA Romania introduces the finger rules.
One finger: New idea/topic
Two fingers: Reply/comment
Three fingers: End the discussion – it’s not useful
Pinky: Technical remark (e.g. “open the window” or “the text is too small”)
Finger with scissor: Remove/cut from speakers’ list.
Thumbs up/down: Show immediate feedback to a statement, instead of asking for the word
to only say “I like xxx’s idea” or “I don’t like xxx’s idea”.
Opatija, Croatia
186
ELSA Poland: Don’t use your mobile phone.
ELSA Turkey: Be on time.
ELSA Poland: Keep it short and simple. Respect the speaker.
RY: What if people don’t come on time?
Chair: There should be punishments from the ELSA spirit. Would the vice chair like to add
anything?
Vice chair: Nothing more.
Chair: We don’t have to be very official and formal. These are just our ground rules. Now we
will have voting about the rules. There are voting’s where only the national representative can
vote. In procedural matters everyone can vote.
Voting on agenda workshop rules as presented:
In favour:
14
Against
0
Abstentions
0
Total
14
Rules are unanimously approved.
ELSA Romania: What is the purpose of the joint workshop with S&C?
RY: We are going to get practical experience about writing a grant application. FMers mostly
write these applications, but the Key Areas usually have the best knowledge about their projects.
ELSA Turkey: When one country has more than one delegate in the workshop, who can vote?
RY: You should decide in you delegation who will be the voting delegate for the workshop
Chair: Does anyone else have questions or comments? No? We will close the workshop 18.22.
Monday, 28th October (10.30 - 18.30)
Activity Reports (10.00 - 11.30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Monika Dafinova
ELSA the Netherlands (Vice chair)
ELSA Turkey (Secretary)
ELSA Austria
ELSA Bulgaria
Opatija, Croatia
187
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Katarzyna Martowlos
Frosina Antonovska
Gherase Laurentiu
Koprivica Dimitrije
Simon Sommer
Can Sevener
Mert Parlak
Harry Mach
Petri Aalto
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxembourg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Serbia
ELSA Switzerland
ELSA Turkey
ELSA Turkey (LG)
ELSA United Kingdom
ELS
Opening of the workshop, reminder of the rules and call for a new Secretary. Newcomers introduce themselves.
RY: I propose Berk Batur from ELSA Turkey as our second Secretary.
Chair: Anybody seconding?
ELSA Germany: ELSA Germany seconds.
Chair: We use reversed voting order.
Voting on electing Batur from ELSA Turkey as a workshop secretary in revised order:
In favour: everyone
Berk Batur is unanimously elected as Secretary for the FM Workshop
Chair: Now we will do roundtable on your activity reports.
ELSA Austria: We had a great transition, I got all the records and tips. First in my office I
contacted all local treasurers and the IB. I have done invoicing for ICM and normal
bookkeeping. Also I have researched grants and applied for them. Worst experience was that not
everyone respected deadline for the payments.
ELSA Denmark: I haven’t done so much usual treasurer stuff but focused on expanding to two
new local groups
ELSA Serbia: I am second time treasurer in the National Board. We have problems with our
local groups. We need money to pay our debts towards ELSA International and we tried to
negotiate with the IB about those debts.
ELSA Czech Republic: Transition has not been done yet so I have to rely on our previous
treasurer. We have started to invoice our partners and our budget looks good. I am waiting for
communication with our local groups.
Opatija, Croatia
188
ELSA Turkey: I have revised bookkeeping habits in national group. We have had some
problems with our local sponsors but in the international level we have found some great grant
options and we are negotiating about them.
ELSA Turkey (LG): I am a new officer and I just received my transition.
ELSA Germany: After resignation of our national treasurer I have helping the national board. I
hope that we will get a new treasurer soon. I have also prepared our internal auditing.
ELSA Luxembourg: We are trying to pay back our loans and in addition to that I have done the
basic bookkeeping
ELSA Romania: My transition was too short and I do not yet have access to the bank. I have
tried to raise money from the membership fee to pay fees for ELSA International. I have new
director for fundraising and we have created fundraising strategy. I attended to NCM and I have
worked to upgrade my accounting skills. I am part of the IBs grant team.
ELSA Republic of Macedonia: We didn’t have treasurer last year so I got the transition from our
president. We were organizing international event and managing that was my first task. I also
organized “fresher’s camp” for local officers.
ELSA Bulgaria: My first task was contacting the EDF and managing our relations towards it. We
had presentations in biggest law schools in order to get new members. At the moment we have
big debt towards ELSA International. I have also organized training weekend (budgeting and
fundraising) for our local officer.
ELSA Switzerland: Representing for national treasurer so can’t tell about activity report.
ELSA Norway: We lost a sponsor last year so we have started a project in order to find new
monetary sources.
ELSA UK: We have to pay a quite large amount to ELSA International but we have got new
sponsorships. My transition didn’t go too well, I had to rebuild whole accounting from the last
year because our previous treasurer wasn’t capable to do it.
ELSA Poland: I contacted our local treasurers for missing documents. We also have found a
new local group. We had a local treasurer’s meeting. Now we are organizing free events around
Poland.
ELSA Poland: I am here to just help in the workshop.
ELSA Italy: I am representing here for our national officer. ELSA Italy got a status of
association of social development so we have to pay less tax. We had our first national treasurers
meeting. ELSA Italy also created a fund in order to finance a major participation to the National
Council Meeting.
ELSA Turkey: I am a new local officer from Istanbul. We have just organized auditing group and
I can give more information about that later.
Opatija, Croatia
189
ELSA Netherlands: The most important thing for us is to find new sponsors. We have had
some internal problems in the sharing of the potential sponsors. Now the national group will
apply for local groups. We are in the middle of founding a new local group.
Chair: I have done normal bookkeeping, invoicing and we are applying for an award which
would help out in our financial situation.
RY: I have worked with the Grant Team to prepare the update of our Grant Handbook. I have
done normal financial management and communicated with local officers. As the Deputy
Treasurer of ELSA International, I have been the Chairman of the EDF and taken care of tasks
related to that. I attended the SAM in Konjic, Bosnia and Herzegovina, and prepared the FM
workshops for it.
Chair: Now we are going to split up in to a four working groups.
RY: You are to discuss about your biggest accomplishments, problems you have faced and about
your transition in groups, to share experiences and see if you have things in common or things
that differ a lot between countries. After that each group will give a summary of their
discussions.
Groups give their summaries.
Chair: Any other comments?
RY: I hope that you found this exercise helpful and saw that you have the same type of problems
in a great variety of the countries. Please, share your problems with each other, it is nothing to be
ashamed of and I think you will be able to help each other a lot.
Chair: We will close the workshop at 11:27.
Taxes (11.30 - 12.30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Monika Dafinova
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Katarzyna Martowlos
ELSA Austria
ELSA Bulgaria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxembourg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
Opatija, Croatia
190
Frosina Antonovska
Gherase Laurentiu
Koprivica Dimitrije
Nicolas Haas
Simon Sommer
Can Sevener
Mert Parlak
Harry Mach
Petri Aalto
ELSA Romania
ELSA Serbia
ELSA Switzerland
ELSA Turkey
ELSA Turkey (LG)
ELSA United Kingdom
ELS
Chair: This workshop was requested by national officers from IB. RY will give a presentation on
the subject.
RY: Taxation varies a lot from country to country, so instead of having a presentation about
taxation on a general level, you will be divided into groups to discuss this subject. But before
that, I will inform you about the current situation of ELSA International regarding taxes. The
situation has been very unclear for a long period of time. Our legal seat is in the Netherlands but
we operate in Brussels and according to a statement from Mazars we are to follow their tax laws.
We are most likely considered as a mixed VAT liable organization, which means that we
probably should pay VAT for some things like advertisement income, but not for membership
fees etc. We have been informed that we have a VAT number in the Netherlands, but we can’t
access it right now. Officials in the Netherlands can’t give it to us because they need a special tax
number to be able to give us our VAT number and at this moment we don’t have this number.
What will happen next depend a lot on whether we will decide on moving the jurisdiction from
the Netherlands or not. In Brussels we would have to back track our incomes from the last three
years as a worst case scenario.
ELSA Germany: How do you plan to add VAT in previous invoices and what happens if
somebody doesn’t pay back the money? How much VAT we would have to pay back?
RY: It would hopefully even out, the VAT we would be paying and be able to claim
ELSA Switzerland: If we have events in different countries, should we pay taxes according to
their individual rules?
RY: No everything goes through our office in Brussels, so Belgian officials should be our main
contacts. Countries like Switzerland are special cases since they are not members of the EU.
ELSA Romania: What is the VAT percentage?
RY: The standard VAT rate in Belgium is 21%.
ELSA Romania: Are there other taxes we might have to pay?
RY: The allowance of the IB members is so low that we don’t have to pay an income tax for it,
according to the information we have received.
ELSA UK: Can we reclaim some of our money?
Opatija, Croatia
191
RY: That would be good. As an example we paid 2,000 euros in VAT for Synergy this year.
ELSA Switzerland: Have you considered that the change of the jurisdiction could change the
taxation? Furthermore the change of the ELSA house to another country is a topic as well that
could affect the tax situation for ELSA International.
RY: Yes, we have to pay special attention to the taxes when thinking of moving the jurisdiction.
We don’t believe that we will change the location of the ELSA house. It is important to
differentiate between moving the legal seat and the operational seat, they are two different
things.
Thumbs up from ELSA Switzerland
ELSA Romania: Has anyone considered moving the jurisdiction to Belgium?
RY: Unfortunately we didn’t get a research group from Belgium. We have talked to other
international youth NGOs in Brussels and they don’t believe that Belgium would be the best
option for ELSA, according to their experiences.
Chair: Please divide to the same groups as in previous workshop. Please share your knowledge
about tax situation in your country with others. We will meet back here at 12:15 and groups will
give short presentations.
Groups give their summaries
Chair: To sum up VAT is complicated matter and there are no easy answers. We are going to
close the workshop at 12:29
Proposals (12.30 - 13.30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Monika Dafinova
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Katarzyna Martowlos
Frosina Antonovska
Gherase Laurentiu
Koprivica Dimitrije
ELSA Austria
ELSA Bulgaria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxembourg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Serbia
Opatija, Croatia
192
Nicolas Haas
Simon Sommer
Can Sevener
Mert Parlak
Harry Mach
Petri Aalto
ELSA Switzerland
ELSA Turkey
ELSA Turkey (LG)
ELSA United Kingdom
ELS
Chair explains the procedure of the voting.
RY: The first proposal is about the nomination of auditors of the EDF. At the moment the
wording gives an idea that auditors of ELSA International will also automatically become
auditors of the EDF. However, the statutes of the EDF state that they must be nominated by
the Board of Directors, which usually consists of the IB and Deputies.
ELSA UK: Can the board of the directors say no to the choice of the council?
RY: No, this is just a procedural manner.
ELSA Switzerland: Input from us together with ELSA Germany and ELSA Austria: we would
like to amend the statutes of EDF rather than the Decision Book.
RY: We have discussed about this option but we are not sure how we would change the statutes
of EDF, since they are not as well known to the Network and it is a Belgian foundation.
ELSA Germany: Auditors should be completely independent from the board of directors. Even
the need for the procedural approval questions this.
ELS: The wording is better in this form and it means the same thing.
ELSA Germany: We are currently using a mix of words “shall” and “must”.
ELSA UK: “Shall” is more like a statement without offering any options.
ELSA Germany: Can we just say “auditors are appointed”`?
ELSA UK: That doesn’t give the same meaning.
RY: I am ready to amend the proposal so that we add “…after positive recommendation of the
Council of ELSA…” to article 11.1 of the Decision Book.
ELSA Switzerland: We would like to change the proposal in the working material and the
corresponding part in the statuses of EDF as well.
RY: Changing the statuses of EDF would be a completely new proposal and as such it must be
presented to the Chair of the Council who will decide if it can be accepted, if not it will need a
4/5 majority by the Council. As for changes to the proposal in the Decision Book, we can vote
on them in the workshop, but ELSA International does not accept this amendment.
ELS: The proposal doesn’t specify who will appoint the auditors.
.
Opatija, Croatia
193
Vice chair: This would require changes in EDF statutes.
ELSA Switzerland: That would be a new proposal which we would vote on in the next ICM.
Vice chair: All these changes should be done at the same time or not at all.
ELSA UK: The proposal still doesn’t clearly state who does the nomination.
Vice chair: In my opinion we should vote for the original proposal in order to give this matter
more thought and to research the possibility to change the EDF statutes.
Room shows four thumbs up.
RY: I agree with the Vice Chair. There is a lot of confusion at the moment, so instead of
changing the entire proposal I would like to add “…after positive recommendation of the
Council of ELSA…” to article 11.1 of the Decision Book.
ELSA Switzerland: Could the member of ELSA UK rephrase our proposal?
ELSA Romania: The idea of the proposal is to state that auditors must be appointed by the
council.
Proposal from ELSA Germany: Change of article 16 of EDF Statutes:
“… Auditors (of EDF) are elected by the council of ELSA international for a term of office of
one year…”
Switzerland and Austria seconds.
Proposal is withdrawn
Proposal by ELSA Germany, Switzerland and Austria to decision book article 11.1:¨
“Auditors of ELSA International will be appointed auditors of the EDF upon their election by
the council”
Voting between amendments to proposal done by of ELSA SWAG (Switzerland, Austria,
Germany) and amendments to proposal done by IB:
In favour proposal done by ELSA SWAG: 3
In favour proposal done by IB:
11
Against both:
0
Abstentions:
0
Total:
14
The proposal from ELSA International is chosen.
ELSA Switzerland: We would like to amend to the proposal done by EI. We would like to
change word “shall” to the “word must”.
RY: I would prefer “shall” over “must” as proposed by ELSA UK, a native speaker.
ELSA Denmark: In EDF statutes we use a word “shall”. Using the same word would be more
coherent.
Opatija, Croatia
194
ELSA Germany: Representative of ELSA UK asked if the board of directors could have a veto
right on the nomination. If this wording can confuse a native speaker, it can’t be clear.
ELSA UK: I was just trying to clarify the meaning sought by the IB.
ELSA Germany: We withdraw our proposal.
Chair: Then we are going to vote on the IBs amended proposal
Voting on recommending the IBs amended proposal to the Council:
In favour
11
Against
3
Abstentions
0
Total
14
Proposal will be recommended to the Council
Chair: We will move to the next proposal which is about the documents included in ELSA
International’s final accounts.
ELSA Germany: Would the word “must” be better in this proposal or the word “shall”?
ELS: “Must” means that things listed in the proposal must be included but others can be added
if wanted.
RY: Difference comes from the IFRS, which requires some documents to be included. Adding
other documents, such as the Treasurer’s Report, are out of the scope of the IFRS and in that
sense they are not made mandatory by the IFRS. However, it is an important document that
should be considered as mandatory in ELSA.
ELSA UK: This separation should be done in a more obvious way.
RY: Could we make it clearer by saying “to be in accordance with IFRS…”?
ELSA Germany: Only use word “shall” or “must”, please.
Switzerland: We asked about the meaning of the statements mentioned in proposal via email.
Could you recap your answer, as it would make it clear for everyone in the workshop?
RY: Statements of the IFRS use both numbers and text to explain things. IFRS explicitly states
that these statements in the proposal are mandatory documents.
Chair: Does EI accept the amendment to the proposal from ELSA Germany and Switzerland,
on changing “must” to “shall” in 19.4?
RY: Yes.
Voting on recommending IBs amended proposal to the Council:
In favour
14
Against
0
Opatija, Croatia
195
Abstentions
0
Total
14
Proposal will be recommended unanimously
Chair: We will close the workshop at 13:23
EDF (15.00 - 16.30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Monika Dafinova
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Katarzyna Martowlos
Frosina Antonovska
Gherase Laurentiu
Koprivica Dimitrije
Simon Sommer
Can Sevener
Mert Parlak
Harry Mach ELSA
Petri Aalto
ELSA Austria
ELSA Bulgaria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxembourg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Serbia
ELSA Switzerland
ELSA Turkey
ELSA Turkey (LG)
ELSA UK
ELS
Chair: Rebecca will give a short power point presentation and after that we will have Q&A on
the topic. Next we will split in to working groups and discuss ideas about the presentation.
RY gives a presentation about the EDF; its history, modes of support and the application form.
ELSA Turkey: If receipts are in language no one in the board understand what should we do?
RY: You send a document with the receipts, which will explain what the payments are.
ELSA Turkey: What about some small local groups? Can we expect the same kind of quality
from them?
RY: We always look at the whole picture when making a decision about an application.
Opatija, Croatia
196
ELSA Germany: Do we have a list about which counties have paid for the EDF and how much?
And how much each country has received from the EDF?
RY: Yes, I can look those numbers up and show them to you. For this year or the last year?
ELSA Germany: For this year, please
RY: We will now look at the final accounts. Note the large amount of liabilities of approximately
27,000 euro. The money of the EDF is in the bank account of ELSA International at the
moment. However, we do not have enough liquidity to repay this debt all at once. Part of the
money collected from National Groups for the EDF is not paid out as grants, but instead we
save a percentage every year in order for the EDF to one day have so much money that it will
eventually become self-sufficient. This will not happen as long as the money is in the bank
account of ELSA International. There are several options to solve this situation. One solution
could be that ELSA International saves money on a long term basis, to pay back all the money to
the EDF at once. Or we could make smaller payments regularly over a longer period of time.
Now, please split up in groups and have a conversation about the matter, to see what solutions
you can come up with and what you think is preferable
Participants split up to groups and discuss about the topic.
Group 1: EDF should get a separate bank account and pile up the money slowly. There should
be some specified amount of money every year with sanctions if this doesn’t happen.
Group 2: In budget there is entry of uncategorized expenses which is budgeted little bit higher
when compared to the realistic need. We could use money from this entry to slowly pay off the
debt to EDF.
Group 3: We also wanted to pay up the money slowly to the separated account to avoid
temptation to spend money belonging to the EDF by the IB. However we didn’t find any
reliable way to enforce these payments.
Group 4: We wanted to separate own account for the EDF and possibility for ELSA
International to apply grants from them.
ELSA Romania: Can you tell us how much money EDF has spent last year from the total
amount collected?
RY presents numbers from screen.
RY: We got 9,603 euros last year. This year the number will be lower, around 7,000 euros,
because national groups have lost their sponsors. The total amount of the grant expenses were
7,587 euros last year.
ELSA Germany: How there can be bank charges included in expenses if this is an account of
ELSA International?
RY: They are probably from international bank transfers.
Opatija, Croatia
197
ELSA Romania: So this year EDF will have very little money left after grants? Then our top
priority is to give funding to EDF.
RY: When calculating the amount of the payments from the National Groups to the EDF only
general sponsorships are taken into account. Many countries only get sponsorship for projects,
which mean that they do not pay anything to the EDF or very little.
ELSA UK: How long did it take until IB didn’t have enough money on its bank account for to
pay debt to EDF?
RY: Unfortunately I don’t know the answer for that. Paying back should be our goal and not an
absolute rule since we can’t foresee the financial situation in the future. I think that ELSA
International should start paying back, and if we have a large post for uncategorized expenses
that is not used we would have an indication that we have the liquidity to do so
ELSA Romania: How much from the budgeted 7,000 euros would go to EDF?
RY: I would suggest 5,000 euros. It seems that everyone agrees that we should start to pay back
to the EDF now and that we should have a separated account for it.
ELSA Romania: I don’t believe that this type of proposal would pass in the council since people
feel that national groups fund EDF, all or at least most of the money should return to them.
ELSA Denmark (Chair): I believe that the network should make an effort to make this decision
since separated legal personality is a real problem in the current situation. The council could
approve this.
ELSA Denmark: In accounting, would this go under income?
RY: No, right place would be other reservations.
ELSA Turkey: Can we change rules so that we would get board members EDF who are
completely independent from IB?
RY: I think that would be really hard since we have a problem with human resources and it is
necessary to have people with a good knowledge of ELSA in the Board of Directos.
ELS: Even though payback to the EDF is an important goal, the top priority should be to ensure
that ELSA International will be financially stable.
Chair: We should also agree how often and how much ELSA International would pay.
ELSA Romania: This year we can pay this proposed amount but we can’t know the future. My
solution for this is that every year we should revise the amount paid in the ICM.
RY: Do you agree that we should discuss this yearly, based on the current financial situation of
ELSA International?
ELSA Romania agrees, room shows several thumbs up
Opatija, Croatia
198
Chair: With no more comments, we close the workshop at 16:28
Candidate workshop (16.30 - 17.30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Monika Dafinova
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Katarzyna Martowlos
Frosina Antonovska
Gherase Laurentiu
Koprivica Dimitrije
Simon Sommer
Can Sevener
Mert Parlak
Harry Mach ELSA
Petri Aalto
ELSA Austria
ELSA Bulgaria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxembourg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Serbia
ELSA Switzerland
ELSA Turkey
ELSA Turkey (LG)
United Kingdom
ELS
Chair: We have only one candidate who will now introduce herself.
RY: I hope that we all know each other a little bit better now than in the beginning. I am
Rebecca, I am 25 years old and I come from Sweden. I moved to a small city for my studies. I
spent the first one and half years as a “normal” student, until we got an e-mail telling us that the
President of ELSA Sweden would come to our university to tell us about ELSA. After the
lecture I decided with my friends that we should try to found a new ELSA group at our
university, but the statutes of ELSA Sweden didn’t allow for us to do that. After visiting the
ELSA House in Brussels we got even more motivation to change the statutes of ELSA Sweden,
so that we would have a chance to found our own local ELSA group in Linköping. After we
managed to get the statutes changed, I spent some time as a President of this newly founded
group, ELSA Linköping. I visited international events, IPM at first, and I was impressed with the
attitude of ELSA people and the atmosphere of ELSA. After my first ICM I ran for the board of
ELSA Sweden and I was elected as Treasurer. Last year in Cologne didn’t apply for ELSA
international, because I found it a hard decision to make after having lived abroad in France as
an Erasmus student for a year. ICM Cologne changed my opinion on that and I believe that
working as a Deputy Treasurer is one of the best and most rewarding things I have ever done. In
my position I have focused on grants with my Grant Team. We have started to prepare a grant
Opatija, Croatia
199
strategy and an updated Grant Handbook for everyone. Other focuses have been
communication within the organization and knowledge management.
ELSA Germany: Why do you think you are the right person for the job?
RY: Because of my experience in ELSA, my knowledge on law as well as business management,
plus my motivation which is today higher than ever.
ELSA Germany: In your opinion, what went wrong with the auditors and what you could do
better to prevent similar situation?
RY: We should make auditors understand what they are getting themselves into and improve the
communication with them.
ELSA Poland: What things would be in the grant handbook?
RY: We currently have a 2004 and a 2010 version, which we are improving. For example, it
contains examples of regional grants that no longer exist, so we are updating this list. It’s mostly
a guideline with examples and tips on the grant process.
ELSA Poland: When we can see this handbook?
RY: Hopefully in the spring 2014.
ELSA Germany: What is your opinion about money paid to Powell for ELSA Online?
RY: It was a Council decision to spend that money so it was the right thing to do at that time.
We have tried to claim back the money with the help of ELS members. Legal costs would be
really high for a real court procedure, so I don’t think this would be an option to claim back this
money.
Czech Republic: What is your major task if you are elected?
RY: I would try to summarize all knowledge from this week and work towards increasing the
knowledge and communication among Treasurers.
ELSA Germany: What would you do if you are not elected?
RY: I wouldn’t be able to continue my work for ELSA International, due the new regulations
from Cologne. Of course it would be sad to no longer work for this amazing association and
with all the wonderful people. I would try to help the person elected instead of me and give him
or her a proper transition.
ELSA Finland: You have the support of ELSA Finland and we are glad you took this task.
Chair: With no more questions we will close the workshop at 17:00
Joint Workshop BEE and FM: Budget (17.30 - 19.00)
Opatija, Croatia
200
Anneloes Dijkstra
Rebecca Yourstone
Kristine Gundersen
Edwin van t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Constantin Eisl
Nicoles Stangl
Max Cortolezis
Sirac Sultani
Monika Dafinova
Marco Dolenec
Marek Skultety
Mads Lorentzen
Solveig Hagnäs
Oskari Korhonen
Roman Kehrberger
Maximilian Scriba
Pierre Linke
Varvapa Oikonomoy
Stefania Efstathou
Aine Groogan
Kevin Zomer
Giulia Funghi
Anne Metzler
Victor Ferreira
Loes van der Graaf
Hilde Notland
Helene Bjerke
Martyna Szatarska
Milena Adamczewska
Arek Gaczyński
Pavel Podjacki
Katarzyna Martowlos
Ana Velkovska
Frosina Antonovska
Mircea Guta
Gherase Laurentiu
Bogdan Mosescu
Koprivica Dimitrije
Matej Sadlon
Andraz Glavac
Ola Linder
ELSA the Netherlands (Vice Chair)
ELSA Austria
ELSA Austria
ELSA Austria (LG)
ELSA Austria (LG)
ELSA Azerbaijan
ELSA Bulgaria
ELSA Croatia
ELSA Czech Republic
ELSA Denmark
ELSA Denmark
ELSA Denmark (LG)
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Germany
ELSA Germany (LG)
ELSA Greece
ELSA Greece (LG)
ELSA Ireland
ELSA Italy
ELSA Italy
ELSA Luxembourg
ELSA Luxembourg
ELSA the Netherlands
ELSA Norway
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Poland
ELSA Poland
ELSA Poland (LG)
ELSA Poland (LG)
ELSA Poland (LG)
ELSA Romania
ELSA Romania
ELSA Romania (LG)
ELSA Serbia
ELSA Slovenia
ELSA Sweden
Opatija, Croatia
201
Burcu Filiz
Can Sevener
Direnc Bada
Mert Parlak
Cagdas Islim
Harry Mach
Josie Beal
Nicolas Haas
Simon Sommer
Ani Atanesyan
Petri Aalto
ELSA Turkey – voting
ELSA Turkey
ELSA Turkey (LG)
ELSA Turkey (LG)
ELSA Turkey( LG)
ELSA United Kingdom
ELSA United Kingdom
ELSA Switzerland
Armenia
ELS
Chair explains the ground rules, voting procedure and punishments. Amendments must be given in written form.
RY: I will now present the budget proposal with some amendments. We have received a new
partnership, which is not included in the budget. The income is divided to three categories
financial, general and project income. The partnership income has risen and some of the money
is allocated to Synergy due to our partnership agreements, which allow for many of them to have
space in the magazine. In total, the general income has risen. HRMCC participation fee has risen
because we are now helping the Team Coaches with their accommodation, as discussed in the
previous the ICM.
ELSA Germany: Could you please explain allocation of the sponsorship money?
RY: A part of the money is allocated to Synergy. We have a list of what it costs to advertise in
Synergy or for an external to put an article in the magazine. We take 70% of this price and
allocate it from the sponsorship income to Synergy
ELSA Austria: Why?
RY: We haven’t sold as much advertising this year as before.
ELSA Austria: What was the real income?
RY: 12,000 euros.
AD: Last year we budgeted some income from Synergy which we didn’t get in the end. We used
money from partnerships to cover this lost income.
RY: When we have some money to add in the budget, we would like to increase general
marketing expenses for new promotional material.
ELSA Austria: Could you please specify?
RY: For example media cards, banners and fliers to hand out. Moving on, we have increased the
budget post for trainings. We thought that we would be able to use money from the ICM budget
for the costs of the trainers, but our travel expenses have been higher than we estimated.
RY: The entry for uncategorized expenses has increased because we want to secure our financial
stability since we can’t foresee the future and all costs necessary. We also discussed in the FM
Opatija, Croatia
202
workshop that we don’t have to use all of this money and have the liquidity to pay back money
to the EDF.
AD: We would like your inputs about where the money in the uncategorized expenses should be
used. The IB believes that ELSA International should have little bit more liquidity to be
financially stable.
RY: Another increased expense is the travelling costs for our Directors. We would like to have
the STEP matching done in the ELSA house so that this Director position would be more
attractive. For the increase in the travelling costs for meetings with externals, we believe that we
need to have enough money to meet externals in order to get new partnerships. Lastly, about the
increase in the costs of meetings with the network. It would allow for us to meet you more and
attend your NCMs.
ELSA Austria: Why there is ELSA online fee marked as zero?
RY: Just to show that we don’t pay it anymore.
ELSA Austria: So even if we make a decision about ELSA online you have no permission to
allocate money for this?
Thumbs up from ELSA Germany.
RY: We have no proposal for a new ELSA online. I don’t believe that we will need to allocate
money for this before the next ICM.
AD: This is not a decision we want to rush. If we get a new online solution it would be more like
archiving and not like the ELSA Online.
ELSA Austria: Why are you raising the training cost again?
RY: Because we want to have a realistic chance to pay for their travel expenses and
accommodation, at for example ICMs.
AD: We have a focus in trainings with new ideas and increased quality. Training costs are much
more than just the actual trainings in ICM. It also includes keeping trainers up to date and having
reasonably priced events for them.
ELSA Switzerland: Should we allocate money for moving our jurisdiction?
AD: Possible moving will be done in ICM Malta. Then we will have realistic numbers to present
for you and then we can change the budget according to these numbers.
ELSA Germany: Why you have increased money in office upgrading?
RY: The state of office is not suitable for meetings with externals. We don’t have a projector
screen and many chairs are broken, which give a really unprofessional impression.
AD: Our new partner Individuum was in the office when we signed our last deal there, together
with Victor. After the meeting Victor told me: “that screen doesn’t look very nice, it’s not very
Opatija, Croatia
203
professional’’. And he’s right! Meetings in the house are a good way to give partners a realistic
view of our working but we need to look professional. Therefore, we need to give our meeting
room some updates and invest money in it.
ELSA Poland: Could we use ELSA house crowd funding for this?
Thumbs up from Austria
RY: The house is really falling apart and needs lots of repairs and that is what the crowd funding
is for. We don’t know yet how the crowd funding will work out, so it would be good if we could
allocate some money for it in the budget.
AD: People may choose not to run for the IB for living conditions in the house. We would like
change that.
Thumbs up from Finland
ELSA Switzerland: I believe that we might need some money for registration costs etc. even
before ICM Malta and the actual moving of the jurisdiction.
RY: We don’t know the actual cost so we have put more money under the uncategorized
expenses. We have enough money there to deal with the jurisdiction.
RY: Both costs and profits of the Christmas Cocktails have increased to reflect the realistic
situation. The increase of the HRMCC cost has been explained on the income side with the
Coaches, the same for visits to the ELSA house and the Transition BBQ.
Chair: We are going to open up the speakers list. We would like get suggestions about the
uncategorized expenses.
ELSA Finland: I approve this budget and I think we should accept it.
Chair: We can have more amendments done in the plenary. Now we can vote for accepting the
amendments done by IB in this workshop.
Voting on amendments on the proposal of revising the budget:
In favour
19
Against :
0
Abstentions: 0
Total:
19
The amendments to the budget proposal are unanimously approved.
Voting on recommending the revision proposal of the budget as amended:
In favour
19
Against :
0
Abstentions 0
Total
19
The budget proposal is unanimously recommended to the Council.
Chair: We will close the workshop at 18:20
Opatija, Croatia
204
Tuesday, 29th October (09.30 - 18.30)
Joint Workshop BEE, IM & FM: ELSA International Jurisdiction
Minutes can be found in the Board Management, External Relations and Expansion workshop
report
Joint Workshop FM, S&C and AA: Grant applications (11.30 - 11.30)
Chair: We are going to have a presentation from the IB and then we are going to split up into
working groups.
RY gives a presentation.
RY: We are going to work on a fictional grant application where everyone is to contribute with
their knowledge, both Key Areas and Supporting Areas. You are going to create a fictional event
that matches the given expected results and given specifications. First, there is a budget part and
at least 1/3 of the money needed for the event must come from other sources than this grant.
Participants must be from at least 7 different countries. Fill in the name and describe your
project. Then explain what you are doing on a practical level and how you are going to do it. The
last descriptive part is the assumed effect that your project will have. Try to be as realistic as
possible and cooperate with each other when writing the application.
People are divided into groups, work in them and present their results.
Chair: Workshop closes at 13:39
Wednesday, 30th October (10.00 - 19.00)
Open workshops (10.00-12.00)
Minutes can be found in the Open Workshop minutes
Open Workshops (12.00 – 13.30)
Friday, 1st November (10.00 - 18.00)
Opatija, Croatia
205
Joint workshop BEE, IM and FM: Applications workshop (10.00 - 11.00)
Minutes can be found in the Internal Management workshop minutes
Annual Report by IB 2012/2013 – Joint Workshop BEE/FM
Minutes can be found in the Board Management, External Relations and Expansion workshop
minutes
Joint workshop BEE and FM: Auditors (12:30 – 13:00)
List of participants
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Rainhard Fuchs
Benedikt Svoboda
Daniel Maier
Max Cotrolezis
Marko Dolenec
Tadijana Vukusic
Marek Skultety
Camilla Sevaldsen
Mads Lorentzen
Maximilian Scriba
Solveig Hagnäs
Pierre Linke
Roman Kehrberger
Wolfgang Fuschlberier
Varvara Olkonomon
Aine Grogan
Gulia Fungsi
Kevin Zomer
Victor Ferreira
Anne Metzler
Loes Van der Graaf
Haakun Ronnstensaeth
Helene Bjerke
Hilde Notland
Martyna Szatarska
Milena Adamczewska
Paweł Podjacki
Arek Gacz
Katarzyna Martowłos
Ana Velkovsk
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Croatia
ELSA Croatia
ELSA Czech Republic
ELSA Denmark
ELSA Denmark
ELSA Germany
ELSA Finland
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Greece
ELSA Ireland
ELSA Italy
ELSA Italy (LG)
ELSA Luxembourg
ELSA Luxembourg
ELSA Norway
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland (LG)
Opatija, Croatia
206
Frosina Antonovska
Laurentiu Gherase
Mircea Civtä
Bogsan Mosescu
Toria Gonzalez
Carioj Sesena
Ola Linder
Desiree Fransson
Henrik Hassel
Nicolas Haas
Burcu Filiz
Can Sevener
Gägdas Islim
Harry Mach
Josie Beal
Iorslov Liubehenk
Shafi Naiokhail
Ani Atanesvan
Tsovinan Ananyar
Petri Aalto
ELSA Romania
ELSA Romania
ELSA Romania
ELSA Spain
ELSA Spain
ELSA Sweden
ELSA Sweden
ELSA Sweden (LG)
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Turkey
ELSA UK
ELSA UK
ELSA Ukraine
ELSA Ukraine
Armenia
Armenia
ELS
Chair opens the workshop and presents the voting procedure.
Chair: Do we have any candidates for the positions of the auditors?
ELSA Austria: Do you mean candidates present here or in general?
Chair: General.
ELSA Austria: A former president of ELSA Austria will run for an auditor. He is responsible
person. He will take care of this from the side of ELSA. From ELS members their current
treasurer might run. He is an expert in finances. From my personal opinion we really need the
auditors because the relief of responsibility is crucial. There has been communicating problems
with last auditors.
Chair: Are there any other candidates?
ELSA Austria: At the moment no but some ELS members are considering it.
Chair: With no candidates we move on to Q&A. Please be constructive and respectful.
ELSA Switzerland: In Cologne we established rule that auditors can’t have any other position in
ELSA while they are auditors. This rule makes it impossible to find potential auditors.
Addressing the IB, could we repel this rule?
AD: For repelling this rule in this ICM you need 4/5 majority in council and a proper proposal.
We don’t think changing rules so soon is constructive.
ELSA Germany: What will happen if we don’t get any auditors?
Opatija, Croatia
207
AD: We open the election again in ICM Malta because the auditors must be elected by the
council.
ELSA Germany: What if you don’t get anyone at all?
AD: The previous board will not get relieved of responsibility.
ELSA Switzerland: Under the Dutch law, don’t claims expire?
AD: Yes but the time is very long, around 15-20 years.
ELSA Germany: Can the IB collect claims against previous board and even sue them if
necessary?
AD: Yes, if we are aware about that kind of thing. But we have not elected auditors and our
external auditor partner hasn’t alerted us about anything.
ELSA Germany: The IB read the report. If there is something, even if not public, which requires
claims do you have to sue?
AD: I haven’t read the report. It wasn’t objective information and it is withdrawn.
ELSA Germany: Alpo Lahtinen, you have threatened these auditors with legal claims if they
publish the report. If next auditors come to same conclusion as the previous ones, will you sue
them also?
Alpo Lahtinen, ELSA International 12/13: They didn’t respect the due auditing process as
requested by the Statutes of ELSA. They didn’t contact us for any comments during the weeks
of auditing following the auditing weekend. This resulted in factual inaccuracies in the report.
Since the auditors made very strong statement in these circumstances the report was an assault
on both personal and professional level. I don’t see how an auditor following a due process
would come in to the same conclusion.
AD: Under the Dutch law you can be sued for stating things that are untrue and are meant to
make someone look bad. Next auditors are advised to write a more objective report.
ELSA Germany: I wonder if this happen again. We could possibly make auditors more
independent from the board by making the bookkeeping so perfect that IB doesn’t need to see it
before publishing.
AD: I agree that we should make the auditors as independent as possible. Our external auditor
does the check on bookkeeping and our internal auditor link them to decisions made. That
means we have to be involved in some level. Of course I agree that we should make minutes as
clear as possible but this already takes a huge amount of our working time.
Chair: Are there any candidates for the position of vice auditors for term 13/14. We can do the
auditing even without another vice auditor.
ELSA Switzerland: ELSA Switzerland: I have a general question regarding reopening the call for
vice auditor 13/14. At Cologne we elected a vice auditor 13/14 who stepped down in the
Opatija, Croatia
208
meantime. Same happened with an auditor 11/12. At ICM Algarve one Auditor 12/13 was not
elected. In the last 2 years there was no new call for those positions, when the position was not
elected at the spring ICM before the auditing term began or the auditor stepped down before the
term ended. One former IB told us there can’t be new calls for vacant auditor positions. But now
we have one. Why? We didn’t do this before. If having all auditor-positions covered is not
mandatory, why are we changing it now?
AD: It’s wise to have vice auditor for unfortunate circumstances which can hinder the official
auditor.
ELSA Germany: Alpo, do you want to tell us what were the circumstances with resignation?
Alpo Lahtinen, ELSA International 12/13: Since the report is not published and it’s withdrawn,
commenting it is not constructive. I want to postpone this conversation until we have objective
third person point of view.
AD: Talking about something the auditors have withdrawn makes us liable. Please note that the
statutes state that auditor can be relieved from the duty after they published report and it has
been approved. However this doesn’t mean that people are not able to resign normally before
publishing the report.
Closing workshop 13:07
Joint workshop BEE and FM: ELSA Online Report (13:00 – 14:00)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Rainhard Fuchs
Benedikt Svoboda
Daniel Maier
Max Cotrolezis
Marko Dolenec
Tadijana Vukusic
Marek Skultety
Camilla Sevaldsen
Mads Lorentzen
Maximilian Scriba
Solveig Hagnäs
Pierre Linke
Roman Kehrberger
Wolfgang Fuschlberier
Varvara Olkonomon
Aine Grogan
Gulia Fungsi
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Croatia
ELSA Croatia
ELSA Czech Republic
ELSA Denmark
ELSA Denmark
ELSA Germany
ELSA Finland
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Greece
ELSA Ireland
ELSA Italy
Opatija, Croatia
209
Kevin Zomer
Victor Ferreira
Anne Metzler
Loes Van der Graaf
Haakun Ronnstensaeth
Helene Bjerke
Hilde Notland
Martyna Szatarska
Milena Adamczewska
Paweł Podjacki
Arek Gacz
Ana Velkovsk
Frosina Antonovska
Laurentiu Gherase
Mircea Civtä
Bogsan Mosescu
Toria Gonzalez
Carioj Sesena
Ola Linder
Desiree Fransson
Henrik Hassel
Nicolas Haas
Burcu Filiz
Can Sevener
Gägdas Islim
Harry Mach
Josie Beal
Iorslov Liubehenk
Shafi Naiokhail
Ani Atanesvan
Tsovinan Ananyar
Alpo Lahtinen
Bartosz Balewski
Óscar A. Lema Bouza
Petri Aalto
ELSA Italy (LG)
ELSA Luxembourg
ELSA Luxembourg
ELSA Norway
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Norway (LG)
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Romania
ELSA Romania
ELSA Spain
ELSA Spain
ELSA Sweden
ELSA Sweden
ELSA Sweden (LG)
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Turkey
ELSA UK
ELSA UK
ELSA Ukraine
ELSA Ukraine
Armenia
Armenia
ELS
ELS
Chair: ELSA Austria will give a presentation about the ELSA Online System
Rainhard gives the presentation
ELSA Switzerland: Thank you for your work. Back in Cologne this was really a controversial
decision. Has the IB considered how the work will be continued and what powers the working
group should have?
AD: We got the report just before the ICM. You should propose yourself what type of progress
you would like to see and we are open to comments. Before making decisions ourselves we
wanted to see your reactions.
Opatija, Croatia
210
Rainhard: I am sorry for the late timing of the report.
ELSA Switzerland: Do we have to do the decision about continuing the working group in this
ICM?
AD: Yes, it is in the decision book.
ELS: Does the working group have any follow up suggestions?
Rainhard: Please read the report and draw your conclusions. Take our tips listed there for future
projects. I don’t suggest trying to reclaim the money from previous IB. It creates a negative
image about ELSA and bad atmosphere. Let’s focus on the new project.
AD: The IB would like to conclude the subject with this report. The subject doesn’t need to stay
alive forever and we don’t want to include all the new officers of future generations.
Rainhard: I didn’t know people involved in the project so I may be considered objective.
ELSA Norway: Who owns the source code?
Rainhard: We do. But from my opinion we would have hard time trying to use it. We should
need to invest too much time on this.
AD: The current IB was not aware that we have this code.
ELSA Norway: I really would like you to investigate this.
AD: We can check it but I don’t see the point.
Alpo Lahtinen, ELSA International 12/13: The code was provided a year ago to the IT-team and
they have had time to investigate it.
ELSA Germany: Based on this new information, should we do new relief of responsibility?
Bartosz Balewski, ELSA International 12/13: I was president of ELSA Poland at the time the
relief of responsibility was granted and at least I had this info.
Rainhard: I don’t know if the network was aware about the act of acceptance?
Óscar A. Lema Bouza, ELS: In our time we explained the act of acceptance. We believed that
the contact was breached by testing and its timetable. With acceptance we got source code which
meant we could do our own developing. Third point: it is really hard and expensive to get claim
against IT-company in Ukraine. The money was transferred before signing the contract because
the contact arrived during the ICM. We appreciated the time you took in order to look into it.
But we didn’t like the short deadline and the note that not responding would lead extend of the
mandate even when we are under relief of responsibility. This is also the opinion of my board
who saw this as a threat.
Rainhard: The deadline was too short and it was not our purpose to threaten anyone. The first
contact we got from your sec gen was that you could look the minutes. We saw that as diversion.
Opatija, Croatia
211
AD: Every year we have this type of situation and we need to learn from it. Now we can learn
about timelines apart from the report itself.
ELSA Italy: When choosing the company previous IB gave only 5% relevance to the timeline.
Isn’t this important?
Rainhard: Looking back yes. But in that time it was hard to estimate. Timeline was not realistic
and project was too large. Working group doesn’t think that 50.000 euros for the system wasn’t
overprice.
ELSA Switzerland: One of the problems was that the contact was kept secret from the council.
Should we add to decision book tools that prevent IB to sign contracts with secrecy clause.
Rainhard: I think that the current IB handless transparency pretty well. At least the most
important things should be given to publicity.
AD: If we wait to next council meeting every time, it slows us down. I have given access to
several documents for transparency. I don’t believe that we need to have secret parts of the
contracts.
ELSA Switzerland: You have signing rights. Should we limit them at the next ICM?
AD: You are free to propose that and we can discuss that then.
ELSA Germany: Do we have the code and do we own it?
Alpo Lahtinen, ELSA International 12/13: Yes and it was distributed to the IT-team.
Rainhard: I also got it.
AD: These things will be brought up in the plenary. Please have your conclusions before the
meeting, try to ask questions beforehand, give proposals to chairs and inform them about the
questions so we can make proper timing.
Chair: We close the workshop 14:05
Penalty System: Joint workshop FM & STEP (15.00-16.30)
Minutes can be found in the Student Trainee Exchange Programme workshop minutes
Participation fees (16.30 – 17.30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Opatija, Croatia
212
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Frosina Antonovska
Laurentiu Gherase
Carioj Sesena
Desiree Fransson
Can Sevener
Harry Mach
ELSA Austria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxemburg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Spain
ELSA Sweden
ELSA Turkey
ELSA UK
Vice chair introduces the topic. We are calling pros and cons of the favoured/non-favoured country system.
RY: At the moment every country is categorized as a favoured or non-favoured country based
on the GPD. The GPD list we use in ELSA is the UNHDR. If the GDP of one country is
under 18.000 dollars, according to this list, the country is considered as a favoured one. Likewise,
if the GDP is above18.000 dollar the country is categorized as a non-favoured country. Is this a
fair system or is there a better option that we can use?
ELSA Spain: Even if GPD-level is not low it doesn’t necessarily reflect current economic
situation. The system should more flexible.
ELSA Romania: But how to make it objective at the same time?
ELSA Czech Republic: The GPD-assumes equal distribution of wealth which make it unfair- just
look at the Gini-coefficients in different countries. The question is really complex.
ELSA Denmark: Having a complicated system makes it really hard to plan ahead. Budgeting
becomes unstable.
ELSA Turkey: Is it possible to apply to be a favoured country?
RY: No, and that is one of the reasons why we are having this conversation. Some countries feel
that this is an unfair system.
ELSA Spain: We could use other indicators instead of GDP which reflect the situation better.
ELSA Denmark: A lot of different criteria increase the workload of the IBs treasurer. For GDPstatics we should use numbers from the World Bank. How about having three categories?
ELSA Romania: The difference is quite small at the moment.
ELSA Turkey: Numbers can multiple with several participants and come important to our
Opatija, Croatia
213
sponsors. How about when favourite country uses delegation spots from non-favoured, is it
correct for them to pay the higher price?
ELSA Finland: Yes, because you also have an option to bring extra delegates with extra fee so
there is no true loss. Both ways lead to same result. OC shouldn’t have to provide unlimited spot
for ICM.
ELSA Germany: This is the first time this has happened. Before people were invoiced by where
they came from not which spots they used.
ELSA UK: There are great local differences inside countries like Istanbul and rest of the Turkey.
For example the GDP per capita of the county with my Home University is less than the GDP
per capita of Istanbul, yet I still have to pay the higher price.
ELSA Turkey: I agree with ELSA UK but I don’t see a way to take these local differences in to
account.
ELSA Denmark: There is also an option to take scholarships in to the account.
Vice chair: Separate to small groups and discuss about your ideas, please.
ELSA Denmark: We didn’t find a new way to do this but we are quite happy with the current
system. We also considered option to change criteria from 18.000.
ELSA Czech Republic: We didn’t think that this is the best system. We considered adding new
indicators like for example the Big Mac index, or other indicators of actual living costs. Staying
with GDP is unfair but we have to avoid too complicated system and take into account possible
scholarships.
ELSA Norway: We realized that having too many factors makes the system not practical. We
considered having three groups based on GPD. It’s always unfair for those countries in
boundaries but less this way.
RY: This is one of the topics which I am asked the about most. This is an important question
and it comes up every year, but when people change nothing happens since the discussion start
over from scratch. We had a motivated research group last spring, but the end of the year was
not a good time to start working with this. Now that we are discussing it at an earlier point of the
year we have more time to discuss it. Please be active on the mailing list and discuss about this.
ELSA Norway: We should have criteria especially for students and for non-EU countries.
Chair: Final statements?
ELSA Finland: ELSA Finland supports the favoured and non-favoured country system and is
not willing to raise the mandatory participation fee. However, as we stated in ICM Cologne,
expectations for ICMs are currently out of the proportions. From our point of view we can have
ICMs with more humble environment in order to make these international events possible in
greater variety of countries. While opposing the change in mandatory fee, we feel that the cost
for voluntary fees such as social program can be raised, if necessary.
Opatija, Croatia
214
ELSA Spain: We should act as soon as possible. We should fix this now.
RY: Presenting something tomorrow in the plenary is very optimistic. We should start this
conversation as soon as possible, but this is not a decision that we should rush. I will send a mail
to the mailing list and I hope you all will contribute to the discussion.
We close workshop at 17:32
Miscellaneous and closing (17:30 – 18:30)
Rebecca Yourstone
Kristine Gundersen
Edwin van’t Pad
Lauri Vaihemäki
F. Berk Batur
Benedikt Svoboda
Marek Skultety
Mads Lorentzen
Roman Kehrberger
Kevin Zomer
Anne Metzler
Hilde Notland
Martyna Szatarska
Frosina Antonovska
Laurentio Gherase
Carioj Sesena
Desiree Fransson
Can Sevener
Harry Mach
ELSA Austria
ELSA Czech Republic
ELSA Denmark
ELSA Germany
ELSA Italy
ELSA Luxemburg
ELSA Norway
ELSA Poland
ELSA Poland (LG)
ELSA Romania
ELSA Spain
ELSA Sweden
ELSA Turkey
ELSA UK
RY: I want to talk little bit more about the EDF and uncategorized expenses since I have been
getting a lot of questions about it. Our debt towards EDF is in the balance sheet since it is a
liability. Therefore paying back money to the EDF won’t be a cost for us meaning that it won’t
be a post in the budget. Uncategorized expenses are not used for this purpose, but it can be a
sign that we have a good enough liquidity to start repaying this debt.
ELSA Denmark: I want to bring up a topic about should we have black list for persons that
come to international event and do not pay. The current blacklists are national and do not help
the network.
ELSA UK: In the UK laws regulate blacklists. This would need some more research.
ELSA Czech Republic: I agree with ELSA UK about different legislations about privacy. There
is also the question of the form, how this would be done in practice. ELSA’s personal structure
changes often and so people don’t care being on blacklist.
Opatija, Croatia
215
ELSA Romania: The list would be for those who accept the event?
ELSA Norway: Yes.
ELSA Romania: Then I think you can have inner blacklist.
ELSA Spain: There is problem that list could get public.
ELSA UK: National groups coming together to share blacklist would create a problem under
UK law.
ELSA Norway: One reasons for uncategorized expenses of EDF. Without it, people can see it
differently.
RY: We need liquidity in the end of the year to make any payments to the EDF. That is one
reason for high uncategorized expenses, hopefully we won’t need to use all of it, especially not if
it’s not allocated anywhere special and we want a budget that balances. We discussed with BEE
that we should save money for researching a new jurisdiction, which we can’t add to the budget
as a specific post now because we don’t have enough information about potential costs at this
moment.
ELSA Denmark: How we can know that the profit will go to EDF? What are your priorities?
RY: We have a debt to the Commission from an old grant that needs to be repaid and which has
a quite high interest rate. Paying that off is the first thing I think we should do, so we don’t have
to pay a lot of money for the interest. EDF comes as second priority because it hasn’t been
handled properly and auditors have stressed this for years.
ELSA Czech Republic: Are there any other similar debts?
RY: Not at the moment.
ELSA UK: What are the general conditions of ELSA House rent agreement.
RY: The contract is really outdated and I don’t know it by heart. Our landlord really likes ELSA
and he likes that we are renting the house.
ELSA Czech Republic: Could we have Google drive to share all these documents?
RY: We have an officer’s portal which is bit more protected forum.
ELSA Italy: Is there really a whole in the wall in ELSA house?
RY: Yes, the house is really old and there are lots of things to fix. Students have stayed in this
house for 20 years and there have been several social events in the house.
Workshop is closed 18:13
Opatija, Croatia
216
Marketing Workshop
Sunday, 27th of October
Petra Podgoršek International Board of ELSA (PP)
Marcelina Burzec ELSA International (Director for Public Relations)
Idil Buke Civelek ELSA Turkey – NB
Alexander Bischoff ELSA Germany – NB
Nikita Alsov ELSA Russia
Raphael Hofer ELSA Austria
Raffael Jessner ELSA Austria – NB
Sonia Benga ELSA Romania
Andreea Oros ELSA Romania
Enislav Enikov ELSA Bulgaria – NB
Nadia Tjahja ELSA UK – NB
Mathias Christensen ELSA Denmark – NB
Maj Ryslev ELSA Denmark
Simona Serratore ELSA Switzerland – NB
Margo Ursol ELSA Ukraine – NB
Morten C. Lindstad ELSA Norway – NB
Asker Hasanov ELSA Azerbaijan – NB
Mikko Rudanko ELSA Finland
Murat Vrana ELSA Sweden – NB
Arkadiusz Stec ELSA Poland – NB
Monika Marciniak ELSA Poland – NB
Sofia Johansson ELSA Sweden – NB
Damjan Bonač ELSA Slovenia – NB
PP opens and welcomes all the participants of the Marketing Workshop of the 64th International Council Meeting
in Opatija, Croatia. She explains that the aim of this Opening Workshop is to elect the workshop officers and
approve the drafted agenda. After that, we will introduce ourselves to each other and set some rules of the workshop
for the upcoming week. At the end, we’ll have a round table about our expectations for this ICM.
PP: We will start by electing the workshop officers. We will have voting on the Chair, the Vice
Chair and the Secretaries. She also explains what the role of the officer is. Are there any proposals for the
Chair of the MKT workshop?
ELSA International proposes Idil Buke Civelek from ELSA Turkey. ELSA Norway seconds the
nomination. Are there any other proposals?
ELSA Switzerland proposes Sonia Benga from ELSA Romania as a Chair of the Marketing
Workshop and ELSA The Netherlands seconds the nomination.
Opatija, Croatia
217
Voting on proposals for the Chair of the Marketing Workshop:
In favour of Idil:
10
In favour of Sonia:
5
Against both: 0
Abstentions: 0
Total:
15 votes
Idil got more votes, so we will now vote for Idil only.
Voting on electing Idil Buke Civelek as a Chair of the Marketing Workshop:
In favour:
Against:
Abstentions:
Total:
15
0
0
15 votes
Idil Buke Civelek was elected as a Chair of the Marketing Workshop.
PP: We will proceed by electing the Vice Chair of the Marketing Workshop.
ELSA International proposes Alexander Bischoff from ELSA Germany. ELSA Denmark seconds
the nomination. Are there any other proposals?
ELSA Switzerland proposes Sonia Benga from ELSA Romania as a Vice Chair of the Marketing
Workshop and ELSA Austria seconds the nomination.
Voting on proposals for the Vice Chair of the Marketing Workshop:
In favour of Sonia:
8
In favour of Alexander: 4
Against both: 0
Abstentions: 3
Total:
15 votes
Sonia got more votes, so we will now vote for Sonia only.
Voting on electing Sonia Benga as theVice Chair of the Marketing Workshop:
In favour:
Against:
Abstentions:
Total:
10
1
4
15 votes
Opatija, Croatia
218
Sonia Benga was elected as the Vice Chair of the Marketing Workshop.
PP: We will proceed by electing the Secretaries of the Marketing Workshop.
ELSA The Netherlands proposes Nikita Alsov from ELSA Russia as a Secretary of the Marketing
Workshop and ELSA Bulgaria seconds the nomination.
ELSA Austria proposes Raphael Hofer from ELSA Austria as Secretary of the Marketing
Workshop and ELSA UK seconds the nomination.
Let us proceed with the voting. We will vote for each separately, because we need two secretaries.
Voting on electing Nikita Alsov from ELSA Russia as a Secretary of the Marketing Workshop:
In favour:
Against:
Abstentions:
Total:
15
0
0
15 votes
Nikita Alsov was elected as Secretary of the Marketing Workshop.
Voting on electing Raphael Hofer from ELSA Austria as Secretary of the Marketing Workshop:
In favour:
Against:
Abstentions:
Total:
15
0
0
15 votes
Raphael Hofer was elected as Secretary of the Marketing Workshop.
We also elected our Director for ELSA Spirit, Morten C. Lindstad from ELSA Norway.
PP: Now we just need to vote about the agenda. Are there any amendments to agenda? I see none.
Then we will proceed on voting and approving of the drafted agenda.
Voting on the approval of the Marketing Workshop Agenda:
In favour:
Against:
Abstentions:
Total:
15
0
0
15 votes
The Marketing Workshop agenda is approved.
Opatija, Croatia
219
We made a roundtable and presented ourselves and wrote the rules of our workshop.
Monday, 28th of October
Where it all starts - Research (10.00-11.30)
List of the Participants:
Idil Buke Civelek ELSA Turkey – NB (Chair)
Alexander Bischoff ELSA Germany – NB (Vice Chair)
Nikita Alsov ELSA Russia (Secretary)
Raphael Hofer ELSA Austria (Secretary)
Berhard Wetshenko ELSA Austria
Andreea Omos ELSA Romania
Iaroslav Liubchenko ELSA Ukraine
Vyacheslav Kokurkin ELSA Russia
Monika Maciniak ELSA Poland – NB
Isovinar Ananyan ELSA Armenia – NB
Cyprian Paranycz ELSA Poland
Tobias Eyl ELSA Germany – NB
Sofia Johansson ELSA Sweden –NB
Noora Hyvonen ELSA Finland
Paul Boden ELSA Luxemburg
Simge Esendal ELSA Turkey
Koar Cor Akdere ELSA Turkey
Opatija, Croatia
220
Marcelina Burzec ELSA International
Sonia Benga (ELSA Romania) explains that she does not want to be in vice chair position anymore.
ELSA Turkey proposes Alexander Bischoff as a Vice Chair.
ELSA Austria seconds this nomination.
In favour:
Against:
Abstentions:
Total:
14
0
0
14 votes
Alexander Bischoff from ELSA Germany is the new Vice Chair.
After this we had a short welcome round, since there were some new participants.
PP: What’s the reason for the “group work”?
ELSA Poland: To know each other, to come together.
ELSA Austria: You have to know each other to sell something and to promote something.
Otherwise it’s not possible.
PP: Exactly. It is important to know people and what they like and wish, do etc. if you want to
offer them something and that is why research is the primary stage and a very important one. Also,
did you know that by the ELSA Market Research that was conducted in 2012 59% of the people
join ELSA because of STEP.
ELSA Austria: It’s not very difficult to join ELSA in Austria – applying for STEP is also not very
difficult.
PP: Ok, great. Let us go one step back. What is market research?
ELSA Ukraine: We need market research to indicate potential members.
ELSA UK: Market research allows you to assess the target audience to be able to find the best
strategies for that specific audience.
PP: The definition of market research: It is the process to get the information we don’t have, to
improve our work and to offer things properly (to the right people, at the right time, at the right
place and the right way). (On slides) When do you usually make market research?
ELSA Switzerland: After events we do market research. So we are much better prepared for the
next time.
ELSA UK: We use market research to create promotional campaigns and activities and strategies
accordingly.
ELSA Austria: We use statistics of Facebook pages. Age, and other information about the people.
Better to post in the morning or in lunch breaks so the post stays longer in the news feed.
Opatija, Croatia
221
PP: When is the best time to reach people? Does it differs from the channel you use? (FB, email…)
ELSA Romania: It’s good to post things in the evening. Many people are online at this time. It’s
not so important to stay so long in the news feed.
PP: When do you do the most work for ELSA?
ELSA Poland: We are working mostly at the evenings or at weekend.
PP: I asked this intentionally. Because during the week you are mostly busy with your studies, but
during the weekend, you do a lot of ELSA work, right? Ok, what do you do for market research?
What tools do you use?
ELSA Austria: Especially interviews, phone calls etc. We are using a mailing programme, which
gives us research information.
ELSA Denmark: We have a newsletter, which gives us knowledge about who read it at which time.
ELSA Ukraine: MR is a sphere of analysing of the received answers.
ELSA Poland: We ask students what are their preferences, so we can compare the results and the
MR gives us the information.
ELSA Switzerland: Recently we did some MR, so we can better face problems for the future.
PP: It is helpful to do research before the OYOP. We need to know the environment we are in. It
neither takes much time nor much money to do good research.
PP presents next topic: The research in general. We have the main division in marketing research - quantitative
and qualitative research. Numbers are important to improve our work (but not always). Observation, interviews,
feedback etc… are qualitative research and this gives a better and deaper insight in our potential members, partnersstakeholders (people involved in organisation in any form).
MR - but how? (On slides) The plan of research:
1) Define research objectives (What do you want to know? What do we need to know?)
2) Action (talking even to 5 people is sometimes enough-and isn’t that simple to do? etc.)
3) Analysis (feedback, to make it better the next time)
4) Communication (using the results)
Research techniques are desk research, survey, interview, focus group, observation, experiment…
ELSA Russia: We made an interview to know better what people think about ELSA.
ELSA Austria: Summer law school interviews were used for a promotion video for instance.
ELSA Austria: How can I do a focus group?
PP: FOCUS GROUP: You invite a few people, prepare questions. Not for more than 7 people, if you want to get
proper content. Your position is objective. You make a transcript. OBSERVATION: Try not to be involved in
the discussion. JUST observe discussions or dialogues. You are just in the position to moderate, give the questions
and then distance- and of course, if there is no reply or the discussion goes out of the contest-lead it back to the main
topic, but when it is related and relevant, leave people to talk-you will hear interesting things. And one more thingin marketing everything starts with LISTENING.
Practical part: How does “Research in Elsa” works? (5 minutes, dynamic)
Opatija, Croatia
222
Participants write on the flipchart. The inputs will be included in the presentation itself after ICM.
Results: survey, interviews, feedback, google forms, cooperation, simple chat, member statistics,
annual report, FB, email…
PP: I have to do some ‘amendments’: activity report, minutes, friends, website, evaluation form,
handbooks, and newsletter –the list is unlimited! Be creative, use different situation to get to know
people involved (or not yet) in ELSA and their wishes.
From Adrema to Follow up - PR (11.30-13.30)
Vyacheslav Kokurkin ELSA Russia
Monika Maciniak ELSA Poland – NB
Isovinar Ananyan ELSA Armenia – NB
Opatija, Croatia
223
PP: What is PR and why do we need it?
ELSA Switzerland: If companies keep in touch with you they want to know what you sell to what
price.
ELSA Russia: PR means information and communication – it’s a link between people.
ELSA Ukraine: PR is all about connection.
ELSA Austria: PR is everything that goes external.
PP: Advertising vs. PR? What is the difference?
ELSA Sweden: It depends on the target audience I think.
PP: At Advertising the advertiser is known and Advertising is payable, which is the opposite of
PR – which is not payable and most of the time you are not really aware who wrote the main
message. She explains also the latin expressions publicare and advertere.
She shows us a slide where we can see the word “RelationS”.
PP: Why “RelationS”?
ELSA Denmark: “RelationS” (that is the used word on the slides) because the audiences are
different.
PP: Yes, indeed. We do not talk the same way to a child and 90 years old lady, right? It is the same
with ELSA- we do not talk the same way to our partners, members and family.What about the
process itself, how do we do PR?
ELSA Austria: In our national group we create a newsletter in a month and structure the Facebook
page. People shall get more information more structured. That’s the most important point for us.
ELSA Ukraine: We have a high level of the diligence. It is nearly the same as in Austria.
ELSA Russia: We try to force information about qualities and student communication.
ELSA Ukraine: I try to take my card with me to spread the information about ELSA.
ELSA Poland: How should our image look like if we do PR?
ELSA Switzerland: It is important for our work not just to say that we are professional, but act
professional.
ELSA Romania: Keep in mind that we are still students but it shall be professional.
ELSA Ukraine: Externals are mostly amazed about our organisation and our professionalism.
ELSA Russia: I think we are hardworking, we know what we want and we have a good structure.
So that’s the reason why ELSA is attractive for externals also.
ELSA Switzerland: Reputation can immensely influence on your success. We are a small faculty
but everybody wants to join ELSA and be part of the network.
PP: It’s not necessary to talk only about the good stuff going on in your group. Maybe it could
also be helpful. What do you think about it?
Opatija, Croatia
224
ELSA Poland: We shouldn’t hide information. It’s good to inform people at the beginning if
there’s a problem because it can prevent that the problem gets bigger.
ELSA Austria: Lying is always bad because it leads to a negative reputation.
ELSA Norway: We didn’t tell anybody that we (our homepage) got hacked from a religious group.
PP: Of course, it depends on the situation a bit as well. If it is something that can be solved fast
and it won’t bring a lot of consequence, then it is not necessary to communicate it. Otherwise, do
it! For instance, do you remember last week when it was posted on official ELSA EF page that we
have technical problems? Yes? Why did we do it? That members and partners will be aware that
we are not able to respond, not that we are not professional or that we don’t care about our
Association.
Marcelina (ELSA Poland - EI) gives a presentation about PR.
PR is very hard work so we should follow SMART(specific, measurable, achievable, reachable,
time oriented) RULE. It is important to create Guidelines: How to do social media stuff, advices,
spread knowledge in your national group, show and help with PR tools etc… It can be very helpful
that national groups communicate with each other. You need to be smart, have a good structure
and also timing. You have to be well prepared. I believe in the project and I’m an enthusiastic
member- so attitude is the basic for my success. “Knowledge is power but enthusiasm pulls the
switch”.
PP: Doing it together for a better effect and also keep in mind that we have to reach other people,
not only ELSA members.
ELSA Austria: You have to be careful because a “normal” student has no idea what the “ICM” is
for example. So the information should reach also the people, who don’t work in the network.
PP: Very good. We shouldn’t use abbreviations. Of course, we use them when talking during our
meetings, but with externals and non-members, we should first explain them or rather not use
them. What kind of experience do you have with different “stakeholders”? (partners, nonmembers, parents, friends, members, other organisations…)
ELSA Romania: Some of them are very interested but parents mostly think we should focus more
on studies than on ELSA stuff.
ELSA Russia: We made a research on what students know about ELSA. Most of the students
understand that’s it’s a good chance for the future and that we are well organised.
ELSA Ukraine: Furthermore it is a benefit for the CV. It offers great opportunities to meet fluent
speakers of foreign countries;
PP: Please guys imagine an event. It’s not important which type of event. What do we have to do?
PP shows us some slides.
We make ADREMA (list of journalists and media) PRESS RELEASE and FOLLOW UP. Ask
journalist why the press was (not) released. It is very important to write the article the right way. Consisting of the
LEAD, the BODY and the closing. We need a catching title. The information has to be relevant and has to be
mentioned. Think about the audience you are addressing. You have to be in a position of a journalist, writing like
you would be a journalist (why? Because they usually just change a few details before publishing it and also, because
you are usually addressing people who don’t know what ELSA is).
Practical part about 6 different topics. People are divided in 6 different groups. Afterwards they present their results.
Opatija, Croatia
225
ELSA-Marketing Page (improve Guidelines as a fixed post in the group)
Joint Workshop AA, S&C, BEE and MKT: IFP – Media Law and ELSA Day (15.00
– 17.00)
These minutes can be found at S&C minutes.
MKT for dummies – Handbook (17.00-18.00)
List of Participants:
Murat Vrana ELSA Sweden –NB
Sabina Mamedova ELSA The Netherlands – NB
Shafi Naibkhail ELSA Ukraine
Opatija, Croatia
226
Chair opens the workshop at 17:03.
PP: We played a game called “telephone” now. What for?
ELSA Austria: We have to listen carefully to other people.
ELSA Ukraine: We have to keep in mind which channel of information to choose.
ELSA Austria: Talking is not the perfect way to transmit information.
ELSA Ukraine: There are different ways to get information.
PP: Yes. That is exactly why we played it – to see how easily information can be lost. The more
aware we are what we are doing, the better we can transfer our message. You saw that the
second round was much better, because you knew what your task will be and you concentrated.
It is the same with Marketing – you should listen, you should know what you are doing and then
you should do it and do it well. Do you have or use a marketing handbook in your national
group?
ELSA Switzerland: In our OYOP was missing a lot of stuff and it was not very helpful to get
over the problems.
ELSA Germany: Gives around a national handbook, which has been updated in 2012. It is mostly for
transition and to give the local officers tips so that they know what to do.
Romania: We have some guidelines in our decision book.
PP: I have some practical part now to do for you. Each person gets a sheet of paper. Each
person has to decide how useful a Marketing Handbook would be for them.
1) Very useful
2) Not useful
3) Not useful, because we have our own
4) Useful, even though we have our own
5) Very useful, and we also would like to help creating it
PP: We started with a plan to create a new handbook. At 3rd Supporting Area Meeting we
decided to create it. We want to get some inputs from ICM-Participants first. At ICM Malta
there will be another workshop for the last inputs and hopefully it will be finished and out before
the Marketers 2014/2015 start their term in office.
Applause.
We also have a Team working on the new Marketing Handbook: Margo (ELSA Ukraine), Alex
(ELSA Germany), Idil (ELSA Turkey), Marcelina (ELSA International) and
Opatija, Croatia
227
The team stands up. Applause.
Now we go together in 4 groups to get more information from the team members about their
ideas and their plans. And you shall give your inputs to the team members. The target is to get a
good and helpful handbook. Also, the Team members will compile your inputs and send them
via email, so we will use them when making a new Marketing Handbook.
CANDIDATE WORKSHOP (18.00-19.00)
Murat Vrana ELSA Sweden –NB
Sabina Mamedova ELSA The Netherlands – NB
Shafi Naibkhail ELSA Ukraine
Opatija, Croatia
228
Chair: Is there any candidates for the Vice President for Marketing of ELSA International
2013/2014? Petra Podgoršek? Anybody else? Now Petra Podgoršek will give a speech.
Petra Podgoršek gives a speech (10 minutes)
Personal info, her past in ELSA. She also presents her plan and ideas for the future.
Chair: Are there any questions?
ELSA?: What do you think marketing is?
PP: It’s a lifestyle. Marketing is everything and everything is marketing.
ELSA Poland: Give me one reason not to vote for you?
PP: Maybe, because I’m too old. :)
ELSA Germany: Do you have any plans for the website?
PP: The new website was introduced on 28th of June, when I entered the ELSA House. In my
opinion it went out of the corporate identity that we had, but it was very well accepted and it is
much more modern that the previous one. Also, ELSA decided to make a step forward, so there
is no way of going back – we have to make step further and we will develop CI in this direction
now and hopefully implement it better than the previous one. We are still in the process of making
it possible for National and Local Groups to adopt the template for the website. I would like to
change something but at the moment it’s not in my power. I would like the National/Local groups
to be able to adopt it and to make ELSA unified.
ELSA Ukraine: Do you want to sanction those who are not using the logo the right way?
PP: No. I think the punishment is not the solution. It just brings bad atmosphere and it is not
appropriate tool for us. I think the better step is to help and provide officers with the right one,
because many people don’t have the skills to do it better. So I see the solution in help and support
rather than punishment.
ELSA ?: Do you think Synergy should be still printed?
PP: Absolutely. She makes a bit of a show. She said to one of the participants to pretend to be a lecturer/partner.
She shakes the hand with participants and say: “Thank you for coming to our event. We really appreciate your
attendance and also I will use this opportunity and give you our Magazine –Synergy….” And then she makes the
second version of it and says: “Thank you for coming to our event. We really appreciate your attendance and also I
will use this opportunity and give you the link to our Magazine –Synergy. You can see it at
www.elsa.org/media/publications/ and you will be directly….” I think I made the point and the answer is
self evident.
ELSA Poland presents the law school for about 5 minutes.
ELSA UK gives a short presentation about their brand toolkit.
Tuesday, 29th of October
Joint workshop STEP Promotion (10.00 – 13.30)
Opatija, Croatia
229
Petra Podgoršek
International Board of ELSA (PP)
Clemens Hartig
International Board of ELSA(CH)
Vilhelm Otterheim
ELSA Sweden (Chair)
Ingeborg Collett Bjørgan
ELSA Norway (Vice Chair)
Magdalena Liess
ELSA Austria (Secretary)
Thomas Heinrich
ELSA Germany (Secretary)
Alexander Schröder ELSA Germany
Šárka Dimitriadisová ELSA Czech Republic
Claus Roland Gawel ELSA Austria
Idil Buke Civelek
ELSA Turkey NB
Alexander Bischoff
ELSA Germany NB
Raphael Höfer
ELSA Austria
Sonia Benga
ELSA Romania
Murat Vrana
ELSA Sweden NB
Paul Boden
ELSA Luxembourg
Kaan Can Akdere
ELSA Turkey
Simge Esendal
ELSA Turkey
Margo Ursal
ELSA Ukraine NB
Slava Kokeczkin
ELSA Russia
Nikita Alsov
ELSA Russia
Emislav Emikov
ELSA Bulgaria NB
Bernhard Wetschko ELSA Austria
Raffael Jessner
ELSA Austria NB
Tobias Eyl
ELSA Germany NB
Nadia Tjahja
ELSA UK NB
Marcelina Burzec
ELSA International
Sofia Johansson
ELSA Sweden NB
Simona Serratore
ELSA Switzerland NB
Mikko Rudanko
ELSA Finland
Alice Ratier
ELSA France NB
Sabina Mamedova
ELSA The Netherlands NB
Morten C. Lindstad ELSA Norway NB
Cyprian Paranycz
ELSA Poland
Arkadiusz Steć
ELSA Poland NB
Shafi Naib Khaic
ELSA Ukraine
Mathias Christensen ELSA Denmark NB
Maj Ryslev
ELSA Denmark
Andreea Oros
ELSA Romania
Chair opens the workshop at 10:03
Opatija, Croatia
230
1 STEPer and 1 Marketeer are supposed to sit together, Every STEPer is supposed to sit next to a Marketeer
Chair: We will start doing presentations.
ELSA International (CH): Welcome everyone to the STEP&Marketeer workshop. First we will go
through the agenda:
Since it is very important that STEPer and Marketeers are working together it is important that
you know our dates.
Then we will talk about STEP promotion and after that we will tell you something about the
Newsletter and the Countdown. We will tell you a bit about marketing material and tell you about
STEP in 2014. At the end we will do a group work.
Let’s start. Speaking of STEP calendar it has 2 cycles. Now only Marketeers, when do we have our
Job Hunting deadline? If you don’t know it, ask the STEPer next to you. Ok so our Job Hunting
deadline is 30th of November. Why is that important for Marketeers?
ELSA The Netherlands: It’s important for the promotion
PP: It is important that you contact us and tell us on time-because we can’t do it the last minute
– we need time to prepare things and strategy/ideas.
CH: How can you support us during the week before we launch the newsletter?
ELSA The Netherlands: You can promote it at your local group.
CH: We have to hunt down students once the newsletter is out. So there we will need you a lot.
And during this week Petra and I have to work 24/7 on the Newsletter. After this we have the
date for publishing the Newsletter. Do you know when it is?
ELSA Poland: 8th of December
CH: When are you more or less relieved from this work? (Promotion for Student Hunting)
ELSA The Netherlands: In March
CH: We don’t need that much time so when is it?
ELSA Russia: 19th of January
CH: Ok so on the 21st the last SAF will be accepted and of course the second cycle is still a bit
ahead but does anyone know the dates for that already? You should always have answers to other
areas so you can work together as a team. Ask your STEPers to help you.
ELSA Turkey: 6th of April
CH: And when is the launch of the Newsletter next year?
ELSA Germany: 13th of April
CH: When do we have the Student Hunting deadline?
Everyone: 4th of May
CH: So if you didn’t know these dates until now please write them down. Now we are going to
talk about the countdown. As you might remember the last time EI posted a picture every day
before they launched the Newsletter. They had fun facts about the countries on them. So that was
a good promotion. But now to facebook. What is technical very important when we post the
pictures? That you comment on it, that you like it, or share it? If you share it, it has much better
range.
ELSA International (CH) presenting statistics
Opatija, Croatia
231
CH: On this picture you can see the views each picture got on facebook. So if you look at it you
see a huge jump after the first one. But remember this numbers because it will be quite interesting
to see in the second cycle. What can you see in the next statistic? Besides that it’s raising what can
you see? When the blue lines are going up also the views go up. You will see it even more in the
next site. Now look at the views. Before they had 3000 than at the launch 5000 and then they had
nearly all our members. A year before they only had a 1000. The green ones are the view scores;
the red ones are the like scores. And what happens when the blue line showing the shares,
increases?
ELSA Portugal: There is more views as well.
CH: Exactly! So the shares are connected to the views.
PP: Ok did we learn anything from this 2 cycles? Was it something that really popped out? The
difference between first and second cycle?
ELSA Romania: The promotion has to be a bit more personal because then it works much better
and people can relate to it.
PP: Exactly! When you know the real person who is sharing it - it will be more likely you share it
yourself. So this has been working quite good. So let us keep this stuff with the countdowns only
to the STEP area because if we do it for every deadline its going to get too much and it will become
confusing. Since numbers for STEP are really important. How many Traineeships did we have last
year? And how many applications?
ELSA Romania: Around 2000
PP: Very close. Actually 2067. When it comes to countdown we will not announce it now what
we plan for this year and now Clemens will tell you why.
CH: The new countdown will be interesting since we try to improve this. The last time showed us
that the personal approach was much better. You will see some of us doing funny things so look
forward to it.
PP: From the marketing aspect- we will announce it beforehand that it will be posted on Facebook.
We will all share it together because the statistics showed that if we share the picture (instead of
everyone uploading it itself) – it usually reaches more people and has better effect. OK. How many
times did you face that people didn‘t know what STEP is? We have tutorial as a tool to explain it.
Discussion.We have certificates which are also really important. Because this is something that
they can add to their CV. We refreshed it this year.
CH: First of all the tutorial is not meant for the members to read but you should read it. The
tutorial was created to inform your board about STEP. Because STEP is a very complex area. So
if you want to know more about STEP ask your STEPer or read the tutorial.
PP: There is one more idea. Testemonials. Comparing the statistics from last year, it would be
good to use more testemonials. I can show you last years‘ template, which I think was very good,
but there is still room to improvement- if you give it a personal touch. What we did is that we
prepared an example of another way for the STEP testemonials so it would include the people
who really joined STEP and had this experience. Could you give some inputs?
ELSA Portugal: We personally have a flyer where we already show a Portugese student who has
already done an Traineeship and I showed that to the students and got really good results with
that.
Opatija, Croatia
232
ELSA Russia: The second way (the new example showed) is much better from a promotional point
of view. Because then people will think oh cool he did it and he got the experience so there is a
high possibility that I can do it as well. And that really inspires people.
ELSA Turkey: Thats what we are trying to do in Turkey. We are just trying to meet up with people
who did STEP. When you are promoting something you need to know what you are talking about.
So its better to show the people a person and give them a name.
PP: I would like to emphasize something - You need to get people coming from Traineeships and
ask them ”Can you get me some testemonials and give some pictures that I can use for
promotion?”. Can you raise the hands if you agree with it?
Majority agreed.
PP: There was an idea for a new STEP logo. GDT prepared 2 logos that I’m going to show you
on the following slides. If you would like a special logo for the STEP area please tell me which
one you would prefer. STEPers please join our workshop on Friday as well and tell us what would
you change? We will discuss the 2 versions now but there will be more time to discuss this more
detailed on Friday. What happens with STEP in 2014?
ELSA Czech Republic: 30 years anniversary
CH: Is that something that happens every day or something exceptional?
PP: Who of you knew that? Only 4. So i won’t ask if you planned anything. But now I‘m asking if
you want to do anything? Do you want to promote it even more then? So we are thinking about
something on international level but its still in the procedure. But as soon as we have it
confirmed/clear we will let you know.
CH: Introduces the “Circle of Trust”
PP: Ok guys so why did we do this game? Is it important to work as a team in your areas? You
managed to make this circle with cca.70 people. This is amazing. Let the work and cooperation be
just as amazing between STEPers and Marketers.
CH: since we are a little behind time we will skip a small part and do the group work faster. So
now please divide into groups by counting from 1 till 9. After you will gather in your groups what
you are going to do is the following: “You have to think of how you will approach students with
your promotion this year. You have time till 11:10.”
Workshop continues at 11:12
Chair: Ok guys is everyone finished we would like to hear some presentations. I would like group
1 to come forward and present their results to the rest of us. And I would kindly ask you to send
your presentations to out secretaries as well.
Group 1: presented by Simona Serratore, ELSA Switzerland:
First we exchanged our STEP promotion experiences; unfortunately most people in our group haven’t had too much
experience – therefore we just talked about already implemented and/or potential marketing materials. We concluded
the idea that we need promotion materials for both the Job Hunting and the Student Hunting. First of all, Facebook
is a really easy but efficient way to promote STEP to students; this counts for both the countdown and the Student
Hunting cycle.
When it comes to Job Hunting, we agreed that it is important to have print materials that we can hand out to
companies. Based on an already existing brochure from ELSA Switzerland, we thought it was a good idea to make
Opatija, Croatia
233
it short but informative. It contains a general info on STEP, on the application procedure, a letter from an extrainee talking about the experience, a letter from a national firm talking about the STEP „offering experience“
from their view, an info on the application procedure (which is really important – the whole process needs to be
transparent) and of course the important links so people can find further information. Moreover, it is a good idea
to have separate brochures; one for law firms, one for students. Of course, if we share links, we need an according
informative website with all the necessary info, stressing the opportunity to ask questions if needed. A separate
STEP section is always a good idea! During hunting period, it is also a great idea to promote STEP via Member
Newsletter; that way you can pack quite some information into one place. We agreed that actively promoting STEP
by talking to people is a great idea, since people will most likely feel more comfortable with a face-to-face-approach.
We came up with the option to organize an info-event for all the interested people, maybe involving ex-trainees to
talk to; however, we agreed that the promotion of the event really needs to be done carefully. A better idea might be
an entire „STEP promotion day“ in the middle of the cycle (because that way people already heard about it); rent a
table in your universities lobby and give the people the option to just walk by and talk.
Group 2: presented by Alex, ELSA Germany
So we talked about both job and Student Hunting. For Job Hunting, we first need to raise awareness of STEP.
To achieve this, we should use media cards and maybe the press or other publications. I think it's important to have
it be simple and informative and, of course, have it connected to ELSA via using our corporate design. Secondly, we
have to show our partners the benefits of STEP, for which there are means such as testimonials, our homepage,
brochures, perhaps an FAQ, since I'm sure people keep asking the same questions, and by showing off the partners
we already have.
Concerning Student Hunting, there are two phases of it: before release and after release of the STEP newsletter.
Before, our main goal is to elicit attention and interest. Maybe some of you know the AIDA scheme - attention,
interest, desire, and action. So we should use teasers to raise visibility of STEP. The channel for this is of course
mainly social media. An idea we had - some of you might know the ELSA in 60 seconds video which has been
translated to various languages - was: Why not do a STEP in 60 seconds video? After release the newsletter has to
be the center of promotion. Do a presentation in your local groups, featuring former participants and employers. Be
there for questions. And do not forget to promote your own jobs by providing other nations with materials for your
Traineeships.
Group 3: presented by Idil, ELSA Turkey
As a starting point for creating our marketing strategy, we firstly defined the STEP area and divided the promotion
into two categories as Student Hunting and Job Hunting to signify our approaches to the students and the externals.
Considering the fact that STEP is one of the most visible areas of the association, it is not well known enough
comparing the great opportunities it offers. Therefore, we decided on the point that there should be more concrete
materials like informative brochures (adding insights from the previous traineeships), posters combined with a meeting
including ex-trainees sharing experiences, which can be named as one of the good techniques of face-to-face marketing.
We should be ready to catch the students or the law firms at any time they raise a question about STEP, and
therefore we need to work on different marketing levels in any sense. In that case, gathering people, who are willing
to do STEP all together just shortens our way to reach a great mess of interested people, and it is a good way to use
the potential.
Moreover, we mostly stress the point about “having traineeships abroad”, but what we should also work on is
creating a promotion for our own traineeships as well, by making posters or flyers, which we could share with the
whole network. At the time it forms an easy way for the other Marketeers to promote a traineeship in Berlin, or in
Opatija, Croatia
234
Vienna significantly, it would also increase the level of visibility and show how wide a range of STEP programme
the ex-trainees in creating our common materials, setting from the point that we should first attract our network to
make them promote the traineeships.
The second point of our strategy is targeting the law firms, which we should act in a more professional way. Of course,
the approach should be fully corporate with our materials, but it is important to raise the awareness for STEP with
different channels, mostly with PR techniques, such as having releases in a law magazine in order to catch the firm
with something more visibly promoted. And it is important to give an insight about ELSA at the time we are
having a meeting, so combining a national Newsletter or Synergy with a media card including catchy frequently
asked questions would be a good package. It is important to keep in mind that, we, as the biggest law students’
association of the world are offering them trainees from all over the world.
ELSA International (CH): Thanks Marketeers for having us.
Chair closes the workshop at 11:38 CET
Joint Workshop BEE&MKT: Unified ELSA (11.30-13.30)
Anneloes Dijkstra International Board of ELSA (AD)
Idil Buke Civelek ELSA Turkey NB
Alexander Bischoff ELSA Germany NB
Raphael Höfer ELSA Austria
Paweł Podjacki ELSA Poland (Secretary BEE)
Oskari Korhonen ELSA Finland (Secretary BEE)
Karl Tanti ELSA Malta NB
Petri Aalto ELSA Finland
Mircba Guta ELSA Romania NB
Murat Vrana ELSA Sweden NB
Aine Groogan ELSA Ireland NB
Paul Boden ELSA Luxembourg
Kaan Can Akdere – ELSA Turkey
Cagdas Islim ELSA Turkey
Ani Atanesyan - Armenia
Margo Ursal ELSA Ukraine NB
Vitaliy Bokiy ELSA Russia
Julia Cherrogorova ELSA Russia
Slava Kokeczkin ELSA Russia
Nikita Alsov ELSA Russia
Enislav Enikov ELSA Bulgaria NB
Nicolas Stangl ELSA Austria
Opatija, Croatia
235
Bernhard Wetschko ELSA Austria
Constantin Eisl ELSA Austria
Raffael Jessner ELSA Austria NB
Rainhard Fuchs ELSA Austria NB
Max Cortolezis ELSA Austria
Mathiev Vanderbeerghe BEST
Ana Velkovska ELSA Republic of Macedonia NB
Virna Oikonomon ELSA Greece NB
Pierre Linke ELSA Germany
Tobias Eyl ELSA Germany NB
Denise Schwarz ELSA Germany NB
Maximilian Suiba ELSA Germany NB
Victor Ferreira ELSA Luxembourg NB
Joesie Beal ELSA UK NB
Nadia Tjahja ELSA UK NB
Marko Dolenec ELSA Croatia NB
Sofia Johansson ELSA Sweden NB
Loes van der Graaf ELSA The Netherlands NB
Simona Serratore ELSA Switzerland NB
Nicolas Haas ELSA Switzerland NB
Ola Linder ELSA Sweden NB
Giulia Funghi ELSA Italy NB
Solveig Hagnas ELSA Finland NB
Noora Hyvonen ELSA Finaland
Alisa Muraja ELSA Finland
Alice Ratier ELSA France NB
Sabina Mamedova ELSA The Netherlands NB
Armin Khoshnewiszadeh ELSA Norway NB
Morten C. Lindstad ELSA Norway NB
Helene Bjerke ELSA Norway
Haakon Ronn Stensaeth ELSA Norway
Arek Gaczyński ELSA Poland
Milena Adamczewska ELSA Poland NB
Arkadiusz Steć ELSA Poland NB
Shafi Naib Khaic ELSA Ukraine
Mathias Christensen ELSA Denmark NB
Camila Ny Syvalosen ELSA Denmark NB
Sebastian Scuyensstierne ELSA Denmark
Mircba Guta ELSA Romania NB
Direnu Bada – ELSA Turkey
Chair: I open the workshop now, welcome presidents. Unified ELSA, we run in time, so KISS.
AD: We’re connected to each other! How?
Opatija, Croatia
236
ELSA Germany: We sell ELSA.
AD: How do we do that?
PP: What do you do in your local/national groups? Where do you see the cooperation between
presidents and marketers?
AD: Why do we cooperate? Especially with external relations?
ELSA The Netherlands: To be creative.
AD: Presidents usually miss creativity, designing capabilities, and an overall idea of how we
represent ELSA.
PP: How do you cooperate?
ELSA Poland: Building the profile of ELSA together to externals.
ELSA UK: We provide presidents with marketing experience so they know the key points.
PP: Do you have meetings before the real meeting with externals? How do you prepare?
ELSA Romania: What possible questions we might receive and how do we cooperate between in
meetings.
AD: Go on, what else? What do you bring to the partner?
ELSA Romania: A presentation of ELSA, whole packages that are made by marketers.
AD: Usually you sell advertising and promotion. Your marketers will do it normally, so we have
to rely on each other. We have to be sure that the cooperation is well structured.
ELSA Switzerland: General marketing materials, Synergy, etc. And we make the activity report.
ELSA Italy: We’re looking for a company profile, we develop our offer, what are our projects, we
try to interest them all the time.
PP: Who googles the company before going to externals?
ELSA Romania: We check the marketing website, when we approach a sponsor. They asking in
first row for website address, not any other materials.
AD: 3 main topics. Fundraising, image of ELSA and actual external representation. Who works
the closest with marketers inside the board when it comes to fundraising?
ELSA Switzerland: Regarding the Board members I work the most with my marketer. However I
work even closer with my director for external relations.
AD: What you do together?
ELSA Poland: VP marketer is responsible for external representation. It’s even more important
for them than for the president. Most important is that we take care of together. Materials are the
part of work of PR. Communication is much easier. Thanks to ELSA House. We prepare together
and evaluate also the meetings.
AD: How can you form this part?
ELSA Poland: PR is responsible for materials of whole network, I prepare offers and cooperate
with partners and sponsors.
Opatija, Croatia
237
PP: Usually, we consult, have a research about the firm and make an offer especially for this specific
firm. It depends on the company what materials you take, what agreement you make. We don’t
have a good continuity in ELSA, so it’s a challenge to prepare well. There must be visibility for
partners. Make sheet with info what to take to the partner. Do not blame previous boards because
of a bad preparation.
ELSA Poland: Milena and I we’re going to the meetings. All the board is responsible.
AD: Who has fundraising plans? Romania, what are your packages?
ELSA Romania: In offer we put the sum, ELSA as an image.
ELSA Norway: What do you mean as fundraising plan?
AD: Certain amount of advertising, and different packages etc.
ELSA Norway: So we do have. In Norway we get sponsors as local Groups. We cooperate with
board members, include every project, and leave alternative to the partners.
ELSA Romania: Local groups also do fundraise, but there are strong ones and weak ones. We help
the weak ones as NB.
ELSA Austria: LGs and NB do fundraise. Depends on company, the bigger are for NB.
Recruitment events. There is an exact regulation about it (more than 15 lawyers, has to be national
level). Small cities have problems with getting sponsors – there are no big law firms eager to pay.
ELSA Romania: We have some fundraising regulation. Only LG can get fund, if not, they have to
ask for permission.
ELSA Ukraine: much more complicated on local level, we let LG to fundraise, f.ex. advertising in
website of NB.
ELSA Switzerland: We have really strong LGs, so as NB we have to make sure all the LGs are
involved – it’s difficult because of the different languages. Companies are interested mostly in
Zürich, so we have to make sure the smaller groups will get something as well.
AD: Who has troubles with fundraising?
Thumbs up.
AD: Yes, also economic troubles, but you have to discuss them with marketers.
ELSA Malta: We have to face a problem – we offer different things, everyone want to be sponsor
of ICM but not to pay for it. The platinum package is the highest, but sponsors want it for the
cost of silver package.
AD: Do the packages work?
ELSA Malta: Yes, they’re very professional thanks to my VP marketing, we go with presentations,
etc. They can ask us questions.
ELSA Ukraine: Problems are connected with functioning of another association. Sponsors are
divided in 2, we are a competition. The other association is national.
ELSA Ireland: We have competition with other law societies. Law firms are not very interested in
the international aspects. They care more about getting Irish students onto their own Trainee
Opatija, Croatia
238
Schemes than marketing their firm to international students and they already have the link to them
through the other law societies.
ELSA UK: There are lots of other societies which we have to complete with. Also law firms are
only really concerned with recruiting students, but given the economic climate they have to many
people applying anyway.
PP: Do you go alone on the meetings or together?
ELSA Luxemburg: He goes alone, others together. Laughing.
ELSA Romania: This year we have director for fundraising, we’re going both to general partners,
and me with director PR to media partners.
ELSA Ukraine: It depends, me as president and treasurer are in different cities, so it’s complicated.
ELSA Poland: Depends on project. If AA, she goes with me or marketer.
ELSA Poland: When we are going on general meetings, we go alone, but if it is a meeting for a
special project, we’re going with responsible for it.
PP: How well do you communicate and inform your board when you’re going to meet the
externals? Before and afterwards?
ELSA Austria: Depends who’s going there, most firms are placed in Vienna, might be AA for
presenting our events.
ELSA The Netherlands: Google documents, with list of companies which we are trying to protect,
they now after meeting what we discussed. Mailing list and Facebook.
ELSA Norway: We have Skype meetings with the board to inform, the same as Netherlands.
Usually we have pre-meetings.
ELSA Ukraine: We have regular meetings, discussing about the negotiations.
ELSA Malta: We use Google calendar, so other members can remember.
PP: Why do you think I asked you about it?
ELSA Ukraine: It’s important to deliver the same message to externals.
ELSA Norway: Several reasons, one to be planning issue, to say to them what is happening, second
– the board often have good inputs and gives a good feedback.
ELSA Romania: The same as Norway, I talk about negotiations with local presidents.
ELSA Ireland: We’ve had issues where a previous president has had meetings and didn’t inform
anyone about the contact or agreement - it could affect later contacts. The rest of the board must
know who you meet. It also helps to prevent doubling-up contacts.
AD: Make sure that everything is archived properly, otherwise communication can be a problem.
PP: Exactly! Give the same message! Don’t give 3 different stories to the partners. Markwting is
always on the long run, so you have to have the common image all the time. You never know who
will call other member of board – they have to be informed.
AD: What kind of materials do you use? Bring it to the workshop!
Opatija, Croatia
239
ELSA Germany: The annual report, for network and sponsors. It shows what happened last year.
It gives the people information about what are we actually doing.
ELSA Romania: About the annual report – could you borrow it to me? Never had such one and
it’s a good idea.
ELSA Norway: Members magazine, but it disappeared.
ELSA Austria: We have one paper with advantages, for conversation important to have guidelines
or pictures.
ELSA Germany: We don’t take it with us for first contact, it’s too complicated. But long term
partners are always interested.
ELSA Germany: I like to take reports to sponsor meetings – they show which professional level
we have and partners want to know what we’re doing. It shows that we are not doing this just for
fun but create something really worthy.
AD: When you give something written to your partner, this stays on his desk, and remind him/her
about ELSA. It’s a very smart reminder.
ELSA Poland: We have something like Synergy, we will show it later, so it’s a magazine with all
info about our activity, articles, etc. It shows to the partners what are we doing. There is also a
report for each partner separately. Nice way to show how professional we are.
ELSA Norway: Synergy, final conference, legal research group. All the materials are professionally
made. We give a few copies, to show we are professional.
Break from 12:40 – 12:57.
AD: I have Norwegian, German, Swedish, Polish, Austrian, Danish, French, Romanian and
International materials.
PP: What do you do with them?
Presentation of the marketing materials.
Presentation continues (Denmark – the Juropean)
Austria ELSA Austria: How often is the newsletter set up?
ELSA Sweden: Every second month I try.
Presentation continues.
PP: I’ll show you the new business cards, just an idea, but I hope for your inputs.
Presentation of business cards.
PP: Any inputs?
ELSA Finland: Are these alternatives, and you choose one, or we can take anyone?
PP: These are just the examples, just to show you some options, not just to talk about them and
not doing anything. The GDT prepared the samples so we can give inputs and that we start making
new ones, if you think that the old CI is not ok anymore. That we create something together,
which will be a common agreement and then implement it well. Among samples, it’s better to
choose one, so we can be more unified.
Opatija, Croatia
240
ELSA Poland: If we decide to have full colour, every LG has to be careful with quality of printing.
And the logo will be only on one side?
PP: Yes, we should really think about this as well.
ELSA Poland: I would prefer to have it on both sides, so that it’s more visible to partners.
PP: Who is in favour?
15 thumbs up for 2 logos.
Most thumbs up for one logo.
ELSA Poland: Right now there is only on one side the small one, so I like the idea of the big one
on the front. I prefer the second logo option. But we should discuss.
PP: Who is for changing it in general?
Most thumbs up.
ELSA Austria: What about costs? Some LG will not afford with both sides coloured.
ELSA Germany: I’m not in favour of orange business cards. We’re talking about unified image
but start diving key and supporting areas here. Apart from that, orange should only be used as a
secondary colour in our corporate design.
ELSA Croatia: We should not use orange colour.
Lot of voices not to take orange version.
PP: These are just examples.
ELSA Austria: There is an effect in picture number 2, I’m not sure if it will be cool when printed.
AD: You have to have a good material, so right, there is financial aspect.
ELSA Bulgaria: We use two sides - Bulgarian and English on different sides of the card. Bulgarians
prefer to read in national language, not in English.
ELSA Croatia: I’m not in favour for dividing supporting and key areas, because it might be too
confusing for externals and totally not unified.
ELSA Poland: Can we take national logos?
PP: Of course.
ELSA Italy: we put all contact on the back, to save money.
PP: Let’s move on to the backside.
ELSA Norway: I don’t like numbers 3 and 4.
ELSA Romania: I like number 1, but make the orange part blue and get it thicker.
AD: In number 1 there is a very light logo ELSA on whole side.
ELSA Ireland: The logo is too difficult to do and too expensive to be there.
ELSA Austria: I’m not convinced on any of the backsides.
ELSA France: Combine number 1 and 2 together, without logo shade. The dots look modern.
Opatija, Croatia
241
ELSA Romania: Revert the text on number 1.
ELSA Poland: Our data VP STEP, etc. are too long for it, they will be disturbing.
Most thumbs up.
ELSA UK: I don’t know whether ELSA United Kingdom or ELSA Bosnia and Hercegovina
would fit. The entire layout will shift.
ELSA Norway: Number 1 and 2 have potential, but still I’m not convinced, especially about the
fonts. Maybe try some different versions but thinner.
ELSA Germany: The address part is very small, no one can read that. I don’t like the background,
I think it incorporates a logo violation.
ELSA Ukraine: We can place name, surname, title on the left side.
ELSA Poland: About the fonts, we have to use a common one so that every country can use its
accents.
PP: Give me further inputs on my email please.
ELSA Norway: Is it possible to do it on ICM Opatija, or do we have to wait till ICM Malta?
AD: You have to do it by proposal on ICM.
PP: We need time to develop it and it will take at least 3 months. These kind of things, you do not
rush. Right now it’s impossible to put all the ideas together in one piece, so we have to make new
ones and ask again for inputs. It is a process. But in the end, we should have new business cards
– and if we have common agreement- the possibility to be well implemented, is much higher.
Chair: We close the workshop at 13:45.
Wednesday, 30th of October
OPEN WORKSHOPS (10.00-13.30) – will be sent in a different file via email
OPEN WORKSHOPS 1
10.00 – 12.00
Profile of ELSA
Social Events and ELSA
IT Team
OPEN WORKSHOPS 2
12.00
Strategic Planning
ELSA House
Jurisdiction
–
13.30
TRAINING with ITP Trainer Mirko Djukovic (15.00-19.00)
Opatija, Croatia
242
Topic: Communication in combination with Motivation
Friday, 1st of November
Joint S&C and MKT: S&C Promotion (10.00-11.30)
Ana Roce International Board of ELSA (AR)
Idil Buke Civelek ELSA Turkey (Chair)
Alexander Bischoff ELSA Germany (Vice Chair)
Raphael Höfer ELSA Austria (Secretary)
Julia Wildgans ELSA Germany (Secretary)
Martina Isola ELSA Italy (Secretary)
Raffael Jessner ELSA Austria
Blanka Benetisos ELSA Austria (LG)
Asker Hasanov ELSA Azerbaijan
Aynur Hüseynova ELSA Azerbaijan (LG)
Jana Holevova ELSA Czech Republic
Rostislav Andrlik ELSA Czech Republic
Mathias Christensen ELSA Denmark
Anna Haipola ELSA Finland
Alisa Muraja ELSA Finland
Elisa Vornaren ELSA Finland (LG)
Mikko Rudanko ELSA Finland (LG)
Noora Hyrönen ELSA Finland (LG)
Dirk de Boer ELSA Germany
Denise Schwarz ELSA Germany
Tobias Eyl ELSA Germany
Leander Dubbert ELSA International (AC UNCITRAL)
Paul Boden ELSA Luxembourg
Nadia Tjahja ELSA UK
Maria Kotaniec ELSA Poland
Arkadiusz Stec ELSA Poland
Marcelina Burzec ELSA International (Director for Public Relations)
AndreasDrios ELSA Romania (LG)
Sonia Benga ELSA Romania (LG)
Tanja Jolič ELSA Slovenia (LG)
Guillermo Andrés Alberola ELSA Spain
Miriam Gutierrez ELSA Spain
Murat Vrana ELSA Sweden
Alexander Rindö ELSA Sweden
Opatija, Croatia
243
Sofia Johansson ELSA Sweden
Elin Öström ELSA Sweden
Jacob Gustafsson ELSA Sweden (LG)
Johan Bladh ELSA Sweden (LG)
Simona Serratore ELSA Switzerland
Esmee Tiemissen ELSA The Netherlands (LG)
Isil Ergec ELSA Turkey
Simge Esendal ELSA Turkey (LG)
Kaan Can Aklave ELSA Turkey (LG)
Pernille Edh Hasselgård ELSA Norway (LG)
Workshop starts at 10.07 CET.
Chair: Good morning. Welcome to the Joint Workshop of S&C and MKT. We’ll continue with
the presentation of the IB.
PP gives a presentation. After that, working in groups.
 What do you expect form your Marketer /S&Cer?
 What is the biggest challenge when it comes to your cooperation?
Groups:
1. Sometimes we don't deliver to the marketer enough information. How can we expect help
if we don't deliver it? It's about quality. It is a challenge to live in different cities, difficult
to stay in touch. And also we think that they have a lot of stuff to promote and that maybe
it is not fair to give also this work to them.
2. It's not so easy for a marketer to promote the project, they have to know a lot before
everything about the project. The biggest challenge is not to agree on each decision.
3. Collaboration, information and motivation.
4. Events are nothing without promotion, we expect from marketer to promote them at every
level. Challenge: sometimes we focus too much on one event and forget the others.
5. Biggest challenge is the lack of time. Solution: inform marketers in advance. S&C have to
know what they want when they approach their marketers.
6. Talk is essential: communication, mutual respect and understanding. Respect other’s job.
7. Marketers expect to have all the information they need. Biggest challenge: find a way of
communication in both senses.
8. Marketer and S&C collaborate in terms of promotion. We need to invest time before the
events to have success on it. “I expect don't stand up in the same moment or the chair will
collapse”. About delegations everyone think they need to be special students but it is not
the case.
Chair: We’ll now proceed with the presentation of the IB.
PP gives a presentation. (ICM = Information, Cooperation and Motivation)
PP: Producing the materials is not a big thing, but if there are many things going on at the same
time, it’s very hard for us.That’s why focusing on a drafted timeline of events is very important.
You have touched more or less everything. It is hard for S&C to plan everything, and also difficult
for MKT to promote everything if you don’t know what you have to do until the last moment. 3
Opatija, Croatia
244
points: focus, structure and timeline. Remember the ICM rule: Information, Cooperation,
Motivation.
We have only a final IFP newsletter at the end of the year. For a better promotion we can create
instead a shorter, up to date newsletter each 3 months with few articles. It will be better for
promotion, as the annual one is not really read by many people.
About Synergy: how many of you send the ESF to be in the calendar? I had to place many things,
that are not even S&C Events. I want to have a complete calendar but someone has to inform me
about the events to be placed inside. Do not forget that this is a great tool to promote as well.
Who think the short newsletter is a good idea? Only few people in favour for the short newsletter.
ELSA Poland: I don't think actually a lot of people read it.
ELSA Norway: There are a lot of events over the network. I think there’s no use publishing them
all. And you won’t have the possibility to share the experiences of all the events in the network.
PP: Who of you uses the yearly newsletter? (Only one country raises hands)
PP continues with the presentation.
 Elsa day:
PP: Who have read our page about it? After this ICM we have to start promoting it. This year
there will be a competition on promotion: ELSA Day Visibility Contest. The winner shall be
awarded a symbolic prize at ICM Malta.
Last year, we promoted ELSA Day with videos. As you already now, this year there will be a
competition. Use your imagination on how you could promote it best.
ELSA Poland: Do you have any suggestions on how the network can help you?
ELSA Ukraine: Last year, events were promoted by using hash tags. But not every country knew
it. We have to stress this regulation before promoting the competition.
ELSA Poland: We don’t use hash tags in Poland. That’s a problem. No local Marketer will include
hash tags in their post about ELSA Day.
AR: This year, we divided the ELSA Day into two parts: The first part is the academic one with
quality events, of which the S&Cers are in charge of. We should do something that has an impact
on society, to make ELSA visible. Show what ELSA is like, in the middle of your city, bring human
rights on a local level.
ELSA Poland : Is it internal or external visibility?
PP: Both, something on internal motivation but also external impact.
ELSA Poland: Do local groups have to promote it at all levels?
AR: We want Human Rights and also ELSA to be visible in your city. On the main square, there
should be Human Rights pictures.
PP: Who has the problem of people not attending the events in general? Why not organize events
in English?Iam aware that this doesn’t work everywhere, but there are places where that can work.
You can invite Erasmus students. Think global, act local. It happens really often that Erasmus
students come at faculty, lonely at the beginning. ELSA can be a way of integrating them in their
university life at your faculty.
ELSA The Netherlands: I am currently a Erasmus student, not very lonely. Too many things to
do, but it is good idea; stuff in English could be successful.
ELSA Turkey: It may be hard at the beginning, but I like the idea. I will ask to my marketer.
Opatija, Croatia
245
PP: This idea comes from my faculty, it is a perfect way. Just go to the university international
office and they will promote these events during their mailing list to the Erasmus and other foreign
students. And immediately you will have a better attendance and you will make something for
students, which is the most important. Give them option, give them opportunity.
ELSA Switzerland: Using different languages can work, from my experience with lectures in
different languages.
ELSA Slovenia: We didn't have participant for some events, so we contacted the international
office and in little time we got a lot of participants.
 Summer School
AR: We now move on to Summer Law Schools and how to promote them. We want to make
them more visible in the network. There have been 12 SLS in the network. On last ICM, we
decided on publish a newsletter. This year we want to create a web page that promotes ELSA
Summer Law Schools. Every Law School should be represented on the web page. The local /
national S&Cer will take care about sending the general information on time (4th December). I
will collect the information, give it to Petra and she will promote it on the web page. In January,
the Marketers will get the information, we will start the promotion in February. But you can still
work on the Academic Programme during this time, don’t worry.
PP: We will do a big poster which shows every Summer Law School. When people see it, they can
search for additional information on the web page by themselves.
AR: Marketer will promote events starting from February. Last year we had much more requests
that places offered, but still we can do better.
ELSA Switzerland: You said information to be sent on December, and also in February, what is
the difference?
AR: The academic program is expected in March. It is not realistic have it already in December.
Promotion will start in February because before Christmas it doesn't have sense.
ELSA Ukraine: If you want to create a poster, add a QR code. So students will have easy access to
the information.
AR: We already agreed on the main problem: S&Cer don’t know what they want, Marketers don’t
know enough about the event.
ELSA Norway: We created posters and always have an event on Facebook.
ELSA Ukraine: If you want to create the poster it is useful to connect the poster.
AR: Other inputs on what we expect to make our job easier?
PP: Only one input. In general ELSA lacks of human resources, S&C are in a position with access
to the people, you can really reach and convince people to join ELSA. For example- You have to
know something about the topic before going to talk to a professor, you are organizing event with
your board/team and that is how you gain soft skills and legal knowledge-isn’t that the point? And
Networking after the event? S&C is really the area that shows in practice what you can gain in
ELSA.

Delegations:
AR: Main problem: They are a special project. It is important to know the structure of Delegations.
What is the task of national and local officers. Teach to marketers what Delegations are.
Opatija, Croatia
246
ELSA Turkey: ELSA has observer status in some international institutions, and sends delegates to
represent them on the session. Why is it not so attractive to people?
ELSA Austria: People are maybe afraid because it seems to be very big and hard event to follow.
AR: How many of you know how the process of selection works? Few hands are raised
ELSA International (Leander): We hopefully get a lot of applications, check them and then send
everything to Anna with recommendations, she discuss them with the International Board and
they vote on the appointments.
AR: We try to follow objective criteria: CV, relevant academic knowledge on the topic of the
Delegation, experience in ELSA. People with no ELSA experience cannot really represent ELSA.
We try to have a different combination of members, trying to cover all the fields. You go there
and really represent Elsa, a big opportunity. Opportunity every ELSA member has.
PP: The idea is to have one day in a week in which we promote delegation. What do you think
about can be useful?
EI (Leander): Looking at the statistics of last year, the chances to become a delegate are 1:2. The
most recent statistics even show a relation of 1:3. So, you see, if your motivation letter is really
good, it’s not hard to get in.
PP: You have to keep in mind, that if a new call for a delegation comes in, there’s often not much
time until the end of the application deadline. What do you think about this: One day a week, we
promote one delegation on our Facebook page to inform the members.
ELSA Norway: We need something also from ELSA International, like a general poster.
ELSA Austria: One day per week on Facebook only for delegations is too much, we have a lot of
events so don't focus too much on Facebook.
ELSA Spain: Promotion should provide delegates with easy access to information. They have to
know what is going on.
PP: Also, please ask the delegates of your country to take pictures. When you inform them about
delegation itself, ask them to make picture of the activity as well. It is much easier to promote
delegations with photos.
ELSA Romania. Maybe it would be a good idea to give them an example of the survey the have
to fulfill to show them what kind of information is needed.
ELSA Austria: It would be great to have a database with all Delegation reports.
PP: Yes, I would love to have it, but I need some input. Therefore, ask the delegates to send
pictures and information about the Delegations.
AR: The questionnaire will be online immediately. One part will be to write about one’s personal
experience. For you as National Officers: Try to find out who your delegates are and use them for
promotion. When they are on a delegation, they have already accepted the obligation to promote
them among ELSA.
ELSA Germany: We have a brochure about delegations. I will pass it around. Just have a look at
it.
AR: Try to make it more accessible. For S&Cers it is not fair if they have to do all the promotion
of the project.
We close the part about delegations now.
Chair: Any questions? Any inputs you may add?
Opatija, Croatia
247
ELSA Poland: I was looking for promotion of Summer Law Schools. There should be a web page
with every SLS on it.
ELSA Norway: ELSA International plans to do that this year.
AR: Thank you for collaborating today. Marketers and S&Cer, start cooperating even better
together.
Workshop closes at 11.27 CET.
Extreme Makeover – Members magazine (11:30 -12:30)
Petra Podgoršek International board of ELSA (PP)
Idil Buke Civelek -ELSA Turkey - NB (Chair)
Alexander Bischoff – ELSA Germany – NB (Vice Chair)
Nikita Alsov –ELSA Russia (Secretary)
Raphael Hoeffer –ELSA Austria (Secretary)
Raffael Jessner – ELSA Austria – NB
Sonia Benga – ELSA Romania
Andreea Omos– ELSA Romania
Miriam Guhevez – ELSA Spain – NB
Enislav Enikov – ELSA Bulgaria – NB
Nadia Tjahja – ELSA UK – NB
Mathias Christensen – ELSA Denmark – NB
Maj Ryslev – ELSA Denmark
Tobias Eyl – ELSA Germany – NB
Denise Scuwarz – ELSA Germany – NB
Simona Serratore – ELSA Switzerland – NB
Margo Ursol – ELSA Ukraine – NB
Morten C. Lindstad – ELSA Norway – NB
Paul Boden – ELSA Luxemburg
Alisa Muraja – ELSA Finland – NB
Koor Cor Akdere – ELSA Turkey
Simge Esendal – ELSA Turkey
Asker Hasanov – ELSA Azerbaijan – NB
Noora Hyvonen – ELSA Finland
Mikko Rudanko – ELSA Finland
Alexander Rindo – ELSA Sweden – NB
Jacob Gustafsson – ELSA Sweden
Murrat Vrana – ELSA Sweden – NB
Aruadiusz Stei – ELSA Poland – NB
Monika Maramiak – ELSA Poland – NB
Marcelina Burzec –ELSA International (Director for PR)
Sofia Johansson – ELSA Sweden – NB
Ilkka Ruuska – ELSA Finland
Opatija, Croatia
248
Workshop starts at 11:44.
Vice Chair: The workshop is about Synergy. I will give the floor to ELSA International now.
Petra hands out the Synergy.
PP: Who already received Synergy in their local and national groups?
Most thumbs up.
Thank you - this was the real marketing! (she shows the slide with pictures that were shared via FB by
Local/National Groups that received Synergy) Why did you do it?
ELSA Poland: Firstly it was an international group.
PP: Who did the photo of you holding up the magazine and posted it on Facebook?
Germany did. Norway did.
What do you know you’ll find inside every Synergy edition?
Various people replying.
The calendar, something connected to the IFP and the “Delegates”.
PP: How many of you know that there shall always be at least one article about human rightsand
one about IFP in it? What I want to emphasise is that I have the vision of reconstructing Synergy
in sections, because it doesn’t have enough focus. Who of you buys magazines in general? When
you do, you know what kind of articles you can expect, right? There is absolutely a lack of
structure, which is one of our challenges regarding Synergy. Who of you is an editor? First, we
will have a presentation of your magazines. Then we will have a discussion about the sections
and the contents of Synergy. I hope you brought them with you. Tell us everything about your
magazine. This is the place for you to promote the magazines as well.
Chair: Who has the magazines with you?
Vice chair: Poland, Sweden, Norway, Ukraine, Austria, Denmark and Finland. We begin with
ELSA Sweden.
ELSA Sweden: “Elsius” is our members’ magazine. It has different sections. The challenge is to
handle financial issues.
ELSA Norway: “Solidum” is our members’ magazine. We didn’t have the time to prepare it
perfectly.
PP: What sections does the magazine contain?
ELSA Norway: There is a general part about the local groups. It also contains articles about the
ELSA organisation and the international part of ELSA. Furthermore there are some articles
from law firms.
ELSA Poland: Are the articles from the partners or from externals?
ELSA Norway: The fact was that the funding was…It was kind of risky we didn’t have the
backup. If it failed we didn’t want to take that risk.
ELSA Ukraine: “Intellex” Newsletter. First edition published last year. Revoiusly there was a
newsletter with bead quality. It is not perfect but this year. Better. Advertising from partners. LG
Opatija, Croatia
249
NG; I firced the network to write articles. But challenge is Ukraine language and elnglish
language. U can pass it
ELSA Austria. I don’t have a magazine yet. Annual report to give our sponsors. Some like its
going to be a magazine. To get the articles is not very easy. I hope to get it finished soon. Its very
impressive what the others do for our work.
ELSA Poland: Index. It is like synergy. Everybody could know what we are doing. Last page
partners. Articles from the partners. Some are about media law actually. Two articles in English.
I will pass it around.
Any questions?
ELSA Romania: How often do publish them?
ELSA Poland: In october once a year.
ELSA Switzerland: Switzerland has a brochure about what is elsa. We get the money for the ad.
Links on facebook. It deends on what you want to do. I think its something you can arrange
ELSA Denmark: On slides. Juropean. It is published two times a year. October. We have
Introduction. Update from every group ELSA Norway has; Cultural diversity topic in it this
time. Internationa and local events. 40 pages long. Layout is based on Synergy. I changed the
back so Any question?
Vice chair. In the end please now Finland. Now Turkey.
ELSA Turkey.: In Turkey, there has been an absence of the magazine for several years, and finally
we had one in the previous year, which only consisted of several short articles. What I’m trying to
do for this year is, to include more articles from our events and show how much opportunity can
an association provide for its members, including the ideas of people from the network.
ELSA Finland: It is called elsimia. Articles are written in ; about delegations; elsa finland national
local; moot court competition; a legal research group, we have a own director of this magazine;
twice a year;
ELSA Austria: What design do you use.
ELSA Poland: We hired a geographic so I have no idea.
ELSA Finland: You can find students who a grat in design from the faculty. They do it rely
fancy.
PP: You will still have ten minutes about Synergy. 10 min brainstorming about the possible
sections. Please write your inputs on the computer and send it to me. How do you think about
writing about law school in autumn. Isn’t it kind of not the right timing? It is much better to put
it in spring edition, before the Summer Law Schools starts-well, this is just one simple example,
for intro into brainstorming.
ELSA Switzerland: It would be weird which is just an special event. But in summer law school I
think its good.
PP: What do you think about article by professor about the legal situation in Ukraine? Or legal
description about ELSA. It is permanent. Short discussion, agree that it is good to get this perspective.
Go in groups of of 6 people.
Opatija, Croatia
250
People go together in groups.
Vice Chair: Remember to send your remarks to ELSA International.
“A design world…in which there is respect for excellent ideas and creative
diversity.” (12:30 – 13:30)
Petra Podgoršek – International Board of ELSA (PP)
Idil Buke Civelek - ELSA Turkey (Chair)
Alexander Bischoff –ELSA Germany – NB (Vice Chair)
Nikita Alsov –ELSA Russia(Secretary)
Raphael Hofer –ELSA Austria (Secretary)
Marcelina Burzec –ELSA International
Andreea Oros– ELSA Romania
Enislav Enikov –ELSA Bulgaria – NB
Mathias Christensen –ELSA Denmark – NB
Alisa Muraja –ELSA Finland – NB
Koor Cor Akdere –ELSA Turkey
Noora Hyvonen –ELSA Finland
Alexander Rindo –ELSA Sweden – NB
Murat Vrana – ELSA Sweden – NB
Arkadiusz Stec – ELSA Poland – NB
Monika Marciniak – ELSA Poland – NB
PP: We need one additional secretary. ELSA International proposes Maj from ELSA Denmark as
secretary.
ELSA Switzerland seconds this.
In favour: 16
Opatija, Croatia
251
Against: 0
Abstentions: 0
Total votes: 16
Maj from ELSA Denmark is the new secretary for the MKT workshop.
PP: Let’s put our T- Shirts on and make them unique.
People sign each other’s T- Shirts.
PP: Ok, back to business. I want you to share your materials to find out how we can improve it
and make them unique, but also unified. Let’s be personal but stay in the same framework. Please
approach and share your materials to get feedback.
ELSA Romania: I have them on my laptop. I need some time to get them.
ELSA Norway: Gives a short presentation about the materials. (On slides)
PP: I’m a non-member. Where can I find it?
ELSA Norway: It was on Facebook. We had link to the homepage. After the first flyer we gave
the second flyer and templates to our local groups. This is the second poster. Morten shows also a
newsletter from STEP. I think it was too much information in the newsletter.
PP: People remember the basic information. It’s not all about the materials looking good. What
do you think, how unified should we be?
ELSA Finland: It’s too long to read.
ELSA Romania: We have a template of the posters. There we put on a few information’s. We will
present it to you afterwards.
ELSA Finland: If you want to use so much text then highlight some of it.
PP: Why is it good to have more/less information? It depends on the situation. If you’re doing
something with another area please try to make them understand why you did this. Explain!
ELSA Germany: I really like the transparency used in the STEP poster. But I would do the same
in blue. Because then its more “ELSA”.
ELSA Norway: Yes that’s right we should keep the corporate identity. It’s nice to mix it up every
once in a while.
ELSA Germany: I see your point.
PP: How far should we go with respecting the corporate identity?
ELSA Poland: It depends on the person. Follow your instinct when dealing with corporate identity.
Some parts can be in other colour as well.
ELSA UK: We should definitely respect the logo at all times. But when do you use the corporate
national logo exactly?
PP: If it’s general, we take the national one. If it’s local, you take the special/local one. You should
always use the whole sign, the logo/picture mark and the name of the group/logotype. Never use
just a picture mark, without the name of the group under. It’s not a logo without the name of the
Opatija, Croatia
252
group underneath! Group name must always be in capital letters. Always use the logo on your
materials.
ELSA Ukraine: Just like only ELSA International can use the international logo, I do not allow my
locals to use the national logo.
PP: Yes it can be a little bit confusing sometimes, but that would be the general rule.
ELSA Norway: The reason why we use the logo alone is – firstly I wasn’t aware. Secondly in this
case with the newsletter we were afraid that people might mistakenly think that the traineeships
took place in Norway.
ELSA Ukraine: Only International ELSA is allowed to use the ELSA international logo. I use only
my logo (national). The same thing is with my locals. Only national boards should be allowed to
use their own national logos.
ELSA Norway: We should have unified templates for legal reports. It goes for every country. Same
when it comes to Delegates.
PP: There are lot of things missing. But I can’t do everything on my own. Please communicate. If
you have materials you consider helpful to others please send it to me or simply share them. The
more we act like a team, the better we can make it.
ELSA Austria: What is cooperate identity so far? We should watch out that it should stay as it is.
I think we should also use other colours. We should have the freedom of using different colours
for posters.
PP: I always try to explain the Corporate Identity like this: Keep as many elements of the CI in
your materials as possible as long as it looks “ELSA”. That’s important. It is sometimes hard to
put it in words – you can sometimes play with colours, next time with something else –as long as
it still reminds you in the end when you have materials done- on ELSA.
ELSA Norway: When making materials for common subjects, it can be very difficult to find the
relevant pictures for the material in a high resolution. I don’t have room in my budget for licence
to a database. Maybe people could provide materials or images for these kind of material.
ELSA Austria: That’s a good point. We should implement a database, where everybody can put
the information in it. It has to be well structured. Database for everything to make our life easier.
PP: I absolutely agree with it! I also face challenge with pictures sometimes. Best example is
Synergy. Was it hard work? It was a lot of fun I think, but it would be so much easier, if we would
have our own pictures. Wasn’t it cool to see Armin and Olav in this edition? They became stars.
But seriously, why not using our pictures, from our members, officers etc. Why do we not do the
same with STEP for example? Let’s do something. Otherwise it’s just talking. Personal touch is
important in marketing. We should have a personal but professional approach in more materials,
for example STEP, study visits etc... Let’s cooperate.
ELSA Romania presents the templates.
ELSA Romania: We do templates for our posters in portrait and landscape, provided by the nation
VP marketing. Our partners are featured in the portrait template. We provide templates for badges
for events.
ELSA Romania: Our badges always feature the logo of the event and the logo of the group.
PP: Who is using InDesign and who is using Photoshop?
Opatija, Croatia
253
The majority uses Photoshop and a few people are also using InDesign.
PP: Thank you for that presentation. We close the workshop now.
ELSA Shop(ping) Workshop (15.00-16.00)
PP gives presentation.
PP: The idea was ’why not to have a common platform for the existing ELSA products? It’s very
cool to promote our organisation further on. I included the question to the SotN. 24 national
groups are already producing their own products. The majority of the remaining groups were either
planning on producing or wished to start producing. Which products do you produce in your
groups?
Opatija, Croatia
254
ELSA Romania: We got ties, pens, key hangers, id boxes, ELSA signs etc.
ELSA Poland: Lighters and the same products as Romania, when promoting our NCM.
ELSA Poland: I have this USB-stick in shape of a key that was made by ELSA Switzerland. In
Poland we also produce bottle openers.
ELSA Germany: Nationally and locally we produce flags, wine, key chains, book stands, bottle
openers, pins, mugs condoms and saddle covers.
ELSA Sweden: Condoms and pens.
ELSA Finland: We only produce condoms.
ELSA Czech Republic: Condoms.
ELSA Poland: ELSA Spirit Energy Drink.
ELSA Germany: Our local groups’ condoms are labeled ”Feel the lawyer inside you” and “More
than law!”
ELSA Austria: Pens and notebooks
ELSA Bulgaria: We have produced book marks, calendars, key chains, we also managed to produce
a special brand of ELSA Wine – but it was just the label, that was ”ours”.
ELSA Romania: We’re waiting for hoodies to be shipped.
ELSA Denmark: We produce water bottles and key chains.
ELSA Switzerland: We have USB sticks and polos.
PP: It won’t be a shop shop, but more like an exchange portal. The portal could contain picture,
characteristic of the product, contact information to the groups producing it, so you’ll be able to
contact them and exchange. It would be possible to exchange products, when you travel to visit
each other.
ELSA Ukraine: Are the products not going to contain a national logo? Is this not going to be a
problem?
PP: Who has logo on their products with local or national logos written?
Many thumbs up
It would be easier to exchange if the products didn’t feature a group name. Would anyone be
willing to produce products with a logo not featuring the name of your group?
ELSA Romania: It wouldn’t be a problem.
PP: This must be done step by step. First, this talk. Second: You provide pictures of the products
that could be gathered on a portal. Then we get information about the product – for example the
weight (shipping). A good way to start –”Basic exchange” – bring the products with you, when
you attend events. You would order the amount you want in advance from each other. The
platform is ONLY for information. It’s not going to be like Amazon – just a platform. Not selling,
storing, shipping etc. We can also have the ELSA Shop at the upcoming ICM, one afternoon.
ELSA Ukraine: The idea is that you can produce your national groups product with some other
national groups logo at a fixed price and you coordinate the production for them. Wouldn’t this
be quite problematic?
Opatija, Croatia
255
PP: Don’t make it too complicated. Let’s just use the logo for the ELSA products as they are. It
would be okay not to use name of group, eventually. Either this, but if it’s possible it would also
be great with customized products if it doesn’t raise any additional costs. But let’s make a place,
where we can exchange first.
ELSA Ukraine: Products are usually” sponsored” featuring logos of partners – it gets much more
expensive, when the products get customized. It’s hard to get an overview of the costs.
PP: If it’s easier for you just to have products with your own logo – it’s fine! If these are exchanged
it could also help promote groups in other groups.
ELSA Switzerland: Getting products from other group would help promote our focus
internationality.
ELS: My portal idea sounds kind of old school. Back in the days there was an exchange with
products at the ICM. It was an easy sales channel and a physical international market for ELSA
Products. Nearly zero additional costs! It’s also a possibility to send e-mails in advance to secure a
certain quantity of a product.
ELSA Austria: We should try it our at the next ICM. There could be a coordination problem.
PP: The next ICM would be the perfect place to start the exchange, as mentioned before. An hour
or two dedicated to ELSA products. Maybe the participants won’t have enough space in their
luggage for the products. Shouldn’t it be a possibility to exchange during the year as well and before
ICM?
ELS: Establishing a forum for exchange on ICM should be first attempt to implement this. No
costs! Additionally it would be possible to have an online forum with information.
ELSA Norway: We should evaluate which kind of products we want to be connected to. I’m
missing guidelines for what kind of products, you’re allowed to apply the ELSA logo to. The
products could easily become visible to externals and portray the wrong image (e.g. condoms).
Maybe we should set up guidelines if we make a ”free market”.
PP: I think people are capable to judge for themselves if the gift or product is appropriate for the
situation and the receiver.
ELSA Norway: Is it going to be an open portal?
PP: We don’t know that yet. It could be closed – that can be discussed. But to make it easier to
realise this idea, I suggest open one.
There was a discussion in working groups concerning the questions: What products would you like to have?
Realisation of the idea? Potential problems?
1st group: The list of products is never ending! Important to have ”Visible products”. Mugs, USB
keys. One idea: Try finding a common partner for producing the products for ”the ELSA Shop”.
Possible for the groups to contact the producer for themselves. This way it would be possible to
skip the step of having to contact and involve the other national group. Other idea: Collecting a
database of research with the best prices and solutions for the different products.
ELSA United Kingdom: We have one printing company that does all out t-shirts in the UK, where
all of our groups can get a good price. In the UK we’ve worked with Vista Print where we got a
good deal.
ELSA Ukraine: Concerning using Vista Print as our printer – they’re represented all over Europe.
Wouldn’t it be possibility to negotiate a broader agreement with them? If so, we need to coordinate
Opatija, Croatia
256
the contact in order to get the best price. For instance – the prices would be too high if the Danes
were to establish contact.
PP: We’re overcomplicating this discussion.
2nd group: When choosing products, visibility is important. Notebooks, key chains, mugs etc.
Avoiding taxation. It’s a way around the legal framework in some countries.
PP: There should be no profit besides from the intangible - promotion of ELSA!
3rd group: We should have products that give an ”international feeling”. Globus, travelling bag
for instance. Realisation of the idea: Do it simple! Coordination will be difficult with all the
different rules in the different countries. One problem came to our minds: In Norway many
products have to carry logos of partners and sponsors as well, so this would be a problem for the
exchange!
4th group: Airplane pillows – visible! Fabric bags – a product also with a lot of visibility. Baseball
caps – we should research the cheapest way of producing and exchanging.
5th group: There are no limits to the variety of the products we could produce. It’s important to
divide between the different target groups for the products. In some countries the exchange would
not be beneficial because of the high costs. Concerning the platform: Some persons thought a
Facebook page would be a good idea – it has the downside that in would be hard to get an overview
of the different products. Better with a portal with a password.
6th group: Why should we have products? Create visibility and awareness! The products should
be products that are difficult to hide – coffee mugs for instance. You must like and be willing to
use your own products! Put that in mind when deciding on the products. Keep your partners in
mind when thinking about the product (e.g. water bottles – environmental partner). We should be
inspired by the research we did, when solving the printing issue with Synergy. Here data was
collected on prices and quality from different countries before a solution was decided upon.
PP: I will tell you the story about the ICM water bottle. A friend of mine had an employer
interested in the Croatian market. I provided my friend with the contact information of the OC
here, and they made it happen. This was an example of realising the idea of a product placed on
the market or finding a channel. I really need to emphasize a step-by-step approach - to start with
the informative forum. If it works, we can advance along the way! If we want it to work we
shouldn’t start off too advanced.
Which role is yours? ADV and Promotion of ELSA projects/events (16.00-17.30)
Opatija, Croatia
257
Petra introduces the agenda
PP: The Director for Advertising of ELSA International is unfortunately not present. He is from
Georgia and found out on Sunday that he wouldn’t be able to make it due to visa problems.
PP presents the OYOP of the Director for Advertising of ELSA International.
PP: Our database with contact information in regards to advertising was not properly updated, so
we are facing quite some challenges. Could you please check in your countries (national AND local
groups) if it would be possible to gather information from faculties for an updated database?
ELSA UK: We have 99 faculties – very difficult.
PP: You understand the need to gather the information, right? How many of you has more than
15 law faculties in your country? Only a few raised their hand. For how many would it be possible and
willing to gather the information? Hands raised.
ELSA Austria: Why do the ELSA International need the contact information? Possibility for
promotion of Synergy?
PP: Yes. What’s the difference between advertising and PR in general?
ELSA Bulgaria: Advertising is paid!
Opatija, Croatia
258
PP: Press release may be signed by somebody, but you don’t know for sure who wrote it. With
advertising you know exactly who is advertising, who is behind it-it is known. Also, as you said it,
advertising is payable. When you are struggling with anything related to advertising, please use
ELSA International. The Director for Advertising will be more than happy to help. Have any of
you used this opportunity? A few hands raised.
PP: What are the opportunities for ADV for ELSA? Do you see any opportunity with IFP?
ELSA Romania: Many companies aiming international – it would be a good opportunity.
PP: Why not to use the Media Law – IFP - to get the companies involved? Perfect place to connect
– possible to cooperate for a three year period. Do you see the possibility?
ELSA Austria: Partner up with graphic design students.
PP: Bravo! Exactly, cooperate, connect with marketing students. It is a win-win situation.
PP: Consider alternative options – ELSA discount card?
ELSA Poland: We already do that.
ELSA Romania: Made a deal with a company providing 20 % discount on books for ELSA
Members – they just needed banners and acknowledgement online.
ELSA Romania: We have discount deal for everyone.
PP: Should we use this internationally? Visibility in exchange for discounts. We can’t offer the
visibility – but what else could we offer them? Discount cards is an option. It would be very
difficult to implement on an international level – harder to reach the ”costumer”. It would be
possible on a local level. FB Album. How do you do advertising in your groups?
ELSA Switzerland: We have a brochure presenting our organisation. Each local group has half a
page. We approach potential advertisement partners. Interested in reached 2.500 students? Share
their material, print advertisement, promotion among new students.
PP: Structured approach with different type of potential partners?
ELSA Switzerland: Yes. We distinguish between what we offer different advertisement partners.
Differ between the partnerships, so they feel appreciated.
PP: Do something extra for your partners – especially the ones with long term cooperation. Make
them aware when you do special things for them!
ELSA Switzerland: When negotiating a contract – kind of an activity report about what has been
done?
PP: If you don’t already have advertising in your newsletter etc. – think about the opportunities
with Alumni. Approach them! Anything counts – think about small steps in the beginning.
ELSA Norway: All advertisement goes to the local groups. Can be hard to convince the companies
that they actually get something back! ”What’s in it for me?” The law firms would rather invite
students to their companies than sponsor our events.
PP: We need to start with small steps. Be creative on how to involve advertisement in your
materials. If you only are a little successful – it’s something! Promotion via e-mail, if we send out
e-mails to our members.
ELSA Slovenia: The partners are already featured in our e-mail signatures
Opatija, Croatia
259
ELSA Finland: It’s the same in Finland.
PP: What about potential advertisers? Advertisers are not as long term as partners. How do we
approach them? No actual relationship.
ELSA Slovenia: We have different kinds of promotion kits.
PP: We will now work in groups on the following subjects:
1: Why NOT to advertise with ELSA?
2: Member’s magazine – promotion, advertising
3: ELSA Day
4: Freshers’ camp
5: Summer Law Schools
6: General promotion of ELSA
Group 1: Because we only are with law students, our image – we party to much, not enough media
to advertise. Lack of approach – we shouldn’t be afraid to try more different partners. Think about
how we fundraise – sometime we limit ourselves when approaching big companies – be confident
and approach more different partners and take a creative approach.
Group 2: How to promote the members magazine. A more personal magazine that people read
more carefully. We can offer different sizes of logos. Give potential advertisers an idea about how
big we are and how broad we go. Helping us they can help each other finding new partners. Synergy
is very professional and formal. The member’s magazine needs to be more ”approachable” and
personal. Be funny but respectful.
Group 3: Use the ELSA Day as a platform for trainings or other events that might involve
advertising. Sponsor’s wheel – intensifies the image of the sponsors. Makes others want to join.
Group 4: Freshers: It may be a challenge that they are many competing offers. Freshers camp
should be a couple of months after the beginning of the academic year. Should also contain social
events – games, drinks etc. It’s possible to use this event to attract sponsors. ELSA Bulgaria is
hosting one in two weeks.
ELSA Romania: Two months is way too late – the local group have a fresher’s weekend with
trainings and workshops. After the last week of recruiting ended – still exited and enthusiastic.
ELSA Finland: I hope it’s in a closed environment?
ELSA Romania: It’s taking place in the mountains near the university.
PP: Keep in mind that the academic year is different in different countries. It depends on the
specific group when the event like this should take place. But also be careful not to limit yourself.
Group 5: How do we work with our own marketers when it comes to promoting the summer
schools? Invite people to like the event – sharing came naturally.
Group 6: Social events – sport events, tea parties etc. We talked about flash mobs – enjoyable but
not boring group of law students. Conferences – form little groups that can be informed about
ELSA. Posters with a happy face and little facts about ELSA. We talked about stickers. Be more
present in mass media. Companies to post about ELSA in their own magazines. Calendars with a
cover with a calendar of our events. University magazine – have ELSA being more present.
Opatija, Croatia
260
Misc. & Closing Workshop (17.30-18.30)
PP: You heard a little about trademark on the plenary. I would like you to know the story. ELSA
Germany has the need to protect their name. I made a research as we didn’t have any documents
in the ELSA House. There was a new legislation on its way that kind of blocked the research for
a while. ELSA Germany found out that our picture mark is protected on EU level. If we want to
optimise the protection and to even know what the existing situation with trademark protection
is, we will need your help and inputs. Please check if you have anything protected next to the
protection that already exists! I will send the email on the marketing mailing list and I kindly ask
you to check.
Opatija, Croatia
261
ELSA UK: If it’s not protected – would you like us to do research on HOW to protect it?
PP: That would be very nice
ELSA UK: My concern was ELSA London
PP: I’m aware that the entire discussion started in 2009. The trademark protection of our picture
mark is valid until 2019 in EU. But are your names (written part) protected on a national level?!
Please investigate and revert to me by e-mail, when you return home.
ELSA Germany: We have faced competitors when it comes to our name and trade mark. I’m in
favour of international protection as well.
PP: We don’t have the funds in ELSA International to protect it on an international level at the
moment. First, the research has to be done in any case. And also, we should not forget that our
Network consist of many countries that are not a part of EU and we have to think how to approach
this as well and find the consensus.
ELSA Norway: How do you work in Germany to protect your logo and does the protection
function in Germany?
ELSA Germany: Ten years ago the trademark was registered in Germany. It now has to be
renewed. We think it should be protected on an international level, as we are afraid that the
German trademark would collide with the international trademark.
PP: That’s why it’s so important that you we make research first.
ELSA Germany: Anyway, EU protection is definitely better than no protection at all.
PP: We have an advantage because we existed for this long (the right to first use, whichis the basic
right and also, we have many physical things to prove our usage), but we could always optimize!
So please check! Have any of you studied on Queen Mary?
ELSA UK: We have recently established a Local Group at Queen Mary, University of London,
who will be ratified.
ELSA Spain: Guillermo (S&C ELSA Spain) studied there.
ELSA Germany: Are you planning on implementing any of the STEP logos presented in the
workshop? Will we have a say and a vote on this matter?
PP: I will go back to Daniel, and we will look at the comments you made and try to do a new
suggestions/samples, based on inputs. It will be sent out by e-mail and we will evaluate. Then it
will be voted upon and THEN it will be implemented.
ELSA Norway: About logos – it takes technical skills to make a local logo. Are the GDT planning
on making specialized logos for the international event?
PP: We have very limited HR in the GDT. Is this really a wish?
ELSA Norway: Not necessarily, but it would be nice.
ELSA Slovenia: The logos were presented to us in Cologne. What happened to them?
PP: In the transition they weren’t presented to me, so I don’t know.
ELSA Switzerland: It makes sense to make logos for instance and a recurring summer school like
we do in Switzerland. That’s something the OC’s in the summer schools should investigate – if
Opatija, Croatia
262
there’s money in the budget of course they have the opportunity the contact a graphic designer
etc. Etc.
ELSA Germany presents their hosting offer.
ELSA Germany: If you have problems administration your website – we can offer you solutions
for hosting – all you have to provide it the content! We use the system Typo3 – easily approachable.
Alex learned to deal with the system in a week.
ELSA Switzerland: If you can use HTML you can also use Typo3
ELSA Germany: You don’t need to code anything. It’s easy to fit your content to the templates.
We’re currently working on a new edition with the help from the graphics design team. Next tool
is Lime Survey – a tool to create Surveys – for instance the SotN. The tool analyses the data. We
also have an E-mail server, so we can administrate your email addresses and mail boxes if you
want. Typo3 has an event publication system where you can type in your events and they can get
shared with anyone using the same templates. You can choose yourself if the events should be just
local or international – a great marketing tool!
ELSA Finland: Do we need to have a server?
ELSA Germany: No. We have the system in place and all you need is 12 EUR per year to cover
for our expenses.
ELSA Switzerland: With professional software being as expensive as it is, do you have
programming provided financially by your board?
ELSA Norway: Photoshop – CS2 edition is now available for free.
ELSA UK: We have computer Science students who receive these kinds of software and other
professional materials for free, which is where some students get them.
PP: Now I would like to have your feedback and before you start filling in the evaluation form- I
would like to thank you all, for being an amazing group, to be active and hopefully we will meet
soon again, but the latest in Malta.
Vice Chair: I think I can also thank you, dear Petra, on behalf of the whole workshop.
Opatija, Croatia
263
Academic Activities Workshop
Opening Workshop Sunday 27th October 2013 (17.30-18.30)
Participants list
National Group
ELSA International
ELSA International
ELSA Netherlands
ELSA Germany
ELSA Romania
ELSA Germany
ELSA Norway
ELSA Norway
ELSA Finland
ELSA Italy
ELSA Russia
ELSA Czech Republic
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Luxemburg
ELSA Slovakia
ELSA Slowakia
ELSA Bulgaria
ELSA Poland
Dir. ELSA International
ELSA Austria
ELSA Portugal
ELSA Austria
ELSA Austria
ELSA Austria
ELSA United Kingdom
Name
Tino Boche (referred to as TB)
Oda Linneberg Uggen (referred to as OU)
Kevin Brusa (NG)
Leander Dubbert (NG)
Bogdan Ilea (NG)
Julia Bianca Stock (NG)
Ingrid Abildgaard (NG)
Olav Vogt Engeland (NG)
Mira Savilaakso (NG)
Antonia Petieella (NG)
Sergey Bulgakov (LG)
Hana Pavisova (NG)
Francesca Borio (NG)
Merve Günasti (LG)
Giğden Hizmeli (LG)
Iga Mlynarczyk (NG)
Peter Vrba-Acumni (LG)
Natialia Ducsayova(NG)
Nayden Trifonou (NG)
Agata Maselko (NG)
Tahmina Sahibli
Christoph Slamanig (LG)
Adriana Moças (NG)
Paul Zinell (LG)
Alexandra Avram (NG)
Viktoria Heigl (LG)
Alex Adamou (LG)
ELSA International welcomes the AA participants to the introductory WS
Roundtable of the participants’ expectations for the WS
EI: We will start by electing the Chair of this workshop. ELSA International proposes Olav Vogt Engeland
from ELSA Norway.
Voting:
In favour:12
Against: 0
Abstentions:
Total:
1
13 votes
Opatija, Croatia
264
Chair: We need a Vice Chair. Are there any proposals?
EI: ELSA International proposes Kevin Brusa from ELSA The Netherlands.
Voting:
In favour:
Against: 0
Abstentions:
Total:
13
0
13 votes
Chair: We need secretaries. ELSA Norway proposes Alex Adamou from ELSA UK.
Voting:
In Favour:
Against: 0
Abstentions:
Total:
13
0
13 votes
Chair: We need a second secretary. ELSA Norway proposes Viktoria Heigl from ELSA Austria.
Voting:
In favour:
Against: 0
Abstentions:
Total:
13
0
13 votes
Chair calls for workshop rules
ELSA Norway: be respectful
ELSA UK: no crosstalk
ELSA Germany: State name and country
ELSA Austria: Speak loud, clear and slowly.
ELSA Portugal: KISS
IB: finger rules
ELSA Norway: don’t be late
ELSA Germany: there are no stupid questions
EI: warning – consequences
Opatija, Croatia
265
EI presents the Agenda
Chair Do we have any amendments or proposal?
No amendments or proposals are presented.
Voting:
In favor: 13
Abstentions:
Against: 0
Total:
0
13
Workshop is closed by the chair at 18:00
Key Areas for Academic Activities and the Board
Sunday 28th October 2013 (17:00-18:00)
Participation list
National Group
ELSA Netherlands
ELSA Germany
ELSA Romania
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Finland
ELSA Italy
ELSA Russia
ELSA Czech Republic
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Luxemburg
ELSA Slovakia
ELSA Slowakia
ELSA Bulgaria
ELSA Poland
ELSA Austria
ELSA Portugal
ELSA Austria
ELSA Austria
Name of participant
Kevin Brusa (NG) (vice chair)
Bogdan Ilea (NG)
Jana Bertus (NG)
Antonia Petieella (NG)
Hana Pavisova (NG)
Merve Günasti (LG)
Iga Mlynarczyk (NG)
Natialia Ducsayova (NG)
Agata Maseelo (NG)
Tahmina Sahibli
Adriana Moças (NG)
Paul Zinell (LG)
Opatija, Croatia
266
ELSA Austria
ELSA United Kingdom
ELSA Norway
ELSA International
ELSA International
Viktoria Heigl (LG) (secretary)
Alex Adamou (LG) (secretary)
Olav Vogt Engeland (NG) (chair)
Oda Linneberg Uggen (OLU)
Tino Boche (TB)
Workshop is opened at 10:02.
Chair outlines agenda for the meeting
Floor is passed to ELSA International for presentation. Discuss, define and talk more about the actual positions of VP
AA's and their role in the board.
Emphasised the need for communication with regards to external competitions and the daily work of AA
officers. Fundraising is also a key part of being an AAer, as all of the competition in which we participate
need money. TB moves on to saying the importance of infrastructure (local level all the way to
international events) as we are responsible for the presentation.
Deadlines are a very important point! AAers need to be in contact with other members (particularly IM)
to make sure that everything runs smoothly.
TB stressed the importance of knowledge archiving and distribution so as to make this easier for future
projects and generations.
'Money money money' it is always a problem and is one of the most important things when getting these
competitions and events to run. You always need a proper budget otherwise you are going in the wrong
direction.
Grants are not something we have dealt with a lot in the past. We are starting off small and we need to
learn what we can do with grants, how we should apply for them and understand what we can use them
for.
Marketers are your best friends. Everything that is needed for an event they help makes it happen.
There is always a discussing on how to divide AA & S&C. These two positions have a lot in common and
it is more important that they work together.
STEP is a bit trickier because it is its own separate entity. They have their own rules and regulations and
ways of working. But this does not mean that they do not have contact with the same people and that
they have the same problems. We could learn about work abroad programs. AAers and STEP officers can
jointly work on projects.
TB passes off to OLU to talk about moot court officers
'Going to keep this short because TB has already covered a lot of it'. Stressed the need for cooperation
with other members of the board especially treasurers and stated that she regretted not being more active
with her treasurers in the past. 'Bring your board into the work that you do. Everything is much easier
when you work together and it is more beneficial to talk to other board members rather than just delegate
jobs.
TB Emphasises that he and OLU are the lucky ones because they have both done AA in the past and it is always good.
Opatija, Croatia
267
OLU: How is the situation in your country with regard to moot court officers? Are there any tips or tricks
you would like to share?
ELSA Austria. We introduced a director for moot court last year. Austria had a Moot Court for several
years but then lost it. This year we are starting off with a new moot court. I have a colleague that is
working on the international moot courts. This involves getting professors, coaches etc... The position is
not so independent that we don't know what is going on he is always remains in contact with the board.
Chair, talks about the situation in Norway. They feel it is more efficient to have a director for moot court
competitions, this allows the VP AA to do other things. This position has not yet been incorporated into
the national board. One reason is to a certain extent tradition and the second is the financial burden that
this poses on the board.
ELSA Germany. We had a director for moot court for a number of years. I don't see it as that big of an
effort because of the local and regional rounds of our national MCC. What is important is the division of
task. So long as projects are clearly defined then it is irrelevant what the individual titles may be.
ELSA Norway: With a Director for moot court competitions you can delegate the work to make it less
stressful for everyone.
ELSA Finland: Has a VP MC. We have a very big national moot court competition. The directors did not
normally participate in everyday board activities but this has changed recently. The VP should be involved
with board meetings the same as any other board member and be involved in the decision making
process.
ELSA Bosnia & Herzegovina: Do not have an efficient national level, therefore all the pressure is on the
local level and without a secondary person to share the workload there is a lot of pressure on one person
to make sure the job is done.
Chair emphasises the difference between countries and that what might work for one country might not
work for another. Although some may say that there is not enough work for two people, having two
means that everyone's job is easier and the secondary person can help to train people and publicise
events. You need to be more active and Facebook is not enough to adequately publicise events.
ELSA International: I was wondering if anyone who has another position in their board that we have
talked about?
ELSA Bulgaria. We have a Director for international affairs.
ELSA Finland. Director for exchange students and for lawyers at work. They have been good at
delegating large tasks. It is a good way of going about it
TB how is the HR situation in your country? Do you have enough people? If not how do you cope?
ELSA Norway. One issue in Norway is that people become very focuses on their projects and feel it may
be easier sometimes to do everything yourself. Sometimes there is a problem maintaining commitment
throughout the year.
ELSA Luxembourg: Description of the situation in Luxembourg. ELSA had previously disbanded
because the board had graduated and there was no one who was sufficiently interested to keep it going. It
has since been reinstated. Our problem is finding people with sufficient interest so as to keep the project
going.
Opatija, Croatia
268
ELSA Germany. The resources at local level are quite good. Almost every local group has at least one
person in charge of AA related thing. On a national level there is a more a problem to find someone
committed
ELSA Romania. Is the problem that people don't want to be on the national board?
ELSA Germany: The problem is money, and getting people to leave university for a year and move to
Heidelberg.
ELSA Bosnia & Herzegovina. It helps when you pick something controversial as it peaks peoples interest
and gets people involved. But it is always difficult to get people involved in competitions. Use the older
and more experienced students to find speaker and to help run everything.
ELSA Norway. One important aspect is who puts their name on the project. Therefore if the project
fails you fail. The marketers job it to publicise this project but they don’t bear the same risks.
ELSA Austria. We made our OYOP in July we spend 2 days and organise everything. The president sells
my project to our externals. The cooperation has to start at the inception of the project. But you have to
think and work together with everyone. HR was a big problem in Austria, we realised that there is a
reticent to joining because of the vastness of the job. You need to start freshers off with small task so
that they can learn and
ELSA international: Thank you for sharing, it’s good to make people feel like they are part of the project.
Representation of numbers from the delegation showing cooperation
TB what tools do you have to facilitate effective work from your board members?
ELSA Poland. I organise training with them, and prepare a handbook.
ELSA Germany: We are emailing a lot. This is so that we all know what everyone else is doing. It does
not have to be every day it could be every second week.
ELSA Finland. Activity reports before every Skype meeting.
ELSA Austria. Skype meeting every week with area updates beforehead.
OLU: something we did when I was on the local board. We made a schedule for AA which stated exactly
what we are doing, therefore we had concrete plans. They go through what everyone has to do and make
sure that target goals are met.
ELSA Norway. Need to keep in mind we have different realities here.
ELSA Luxembourg. Are there other ELSA groups that meet very often? Since the Luxembourgish NB
meets once per week.
ELSA Norway we do Skype meetings, have an active Facebook profile.
ELSA Bosnia & Herzegovina: We communicate a lot via Facebook and we do meet fairly regularly.
Facebook gives people an insight into what ELSA is doing. This allows people to feel that they are
contributing and that everything is under control.
ELSA Bulgaria. We meet two/three times a week and everyone has a list of tasks to do and these are
checked to ensure that they are done. Everyone is doing the job that another VP can do. People can
cover to help everyone out.
Opatija, Croatia
269
ELSA Portugal. There was no problem with communication with the national board. Communicate via
email and fb when it comes to the local officers it is a different story. Only have of the officers have
replayed to me as of yet. They are almost all new officers. They don't actively view the group they need
to be tagged before they reply. People were much more involved in the national board. We can only
involve the people that turn up.
ELSA Romania: Just keep calling people and until they answer be persistent.
Short summary from ELSA International.
Workshop closes at 11:31.
Problem solving with AA and MCC
Monday 28th October 2013 (11:00-12:30)
Participants list
National Group
ELSA Netherlands
ELSA International Board
ELSA Romania
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Finland
ELSA Italy
BEST
ELSA Russia
ELSA Russia
ELSA Czech Republic
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Luxemburg
ELSA Slovakia
ELSA Slovakia
ELSA Bulgaria
ELSA Poland
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA United Kingdom
ELSA United Kingdom (Alumni)
ELSA Norway
ELSA International
ELSA International
Name of participant
Kevin Brusa (NG) (Vice Chair)
Leandu Dubbert
Bogdan Ilea (NG)
Jana Bertus (NG)
Ingrid Abildgaard
Antonia Petrella (NG)
Mathieu Vandenbergte
Savostganou Daniil (LG)
Hana Pavisova (NG)
Merve Günasti (LG)
Adriana Moças (NG)
Iga Mlynarczyk (NG)
Natialia Ducsayova (NG)
Agata Maseeko (NG)
Tahmina Sahibli (NG)
Paul Zinell (LG)
Viktoria Heigl (LG) (Secretary)
Alex Adamou (LG)(Secretary)
Natasha Strotunde (LG)
Olav Vogt Engeland (NG) (Chair)
Tino Boche (TB)
Oda Linneberg Uggen (OU)
Introduction and opening by Vice Chair.
Opatija, Croatia
270
Short introduction by TB about the broad nature of AA officer work
TB initiates a discussion where the participants’ share their experiences when it comes to urgent issues they have faced.
ELSA Norway: 3 days before local competition judge pulled out so we had to hassle the faculty to get a
judge. It's always good to have people in the faculty that can help.
ELSA Luxembourg. No AA last year, asks what could be the best place to start with since there such a
wide range of AA activities?
ELSA Norway. We are talking in general now; this is a chance to talk about domestic issues. One issue
for Norway is financial issues. We had no resources to print what he had been working of for half a year.
This is something we need to be more aware of in AA. Need to cooperate with presidents.
OLU: What is being brought up is important and it is going to be tackled this week. Some of the judges
for the ELSA moot court competition have some strange or difficult requests.
ELSA Bosnia and Herzegovina: Sometimes it is better to keep your partner happy, even if that involves
working with people you would rather not.
ELSA Netherland: If you don't have the financial freedom you have to be selective in you projects and in
the enterprises you embark on. I would highly advice to invite 3/4 speakers so that even if people cancel
you can run the event.
ELSA alumni, when I was VP for ELSA UK inset up an event with Allen and Overy. The problem we
had was a lack of applications, with funding being an issue in UK. There are more things happening at a
local level.
ELSA Norway. This comes from the S&C area. One Speaker ordered tickets for 500 euros. Lesson learnt:
be clear about what you can reimburse.
ELSA Portugal: For the Legal Trivia I had four teams. One did not show up on the day of activity. I had
to force the officers from Local Board to participate so that the event could go ahead.
TB. We had a seminar on prisoners’ rights. The person we invited to speak was mentally unstable and
disappeared one night. Finally we managed to find him in a bar. We got the advice that he get a bit violent
when placed in a situation that he doesn't understand. Warn people that may deal with these problems in
the future.
ELSA Finland: Last year we had a few problems between STEP and AA. The AA had been very
proactive. Not if you have many externals you should communicate who should be contacting whom.
ELSA Austria: Had to face a situation where a previous board member had damaged ELSA's reputation,
turning round negative opinions was a challange.
Speakers list closed
EI imitates three simulations - each are requiring 2 volunteers.
1st simulation
A national group got a new partner. On an event one ELSA member got too much wine and punted on
one of the partners.
Situation: to renegotiate the situation
Opatija, Croatia
271
Comments:
ELSA Bosnia and Herzegovina: The national group can send apology gifts and a huge letter of apology.
ELSA Norway: alcohol is always a risk at such events. But the academic part was very successful – that
should be focused on.
ELSA International: ELSA should work on having a relationship and saying sorry. The law firm should
sell herself also better – they should not give alcohol to the participants.
ELSA Norway: ELSA is dependent on the law firm and not the other way. We have to be humble; we
have to sell our academic activities the best way to become further support of the law firm.
ELSA Bosnia and Herzegovina and Herzegovina: ELSA is responsible for the participants because ELSA
select them. It’s necessary to bring up all the good things of ELSA and the event, the ELSA
representatives should talk more about the positive effects in the negotiation.
ELSA UK: blaming the partner is a double edged sword because we should be responsible as adults.
2nd simulation.
University had a room and the VP AA had to leave because of personal reasons and could not oversee
the event. Found out later that the room was trashed and there was alcohol everywhere. There is a not
drinking policy in the faculty. The situation is explaining the situation to the dean.
Comments.
ELSA Luxembourg: Don't promise that it won't happen again because you can't guarantee that it won't
occur. We can only do our utmost.
ELSA Austria commends participation on good job.
ELSA International: What would have been good would have been to discuss how to prevent these
things from happening in hype future.
ELSA alumni: You should take responsibility for the actions of the members
ELSA Germany: Right from the start you apologised and took responsibility which was good. Last you
have to deal with the university. You can't burn bridges with the university.
ELSA Bosnia and Herzegovina: Emphasis can't blame one member we as ELSA are responsible for the
actions of the member.
3rd simulation.
You're organising a moot court competition. You need an expert in the field you are working. You have
an agreement with a firm that do this area of law. They bring prestige to competition. Some people
haven't turned up and the ones that do are very rude. You want to keep them as partners but have to
renegotiate the situation.
Comments.
ELSA Norway: You turned the conversation round very well, bringing her for coffee really diffused the
situation.
Opatija, Croatia
272
ELSA International: It was really good to answer back. It is difficult to deal with difficult people, but if
you hadn't done anything wrong don't back down. Emphasise that the reputation of ELSA is on the line.
ELSA Russia: Only been a board member for 2 months so it may be more beneficial for me to listen and
give.
ELSA Switzerland: Really good to mention how we can prevent this happening in the future.
Concluding remarks form OLU: Why did we have simulation? That is what's important in the long run
being able to deal with difficult situations and deal with people. You should not make the scenario worse
than it is. Point out the benefits that the partners get form ELSA. We both need each other and need to
have a bit of courage. Promote ELSA by pointing out the benefits that we can give them. But if what
happens is on us, we need to own up from the actions of one member and show that we are doing
something with the situation to improve.
TB. These organisations benefit from us and value the contacts you make because they can open and
close many doors for you. Great job everybody and great observations.
Practical information form the chair
Joint Workshop AA and IM: Training Opportunities
28th October 2013 (12.30-13.30)
Joint AA, IM - Training Opportunities (1230 - 1330)
Participants
Alexandra Avram
Viktoria Kober
Paul Zinell
Adriana Mogas
Tahmina Sahibli
Christoph Slamaning
Nayden Trifonov
Dominika Gettova
Natalia Duosayova
Mlynarczyk Iga
Cigden Hüzneli
Merve Gunasti
Francesca Borio
Tim Segessemann
Ana-Maria Poponja
Mira Savilaakso
Ingrid Abildgaard
Elisabet Totland
Jana Bartus
Julia Bianca Stock
Andra Carlan
Bogdan Ilea
ELSA Austria
ELSA Austria
ELSA Austria (LG)
ELSA Portugal
ELSA International
ELSA Austria
ELSA Bulgaria
ELSA Luxembourg
ELSA Turkey
ELSA Turkey
ELSA Switzerland
ELSA Switzerland
BEST
ELSA Bosnia&Herzegovina
ELSA Finland
ELSA Norway
ELSA Norway
ELSA Germany
ELSA Germany
ELSA Romania (LG)
ELSA Romania
Opatija, Croatia
273
Viktoria Finneman
Filip Poland
Olav Vogt Engeland
Kutoy Altunken
Ziga Kojosek
Agata Maselko
Daniel Wojtowicz
Jascha Patt
Hana Pavlisova
Martina Pumprlova
Alex Korsager
Alina Shchetinina
Viktoria Heigl
Bulgafov Sergey
Saija Sampio
Elen Konezna
Kevin Brusa
Julia Steven
Sophie Herold
Federica Simonelli
Antonia Petrello
Alex Adamou
Narasha Shotunde
Emil Nyquist
Tino Boche
Oda Linneberg Uggen
ELSA Sweden
ELSA Poland
ELSA Norway
ELSA Turkey (LG)
ELSA Slovenia
ELSA Poland
ELSA Poland
ELSA Germany (LG)
ELSA Czech Republic
ELSA Czech Republic
ELSA Ukraine
ELSA Ukraine
ELSA Austria
ELSA Russia (LG)
ELSA Finland (LG)
ELSA Czech Republic
ELSA Germany
ELSA Germany
ELSA Italy
ELSA Italy
ELSA United Kingdom
ELSA United Kingdom
ELSA International
ELSA International
ELSA International
Trainings in ELSA
Minutes can be found in the Internal Management workshop minutes
Joint Workshop AA, S&C, BEE and MKT: IFP- Media Law and ELSA Day
28th October 2013 (15.00-17:00)
Joint Workshop AA, S&C, BEE and MKT: IFP – Media Law and ELSA Day (15.00 – 17.00)
Anneloes Dijkstra
Ana Roce
Tino Boche
Petra Podgoršek
Oda Linneberg Uggen
Constantin Eisl
Rainhard Fuchs
Blanka Benetisos
International Board of ELSA (AD)
International Board of ELSA (AR)
International Board of ELSA (TB)
International Board of ELSA (OLU)
ELSA Austria
ELSA Austria
ELSA Austria
Opatija, Croatia
274
Tamara Jankovich
Raphael Hofer
Raffael Jessner
Berhard Wetshenko
Max Cortolezis
Siraj Suztanzi
Asker Hasanov
Aynur Hüseynova
Minko Tihomirov
Enislav Enikov
Marko Dolenec
Jana Holevova
Camilla Ny Sevaldgen
Sebastian Scagensstierne
Maj Ryslev
Mathias Christensen
Solveig Hagnas
Noora Hyvonen
Mikko Rudanko
Oskar Korhona
Dirk de Boer
Maximilian Scriba
Alexander Bischoff
Julia Wildgans
Pierre Linke
Tobias Eyl
Tobias F. Birsak
Marcelina Burzec
Aine Groogan
Giulia Funghi
Martina Isola
Victor Ferreira
Paul Bodew
Maria Kotaniec
Milena Adamczevska
Arkadiuzz Stei
Monika Marciniak
Cyprian Paranycz
Arek Gaczynski
Pawei Podjadli
Ana Velkovska
Mircea Ciuta
Sonia Benga
Andreea Oros
Bodban Mosesco
Nikita Alsov
Guillermo Andrés Alberola
Ola Lindner
Sofia Johansson
Murat Vrana
Simona Serratore
Philipp Barschkies
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria (LG)
ELSA Azerbaijan
ELSA Azerbaijan
ELSA Bulgaria
ELSA Bulgaria
ELSA Croatia
ELSA Czech Republic
ELSA Denmark
ELSA Denmark
ELSA Denmark
ELSA Denmark
ELSA Finland
ELSA Finland
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Germany (LG) (Secretary)
ELSA Germany (LG)
ELSA Germany
ELSA International
ELSA International
ELSA Ireland
ELSA Italy
ELSA Italy (LG) (Secretary)
ELSA Luxembourg
ELSA Luxemburg
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland
ELSA Poland (LG)
ELSA Poland (LG)
ELSA Romania
ELSA Romania
ELSA Romania
ELSA Romania (LG)
ELSA Russia
ELSA Spain (Chair)
ELSA Sweden
ELSA Sweden
ELSA Sweden
ELSA Switzerland
ELSA The Netherlands (Vice Chair)
Opatija, Croatia
275
Esmee Tiemissen
Loes van der Graag
Sabina Mamedova
Morten C. Lindstad
ELSA Norway
Idil Buke Civelek
ELSA Turkey
Koar Cor Akdere
ELSA Turkey
Simge Esendal
ELSA Turkey
Josie Beal
ELSA United Kingdom
Nadia Tjahja
ELSA UK
Iaroslav Liubchenko
ELSA Ukraine
Margo Ursol
ELSA Ukraine
Shafi Naib Khail
ELSA Ukraine
Pernille Edh Hasselgård ELSA Norway
15.07 workshop open
AR has the floor.
Start with the basics of the IFP, with a presentation.
This project is important for the development of legal knowledge throughout the network.
See general part of the decision book and ppt slide 3
TB goes through the selection process for a topic of the IFP. We shall be focusing on the internet, media publication and
electronic communication.
AR.: We have already had an essay competition on online hate speech and there is a conference in Oslo on
online hate speech. The main focus of the delegation will be the development of the project and the ELSA
human right moot court competition but see ppt.
Main focuses of IFP see ppt
Action steps see ppt.
Importation see ppt
Discussion from delegations. 15:20-15:45
Open discussion starts at 15:48
ELSA Finland: In general very good plan especially the sub topics. We are slightly sceptical with the future
of print media maybe it should be changed to mass media.
Examples of telecommunication and digital communication. Maybe include media crime, social networks
or identity theft. We are already binding the IFP to an international level so we should be able to do that
more in the future. We wanted to know how to strengthen out international platform.
AR: We chose print media for the third year because it is the evaluation year. Nth is means that we won't
have the full year to focus on print media. These topics are not mandatory. Because of the development
of the topic we would like to give suggestions as to direction and content. In the IFP handbook there is a
complete list of topics. There are at least 30 topics to give you an idea of what to do. By divide into
Opatija, Croatia
276
three parts we assure that all topics are covered and the students gain an in depth knowledge.
For internationality. New already have events but they have been organised by ELSA international we
would like for local groups to start to gain international recognition. We want event that give the students
a sense of inter nationality and benefit everyone.
ELSA Sweden: In principle very good and idea and it is good to narrow down the topic. This is good for
local groups as it gives guidance. This needs to be framed in a way that provides inspiration. What strategies
do we have on develop inter nationality?
AR: Therefore main point is there is no fixed structure and we want to cover all the topics.
ELSA Russia: This topic is especially prevalent today and media law is developing rapidly. More legal and
political matters are arising every day. It is a good idea to think of the topics in this way.
ELSA Poland. You actually answered our question by talking to ELSA Finland. We are intrigued about
new projects with relation to the IFP. If this is a guide line then it is only logical that you follow the plan.
How do we subdivide the sub topics? By the third year we would
Ike to incorporate the IFP with in step and would like different branches to tackle different areas on
separate years.
AR. These are only guidelines it is not mandatory to follow this structure. After the ICM we will set up a
working group to decide the potential result and end goal of the IFP. The more people that get involved
the better structure we will have and the more realistic the end result will be. We should go step by step
with all branches each year to ensure better overall progress. With S&C and AA it is suggested that we
combine events to give more quality to the events produced.
ELSA Austria. Regarding the first year we feel that the priority topic is good because of its breadth. ELSA
Austria has already implemented to IFP weeks on a national level to promote internationality.
There may be too many international parallel events; maybe we should limit them to protect the clashing
of external partners. Maybe many countries could band together to help visibility.
What does internationality mean?
Regarding the third year we are afraid there is a lack of a legal focus to print media. It has in our opinion
been clear especially from the beginning so that everyone is aware on the process. Also that plan for the
third year are submitted to the international board by the end of the first year.
An international even is an event that has participants from more than one country. It's based on
participants not speakers. With proper research the vast ELSA network has the potential for every national
group to have external partners. Cooperation makes us strong. International regional events are a good
idea.
With regard to the legal aspect we will provide you with a list of potential sub topics can be and from that
you should get inspiration on how to proceed. Every IFP event should be reported after three weeks. If
this was mot communicated clearly enough I am sorry. The form is on the officer’s portal. If this is not
done we can not evaluate success.
ELSA Bosnia & Herzegovina. No big distinction between first and second year. There is a lot of overlap
with such of topics like online hate speech. How do we distinguish between first and second year. Secondly
we consider education a priority. In most countries there is a distinct lack of professors and specialist in
this area of the law. We think it is a good idea to educate first. We do not feel that students are on an even
Opatija, Croatia
277
playing field when they do not have the opportunity to talk to professors or lectures in the field. We agree
with ELSA Poland that there should maybe be key area specific events.
AR: This is why we want structure to avoid people being spent after the first year. See sub topics and
presentation.
ELSA Norway. We have to say this is a very logical structure. However we like the fact you stressed this
is a template and may be modified so we can adapt in the future. First year is a very crucial year. The
challenge is to take the information form the ICM and implicate it on a local level. Second topic is a very
topical aspect to consider. There is a huge need for a database of speakers and experts on topics if we wish
to do more international events in the future. We have to deal with things that come up in current affairs.
We should try and focus more on what is happening on current affair and not be rigid on a three year plan.
If print media exist will exist in three years?
AR: this is just a suggestion and can be modified and that the topics are chaining all the time. The only
thing we need to set up is the outcome we would like to archive after the three years. The is a challenge
with creating a database. The focus should be creating legal partnerships and institutions that can provide
speakers rather than individual people.
AR: shows list of topics to delegation.
Presentation by ELSA international on ELSA day.
Protection of human rights on the internet.
Q&A from presentation
ELSA Germany. Germany is still not happy with the date is in the middle of the semester break. Met with
general approval
AR: This is the day that is best for all the national group everyone had one vote and this is the day that was
the best date for everyone. We don't want to change the date and possibly compromise the integrity of
the events.
ELSA Germany: can we let the local groups decide when the date is and Germany is a third of ELSA
members.
AR we communicate with the national groups because they are the link between
ELSA Norway: In Norway we have 3 local groups Germany have 42 I think we should have more emphasis
on the German timetable rather than the Norwegian.
AR: everybody has 3 votes regardless of size. Passes on to president who says that this is not the best place
to discuss this matter. Propose it in ICM Malta.
Workshops closed at 16:39.
Projects of the Network Workshop
28th October 2013 (16:30-18:30)
Opatija, Croatia
278
Participant List
Nation
ELSA Netherlands
ELSA Romania
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Luxemburg
ELSA Finland
BEST
ELSA Czech Republic
ELSA Austria
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Slovakia
ELSA Bulgaria
ELSA Poland
ELSA International
ELSA Austria
ELSA Austria
ELSA Austria
ELSA United Kingdom
ELSA Norway
ELSA International
ELSA International
Name of participant
Bogdan Ilea (NG)
Jana Bertus(NG)
Iga Mlynarczyk (NG)
Ana-Maria Paponja (LG)
Hana Paviṧlova(NG)
Paul Zinell (LG)
Merve Günasti (LG)
Adriana Moças (NG)
Natalia Ducsayova(NG)
Agata Maselko (NG)
Alex Adamou (LG) (Secretary)
Tino Boche (TB)
Opened by ELSA international at 17:07
The workshop is started with a welcoming address and description of events.
First presentation
ELSA Austria: Our project is a funny one to enhance the appearance of ELSA and improve visibility.
Project code name beat the professor. Started last year and continuing this year. 3 candidates are selected
out of the applicants who compete amongst themselves to win the chance to battle the professor. There
was a musical performance to culminate the event.
Questions and Comments
ELSA Turkey: Why isn't it about academics?
ELSA Austria: It was an interesting premise and we wanted a project that targeted the biggest
demographic possible. It was a great way to improve visibility and people could vote on facebook.
ELSA Switzerland: How much did it cost?
Opatija, Croatia
279
ELSA Austria: It didn't cost that much and we were sponsored by an Austrian publisher. Two of the
organisers referees lawyers. This was possible because people know were very dedicated to the project
and were in positions from which they could help us.
ELSA Austria: We used this to get new people involved in ELSA.
ELSA Bulgaria: How did you get the professor to participate?
ELSA Austria: You need to know the people and find someone who has a passion for it.
ELSA Germany: Did you keep track of actual new members gained?
ELSA Austria: I am not sure but I can ask as people had to like the facebook page to vote.
ELSA Austria: We do not discriminate between AA and S&C. So this was a very special event for us. It
has greatly improved the reputation of ELSA Graz
Chair moves the discussion to the presentation of ELSA Germany
This consisted of a client interviewing competition, to develop the knowledge and interviewing skills of
the participants. Legal analysis is not the focal point of this activity it is more about the interaction with
the client and the how they deal with the client.
The participants must interview the client and elicit the key details. They will not have met the client
before and the aim is to simulate circumstances that may actually occur.
Four levels of competition. Local, regional, national and international.
Comments and questions:
Chair: who is the organiser of the international final?
ELSA Germany: there is an international committee that oversees the final/international rounds.
ELSA Luxembourg: How much of a case analysis is there in this competition?
ELSA Germany: The legal analysis only factors in one out of the eight marking criteria but if you don't
have a basic knowledge of the law you won't give a good interview.
ELSA Austria: How do you choose on a local level?
ELSA Germany: Every round is one case and the team interviews one client. We had 10 teams as we
started. The competition was open for everyone if the numbers change we will change the application
procedure.
ELSA Austria: Is there the possibility of an audience?
ELSA Germany: Yes it is always open to the public.
ELSA Bosnia & Herzegovina: Is there more than one round happening at one time?
ELSA Germany: This depends on how many participants you have. It is possible to have more rounds
happening at the same time, as long as you have enough judges.
Presentation is then made by ELSA Romania.
We have several unique events that we put on throughout the year. First of all we have the debate club.
This is the only club in Romania that deals with debates. In the competition we have a national round of
debate. Most of the participants are law students but we are thinking of expanding.
Opatija, Croatia
280
The second is called legal expansions. This project is spread out over 6 weeks. There is one workshop
each week on a subject not traditionally covered on the syllabus. This is to get a better perception on
these areas and to broaden their horizons. The final part of this competition is a moot court and usually
there are three rounds: a local, regional and a national round.
Our Final project is a mixed activity called law caravan. This deals with the real world application of law
for example contesting fines. We go to other universities and present our material and we use this
opportunity to promote ELSA and the local group that organised the presentation.
Questions and comments
ELSA Sweden: Who gives the workshops, and how do they work?
ELSA Romania: The whole event is structured in 6 weeks. It is always given by an external as there are no
professors to cover the topics.
ELSA Sweden: What do you mean by workshop? Is it a lecture? What happens?
ELSA Romania: 50% is a lecture and the other half is based on practical remarks for example pragmatic
ways of looking at these problems.
ELSA Bosnia & Herzegovina: There is a strong debating heritage in Bosnia & Herzegovina. It is
impossible to organise a debating competition because ELSA members are not as good as other debater.
How do you manage? How do you balance the standards?
ELSA Romania: Each local group holds a local round and the winners of those go onto the national
round, this means that the national round is not hard to organise because the only material thing to
acquire is a venue. When I find out how to balance the standards I shall inform you.
ELSA Portugal: How much time did the researcher put in and who presented the project?
ELSA Romania: The team was 5 including myself and we did 4 months research otherwise it would take a
maximum of 2 went to high schools and 2 went to other faculties... We limited the member so as not to
intimidate the audience.
Presentation from ELSA Finland: How we have tried to improve human rights in Finland.
Every national group should have a human rights partner. We contacted the centre of human rights in
parliament. We had previously contacted them about STEP. Two delegates visited and brokered a deal
with them. Because they don't have enough people to do research, we thought that maybe we could help
them with this. They said that they would like to also have a research group that study other fields for
example other humanities because they need human rights too.
National human rights court moot competition we put in place an agreement that they will share their
contacts with us. Thus even in the event of a cancellation there may be other people that can step in.
ELSA Romania: Have you actually established a relationship with another institution?
ELSA Finland: Not yet as this is our first human rights cooperation so we would like to focus on them
for the being time.
Bosnia & Herzegovina: You need a concrete project you need a firm basis from which to make
connection and to make yourselves more attractive to other people to make connections.
Presentation from ELSA Turkey
Opatija, Croatia
281
Talking about ELSA Day. We are trying to something very different. It is an open forum to de stereotype
the LGBT community.
Comment from ELSA Norway: Very short and simple and a good presentation. I love the idea of bring
stereotypes together and having an open forum for discussion.
ELSA International: Logistically how will you make this happen, who is your target audience?
ELSA Luxembourg: Are you not afraid of the political backlash from such an event?
ELSA Turkey: It won't be a problem we have dealt with similar issues in the past.
ELSA Norway: In that respect it is very good, we as ELSA promoting human right and we lift those
above politics is you audience student or the public in general?
ELSA Turkey: We have general rules to ensure respect and our project will be directed at the public in
general.
Presentation by ELSA Czech Republic
ELSA Czech Republic: Our project is focused on creative legal writing. Big changes are occurring in
Czech law in the New Year. There are going to be many articles discussing and explaining the changes to
the general populous. The partner in question though this would be a great competition for student to
help the wider community and have the possibility to have their work published on the website.
Second project: Good for local groups moot court competitions for professionals. This takes law faculty
and other professionals and has them simulate a moot competition. This gives students a chance to see
how the professionals do
ELSA Austria: What is the outcome and aim of the first project?
ELSA Czech Republic: It is a publication contest and the sponsor will continue to write with the winner.
ELSA Germany. Who decides on the topics?
ELSA Czech Republic: We made a huge list of them so that the student can give a very detailed
description of the current situation.
ELSA Romania: First project is this similar to a law review?
EI: It is legal writing but there aren't that many of that type of event; this is affected by individual learning
systems of individual countries.
ELSA Romania: How does the viewer’s benefit from the second project?
ELSA Czech Republic: They can see how the professional work and can then ask question and gain a
deeper understanding of how the judges make the decisions that they do.
ELSA Czech Republic: The difference with our first project and a law review is that our project is to
educate those that don't understand the law and help them cope with the upcoming changes and learn
legal remedies
Presentation is made by ELSA Austria.
ELSA-Seal the deal. It's a contact competition and the competitors are split into seller and buyers. They
write a share purchase agreement and then negotiate together 5 selected clauses. This competition will be
used used to replace the moot court that we lost and takes all semester. We are cooperating with the
biggest law firm in Austria and they are giving us the case. Although problems are normally made by
professors we feel that professionals have a better idea as to what makes a good case in M&A transaction.
Opatija, Croatia
282
ELSA Norway: Do you win on your negotiating skill or on the points that you retain?
ELSA Austria: You go through on a culmination of you written draft and oral presentation. As well as the
actual negotiation.
ELSA International: Who creates the marking criteria?
ELSA Austria: I do and I am in cooperation with our partner law firm in that regard.
Presentation from ELSA Portugal
Two MUN conferences. One of those shall be international. Between the 12th-16th of March in Porto.
Presentation of a video.
ELSA Portugal: We have also some scheduled lawyer at work events. Last year we did a legal course that
was very practical. We had lawyer civil service workers and other professionals talk about their jobs and
go through examples of actual work
ELSA Bosnia & Herzegovina: Have you had a MUN conference before or was it from you own
initiative? How did you set a deal to take over that project as ELSA?
ELSA Portugal: I organised it 2 years ago but we had no conference. So the participants were separated
by committees. I still don't have the exact planning for the four days but there may be a conference in the
midst of that.
ELSA Germany: Do you only do an ELSA MUN at your university?
ELSA Portugal: It is very normal to have MUN in high school so they understand how everything works
and have the experience to help run such competitions. There is not another MUN in this university so I
think this will exclusively run by ELSA.
ELSA Germany: Do you send an ELSA team anywhere else?
ELSA Portugal: I shall get back to you on that point but as of now no.
ELSA International: Are you cooperating with anyone?
ELSA Portugal: We have a strong partnership with the university and they have strong connections to
legal societies but they are not collaborating with another university association.
Presentation by ELSA Norway
Job fairs in Norway. It is all about bringing the students to the professionals. It is a way of getting your
foot in the door. You can show them your CV but it has a personal touch. These are very popular events
of great importance for bridging the gap between student and professionals. These also represent a huge
potential financial gain for ELSA as you can't charge the firms who turn up to the fairs.
Conference in Oslo this December. Less partying than the ICM. We have an extensive list of speakers
and again will go toward possible networking and getting people to participate and present their though as
well as engaged in reasoned debate.
You will also have the opportunity to present cases on hate crime in front of the entire academic we will
be reflective and will thus rely heavily on participant feedback.
Opatija, Croatia
283
We have had between 60-70 people that will be involved with this event. The social program has not
been the focus but it will be part of it. It shall be a chance to catch up with friends and have a great
opportunity.
Comment for Austria: Is there definitive destination statistics?
ELSA Norway: These fairs are the main source of human resources for all of the biggest law firms in
Norway. This is a major recruitment platform for law firms on Norway.
ELSA Sweden: This is the perfect way to do this sort of event. Via ELSA provided that there is no
tradition already established in your area.
ELSA Austria: We have the same problem. What we did is present ELSA in the job fair.
ELSA Germany: Really looking forward to the conference in Oslo. However I have to disagree with
some of the points raised regarding to the first presentation. We should be building the bridge
academically, filling in gaps in education that are not covered by university. I feel that it is not our task
and that it seems to be the selling of members and should not thus be a reason to join ELSA.
ELSA International: I support the focus of academic event but one need not exclude the other. What is
good is that ELSA can influence the tone of the fair by being a co-organiser, make it less commerical.
ELSA Sweden: A job fair is not only that one day, we are organising lectures before and after but this can
lead to so much more. It can develop academic connections and can lead to more cooperation and
teamwork in the future. We should not view these events in isolation.
ELSA Norway: I really respect your view and the purity of your argument. But mostly traineeships are
offered not jobs so it provides a pragmatic and tangible benefit to the students.
ELSA Bosnia & Herzegovina: I don't think that we can earn money from our activities but I still maintain
that job events are a good thing. It raises a question of us being a non-profit organisation.
ELSA Norway: It is about running an organisation, activities cost money and this money has to come
from somewhere. This is not about profits it is about financial neutrality.
Comment from BEST: non-profit does not mean you can't make money it is just that at the end of the
year you have not made a profit that is to be stored and used for business reasons.
ELSA International clarifies what is meant by non-profit.
ELSA Germany: I understand that money is a big issue. We do this via long term partners and we provide
them with locals coming to their law events, I may not be a fan of these events but I understand the
premise on which they are based. I simply disagree with the idea of handing out CV's not the putting
people in communications with these professionals.
Presentation from ELSA Germany
Negotiation Competition. Focuses on improving negotiation skill through practical engagement. This is
difference form the contract competition due to its lack of prep time and the brevity of the information
that is given to the participants.
Comments and questions
Opatija, Croatia
284
ELSA Austria: Who does the international final?
ELSA Germany: Every country can send one team and it so happens that the representative for Germany
is ELSA. There is an international committee that decides on where the competition takes place.
ELSA Netherlands: Is the Interviewing Competition in conjunction with the world competition?
ELSA Germany: Yes it is
ELSA Germany: The law firms we are partners we love this because it repents a space in the market that
law school does not cover.
ELSA Sweden: How does a local group go about getting involved with this international committee?
ELSA Germany: It would seem that many counties’ are not represented which is a shame but I would be
a case of emailing them and trying to set it up.
ELSA Poland: Can we present this in the open forum?
Chair: Yes we can.
ELSA Slovakia: Same question.
Chair: We have the time that will be no problem.
TB. Thank you for all of your comments it is nice to see such new ideas and great discussion.
Workshop closed 19:02
Legal publication workshop
Tuesday 29th October (10:00-11:00)
ELSA (National Group) Name of participant
ELSA The Netherlands Kevin Brusa (NG) (Vice Chair)
ELSA EI
ELSA Germany
Jana Bertus (NG)
ELSA Germany
ELSA Norway
ELSA Italy
Antonia Petrella (NG)
ELSA Finland
ELSA Switzerland
BEST
ELSA Turkey
Merve Günasti (LG)
ELSA Turkey
ELSA Portugal
Adriana Moças (NG)
ELSA Romania
Bogdan Ilea (NG)
ELSA Luxemburg
Iga Mlynarczyk (NG)Slovakia
ELSA Bulgaria
ELSA Poland
Agata Maselko (NG)
ELSA Austria
ELSA Dir. ELSA International
Opatija, Croatia
Natalia Ducsayoua (NG)
285
ELSA Austria
ELSA Austria
ELSA Austria
ELSA UK
ELSA Norway
ELSA International
ELSA International
Paul Zinell (LG)
Alexander Adamou (LG) (Secretary)
Olav Vogt Engeland (Chair)
Tino Boche (TB)
Workshop opened by Vice Chair at 10:07
Vice Chair explains agenda and functioning of the workshop. Floor is passed to TB
Presentation on legal publications focusing on the ELSA Law Review 2.0.
Starting off with the history of legal publications. (See ppt)
Moving onto the possible involvement of the ELSA Law Reviewing the future.
What is the ELSA Law Review and it aim.
Implementation procedure.
Step 1 creates an editorial board highlighting what they would do as an editorial board.
Step 2 issues a call for submissions. For the first edition the majority of the publications will be made by
students but there will be a need for and introduction from a highly reputable
position.
TB explains the proposed timetable for development. The workshop is showed the outline for the
application form. And a general overview that shall accompany the Law Review.
ELSA Poland: Will the Law Review be paper of online?
TB: The idea for the start of the publication is to be web based due to financial constraints but in a previous
meeting we agreed that a physical publication has a better feel. But the logistics
need to be discussed by the international board.
ELSA Austria: Do we have any idea on how many pages will the Law Review have?
TB: The thing to think about is not the number of articles but the number of articles e were thinking about
10 articles.
ELSA Germany: Do you not think that the editorial board is mainly UK based due to the need for advanced
language competency?
TB: We are looking for many different things such as technical competence.
ELSA Portugal: Are we having an editor for every country. If we don’t have an editor does that mean out
submissions won’t be considered?
Opatija, Croatia
286
TB: Of course not, we may not have an editor from every country.
Tahmina, ELSA international: I really like the idea of an editorial board but what about creating an academic
board made up of professionals to ensure quality of the overall publication.
TB: This is something we have to keep in mind. This is something that I will discuss this with the editorial
board. We also need to ensure that we are not infringing copyright. This is a
decision I would not like to take alone I would like to discuss I with the editorial
board.
Tahmina, ELSA International. We have a similar project in Sweden, and the quality is so high due top
ELSA Luxembourg: How many members and from which countries will the editorial board be consist of?
Are they required to move to Brussels? If not how do you communicate?
TB: Communication will be mostly via Skype and I am not sure as to whether we will impose a limit on the
number of editors from each country.
ELSA Germany. What kinds of articles do you want, and specific to jurisdiction?
TB: Human rights are always a good topic because it follows the vision of ELSA. I feel that human rights
should always have a role. I would also like to involve something to do with the
IFP and to tackle current legal issues and current affairs.
ELSA Austria: I was approached by a professional, who expressed his desire of helping. Could we possibly
use them as a form of editorial academic assistants? Could this possibly be the
inception of an academic board?
TB replies: Maybe we will have to see, I am still undecided on how the academic board will exactly look
like. Although I do understand that we do need very stringent reviewing
mechanisms.
ELSA Bosnia & Herzegovina: With regards to content, due to the nature of the IFP will the topics all come
under the same broad heading or will articles on different topics of law also be
accepted.
TB: I would not put similar articles in the law review. I don’t think it is going to be a problem we need to
ensure as wide a selection as possible to raise awareness and ensure that our
reviews are not too genre specific.
ELSA Poland: We have a national director of our own review I shall put you in contact with her with regard
to your call for an editorial board. We don’t have one topic in our review.
ELSA Austria: How often are we going to publish?
TB: Annually at least for the first two years.
ELSA Austria: Will there be any guidance as to content?
TB: There will be guidelines with regard to content of the law review.
Opatija, Croatia
287
ELSA Austria: Will preference be given to any contents.
TB: There will be articles form a range of jurisdictions with a focus on international and European topics.
ELSA Poland: We can have articles from other jurisdictions.
ELSA Slovakia. I was also curious as to publication timings as we have a similar concept in Slovakia.
TB calls for show of hand to demonstrate which countries possess their own law review.
Romania and Slovakia show affirmation.
ELSA Luxembourg: Do you only want to cover European and International law or also national law of
ELSA Countries as well?
TB: I would like to go for either international law or ECHR because if we look a municipal law we would
have to content with different systems and they, may be too specific.
ELSA Austria. Have you had any idea on publicising this?
TB: I have had some ideas but it is too early to develop a marketing strategy because we do not actually
have a product to sell yet.
ELSA Austria: Did you consider using it as a sponsoring tool?
TB: I felt like we could give it to one firm and they could assist with printing. I do want this project to be
solely an ELSA project.
ELSA Romania. We use the essay competitions as a pre round for our own law review.
TB: I think it is perfectly fine if you continue you current partnership international law should not affect
your national standing.
ELSA Romania: We have two publication systems we publish in Romanian and in English.
ELSA Norway. I am concerned with the enthusiasm of the student crowd. This is has the same feel as
some other essay competitions were participant are scarce. Have you thought
about the challenging of getting people to write articles?
TB: One problem before was the prize that was awarded I feel that the articles were not recognised
academically. We feel that by not only publishing their articles but also offering
continuing work with the sponsors this would be a better incentive for people.
Comment ELSA Bosnia & Herzegovina: This is one step forward in motivating student, because of the
internationality and is a motivating enough project for local and national officers
to motivate themselves to participate.
TB It will not be easy but it is the on-going process that we shall face challenges. We have to keep this in
mind but this should not discourage us.
ELSA Germany How likely do you think that this will actually be printed?
Opatija, Croatia
288
TB: I am more and more convinced that we need a physical publication so as to gain the recognition that
the works deserve the only problem is logistics. Therefore I cannot make any
guarantees as to likelihood.
ELSA Austria: I am sceptical about taking a firm as a sponsor because of the apolitical nature of ELSA.
We could have an issue of undue influence for external sources.
OLU: I don’t think a firm as sponsor necessarily indicates a political influence. There will be criticisms but
they can be an effective vehicle through which we and produce this Law Review.
ELSA Norway. I completely agree with this. I think the reader should see ELSA first and not the name
of the firm. But I accept that we need sponsors to make this project work.
ELSA Germany. How do you afford to do this?
ELSA Poland. We do have a sponsor for our Law Review and the name of the firm is in the review but it
is on the back cover.
TB: We need to find a compromise, I completely agree that it will pose a challenge. But one step at a time,
the printing presents an interesting dimension for discussion.
ELSA Slovakia: We also have a sponsor and their name only appears on the backside of the publications.
TB: This is all about negotiation with the law firm should we go in that direction. This is all stuff that needs
discussion.
ELSA Norway: We have to remember that we are starting up again and having an internationally recognised
brand with bring a great deal of gravitas and will be a good way to initially gain
some traction and visibility. We can also use their academic repuitation.
Tahmina, ELSA International: Is this supposed to be a theme for each edition? Are supposed to have
something because we need to show potential editors what we are working with.
Therefore it may be beneficial to have some marketing materials at this moment
in time.
TB: There is no theme. What I heard from Malta is that this is not a very expedient way of doing things.
ELSA Luxembourg: It is a good idea to do workshops but I’m not sure that we should associate this with
training because we don’t want to offer false hope to those who have never written
academically before. We want the highest standard and thus we need the best.
ELSA Russia. Where will this project be published?
TB: It will be its own publication and will be entirely separate.
Closing Remarks form TB
Workshop Closed at 11:19
Opatija, Croatia
289
Joint Workshop FM, AA and S&C; Project Grants
29th October 2013 (11.30-13.30)
Joint Workshop FM, S&C and AA: Grant applications (11.30 - 11.30)
Chair: We are going to have a presentation from the IB and then we are going to split up into working
groups.
RY gives a presentation.
RY: We are going to work on a fictional grant application where everyone is to contribute with their
knowledge, both Key Areas and Supporting Areas. You are going to create a fictional event that matches
the given expected results and given specifications. First, there is a budget part and at least 1/3 of the money
needed for the event must come from other sources than this grant. Participants must be from at least 7
different countries. Fill in the name and describe your project. Then explain what you are doing on a
practical level and how you are going to do it. The last descriptive part is the assumed effect that your
project will have. Try to be as realistic as possible and cooperate with each other when writing the
application.
Wednesday, 30th October (10.00 - 19.00)
Open workshops (10.00-12.00)
Open Workshops (12.00 – 13.30)
Moot Court Competition workshop
Wednesday 30th October 2013 (15:00-16:00)
Participants List
ELSA
Name of participants
Opatija, Croatia
290
ELSA Romania
ELSA Norway
ELSA Russia
ELSA Russia
ELSA Bulgaria
ELSA Finland
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Czech Republic
ELSA Slovakia
ELSA Poland
ELSA Norway
ELSA Croatia
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Switzerland
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA UK
ELSA International
ELSA International
Bogdan Ilea (NG)
Sergey Bulgarcov (LG)
Daniil Savostyanov (LG)
Merve Günasti (LG)
Adriana Moças (NG)
Hana Paulisova (NG)
Natalia Ducsayova (NG)
Agata Maselko (NG)
Ida Dojcinovic (NG)
Jana Bertus (NG)
Joscha Patt (LG)
Paul Zinell (LG)
Tino Boche (TB)
Workshop opened at 15:20.
Initial presentation given by OLU
Starts off with the definition and purposes of moot court competitions.
Round Table discussion on what moot court competitions on national and local level
ELSA Austria: We had Mooting Competition for 10 years, then lost it. It has been replaced with the
contract competition. 2 local groups have Moot Courts.
ELSA Germany. ELSA Germany Moot Court on civil law exists. There is a local, regional and national
level. 10 local groups participate at local level. The Winners will be sent to the regional rounds and the
winner on regional round are sent to the final in front of the federal court of justice, where only about 40
designee Lawyers are allowed to plead at all.
ELSA Switzerland: EMC² on a national level and the Human Rights Moot Court.
ELSA Croatia: We don’t have our own competitions but for second years we do send a team to the Human
Rights Moot Court. We doubt there will be a national competition in Croatia due to pressures on staff and
other mooting offers.
Opatija, Croatia
291
ELSA Norway: We have a general national round. We try and keep the topic on human rights. These have
oral pleadings. We have 2 local rounds and one national round.
ELSA Sweden: We have moot courts at local levels.
ELSA Poland: We organize something similar, a trial speech competition. It is similar in the way pleadings
are delivered and the topics are civil and criminal.
ELSA Slovakia: We generally organize one national moot court competition. Every 2nd year. It is similar to
arbitration. The first round is written and the subsequent rounds are oral. We cooperate with local groups
and it normally involves a criminal trail
ELSA Czech Republic: We have competition every year. This year is on private international law. The
groups have regional rounds on Roman law. There are 2 local groups out of four.
ELSA Turkey: We have had a competition every year for the last 10 years
ELSA Finland: We only have one MCC but it is the only Finnish language competition -> so it is very
popular. The students also can receive study points for their work. There are both oral and written
submissions
ELSA Bulgaria: Every year we have two national moot courts. One is national and one is local based. It is
divided into parts, the first is written and the second is oral. The topics span civil and criminal law. From
ELSA there are no referees, it is entirely student run and judged
ELSA Portugal: We had a national moot court for several years but it stopped. Our VP AA organized
another one last year on constitutional law. We had no local round so the event was staggered over 3 days.
We are going to have a national MC competition again this year.
ELSA Russia: We have no moot courts. We are seriously concerned with organizing some. We would like
the topic to be centered on private international law. We don’t have enough information as to teams. It will
hopefully be in English
ELSA Romania: Each local group organizes 3 to 4 moot courts. This means around 60 competitions a year.
We have written phases in competition that serve to be an initial test. We use to organize 2 national moot
courts but this year we want to do 3 and next year we hope to do 4. The new one this year will be on human
rights. We hope the court competitions will serve as trial rounds for HRMCC and EMC2
ELSA Netherlands: We have no moot courts because the universities organize sufficient competitions. We
would like to organize fairy tale moot courts. The local members choose the topic of debate. We do hold
legal debates to supplement this.
ELSA UK: The University of Sussex arranges a lot of mooting competition, I think there are around 10
separate competitions for students to participate in.
OLU then asks the workshop to split up into working groups. Each groups get a part of the current MCC Organizer’s
Manual related to their topic to read through and think about changes or additional info.
Groups 1 + 2 fundraising
Opatija, Croatia
292
Group 1
Looking to law faculties for participation. Especially with regard to in kind services
Who wants to be an ELSAnaire. Inspiration form ELSA Graz beat the lawyer. Try to establish activities
where both the sponsor and the organizers engage with fun activities and members. This is with the
presumption that an agreement has been made beforehand.
Third last paragraph the ELSA group and their respective moot court competition committee if,
established, that was established for fundraising should work cooperatively. Making the distinction reads
disjointedly. All potential benefits can be gleaned from all suggested parties. It lacks focus and
specialization.
Possibility of alumni. Provides connections and possible ways of gaining contact with sponsors.
Group 2: This text gives you the basic information (talking about the MCC Organizer’s Manual. Out main
points we want to add is that the text lacks originality especially with regard to fundraising regionally. We
feel that face to face communications with the faculty. It is a good idea to be taught how to contact and
deal with potential sponsors. We should incorporate the diversity of Europe.
Suggestion for ELSA Austria: Possibility of implicating a best practice handbook made by those who have
already organized moot court competitions. This is well received by the workshop and OLU
Groups 3+4 marketing
Group 3
A: to get participants.











Fairy Tale Moot Courts.
Posters, brochures, flyers, application forms.
Information about previous MCC’s.
Announcements in the beginning of the classes.
Hunting down students on the classes.
Professors convincing possible participants.
Credits for the participants.
Reports on previous MCC’s.
Recommendations from important law firms.
Newsletter of the university.
Websites.
B: to get audience.




Provide the audience with the case.
Party afterwards.
Coffee-break.
Regular marketing materials.
What we would add to the MCC Manual:
Opatija, Croatia
293
A: to get participants.



Informational event: case, timeline, presentation, pictures from the last moot court,
previous participants and academics/professors talking. It’s perfect to convince people
that are already inclined but are still not sure about participating.
Invite important law firm representatives to attend the oral round in the MCC to lure
students to participate. Enables students to present themselves to potential employers.
Organize a social event with all the partners, judges and participants after the event.
B: to get audience.

Encourage the participants to invite friends and family to the moot court.
Group 4 suggest that social media should be the first point because of its prevalence. Marketing needs to
be done by real enthusiastic people. Possibility of receptions to meet organizers. We would strike out the
3rd point and put in conjunction with point 4. ELSA needs to notify participants on the funds that they may
have to contribute. 5th point we would make that a sub point and make a general point that the university
cooperate with the schedules of moot court competitions. I.e. by allowing the missing of classes, printing
and booking rooms. Include post moot court receptions. This would be to discuss things and to network
after the event. It is good to see if you could have oral pleadings
OLU: you don’t think we should give a copy of the materials to the audience?
ELSA Austria: What we do is providing the audience with a brief summation of the facts so that they are
able to follow what is going on and can enjoy the activity more.
ELSA Norway: We feel that you should approach people with regard to participation. People need to be
encouraged and the faculty may not
ELSA Luxembourg: I was only suggesting that the point suggested becomes a sub point under contacted
ELSA Netherlands: With regard to sponsors go to the places and see what the people do and how they
work. This would allow greater channels of communication and possible help in organizing your own
competitions.
Groups 6 human resources and events
Group 6. Style of a moot court competition. How to choose the best topics. Choosing a topic that is based
on real problems around the world. We started from local level and then graduated to national and
international
There is not best general mcc structure. The best structure is to build on what is already there. For local
rounds you should have a written and oral submission. The means should be of 2 people and there should
be a max of 2 teams. The teams should prepare both sides of the case. The best teams then advance to a
national level. Teams would represent both parties to make it more interesting and there should be a 50
min limit per party. We need to categorize side event. This would include events that can be done before
and after the competition. And then a follow up. A traineeship should be a prize at the respective level of
the competition.
Opatija, Croatia
294
ELSA Luxembourg: Get PhD students to help with training because they need course credits and may have
experience. Also use the participants to help other participants in the future.
Concluding remarks form OLU, thanking the workshop for the participation and all the good input. This will be gathered
and included in the MCC Organizer’s Manual when OLU will update it in the spring.
Workshop closes at 16:42
The EMC2
Workshop 30th October 2013 (16:00-17:00)
Participant List
ELSA
ELSA Romania
ELSA Norway
ELSA Russia
ELSA Russia
ELSA Bulgaria
ELSA Finland
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Luxembourg
ELSA Czech Republic
ELSA Slovakia
ELSA Poland
ELSA Dir. ELSA International
ELSA Norway
ELSA Croatia
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Switzerland
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA UK
ELSA International
ELSA International
Name of participant
Bogdan Ilea (NG) (Chair)
Merve Günasti (LG)
Adriana Moças (NG)Luxembourg
Iga Mlynarczyk (NG)
Hana Paulisova (NG)
Agata Maselko (NG)
Ida Dojcinovic (NG)
Jana Bertus (NG)
Joscha Patt (LG)
Paul Zinell (LG)
Tino Boche (TB)
Workshop opens at 16:49
Presentation form OLU about the history, organization and process of the EMC2.
Opatija, Croatia
295
ELSA Luxembourg proposes that the deadline for written submission be postponed until the end of
January
OLU: this is too close to the final, logistically it does not work.
ELSA Germany: I don’t feel that the teams should be decided on a first come first serve basis.
OLU: I agree in theory but in practice it’s difficult. If national groups want to do their own selection
processes I wholly support it.
ELSA Luxembourg: What If people work on the case and find out later that another team has already
registered?
ELSA Austria: I assume teams have a coach you could let them decide which people participate.
OLU: The problem is that they might not know about each other.
ELSA Czech Republic: We would make sure that we had one academic that is in a position to choose the
team that competes. How many times does that happen?
OLU: It depends most university have some sort of solution. It also depends on if the students find the
university on their own and work without the cooperation of the university. It hasn’t happened so many
times yet, but this year the competition is very popular, so we have had a few cases.
ELSA Poland: What if is there a limit of teams per county? Or per city?
OLU: There is no limit per country only per university.
ELSA Romania: Perhaps we should add a filter to the decision book requiring more involvement form the
national board with regard to multiple teams entering international events?
OLU: I agree with everyone that academic selection would be ideal, but we can’t force people to act that
way though. We could risk less involvement because people find the whole process too complicated. Also
I am not going to talk about changing the decision book at this moment as that is too big a topic to cover
but I will propose it for ICM Malta.
ELSA Germany: How about making written submissions as a selection in the situation in which we have
two teams registering form one university.
OLU: I could probably get the academic board to look over the submissions. I will think about it. The
problem is that then you have two teams putting a lot of efforts into their written submissions, and only
one will advance. Furthermore, how to deal with teams that register last minute?
ELSA Croatia: Why not making written submissions a selection round for all teams?
OLU: I think something that makes this submission great is that if you put in the work to make a submission
you are guaranteed to go to an oral round. I will take your submissions on board and I will think about it.
Eligibility will be moved to the open AA Forum.
ELSA Austria. What are the clarification questions pertaining to?
Opatija, Croatia
296
OLU: They relate to the content of the problem not the procedure of the competition.
ELSA Romania: Which categories to Australia and New Zealand fall under?
OLU Australia and New Zealand count as Asian Pacific region.
ELSA Norway: The whole world can participate apart from the Middle East? Are you in contact with ELSA
in Geneva?
OLU: The president said that he will help me this year and the Middle East can compete through the
International Written Round.
Broken up into working groups at 17:23
Discussion lead by OLU: We are not going to have time to readjusting of timetable to compensate.
Proposed amendment to agenda is to cover the HRMCC tonight and move the role play to Friday, because
people can prepare for the Role Play after WS.
Participants 14
Against:
0
Abstentions:
0
In favor: 14
The motion passes unanimously
Group 1.
Make ELSA marketing materials adaptable  for national/local needs (no pdf! Etc)
-
Better structured website!
A very simple guideline of the structure of MCC (selection, regional rounds etc.)  ex. a
video showing the basic info, structure, etc.
Facebook event on EMC2
F&Q updated regularly within the network
Shorter promotional videos
Input for financial side of competition
OLU thanks for the input it’s great, I agree with your comments on the webpage. I want to see about
creating a new one. As for the rest, we have to be realistic, we will not have time to prepare all this, but they
are great ideas that I will take with me.
Group 2. What stuff do we need from ELSA including advice?
The promo package that has been sent the national boards has been good.
Opatija, Croatia
297
Not sure if it exist, a very short easy access brochure on what the competition is so that we can present it
in an expedient way and people can look at it in their own time. We may need guidance as to where this
information is.
Perhaps an instructional video. This should be easy to send to professors and faculty staff.
Some local groups don’t have that much money so they would rather not spend money on flyer and posters.
Sharing via fb and via websites.
Really make key details clear and simple. Could it be helpful is ELSA international tried to not only lower
the cost but a template on approaching potential sponsors. ELSA as a friend on Facebook, and get people
to like the Facebook page. IPhone, android, windows, app providing news feed with regard to ELSA news
and events.
ELSA Austria: on Facebook there was an event site once.
OLU: Yes, we did have a separate page for the EMCC, but my predecessor told me to kill it because we
weren’t reaching a lot a people and we had better visibility on the general page. Having a brochure is
something I have brought up before and I think it is a good idea. I will see when I will have time to make
it. For a video this is something that would need more time and relevant skills. I would need more time to
implement this.
ELSA Norway. With the template we were most concerned about was the intrinsic nature of the
competition if we could have that knowledge it would be great
OLU: I can send you a media card which is should contain all the relevant information.
ELSA Luxembourg: I would maybe still propose a separate fb page only so that we can target more external
demographics. Since I am not that sure if people from USA or Asia visit ELSA page that often.
OLU: we tried this in the past and it did not work. I do not feel it would be fruitful.
Group 3
Enlarging the sphere of activeness we can use the links between universities and student societies to
promote material.
Local officers should be wholly involved in the competition because they are the ground work on which
everything is based. The participants should be supported.
We should work closer with sponsor to prevent people from being unable to attend due to funds. ‘
Group 4
Promotion inside of Europe
Opatija, Croatia
298
Websites – Youth Council,
Facebook
TV Channels (reportage all around Europe)
-
During oral pleadings,
Contact universities directly: e-mail/letter to dean (or other e-mail) with basic information on the MCC
including contact details of respective LG (if there is one, if not, the contact of Director of Assistant).
Perhaps there is a Chair on the faculties or a PhD student who is willing to coach the team.
-
Pro: it is not completely ELSA-based, can be applicable to the global level
Pro: ELSA promotion, maybe new LG's will be established
Contact other student associations with which there is already some cooperation to spread the word in their
network, e.g. e-mail list etc.
Group 5 How to promote outside of Europe
Making contact with other law student associations. Australian and Asian law students associations
respectively. Contacting other universities via mail. We have the tools regarding the website, it is a slightly
old fashioned way of promotion we need to make sure people know we exist. We do have good recognition
of this competition.
OLU: ALSA is doing a great job in Asia and so has Australian Law Student’s Association done after I
contacted them. Tahmina has done research with regard to universities in South America. We have also
emailed Law Societies in Africa and Universities in Africa and North America.
ELSA Luxembourg: have you tried to approach ILSA?
OLU: they have the Jessup MCC and they would ask for reciprocity with regard to promotion
Group 6
Maybe we can create an international conference in South America. Maybe we can try and connect with
other societies.
ELSA Luxembourg: Is there a problem with funding? Are we assisting the developing countries for example
places like Africa where money is a serious issue?’
OLU: The teams from Africa will be supported in their travels. We are also thinking of how to support
other developing countries in the future.
Closing Remarks form OLU.
Workshop Closed at 17:00
Opatija, Croatia
299
HRMCC Workshop
Friday 1st November (10:00-11:00)
Opened at 18:20
Participants
ELSA
ELSA International
ELSA International
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Bulgaria
ELSA Croatia
ELSA Czech Republic
ELSA Finland
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Luxembourg
ELSA Norway
ELSA Norway
ELSA Poland
ELSA Romania
ELSA Russia
ELSA Russia
ELSA Slovakia
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA UK
Name of participants
Tino Boche (AA)
Oda Linneberg Uggen (MCC)
Paul Zinell (LG)
Nayden Trifonov (NG)
Ida Dojcinovic (NG)
Hana Paulisova (NG)
Jana Bertus (NG)
Jascha Patt (LG)
Iga Mlynarczyk (NG)
Agata Maselko (NG)
Bogdan Ilea (NG)
Kevin Brusa (NG) (Vice-Chair)
Merve Günasti (LG)
Adriana Moças (NG)
Presentation on the competition by OLU
Question from VC: Can you have teams made up from members of multiple universities?
OLU: Last year we were really strict on that. This year so long as they can produce a reasonable summation
of their circumstances and a cogent argument as to why they should be allowed then there shall be no
problem.
Opatija, Croatia
300
Roundtable Discussion.
ELSA Norway: It seems that last year was one big success. I know that we could be even better locally at
recruiting. This is a very general problem. This is a big deal for a lot of the locals. Maybe prioritize this over
some local moot court competitions.
ELSA Netherlands: It has been quite successful in the Netherlands. I have enquired evaluations, but I will
not know until after the deadline.
ELSA Russia: Promotion will take place in the future, we will try and I think we will be able to successfully
promote it.
ELSA France: I don’t think it was a great success because local officers did not understand the competition
and how to work with it. I think we have to think more carefully and possibly promote this event for a
longer period of time, maybe even over the summer.
ELSA Portugal: Same problem as Norway and France. There were some local groups that distributed the
promotional material but I doubt we will have a Portuguese team.
ELSA Romania: All the local officers used the promotional material that I sent out. As far as I am aware
we have a couple of teams signing up from Romania.
ELSA Bulgaria: It is quite a big interest in Bulgaria and has only grown over the last few months.
ELSA Finland: The marketing has been quite poor on both a national and local level. I only heard about
the competition through professors and if this is the case then people will not know that the competition
is run by ELSA. This is a problem as people can’t then associate the event with ELSA.
.
ELSA Turkey: We were really bad regarding promotion. This year we have one team registering.
ELSA Luxembourg: We have not had any promotion and this competition would not work in Luxembourg,
one because of the language and because of the competition from other similar events.
ELSA Czech Republic: Promotion went well; last year one local group asked the professors to make a
competition to select a team. We are repeating this again this year.
ELSA Slovakia: I have to agree with Norway. Many local officers are not familiar with the project and do
not have sufficient information to promote it.
ELSA Poland: We have a director for public relation; it is her job to promote this event.
ELSA Sweden: Publication has mostly been throughout Facebook so it has not been very successful.
ELSA Norway: We have the same situation as Sweden and thus the competition has not been very visible.
ELSA Croatia: Communication problems with local groups, this is because of transitions between boards.
We have a similar regional competition with a slightly different timeline and the oral proceeding will be in
their native language.
Opatija, Croatia
301
ELSA Germany: We didn’t really reach the students, we promoted the event on Facebook and through our
mailing list, but there was a lack of connection. There is a lot to improve, we provided material to local
groups but we have no idea as to the extent of publication. We feel that we need the promotional material
much earlier than the 1st of August because it is too late to start publicizing the event after the case has
been published. Especially considering the summer, when boards are changing. It would be fabulous to get
the promotion material in June.
ELSA Switzerland: Communication was not working well between national boards and local boards. We
get the feeling that many did not understand the competition and thus could not promote it.
ELSA Germany Local Group: Nobody asked me about it so I don’t know if there will be a German team.
ELSA Austria: We promoted the event on Facebook and we had a very motivated professor. We have 5
local groups which are sending a team. We spoke to professors and academics about coaching a team. We
started preparation very early and made sure that everyone was fully aware of the project from the start.
ELSA UK (Local Officer): We had no representation for this event as the information had already been
passed on to our staff coordinator. He then chose a team and as the university was only willing to send one
team this means that we did not even have the chance to publicize.
OLU: Thank you all. Starting the promotion earlier was discussed already at KAM in Bratislava, and it is
definitely something we want to do for the next edition.
Questions & Comments
OLU: Did the National boards received promotional material?
General consensus of the workshop was that the materials were received without issue.
Chair: Many people may feel that this is the job of the marketers to promote this event. Nobody wants to
take on more work and the work gets lost in translation.
Vice Chair: A very detailed description of what to do and how to do it to limit questions would help both
local and national officers.
OLU: I don’t know how everyone feels but I think that the marketers should participate in the promotion.
ELSA The Netherlands: Can we inform the AA, that we have contacted the marketers?
OLU: We normally contact both.
ELSA Austria: One possible division of the task would be sending out the promotional material to the
marketers of the local groups.
ELSA Norway: I feel that this is more of a marketing responsibility but the AA people should do additional
tasks to facilitate publication.
Opatija, Croatia
302
ELSA Portugal: I did what was suggested by the Netherlands and Austria above. It’s a two way street
between the AA and the Marketers
OLU Presents developments from the Key Area Meeting in Bratislava.
Question from ELSA Portugal: Do the teams that do not pass the written stage receive feedback?
OLU: We are encouraging the judges to do this but we cannot impose this because they are very busy
people.
Workshop closed at 18:57
Minutes for the workshop on the International Legal Research Group on Online Hate Speech
1st November 2013
Workshop opened by Chair at 11, 46
Participants list
ELSA
ELSA International
ELSA International
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Bulgaria
ELSA Croatia
ELSA Finland
ELSA France
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Norway
ELSA Poland
ELSA Russia
ELSA Slovakia
ELSA Slovakia
ELSA Sweden
Name of participant
Tino Boche (AA)
Tahmina Sahibli
Clara Schlee (LG)
Eva Mayrhuber (LG)
Paul Zinell (LG)
Steve Jeitler(LG)
Ana Maria Paponja (LG)
Ida Dojcinovic (NG)
Mia Savilakso (LG)
Vole Armandine (NG)
Jana Bertus (NG)
Agata Maselko (NG)
Bulgakov Sergey (LG)
Peter Vrba (NG)
Kelly J. Waller (LG)
Opatija, Croatia
303
ELSA Sweden
ELSA the Czech Republic
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Romania
ELSA Luxemburg
ELSA UK
Tanja Suejkui (NG)
Lenka Kubicka (LG)
Merve Günasti (LG)
Adriana Moças (NG)
Bogdan Ilea (NG)
Iga Mlynarczyk (NG)
Alex Adamaou (LG) (Secretary)
Presentation is led by TB.
No previous definition of online hate speech
Timeline and deadlines presented to the workshop.
Final conference where the results will be presented will be held in Oslo.
The framework, which includes length of the project and the impetus on each participant, is presented.
The summer gap was a huge problem because of lack of communication but the results look very promising.
ELSA Germany: If you believe that someone succeeds you on the national board you can already encourage
them as national coordinator too in order to avoid the summer gap.
ELSA Norway: Who gave the definition, alluded to earlier?
TB: The council of Europe.
ELSA Croatia: The definition was drafted in the additional protocol to the convention on cyber-crime of
the Council of Europe.
TB leads a round table discussion on general feedback of the research group and any problems
faced.
ELSA Portugal: We had the problem with the summer break. I received the information on the 1 st of
August and there was little to no transition. There was no academic advisor, so I had to find one during the
summer break. I was able to find one but because I found her too late, we are one of the two countries that
were late with the final report, especially before the ICM. I will try and get it to you before the ICM ends.
Things were late because of this change in personnel and I think the suggestion posed by ELSA Germany
is a very good one.
ELSA Germany: The only problem we had was a lack of researchers. I asked someone who was not
previously involved with ELSA if she would like to join us. This was on the pre-requisite that she becomes
a member of ELSA. We had a researcher resign due to personal reasons very close to the deadline. On the
whole the students have been doing the research and have been very committed to the project. It was very
easy to acquire an academic advisor.
ELSA Austria: In the second country that has not submitted the report. Firstly, out professor is always
touring the world on conferences and thus maintain contact. This means that we may need someone who
Opatija, Croatia
304
is present although not as prestigious. I gave too many the people the chance as I had 4 researchers drop
out that I had to replace. I realized that this involves a lot of editing and this is what is taking a lot of time.
Several researchers were not active members before but they are now. I presented this project to several
ministries and one asked us to be part of a working group on digikids. We will be part of this for 3 years.
They are funding our entire Oslo funding. This means the report has to be very good and they want
extensive notes.
Presentation, made by TB, on the legal research
Was the template helpful or hindering?
ELSA Austria: We could not change anything, you could not harmonize and it seemed a bit too stringent.
ELSA Germany agrees with the above statement
ELSA Bosnia and Herzegovina: We just missed the deadline because I was not happy with the people chose
to work on the project form S/C. I was told when doing research I was not allowed to find external
assistance. There were communication difficulties but luckily I had the support of my local officers and
members. We had a lack of the presence of hate speech in our national legislation. It can be very difficult
to analyses work form ´13 districts.
ELSA Croatia: We were not that keen to join the project from the very beginning because we had our own
problem and we had bad experiences with previous researchers. We started very late and we knew we had
to find an academic advisor and a good team. I made the application form more demanding and thus I
asked for a transcript. I had great luck with my applications. We had 2 academic advisors and the researchers
did a great job. I am really grateful that we joined because the people that participated are now. All
applications were from ELSA Zagreb, we could not encourage participation form any other ELSA
members.
ELSA Bosnia and Herzegovina: We had a Facebook fan page on this proved a very effective tool in
promoting and publicizing the research group.
ELSA Portugal: We also have a Facebook page and we found it to be very useful.
ELSA Croatia: When I sent out my call for researchers it was the height of the exam period and we did not
receive a great deal of responses.
ELSA Romania: Our biggest problem was communication with the national coordinators. The previous
board was not fun of me and neither was her successor. They were not sharing information with me. We
had 5 applicants, 3 were from my local group. The first academic coordinator quit we are unsure as to why.
We found another one and 3 weeks late she quit. We have succeeded with the third one and the report has
been sent. Our biggest problem was communication especially over summer.
ELSA France: We have the same communication problem. We found an advisor quite easily and the final
draft of the report should be sent in the next couple of days. We had no problem with researchers.
ELSA Bulgaria: My predecessor already knew about the project and she wanted to be our national
coordinator. We had no problem with communication. We had some trouble getting in touch with the
Opatija, Croatia
305
academic advisor because he is a very busy person. There was a lot of interest about this group and I was
happy to see it.
ELSA Norway: In Norway we had 2 national advisors who were both very helpful and committed.
Sometimes it is not helpful to have a very prestigious advisor’. We had 5 people editing the language. We
had a problem with the fact that we had to be very short. None of the researchers had any experience with
online hate speech. National coordinators need to put a lot of effort in recruiting researchers. We don’t
need many but we need the best. I feel we could have done that better.
How was the project in terms of framework?
ELSA Norway: I was a bit disappointed in the outline as it was not carried through to the fullest. The
academic responsible on an international level was not contactable and general communication and being
informed was poor. I feel we should have had more updates and Skype meeting. On the mailing list I know
lots of people asked clarification question but to my knowledge these were not made public. There were
many questioned and I feel that they were too broad. I think some of the questioned were too focused on
international law. I think that this may predicate repetitiveness in responses. The deadlines were postponed
and I don’t feel this was well enough communicated to the national groups.
I think may next time we could provide the participants with slightly more material for example a front and
a back page. Also an introduction for presentation to an external.
TB: For the countries that are not involved, why
ELSA Sweden: There was some lack of communication and researchers we decided not to go forward with
the project. I appreciate the job that everyone has done and we hope to contribute in the future.
ELSA Bosnia & Herzegovina: Should every country have an academic advisor or is it optional?
ELSA Slovakia: I think we were involved but I was not in contact with the VP AA in charge so I have no
definitive information.
TB: I think this is one of the most important things that we are doing because this is such a new project,
any inputs are valuable for future improvement. I agree that there was a lot of stuff that was not perfect
especially the division of responsibility at a national level. This is because the outlines are just done and
not discussed, therefore I would like to vote on how we are going to do the next legal research group with
regards to responsibility and deadlines. Deadlines are always an issue and sometimes it ruins the research
of some countries. I sure we can finish the project within this term of office so we don’t have the summer
gap.
Presentation is then, given by TB, with regard to the legal research group that is in conjunction
with MCE.
ELSA Germany, who are MCE?
TB: They are an NGO that works to help find children that have been abducted and brought into human
trafficking.
Opatija, Croatia
306
ELSA Germany: How will we show the results?
TB: This is not clear as of yet we will know in the future.
ELSA Croatia: What will actually be the topic of it, and I know nothing about Allen and Overy?
TB: It is about children’s rights and Allen & Overy are a very, it was a directive against child sexual
exploitation and being sold into human trafficking.
ELSA Norway: Is this relevant to non EU members?
TB: Yes it is
ELSA Germany: How many researchers are you looking at, and how many pages?
TB I would like to discuss as an open forum, because I would like some general feedback on this topic.
ELSA Luxembourg: Should we narrow the research to Luxembourg or expand and have an international
focus?
TB: Legal Statius in your country
ELSA Bosnia and Herzegovina: Are we doing similar research to ELSA for children?’
TB: We are doing something similar but this is a lot more specific and is nowhere near as expansive.
Elsa Norway: Who is the academic advisor and which countries do MCE want research from?
TB: I will tell you during the open AA forum because of the lack of internet at the present moment, and
the academic advisor is the chairperson of MCE
TB: How are we going to structure this? Timeline first and then I would like to vote on the general outline
at the end.
TB: The timeline was initially very short because they would like to have a conference in April where the
results are published. There will have a conference in September next year but they will run these
themselves.
TB proposals for the timeline are in the ppt.
ÈLSA Luxembourg: in January exams start and it lasts for the whole of January so it is feasible but difficult.
ELSA France: December and January we have exams and people are away for Christmas
ELSA Bosnia and Herzegovina: is one week enough? Although there is no perfect day so as long as it is
acceptable with the majority then we are fine.
OLU: As you said we can’t find a day that fits everyone, but we would still like a majority and hear feedback.
Opatija, Croatia
307
ELSA Germany: The deadline to find national coordinators is quite short but I still think until April is quite
a long time and although we call them deadlines we do not work to them. I believe that we can manage
with these times. Research from January to April is a good time; people should have time to do the work.
ELSA Portugal: I think the dates in November and December are adequate because I feel if we extend the
dates until maid January then no one will reply because people will be too busy. I think April though is too
soon. I feel that national coordinator should stick with the project past the end of their term of office for
the sake of continuance purposes.
TB: There are 31 questions do you think 4 months are not enough, shall we have 6 months?
ELSA Portugal: It may need up being nearly 2, 5 months in reality when you factor in exams and
communication time.
ELSA Austria: Maybe we should impose a second deadline to compensate for compiling. Thus we end up
having a deadline for the submission.
ELSA Norway: The national research group should be able to make the deadline for them. The compiling
is a huge task. I think this task is better to manage nationally.
ELSA Bosnia and Herzegovina: What is the number of researchers?
TB: will discuss this later
ELSA Germany: Maybe we should discuss numbers and pages first before we talk about the timeline,
because of the fact that I need to deal with the amount of work that needs to be done and how to coordinate
my team.
OLU: It is hard to decide what to discuss first because of the intrinsic nature of the topic but it may be
helpful just to tackle the issues one by one in any order.
ELSA International: I agree with the deadline being in summer. I feel we are neglecting how hard the job
of the researchers is because writing is hard. Everyone have different styles and collating the work will take
more time.
ELSA Germany: Is there any marketing material for the campaign?
TB: This will be provided my MCE and we can adapt it to our corporate identity.
ELSA Germany: How long did your researchers work on the project? We don’t need to extend the deadline
too far because if you find committed persons, who are willing to do the research, they will not be
committed for a very long amount for time. Researchers attempt to finish their work as soon as they start.
OLU: Thanks Julia, this is so crucial and frustrated so many. Everyone has their own way of working. Is it
better to have strict deadline and be more flexible?
Opatija, Croatia
308
ELSA UK: A strict deadline is preferable because we don’t want to give people the opportunity to postpone
work, obviously there can be extenuating circumstances but this should be the exception not the rule.
TB Proposal: For the timeline, how about we put a start and end date for a call for the national coordinators?
ELSA Croatia: We know the deadline and we must respect it is up to the national coordinator to manage
their time and structure the work accordingly.
ELSA Austria: The deadline should be communicated to the researchers as well as the director.
ELSA Austria: If anything happens to the deadline it must be communicated to everyone. And this change
must be communicated as soon as possible.
ELSA Germany: I love deadline but you can’t extend the deadline after the deadline has passed.
Communication is a very big problem and must be improved in my opinion.
ELSA Norway: I think we need to be ambitious and consider what we are aiming for. I think to write 20+50
in 2 moths the quality will not be the best. These are long projects and we need to consider that the fact
that the quality will dip with regard to the proposed time frame.
OLU: The one reason where the deadline has been postponed was because beside this room there is a big
chance that a lot of people will hear about the event later than anticipated. Communication always poses
problems. I am a fan of strict deadline.
ELSA Germany: I was talking about communication in general, this includes presentations as well. Meaning
that there were presentations around saying that there would be a fix page limit while the guidelines said
that there would not be fix page limit.
OLU: I agree I was just point out that there are other issues here to consider.
TB: To come back to the deadline, we would like one fixed deadline and it is how the national coordinators
use their time that is key.
OLU: What are your thoughts on the number of people and the work load?
TB: I would say anywhere between 20+50 and I would say 4/5 researchers.
Should the VP AA be the first responsible or should anyone be able to be a coordinator?
OLU: The reason it was encourage that the up as was the coordinator or they find one, this meant that
there was a lack of continuity with the national board.
ELSA Bosnia and Herzegovina: I can be someone else if the VP AA knows about it.
ELSA Norway: I think what quite well is that we went through the VP AA. They feel a responsibility and
they should find someone. With can open call there.
ELSA Croatia: in previous experience was coordinators VP AA or were the other people.
Opatija, Croatia
309
ELSA Sweden: I think that the VP AA should be the coordinator because of the intrinsic knowledge that
they need
ELSA Luxembourg: firstly approach as and they appoint or choose someone that is suitable?
ELSA Portugal: if the VP AA is not eager to participate then they should have the possibility to appoint
someone.
ELSA Sweden: not that many, possible 3 and there should be a selection procedure.
ELSA Luxembourg: maximum possibility of 5 people but numbers is national discretion
ELSA Portugal: maximum of 5 researchers but actual numbers are discretionary.
ELSA Germany: Do we need to agree on numbers could in not just be a recommendation.
TB: Three people may be a bit daunting and so thin will be left as a recommendation.
ELSA Bosnia and Herzegovina: I think it’s better to have more people; the hard part is the selection process.
We need to divide the work.
ELSA Germany: In favor of 20/50 but 50 is the absolute max and 20 is the min.
ELSA Norway: There is a 30 page gap they need to know what to expect to me. It’s easier to have a fixed
number.
TB: People should not be limited by pages because then quality declines.
ELSA Bosnia and Herzegovina: It’s about quality not quantity we should not focus on pages
ELSA Luxembourg: Let the AAs decide on how much to write.
General consensus of between 25-50
Discussion about the deadline. 30th of April be the final deadline for the submissions of the report.
Studies Abroad Projects Minutes, 1st November 2013,
Workshop open at 15, 07
Floor is presented to ELSA International. There is a short introduction as to the topic of the
workshop and the agenda.
A short presentation from an Alumni is given
Fairy Tale Moot Court role play
Friday 1st November 2014
Opatija, Croatia
310
Opened at 10:00
Participants
ELSA
ELSA International
ELSA International
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Bosnia and Herzogovina
ELSA Finland
ELSA France
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Norway
ELSA Russia
ELSA Slovakia
ELSA Slovakia
ELSA Sweden
ELSA Sweden
ELSA Switzerland
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Romania
ELSA Luxemburg
ELSA UK
Name of participant
Tino Boche (AA)
Clara Schlee (LG)
Eva Mayrhuber (LG)
Steve Jeitler(LG)
Mia Savilakso (LG)
Vole Armandine (NG)
Jana Bertus (NG)
Julia Steven (LG)
Peter Vrba (NG)
Tanja Suejkui (NG)
Merve Günasti (LG)
Adriana Moças (NG)
Bogdan Ilea (NG)
Iga Mlynarczyk (NG)
Lenka Kubicka (LG)
TB Starts with the previous regulation of study abroad programs.
Now we have study abroad projects.
Floor is then passed to Christian (Danish Alumni) who gives a brief presentation on the Mensa project and its work.
Hi everybody! My name is Christian and I’m from Denmark.
I have been asked to make a short orientation about the mentor program in Denmark, as we have in both
Copenhagen and Aarhus.
Opatija, Croatia
311
In very short, the mentor program is the program, were local students are being matched with
international students, with purpose of welcoming and helping them with their new life in the new
country – picking up in the airport, opening bank accounts etc.. The concept is widely used, and has many
names different places, such as the buddy program and students abroad.
In Denmark, around 250 international students arriving to the faculty of law every year, and the mentor
coordination consists of one mentor coordinator, 3-8 directors with different responsibilities, and around
70 mentors to do the actual work “leg work”. These numbers varies every year, because of the academic
seasons, and simply because the mentor coordinator have different styles.
I can understand that this is not common for ELSA to have these programs. I have heard about one in
Norway and Netherlands. And this is a paradox, since this kind of work is really in the heart of the ELSA
spirit. It has been successful in Copenhagen, because of a healthy ELSA spirit and hard work, but also
because of lacking a factor, that have been hindering other countries to “get in the market”. And that is
the Erasmus network. They are strong in many countries, but not especially in Denmark.
The benefits of this program are quite obvious – I think. You get to get a huge exposure to a lot of
students, who wouldn’t otherwise have known ELSA. A lot of local students will join ELSA just because
they want to help international students. Personally, that is how I started my ELSA career. Many of these
students will be intrigued by the work of ELSA, and will pursue more responsibility in their local groups.
The international students will – assuming that they got the help needed – go back to their countries with
a better impression of ELSA, and will start to work in their own local groups. And just for the note, this
is including international students from all over the world, but most of them will be European.
It is also very likely that the faculty will pay ELSA for the work ELSA is doing. In Denmark, it is typically
around 8000 euros per year. And this is without any strings attached in terms of marketing and so on –
assuming that ELSA will do a good work.
This is hard work for the people involved. I understand that this is normally would be a responsibility
under the VP AA, but in Denmark, the mentor coordinator is elected in the board, and is only doing this
work. We thought that because of the workload and the type of the assignments, it would be best if the
Mentor coordinator is a board member. And even though a lot of work needs to be done only for this
program, a lot of synergy can be drawn from the rest of ELSA – especially from the AA in terms of
events.
So, summed up, my point is, that this is hard work, but this is really in my opinion something ELSA
should be looking into, because the benefits out matches the trouble by far. If you are considering this,
send a letter to your local faculty – I’m sure that in many cases, they will be very positive for the idea.
ELSA Luxembourg: Could there possible conflict between potential master’s students or other studies
abroad programs?
Christian: of course but that is dependent of the work that the respective networks are doing. This is both
social and academic, there and that is something that ELSA can offer that is unique.
OLU: I completely agree we are more academic, in addition we are law students and this is something that
ESN does not have. It is a good aspect of ELSA that we have such a good balance.
Opatija, Croatia
312
ELSA Norway: we have the local benefit, because when Erasmus students go abroad the hang out with
their own cliques, we can have some sort of project aimed at locals, this could really help integration and
general togetherness.
Christian: most have a heavy social programe and they are a very. I think that most that have been abroad
have been caught in an international bubble and you also want to meet locals within faculties and interact
with new people.
ELSA Luxembourg: in Luxembourg we are very small and thus when Erasmus have classes with local it
promotes integration. This is also for internationality and it forces people to interact with each other
improving group cohesion.
ELSA Romania: what happens if the faculty has its own department for Erasmus? Should we focus on
Erasmus and masters student? What is they are unwilling to help i.e. with names of international students.
Christian: then there is nothing that you can don. This is a very packet market and It may be hard to break
in. I think that ELSA need to find a sector into which it can expand but it may not be prudent to enter an
already competitive market.
ELSA Finland: One thing that you could do is that you don’t need to target the international students all
you need to do is invite them to your events in this way they can interact with other students ion the faculty
and become more comfortable.
ELSA Germany: I am very much in favor of this project. I wanted to implement this in my local group.
Some would say that there is no need for ELSA to do this because it is a very saturated market and ESN
has not been very present in the past.
OLU: This is to make everyone aware of the possibilities. In some places it is not possible, but this does
mean that we have options to integrate people and we can invite foreign exchange student to our events
and attempt to create a degree of cultural diversity. It is a great way of brining the internationality in ELSA
to the local level. And you can recruit members through these activities, I know this works from my own
experiences.
ELSA Norway: this is a huge asset, this is because they attend our events. E.g. for the research project we
needed to have a native speakers and the mentor program
Chair presets language exchange program on the projector.
Presentation forms ELSA Bergen shown by TB.
Question from the chair, when will there be a call, when is it due and what will that work?
I will issue the call on the facebook page and the mailing group. We will create the tool kit and the reception
part of it. We will create the material from which we can organize events and make the project work.
Open AA Forum
Vice Chair established topics that are to be covered
Opatija, Croatia
313
Opened at 15:40
ELSA
ELSA International
ELSA International
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Bulgaria
ELSA Croatia
ELSA Finland
ELSA France
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Norway
ELSA Poland
ELSA Russia
ELSA Slovakia
ELSA Sweden
ELSA Sweden
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Romania
ELSA Luxemburg
ELSA UK
Name of participant
Tino Boche (AA)
Tahmina Sahibli
Paul Zinell (LG)
Ida Dojcinovic (NG)
Mia Savilakso (LG)
Vole Armandine (NG)
Jana Bertus (NG)
Agata Maselko (NG)
Tanja Sheikin (NG)
Lenka Kubicka (LG)
Merve Günasti (LG)
Adriana Moças (NG)
Bogdan Ilea (NG)
Iga Mlynarczyk (NG)
ELSA Norway: I want to cover motivation and the best way to delegate tasks in the future.
General discussion about Institutional Relations
ELSA Romania: if we were to organize events with these institutions how far in advance to we need to
request financial help
TB: We many facilitate the contact with the council of Europe. For patronage it needs to be 2-3 months
because they have to consider their decision.
OLU Shows Results of the HRMCC
33 countries competing
105 total teams.
Opatija, Croatia
314
ELSA Germany: Do you have to be an ELSA member to compete?
OLU: You have to be a member of a country that is an ELSA member, the participant doesn’t have to be
a member.
Romania: Is it possible to see the universities the teams have come from?
OLU: I can make a list like that for you later.
Previously stopped at the point of eligibility.
OLU: The rules state, only student studying for a law degree program can participate. This does not
incorporate PhD programs. Last year in the HRMCC there was no such rule. We received some questions
as to whether PhD students could participate. It is very hard to draw the line as to who should compete
and who shouldn’t.
Many PhD students may have a more in-depth knowledge of the topic and better research skills and this
may put some teams at a disadvantage. With regard to different rules in different countries this is why it is
in one language otherwise it would be unworkable.
ELSA UK: we do something similar with postgraduate students we feel that they should not compete in
the junior mooting competition due to the advantageous skill set that they possess. We feel they are more
suited to compete against 2nd and 3rd years.
ELSA Norway: obviously we want the best students. It is sad to then exclude the PhD students. However
I wouldn’t sign up if I knew I was competing against PhD student. It may end with a skewed difficulty
curve and slightly jilted levels of competence.
ELSA Romania: I have to disagree with Norway .we want the best if the quality is improved then why not
life will not subjugate itself for those unwilling to compete.
Direct comment form France: did you do some research on other competitions? In France PhD student
PhD students often coach and teach which means they can participate but not to the detriment of the other
competitors.
OLU: yes I have, I have consulted our well establish academic boards, this is meant for law students and
thus it kind of precludes PhD students, it’s about education at the end of the day and thus we do not want
to discourage those by throwing them in at the deep end.
ELSA UK reply to Romania: I agree with OU our duty is to instruct and thus we don’t want to scare off
potential competitors by entering them into a situation in which they are not comfortable.
.
ELSA Bosnia & Herzegovina: PhD students are good in the role of the trainers because of their higher
level of knowledge. It gives them a certain advantage. The purpose of moot courts is to instruct and
educate, it is not solely about the academics. It should be high quality regardless.
ELSA Luxembourg: PhD students should be coaches, but I would not say that they would raise the bar per
se but they do have a more developed skill set.
Opatija, Croatia
315
ELSA Germany: How do PhD students work in your country because if student have been in practice for
many years that may destroy what a moot court represents.
OLU exactly this can destroy the curve and make things even more unfair for the competitors.
Closing Remarks for OLU
Presentation of National and Local Events.
ELSA
ELSA International
ELSA International
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Bulgaria
ELSA Croatia
ELSA Finland
ELSA France
ELSA Germany
ELSA Germany
ELSA Norway
ELSA Norway
ELSA Poland
ELSA Russia
ELSA Slovakia
ELSA Sweden
ELSA Sweden
ELSA Turkey
ELSA Turkey
ELSA Portugal
ELSA Romania
ELSA Luxemburg
ELSA UK
Name of participant
Tino Boche (AA)
Tahmina Sahibli
Paul Zinell (LG)
Ida Dojcinovic (NG)
Mia Savilakso (LG)
Vole Armandine (NG)
Jana Bertus (NG)
Agata Maselko (NG)
Tanja Suejkui (NG)
Lenka Kubicka (LG)
Merve Günasti (LG)
Adriana Moças (NG)
Bogdan Ilea (NG)
Iga Mlynarczyk (NG)
Presentation by ELSA Croatia.
Comments and Questions
TB: does the government also change every time?
ELSA Croatia: Yes and the person who plays the president of parliament is the president of ELSA Zagreb
Opatija, Croatia
316
ELSA Finland: what is the seating like?
ELSA Croatia: it is like the real parliament, sometimes we don’t have it in the main room because parliament
is in session but then we get a tour of the building.
ELSA Germany: I really like that project, have you said the participants go to a party and ask about their
postion? How does this go together with our non-political status of ELSA?
ELSA Croatia: They ask the chair of the faculty and ask what type of amendments should be made. There
are no parties involved.
ELSA Romania: what does this kind of simulation cost?
ELSA Croatia: No it’s completely free and they have a lunch which is covered by the parliament in the
restaurant of the parliament. We fell that because the participants have to pay for accommodation we did
not want to impose a participation fee
ELSA Norway: thank you for amazing projects. Does the project involve preparatory work that is
customary before passing a law?
ELSA Croatia: yes It doe the guidelines must be followed although the VP AA has some discretion.
ELSA Bosnia and Herzegovina: this was also done with our parliament would you be prepared to cooperate
with us in the future
ELSA Croatia: Local groups can conduct their own simulation and we are always happy to cooperate.
Presentation of Summer Law School form Bosnia and Herzegovina
No question or comments
Presentation by joint Sweden, France and Portugal
ELSA Austria: on what basis di you choose the countries that participated?
It is the same e countries as last time but without ELSA Belgium so we decided on a first come first serve
basis. We had 10 countries apply and it was very hard to pick just one. We can give you the information
used and we can do more than one event.
Presentation from ELSA Bulgaria.
General remark form TB: praising the premise and the idea of social responsibility.
ELSA Croatia: do participants buy tickets
ELSA Bulgaria: Participants buy tickets and can donate money
Opatija, Croatia
317
ELSA Luxembourg: how do you make it work financially in terms of in the books?
ELSA Bulgaria: we don’t put it in the budget but it is given as a charitable expense
ELSA Bosnia & Herzegovina: is this coordinated with the local groups?
ELSA Bulgaria: We has only one local group they don’t do these kinds of events.
Presentation from ELSA Poland.
Questions or comments
ELSA Germany: Do you involve your national trainer’s pool?
ELSA Poland: No Legal Education Day was organized with an external contact we use trainers pool in our
a training week
ELSA Romania: how many teams compete if 3 go to the final?
ELSA Poland: There was 17 teams.
Presentation made by ELSA International
Questions and comments.
ELSA Norway: I was wondering is this initiated on the international level or is this local?
ELSA International: this project happens on a local level.
Presentation form ELSA Slovakia
ELSA Bulgaria: what is the interest of your members in sport meeting or other faculties?
ELSA Slovakia: I don’t know the number for sure but around 100 students joined.
Presentation from the Netherlands
ELSA Norway: this is interesting, this could really help the network and the members and simplify the
system. I think the network is kind of tired with online platforms e.g. ELSA online
ELSA Bosnia & Herzegovina, who would put the information onto the app for local and national groups,
is there an obligation to submit information?
Opatija, Croatia
318
ELSA The Netherlands: all the local members put all the information with regard to the event in a Google
doc. This may be delegated to the sec gens. But the impetus is on the local group to describe the even and
upload the information.
ELSA Germany: If we ever have an online homepage for us all, there is an option on that page where local
groups can put their events on and it is shown. Our Homepage system, which we use and which hosts
some other national groups homepages is able to have this kind of feature. Have you spoken to the IT
team?
ELSA The Netherlands: No certainly we need to refine details but I feel it could be very useful. I will
definitely send out detailed documents.
ELSA UK: Are you going to charge the members or are you going to have it free but maybe with
advertisements?
ELSA The Netherlands: The preference is no charges and I really do I want sponsorship. It is like an
invitation to treat on a subliminal level. It can also be a great way of promotion
Presentations closes at 17:23
List of Countries Shown that cooperates with MCE. Everyone can participate
ELSA Croatia: I am worried about promotion of this project. It is very closely related to ELSA for Children
and we are already working with local group.
TB: I agree with you I will work on this, we have already agreed to do this and we have tried to differentiate
and incentivize it as much as possible. It is still a great way for law students to get involved and research a
topic they are passionate about.
ELSA Germany: I don´t share the concerns that this LRG is related to ELSA for Children. This is quite a
while ago. I think that will attract people who are interested I am simply concerned about the certificate
and the prestige associated with it.
TB: I share your concern with publication and certification and am trying to sort everything out.
ELSA Norway: I found this hard to talk about without knowing the framework.
TB: I don’t have the file yet, but bear in mind the framework has been built and things are already in motion
ELSA Norway: I think we used a lot of term trying to understand the question, could you explain what is
meant by the questions?
TB: I see all of your concerns and this is why I am looking for an academic advisor to facilitate this.
ELSA Germany: I was wondering if we could get the questions before the launch of the project.
TB: I’ll write that down and I’ll do that.
Opatija, Croatia
319
ELSA Germany: Can you tell me when the marketing material will be ready?
TB: we are back next week and we will hopefully have the material on the 12 and they should be sent out
at the end of November
Motivation and Communication with local groups
ELSA Luxembourg for the next ICM we should have a separate workshop on motivation and leadership
ELSA The Netherland we should via email make a list of all the trait that we are looking for and then ask
the if to incorporate this into a separate workshop.
TB please gives us suggestion for workshops. We are very happy for this feedback
ELSA Romania the thing I do right now to motivate them is practically resorting to calling them and being
persistent. I try to make sure they also see me as a friend so as to aid communication.
ELSA The Netherlands. We need to start with the Google doc’s way earlier so for example right after the
ICM so as to maintain motivation and preparation.
OLU I would like to ask how you feel about including local VP AAs in the mailing list
General consensus says yes.
TB I think it would be positive if the national board members explain what they are doing and what they
are going through to their local boards
ELSA Portugal I was sin the mailing list when I was a local list because we feel like we are a part of
something greater. It may also encourage them to apply
ELSA Austria my local officer wants me to be the filter for all the information because they don’t want to
go
ELSA Norway. I want to get some idea about how to motivate the people you work with, many people in
Norway do it because they have something in it for them but what happens when this isn’t enough?
ELSA Austria, I show them first how much they can contribute. It is so flexible. The second is I delegate
very small task and I lead them piece by piece to working on their own. I also show them how I am working
with external. I also tell them how much it has many to me ‘
ELSA Norway. Have a social program in the beginning to make friends with ELSA members ‘
ELSA Poland, organize 2 training a week, and I have trainings solely for my officers, they can become
friends so they work better together.
ELSA Luxembourg, I will give them the key work, networking. This is because it is a key feature of ELSA
and I impress upon them just how much it can help them in the future
Opatija, Croatia
320
ELSA Bosnia & Herzegovina, we do not want people who do something purely for cv boosting, we want
people that are genuinely interested. We try and do really great marketing, and I notice and congratulate
them not their work. We also feel that when someone has a title they feel important and want to contribute
more.
Opatija, Croatia
321
Seminars and Conferences Workshop
Sunday, 27th October (17.30 – 20.00)
Ana Roce
Tamara Jankovich
Blanka Benetisos
Darko Dizdarevic
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Frida Fostvedt
Maria Kotaniec
Gabriel Valentin Bodea
Parel Mastroshin
Eduoardo Köppel
Philipp Barschkies
International Board (AR)
ELSA Austria (Assistant)
ELSA Austria (LG)
ELSA Bosnia-Herzegovina
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Norway
ELSA Poland
ELSA Romania (Representative)
ELSA Russia (LG)
ELSA Switzerland (Representative)
AR: I now open the Seminars and Conferences Workshop of the 64th International Council
Meeting in Opatija / Croatia. The aim of the Opening Workshop is to elect the workshop officers
and approve the draft agenda. Apart from that it’s very important to get to know each other. At
the end, we’ll have a round table about our expectations of this ICM. We will start by electing the
workshop officers. We will have votings on the Chair, the Vice Chair and three Secretaries. Are
there any proposals for the Chair of the S&C workshop? I see none. ELSA International proposes
Guillermo Andrés Alberola from ELSA Spain. Someone seconding it? He will arrive in the
evening and will join the Workshop tomorrow.
ELSA The Netherlands: we are seconding it.
AR: Are there any other proposals? I don’t see any. We will proceed with the voting.
Voting on electing Guillermo Andrés Alberola as Chair of the S&C Workshop:
In Favour:
Against:
Abstentions:
Total:
12
0
0
12 votes
Opatija, Croatia
322
Guillermo Andrés Alberola is elected unanimously as Chair of the S&C Workshop.
AR: We will proceed by electing the Vice Chair of the S&C Workshop. Are there any proposals?
ELSA International proposes Philipp Barschkies from ELSA The Netherlands. Someone
seconding it?
ELSA Norway: ELSA Norway second it.
AR: Any other proposals? No. Philipp, please present yourself.
Philipp Barschkies from ELSA The Netherlands introduces himself.
AR: Now we proceed with the voting.
Voting on electing Philipp Barschkies as Vice Chair of the S&C Workshop:
In Favour:
Against:
Abstentions:
Total:
12
0
0
12 votes
Philipp Barschkies is elected unanimously as Vice Chair of the S&C Workshop.
Vice Chair: We will then move on to the election of the secretaries of the S&C Workshop. Are
there any volunteers? We should have at least one for today. Maybe we’ll elect another one
tomorrow; some of the participants of the S&C Workshop haven’t arrived yet. What about ELSA
Austria?
ELSA Austria: I’m leaving on Wednesday, so it wouldn’t make any sense being a secretary.
AR: ELSA Germany?
ELSA Germany: I propose Julia from ELSA Germany.
Voting on electing Julia Wildgans as Secretary of the S&C Workshop:
In Favour:
Against:
Abstentions:
Total:
12
0
0
12 votes
Julia Wildgans is elected unanimously as Secretary for the S&C Workshop.
Opatija, Croatia
323
Vice Chair: Now we continue electing the Director for ELSA Spirit.
AR: ELSA International proposes Anna Haipola from ELSA Finland.
Vice Chair: Anybody seconding the nomination?
ELSA Norway seconds the nomination.
Vice Chair: Maybe we’ll have a second Director for ELSA Spirit who helps Anna?
AR: ELSA International proposes Dirk de Boer from ELSA Germany.
Vice Chair: Any other proposals? Anyone seconding the nomination?
ELSA Norway seconds the nomination.
Vice Chair: Then we proceed with voting.
Voting on electing Anna Haipola and Dirk de Boer as Directors for ELSA Spirit:
In Favour:
Against:
Abstentions:
Total:
12
0
0
12 votes
Anna Haipola and Dirk de Boer are elected unanimously as Directors for ELSA Spirit of S&C
Workshop.
Vice Chair: Now it’s time for the Workshop rules.
ELSA Norway: Be on time.
ELSA Rumania: Keep it short and simple (KISS).
ELSA Germany: Participate in the workshop and working groups. Play an active role.
ELSA Finland: Have fun.
ELSA Norway: Use the finger rules.
ELSA Norway: Be prepared.
AR: Bring your national drink.
Opatija, Croatia
324
Presentation of the Agenda by AR.
Vice Chair: As far as I know, there aren’t any amendments to the Agenda. We’ll now proceed with
the voting.
Voting on the approval of Seminars and Conferences Workshop Agenda:
In favour:
Against:
Abstentions:
Total:
17
0
0
17 votes
The S&C Workshop Agenda is unanimously approved.
Vice Chair: Are there any questions?
ELSA Norway: I’ve got just two Workshop rules to add. Respect the speaker. And: There are no
stupid questions.
ELSA Finland: There are some nations who sent two or more delegates as workshop participants.
Who has the rights to speak? Only the national officers or everyone?
AR: Everyone. There are two exceptions: During the voting, every nation has just one vote. We’ll
have a Joint Workshop on IFP later this week: During this workshop, only one person per nation
is allowed to speak.
Vice Chair: If you don’t have any more questions, we’ll close the Workshop. It’s time for ELSA
Spirit now.
Monday, 28th October (10.00 – 13.30)
What we did? (10.00 – 11.00)
Opatija, Croatia
325
Ana Roce
Aynur Hüseynova
Tamara Jankovich
Blanka Benetisos
Darko Dizdarevic
Tea Mufa
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Martina Isola
Frida Fostvedt
Pernille Edh Hasselgard
Maria Kotaniec
Parel Mastroshin
Eduoardo Köppel
Mila Drgevic
Anja Petrovic
Sonja Stojanov
Philipp Barschkies
Esmee Tiemissen
Isil Ergec
ELSA Azerbaijan (coordinate LG)
ELSA Austria (LG)
ELSA Croatia (LG)
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Norway
ELSA Norway (LG)
ELSA Poland
ELSA Russia (LG)
ELSA Serbia
ELSA Serbia (LG)
ELSA Serbia (LG)
ELSA Spain (Chair)
ELSA Turkey
Chair: Welcome to the S&C Workshop. There are some new participants, so we’ll just have a short
look at our workshop rules again. If you want to add something, tell us.
AR: The main point in the workshop today is that we’ll learn something from each other. We’ll
talk to each other – as we already did during the KAM. We want to share experiences, tell us what
you did in your local / national groups. Some of you did a lot of interesting things, so let’s share!
According to our rules, every NG has to do an Activity Report. I only got 18 already. For the other
NG: Send them to me, as soon you get home from ICM. It is really important to know what you
did. You can be sure: I will learn as much from you as you can learn from me.
Chair: We’ll no start a roundtable for introducing ourselves.
ELSA Germany: I want to refer to my Activity Report. Until the middle of October, we had
semester holidays in Germany, so as a consequence, there aren’t so many events I can tell you
about. That’s why I decided to concentrate my work on creating a handbook on Law Schools to
Opatija, Croatia
326
provide local Officers with the most important information. There are already two LG interested
in organising the first German Summer Law School. Maybe it’s going to be a late Summer Law
School in the first week of September.
Apart from that I’ll put my focus on quality enhancement: At the moment, there are many events
happening in Germany. I think, we don’t have to improve quantity, but quality.
AR: In what kind of projects are you experienced?
ELSA Germany: Study Visits, small seminars. One important point I left out in my speech was
that S&C work is suffering a bit due to the movement of headquarters of ELSA Germany.
ELSA Austria: As it is in Germany, semester just started in October, so apparently, not many
events are going on at the moment. During the last months a main focus laid in connecting to the
Officers of the Local Groups. There are new regulations because of KAM, we want to share them
with our Local Officers.
ELSA The Netherlands (LG): As I’m not an officer at local or national level, I just introduce
myself.
ELSA Austria (LG): We had a few IV to the Parliament and other institutions. On Tuesdays, we
always have an ELSA evening where we meet each other and answer questions if there are any. At
the end of September, we’re doing a SV to Prague, at the end of June we’re going to Berlin.
ELSA Italy (LG): As I’m not an officer in the national board, I can’t tell you much about ELSA
Italy. I myself came here to learn something about Media Law and study visits.
ELSA Azerbaijan: We already did a seminar on Human Rights this year. In November, there will
be a big conference about IFP. So you can see, the focus of this year’s ELSA activities are in
Human Rights and IFP.
ELSA Turkey: The LG in Turkey start their work in October, so at the moment there’s nothing
to say about that. But we do have a lot of plans for next year: We’re planning an institutional visit
with ELSA Turkey. There have been none in the last years (apart from one realized in 2009)
because it is very far away and expensive. In November, we’ll go to Brussels to visit the ELSA
House, the Court of Human Rights, the European Parliament, the Council of the European
Commission,…
Concerning the IFP, ELSA Turkey plans a 2-day-project. But we’ll have a Joint workshop on that
later, so maybe we can rise the topic there.
Concerning the tools, we make some changes as well: We already translated the Decision Book in
Turkish, every Local Officer has access to the file.
We are especially proud of sending 7 delegates to ELSA delegations, for example to the UNESCO
and the World Forum of Democracy.
Our NCM is in October. For this, we prepare trainings and more.
Opatija, Croatia
327
Last but not least, I want to stress that Istanbul Law School celebrates its 10 th Birthday this year,
whereas Izmir just starts its first edition on a law school on Media Law.
ELSA Finland: We already did an IV to Brussels where we visited the ELSA House and the
European Commission and Den Hague.
This year we coordinate and cooperate with ELSA Sweden. They will visit our NCM, a few weeks
after it, we’ll go there for a Study Visit. Maybe there are some other projects we can realize together.
Our LGs do a lot of Study Visits as well, for example Helsinki goes to Brussels and Luxembourg,
another one goes to Amsterdam.
Apart from that we have a partnership called “Finest” – ELSA Finland and ELSA Estonia.
Our NCM is at the end of November. You’re all invite to join!
ELSA Finland (LG): We started our work just one week ago. We’re a completely new LG. So it’s
all about gaining new members at social events and getting an idea about “What is ELSA?!”.
ELSA Norway: One local group plans a trip to Shanghai, the NB helps them, of course in
particular in contact with ALSA. And a group from ELSA Tromso is in Amsterdam and Haag
right now. Another big project is the Final Conference on Online Hate Speech. I am also
working on our institutional visit to Brussels and Luxembourg in February.
ELSA Norway (LG): I’m a local officer in Bergen, one of three local groups in Norway. This year,
we are planning two Institutional Visits, one Study Visit to Azerbaijan with the local group of
ELSA Oslo and several lectures, seminars and workshops.
ELSA Switzerland (LG): Last year, we realized the Summer Law School in Geneva for the first
time. Apart from that we organized a SV to Prague and , of course, this year’s Freshers Day.
ELSA Bosnia-Herzegovina: This year, we organize the SAM. It was a lot of work, but we had time
for other projects as well (SV to Basel). In August 2014, we want to realized the first Summer Law
school in Bosnia-Herzegovina.
ELSA Czech Republic: As a national board, it’s our duty to coordinate 4 Local Groups. Our target
for this year is a project called “ELSA Streaming”. For that, we’re searching for sponsors and
partners at law firms to support the project. What is it all about? A lawyer will present a topic as a
lecture and we will stream it in the Internet.
Apart from that, we’ll have our NCM next week, so there’s a lot to prepare for that as well.
ELSA Romania (LG): We already had two Skype meetings with our NB. It was about strategies.
We decided to have one “big” plan showing all the events which are happening all over the country.
We translated the Decision Book.
What are our plans? We want to establish a S&C forum on the national level. We want to continue
our Internet Law School on the international level, because the last one was only national. We’re
planning an IFP week which will take place during the week of ELSA day.
Opatija, Croatia
328
We’ll have a SV to Amsterdam as well.
ELSA Russia (LG): The main projects are different seminars and conferences.
ELSA Serbia (LG): We already organized a SV, and are planning one with Vienna this year. Apart
from an Officer of the United Nations visited our Faculty. Last but not least, there are many social
events, f.e. our coffee meeting where we had about 100 participants.
ELSA Serbia (LG): I want to learn something about S&C because I have many plans and visions.
ELSA Croatia (LG): We did a Summer Law School in Human Rights as well as an IV to different
courts in the Country. Of course, our biggest project is the ICM in Opatija.
ELSA Serbia (LG): We work together with our Director for AA in our local groups. One aim for
the next year is to gain new members.
ELSA The Netherlands: We did a lot of seminars and lectures, a Study Visit to Bucharest and
Portugal. There was the annual Summer Law School in Rotterdam.
Of course, we are going to participate in the ELSA Day this year.
Another interesting thing is that we already have a national S&C forum.
ELSA Spain: We just had the first edition of our Summer Law School on Competition Law this
year. But mainly, the work in the national board is about coordinating the 12 LGs.
We want to solve problem of the lack of SV / IV: People are not keen of going out of Spain. But
this year, there’s going to be a IV to Brussels in three weeks, and some Study Visits.
And an interesting thing for you to know: We just created a LG in Universitat de Barcelona which
is helping the groups visiting the city.
AR: Thank you for sharing your experiences. If you have any questions, feel free to ask now. I’m
willing to answer them all.
Chair: We will now close the workshop.
Opatija, Croatia
329
Let’s discover our regulations! (11.00 – 13.30)
Ana Roce
Aynur Hüseynova
Tamara Jankovich
Blanka Benetisos
Darko Dizdarevic
Tea Mufa
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Frida Fostvedt
Maria Kotaniec
Parel Mastroshin
Mila Drgevic
Sonja Stojanov
Philipp Barschkies
Esmee Tiemissen
Isil Ergec
Pernille Edh Hasselgård
ELSA Austria (LG)
ELSA Croatia (LG)
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Germany (LG)
ELSA Norway
ELSA Poland
ELSA Russia (LG)
ELSA Serbia (LG)
ELSA Serbia (LG)
ELSA Spain (Chair)
ELSA Turkey
ELSA Norway (LG)
Workshop starts at 11:14 CET.
Chair: Let’s start our workshop. Today it’s a very important one. So, listen carefully and participate
in the discussion.
AR: Today we’re going to discuss the proposals that are made for changing the Decision Book.
Pay attention. Some of you are new, so first of all, we’ll go through the regulations. The Decision
Book regulates every event, it defines what kind of events are S&C Events and it states the
minimum quality standards. Apart from the obligation to fulfil them, they help you structure your
work. So get familiar with the regulations. For that, we divide into working groups.
Every working group gives a presentation about their results.
Discussion after 1st group:
AR: Can you just state the events that we call”scientific events”?
Opatija, Croatia
330
ELSA Spain: There are seminars, conferences, lectures, panel discussions and law schools.
AR: What is the difference between seminars and conferences?
ELSA Spain: A seminar consists of several lectures about a legal topic and there are discussions in
the plenary. At a conference, it is more about indivudal participation, f.e. in workshops and after
that, there’s a always a report to the plenary.
AR: Concerning Law Schools: What is the minimum of academic programme?
ELSA Spain: A law school has a minimum of a 20 hours scientific programme.
ELSA Serbia: Just tell us more about Law Schools.
ELSA Spain: The include workshops, and there has to be at least one academic partner for cooperation.
AR: In your presentation, you just said that there are two controversial points you discussed in
your group. What were they about?
ELSA Spain: We first wondered about the point about giving a diploma to participants. The DB
says that every participant of scientific events gets a diploma, but maybe we should do that only
upon request, as many participants in small events are not interested on them. And the second
thing was a bout Summer Law Schools: One of their characteristic is that they aim to be annual.
Is it only about the Law School itself or is it about the topic that always has to be the same? Mabe
we can clarify this topic during our workshop this week. It would be interesting if a change in the
topic is possible.
AR: Lasw Schools aim to be annual, just because of providing continuity of organisation and work.
Organising a Law School means also organising transportation and other logistic things. If you
already did a law School, it’s much easier to do it again. And these things don’t change, even if
there’s a change in the topic. Of course, if the topic changes annually, that would attract more
participants. But on the other side, look at Croatia: They are organising the Law School for 14
years now and it is still the same topic. And it still attracts participants. So maybe, it can work when
you always have the same topic.
Feel free to change the topic. We don’t want to force you continuing a topic. The DB only states
that it aims to be annual because of the continuity and logistics will be easier for you..
ELSA Serbia: Do you have guidelines or Summer Law Schools in Spain?
Chair: That’s not the topic at the moment. So I will shift this to our workshop on Summer Law
Schools on Wednesday.
Discussion after 2nd group:
AR: Archive all the materials; it is important concerning knowledge management. You really have
to keep them and continue updating the information in the local groups. It’s not for us in the IB,
it’s just for you, and it helps you: You can see what has already been done in your local group, stick
to the materials which were already used – and maybe you can even improve the materials before
using them again. It’s easier to have something to work on, instead of starting something
completely new. If you already had an invitation letter for a speaker, you may use it again, just by
changing the name and the date. It makes work easier.
Some of you have an archive. How is it working?
ELSA Switzerland: Some groups have an archive, some not.
Opatija, Croatia
331
AR: Regarding the IB, at the moment, we use a folder on Dropbox. It’s useful for transition
between ELSA International team. Just start evaluating after every event, not at the end of your
term of office. It’s not much work and it helps the next board a lot. Just note small things you
would change if you did this event the next time, and keep them in the folder.
ELSA Finland: Maybe we shall define for ourselves what we mean by ”archive”. In Finland, we
call a thing like this ”Testament”. For example, we did it for our last Instituional Visit. But I think
there’s a different practice in Cetral Europe.
AR: Every local group has its own. Maybe we can shift this topic to the end of the week. We can
then discuss the question ”What is the best way to keep the materials?”.
Because listening to each other is very beneficial. We can learn from each other. So keep every
invitation for speakers, next time you can use and improve them. Saving all the materials helps you
organising the next events.
Chair: Now ELSA International gives a presentation about the Strategic Goals.
ELSA International gives a presentation.
Chair: Now, there’s time for discussion.
ELSA Norway: It’s a question adressing those who do already have a Human Rights partner. How
can we establish a partnership? We don’t have any in Norway but I want to establish one.
ELSA Poland: We have a lot of embassadors among ELSA members in Poland. It’s easy to write
a letter and ask them. We did it and that’s how we establish the partnership.
ELSA Finland: We newly established our Human Rights partnership. Thanks to one of our
professors. Apart from that, we negotiate about a STEP traineeship with our Human Rights
partner before. It didn’t take long until they agreed to become our Human Rights partner and we
signed the convent.
ELSA The Netherlands: Our Human Rights partner is Amnesty International. I think it’s a good
Human Rights partner for all of us because it is situated in every country. They offer some
internships as well, so it affects other kea areas as well.
ELSA Turkey: I have a question concerning the Externals’ Database.
AR: We do have an Externals’ Database but it is not working at the moment. The idea is that all
national Officers have access to the database and that it is updated on a regular basis. But as I said,
it is not working at the moment.
ELSA Turkey: Is it just list a simple list of externals?
Opatija, Croatia
332
ELSA Finland: It’s a simple Excel file.
ELSA Poland: We use the same website. There’s a list of governmental and non-governmental
institutions that can be contacted by the local groups.There are a few institutions that are in contact
with the NB: Before contacting those, the local groups have to ask the National Board.
AR: As I already said before, there is a database of ELSA International. It is a Google Docs
document. You can share these documents with everybody. After every meeting, it is updated. It’s
just for keeping the track – and it is good for transition. It shows all contacts. It’s internal way of
saving information.
But as we experienced, on the international level, it’s not really realistic to have a database.
ELSA The Netherlands: We shouldn’t lose the track of the discussion, we have to find a solution.
We don’t have a database anymore but we need to store our data somewhere.
AR: It’s not about storing; the main problem is the usage of that kind of international data. I’m
sure, even if the people fill out the form to become part of our database, they don’t want to be
contacted by 300 persons. Another point is the question for how long the data is saved. There may
be speakers who did a speech five years ago and then, when they are contacted they don’t want to
do it any more.
ELSA Turkey: I have a question concerning the evaluation forms. In Turkey, we have big problems
with that. The Locals don’t repeat. Consequently, we are not properly informed about the projects
they do.
AR: I’m sure our question will be answered at the Communication Workshop in the afternoon.
I’ll propose continuing the discussion there.
ELSA Finland: If someone of the European Parliament contacts you, shall I ask for commission
before answering them?
AR: You don’t need permission for answering. But: Inform us. Just to make that clear: We don’t
want to control you, but it is important for us to be informed. Just imagine that we meet someone
from the European Parliament and they tell us that they’re doing a project with ELSA. If the
National / International Board don’t know anything about it, our partners will think that we are
not professional. Just keep in mind that if you do something wrong in not informing us, it’s a
damage to the network.
Chair: Are there any more questions?
Chair: The Chairs decided it would be useful to elect a third Secretary. Are there any volunteers?
Any proposals?
Opatija, Croatia
333
ELSA Turkey: I propose Martina Isola form ELSA Italy.
ELSA Norway seconds.
Voting on electing Martina Isola as Secretary of the S&C Workshop:
In Favour:
15
Against:
0
Abstentions: 0
Total:
15 votes
Martina Isola is elected unanimously as Secretary of the S&C Workshop.
The secretary Mila Dgeric resings.
Chair: Now we’re going on with the next point of the Agenda – The changes in the Decision Book.
ELSA International presents the first proposal. (DB amendment concerning S&C policies, Minimum Quality
Standards and Responsibilities of the S&C part (S&C 02/13 I))
Chair: We now proceed with the voting on the proposal. I only want to make sure that we as a
Workshop we are not approving the proposal. Only the council can change Decision Book. So we
will suggest our result to the Council.
Before voting, we have to count the groups present.
There are 15 groups present.
Just to remember: Even if a NG is present with more than one delegate, only one can vote.
Observers are not allowed to vote.
Voting on the DB amendment S&C 02 / 13 I:
In Favour:
15
Against:
0
Abstentions: 0
Total:
15 votes
The Workshop unanimously proposes to the Council to accept the DB Amendment S&C 02 / 13
I.
Chair: We will continue with the second proposal.
ELSA International presents the proposal (DB amendment concerning S&C policies, Minimum Quality
Standards and Responsibi4lities of the S&C part (S&C 02 / 13 II)).
AR: Are there any questions or comments regarding the proposal?
Opatija, Croatia
334
Chair: We proceed with the voting.
Voting on the DB Amendment S&C 02 / 13 II:
In Favour:
15
Against:
0
Abstentions: 0
Total:
15 votes
II.
ELSA International presents the proposal (DB amendment concerning S&C policies, Minimum Quality
Standards and Responsibi4lities of the S&C part (S&C 02 / 13 III)).
AR: Are there any questions or comments regarding the proposal?
Chair: We proceed with the voting.
Voting on the DB Amendment S&C 02 / 13 III:
In Favour:
15
Against:
0
Abstentions: 0
Total:
15 votes
III.
Chair: Now it’s time for Q&A to ELSA International.
AR: I just want to stress that during Reporting Time you just go through the proposals. It will
shorten the discussion in the Plenary tomorrow a lot.
Workshop closed at 13: 25 CET
Opatija, Croatia
335
Monday, 28th October (15.00 – 19.00)
Joint Workshop AA, S&C, BEE and MKT: IFP – Media Law and ELSA Day (15.00
– 17.00)
Anneloes Dijkstra
Ana Roce
Tino Boche
Petra Podgoršek
Oda Linneberg Uggen
Constantin Eisl
Rainhard Fuchs
Blanka Benetisos
Tamara Jankovich
Raphael Hofer
Raffael Jessner
Berhard Wetshenko
Max Cortolezis
Siraj Suztanzi
Asker Hasanov
Aynur Hüseynova
Minko Tihomirov
Enislav Enikov
Marko Dolenec
Jana Holevova
Maj Ryslev
Mathias Christensen
Solveig Hagnas
Noora Hyvonen
Mikko Rudanko
Oskar Korhona
Dirk de Boer
Maximilian Scriba
Alexander Bischoff
Julia Wildgans
Pierre Linke
Tobias Eyl
Tobias F. Birsak
Marcelina Burzec
Aine Groogan
Giulia Funghi
International Board of ELSA (AD)
International Board of ELSA (AR)
International Board of ELSA (TB)
International Board of ELSA (OLU)
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria
ELSA Austria (LG)
ELSA Azerbaijan
ELSA Azerbaijan
ELSA Bulgaria
ELSA Bulgaria
ELSA Croatia
ELSA Czech Republic
ELSA Denmark
ELSA Denmark
ELSA Denmark
ELSA Denmark
ELSA Finland
ELSA Finland
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Germany
ELSA Germany
ELSA Germany (LG)
ELSA Germany
ELSA International
ELSA International
ELSA Ireland
ELSA Italy
Opatija, Croatia
336
Martina Isola
Victor Ferreira
ELSA Luxembourg
Paul Bodew
ELSA Luxemburg
Maria Kotaniec
ELSA Poland
Milena Adamczevska
ELSA Poland
Arkadiuzz Stei
ELSA Poland
Monika Marciniak
ELSA Poland
Cyprian Paranycz
ELSA Poland
Arek Gaczynski
ELSA Poland (LG)
Pawei Podjadli
ELSA Poland (LG)
Ana Velkovska
Mircea Ciuta
ELSA Romania
Sonia Benga
ELSA Romania
Andreea Oros
ELSA Romania
Bodban Mosesco
ELSA Romania (LG)
Nikita Alsov
ELSA Russia
Guillermo Andrés Alberola ELSA Spain (Chair)
Ola Lindner
ELSA Sweden
Sofia Johansson
ELSA Sweden
Murat Vrana
ELSA Sweden
Simona Serratore
ELSA Switzerland
Philipp Barschkies
Esmee Tiemissen
Loes van der Graag
Sabina Mamedova
Morten C. Lindstad
ELSA Norway
Idil Buke Civelek
ELSA Turkey
Koar Cor Akdere
ELSA Turkey
Simge Esendal
ELSA Turkey
Josie Beal
ELSA United Kingdom
Nadia Tjahja
ELSA UK
Iaroslav Liubchenko
ELSA Ukraine
Margo Ursol
ELSA Ukraine
Shafi Naib Khail
ELSA Ukraine
ELSA Norway
15.07 workshop open
AR has the floor.
Start with the basics of the IFP, with a presentation.
This project is important for the development of legal knowledge throughout the network.
See general part of the decision book and ppt slide 3
Opatija, Croatia
337
TB goes through the selection process for a topic of the IFP. We shall be focusing on the internet, media publication
and electronic communication.
AR.: We have already had an essay competition on online hate speech and there is a conference
in Oslo on online hate speech. The main focus of the delegation will be the development of the
project and the ELSA human right moot court competition but see ppt.
Main focuses of IFP see ppt
Action steps see ppt.
Importation see ppt
Discussion from delegations. 15:20-15:45
Open discussion starts at 15:48
ELSA Finland: In general very good plan especially the sub topics. We are slightly sceptical with
the future of print media maybe it should be changed to mass media.
Examples of telecommunication and digital communication. Maybe include media crime, social
networks or identity theft. We are already binding the IFP to an international level so we should
be able to do that more in the future. We wanted to know how to strengthen out international
platform.
AR: We chose print media for the third year because it is the evaluation year. Nth is means that
we won't have the full year to focus on print media. These topics are not mandatory. Because of
the development of the topic we would like to give suggestions as to direction and content. In the
IFP handbook there is a complete list of topics. There are at least 30 topics to give you an idea of
what to do. By divide into three parts we assure that all topics are covered and the students gain
an
in
depth
knowledge.
For internationality. New already have events but they have been organised by ELSA international
we would like for local groups to start to gain international recognition. We want event that give
the students a sense of inter nationality and benefit everyone.
ELSA Sweden: In principle very good and idea and it is good to narrow down the topic. This is
good for local groups as it gives guidance. This needs to be framed in a way that provides
inspiration. What strategies do we have on develop inter nationality?
AR: Therefore main point is there is no fixed structure and we want to cover all the topics.
ELSA Russia: This topic is especially prevalent today and media law is developing rapidly. More
legal and political matters are arising every day. It is a good idea to think of the topics in this way.
Opatija, Croatia
338
ELSA Poland. You actually answered our question by talking to ELSA Finland. We are intrigued
about new projects with relation to the IFP. If this is a guide line then it is only logical that you
follow the plan. How do we subdivide the sub topics? By the third year we would
Ike to incorporate the IFP with in step and would like different branches to tackle different areas
on separate years.
AR. These are only guidelines it is not mandatory to follow this structure. After the ICM we will
set up a working group to decide the potential result and end goal of the IFP. The more people
that get involved the better structure we will have and the more realistic the end result will be. We
should go step by step with all branches each year to ensure better overall progress. With S&C
and AA it is suggested that we combine events to give more quality to the events produced.
ELSA Austria. Regarding the first year we feel that the priority topic is good because of its breadth.
ELSA Austria has already implemented to IFP weeks on a national level to promote
internationality.
There may be too many international parallel events; maybe we should limit them to protect the
clashing of external partners. Maybe many countries could band together to help visibility.
What does internationality mean?
Regarding the third year we are afraid there is a lack of a legal focus to print media. It has in our
opinion been clear especially from the beginning so that everyone is aware on the process. Also
that plan for the third year are submitted to the international board by the end of the first year.
An international even is an event that has participants from more than one country. It's based on
participants not speakers. With proper research the vast ELSA network has the potential for every
national group to have external partners. Cooperation makes us strong. International regional
events are a good idea.
With regard to the legal aspect we will provide you with a list of potential sub topics can be and
from that you should get inspiration on how to proceed. Every IFP event should be reported after
three weeks. If this was mot communicated clearly enough I am sorry. The form is on the officer’s
portal. If this is not done we can not evaluate success.
ELSA Bosnia & Herzegovina. No big distinction between first and second year. There is a lot of
overlap with such of topics like online hate speech. How do we distinguish between first and
second year. Secondly we consider education a priority. In most countries there is a distinct lack
of professors and specialist in this area of the law. We think it is a good idea to educate first. We
do not feel that students are on an even playing field when they do not have the opportunity to
talk to professors or lectures in the field. We agree with ELSA Poland that there should maybe
be key area specific events.
Opatija, Croatia
339
AR: This is why we want structure to avoid people being spent after the first year. See sub topics
and presentation.
ELSA Norway. We have to say this is a very logical structure. However we like the fact you
stressed this is a template and may be modified so we can adapt in the future. First year is a very
crucial year. The challenge is to take the information form the ICM and implicate it on a local
level. Second topic is a very topical aspect to consider. There is a huge need for a database of
speakers and experts on topics if we wish to do more international events in the future. We have
to deal with things that come up in current affairs. We should try and focus more on what is
happening on current affair and not be rigid on a three year plan.
If print media exist will exist in three years?
AR: this is just a suggestion and can be modified and that the topics are chaining all the time. The
only thing we need to set up is the outcome we would like to archive after the three years. The is
a challenge with creating a database. The focus should be creating legal partnerships and
institutions that can provide speakers rather than individual people.
AR: shows list of topics to delegation.
Presentation by ELSA international on ELSA day.
Protection of human rights on the internet.
Q&A from presentation
ELSA Germany. Germany is still not happy with the date is in the middle of the semester break.
Met with general approval
AR: This is the day that is best for all the national group everyone had one vote and this is the
day that was the best date for everyone. We don't want to change the date and possibly
compromise the integrity of the events.
ELSA Germany: can we let the local groups decide when the date is and Germany is a third of
ELSA members.
AR we communicate with the national groups because they are the link between
ELSA Norway: In Norway we have 3 local groups Germany have 42 I think we should have more
emphasis on the German timetable rather than the Norwegian.
AR: everybody has 3 votes regardless of size. Passes on to president who says that this is not the
best place to discuss this matter. Propose it in ICM Malta.
Opatija, Croatia
340
Workshops closed at 16:39.
Opatija, Croatia
341
Joint Workshop S&C and BEE: Changes in the Decision Book (17.00 – 17.30)
Constantin Eisl
ELSA Austria (LB)
Rainhard Fuchs
ELSA Austria
Blanka Berentvas
ELSA Austria(LB)
Tamara Jankovich
ELSA Austria
Max Cortolezis
ELSA Austria (LG)
Siraj Suztanzi
ELSA Azerbaijan
Aynur Hüseynova
Minko Tihomirov
ELSA Bulgaria
Marko Dolenec
ELSA Croatia
Jana Holevova
ELSA Czech Republic
ELSA Denmark
ELSA Denmark (LG)
Solveig Hagnas
ELSA Finland
Oskari Korhonen
ELSA Finland (LG)
Dirk de Boer
ELSA Germany
Maximilian Scriba
ELSA Germany
Julia Wildgans
Pierre Linke
ELSA Germany (LG)
Tobias F. Birsak
ELSA International
Anneloes Dijkstra
Ana Roce
ELSA International (AR)
Aine Groogan
ELSA Ireland
Giulia Funghi
ELSA Italy
Martina Isola
Victor Ferreira
ELSA Luxembourg
Maria Kotaniec
ELSA Poland
Milena Ademorewswe
ELSA Poland
Arek Gaczynski
ELSA Poland (LG)
Paweł Podjacki
ELSA Poland (LG)
Ana Velkovska
Mircea Ciuta
ELSA Romania
Bodban Mosesco
ELSA Romania (LG)
ELSA Spain (Chair)
Ola Lindner
ELSA Sweden
Nicolas Haas
ELSA Switzerland (NB) voting
Edoardo Köppel
Philipp Barschkies
Esmee Tiemissen
Loes van der Graaf
Josie Beal
ELSA United Kingdom
Burcu Fitz
ELSA Turkey
Direnc Bada
ELSA Turkey
ELSA Norway (LG)
Opatija, Croatia
342
Chair: Welcome to the Joint Workshop of BEE and S&C.
AR: During the workshop, we’ll talk about delegations. It’s a part of the BEE DB, but nevertheless,
it is very important for the S&C area. There are structural problems, that’s why we want to change
the DB.
AR presents the proposal.
ELSA Austria: How shall the report be like? Is it just a short survey? Or are the delegates asked to
write more than two sentences?
AR: We expect a written text of approximately two pages. It should include practical information
for those who will be on the delegation next time. After reading the survey, they should know
what to expect. Of course, they are asked to state their name, the meeting that they went to, …
But that is only for statistic reasons.
ELSA Netherlands: The Amendment is great. I only have a grammatical remark concerning 5.7.
Either we change it to “the Academic Coordinator” or we add an “s” for “Academic
Coordinators”.
AD: You’re right. ELSA International accepts this amendment to the proposal. We will correct it
and present the correct version at the Final Plenary.
ELSA Ireland: We have a grammatical remark concerning the last sentence in 5.10. In front of the
word report, the article is missing. It has to be “The practical information and outcome part of the
report…”.
AD: ELSA International accepts the amendment to the proposal. We’ll change that.
ELSA Austria: In 5.10 you state that the report has to be submitted two weeks after the end of the
event. We think that’s too short. You have to keep in mind that we have some work to do for
university.
AR: This year, we had a lot of delegations. Consequently, we have some experience in that field. I
tell you: The later it gets, the less pieces of information do participants remember. Two weeks is
the maximum.
ELSA Austria: What happens if you don’t fill out the survey on time? Will there be any
consequence?
Opatija, Croatia
343
AD: As we are a students’ association, everything is based on trust. It goes without saying: You
should keep to our regulations because you are a part of the delegation that represents our
association.
ELSA Poland: As an National Board, we have no idea who is going onto the delegation. The most
important thing about the report should be that we as a NB get knowledge about who is going.
AD: After choosing the participants, the names of the delegates are published on the website of
ELSA International.
ELSA Romania: As ELSA Poland already said, there’s a lack of information. Last year, there were
applicants from Romania who were not accepted. They only contacted us afterwards because of
their rejection. As a consequence, we as a National Board decided that we’ll put the obligation to
inform us before sending the application to EI into our National regulations.
The most important thing is that you have to know what ELSA is about when you want to
represent ELSA on an international level. You need to have some experience.
AD: If you go on delegations, you represent ELSA. You should know what it is about. Don’t get
me wrong: We want people to go there. But at the moment, we have so many delegations that
there are too few applicants to choose from. But to keep up the good image of ELSA, we should
send people who know what it is all about. For example, 1 year ago, I was on a delegation in New
York for 2 weeks and I didn’t know anything about what was going on.
ELSA Austria: We total second that. I want to stress another point: I only got instructions how to
write the report after I went there. It would be interesting to know before which part will be
published.
AD: Personal data is only for statistics, Practical info like accommodation or the question what
was useful and what not, will be published. People who want to apply should know what they have
to do there.
ELSA Austria: But don’t you think it’s getting a mass of information after some years? There will
be a lot of data: One will say that, another onw will say exactly the opposite. Who manages the
database?
AD: IB member will be responsible. I just remember the last delegation which went to Geneva:
There was a big problem with dates. The delegates thought the meeting would start earlier, and
that’s why they spent two needless days at the hotel in Geneva.
ELSA Luxembourg: I just want to underline how important it is that NB know what is happening.
A local member went there, and I didn’t even know that he’s going. He was not even a member,
but he joined the events. And he told us that he doesn’t support anything which is related to ELSA.
Opatija, Croatia
344
AD: That’s another problem. Are there any questions regarding the proposals? I think the
discussion is not very useful for now. We have to be constructive.
Chair: We’ll proceed with the voting. First, I have to check how many groups are present.
Groups present: 21
Voting on the proposal:
In Favour:
21
Against:
0
Abstentions: 0
Total:
21 votes
The proposal is unanimously recommended to the Council.
EI: Thank you.
Communication (17.30 – 19.00)
Ana Roce
Aynur Hüseynova
Tamara Jankovich
Blanka Benetisos
Darko Dizdarevic
Tea Mufa
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Frida Fostvedt
Maria Kotaniec
Parel Mastroshin
Mila Drgevic
Sonja Stojanov
Philipp Barschkies
ELSA Austria (LG)
ELSA Croatia (LG)
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Germany (LG)
ELSA Norway
ELSA Poland
ELSA Russia (LG)
ELSA Serbia (LG)
ELSA Serbia (LG)
ELSA Spain (Chair)
Opatija, Croatia
345
Esmee Tiemissen
Isil
Ergec ELSA
Turkey
ELSA Norway (LG)
Chair: Now, we’ll start the last workshop of the day. At first, we’ll have a presentation on
Communication of ELSA International.
ELSA International gives a presentation.
ELSA Norway: I have a question regarding the Forum. They gave us two different user names:
One with ELSA in the front and one without it. Which one is the right user name?
AR: It doesn’t matter if there’s “ELSA” in the front or not. It’s all about the right order of words.
For our communication, it’s easier when everyone knows who you are talking to at that very
moment. So take the scheme “Local Group_National Group” as a guideline. If you already
registered on the Forum with your user name but without ELSA in the front, it’s no problem. But
for all of the groups who haven’t registered, keep the “ELSA” in mind.
ELSA Norway: I’m a big fan of the Forum. I already posted a question about “Which institutions
are you going to visit when you do an IV in Brussels?”. Nobody answered until now, but I think
the forum is perfect to share accommodates tips and recommendations. Just check out the
question! I’m looking forward to your answers.
ELSA Finland: We are already using many tools. Regarding myself, I don’t have any time to follow
an additional forum. I have to check my private email account, the ELSA email account on the
national and the local levels… It takes so much time. Maybe we could combine this with
Facebook? If you post something in the Forum, also post it on Facebook.
AR: We all know, that the ELSA Online system is a dream. It won’t be online this year, perhaps
next year. You have to keep in mind that the Forum was not created only for you as National
Officers, but for Locals. It’s your task to point it out to Locals. It makes them more accessible for
other international groups. And: You do get notifications on your email account when something
new is posted in the Forum.
Maybe some of you think that another communication tool is not very useful. But we have no
choice. Putting the Locals onto the mailing list would be too much.
ELSA Poland: I just wanted to say the same.
The Forum could be better used to give advice and provide with information: Share you
experiences on how the visit of the institution was like. That kind of information is not in the
Facebook Group at the moment. It’s just like everyone is looking for a study visit partner and
Opatija, Croatia
346
everyone tells you how great they are, ...From my point of view, local Officers are not brave
enough to ask questions, because they don’t know the international level.
AR: That’s why some of us should start the writing, especially the local Officers who are present
right now. I believe if we put some effort to that, we can make it out!
AR continues the presentation.
ELSA Norway: What shall we do? There are a lot of old officers in it (remark: ELSA Norway
refers to the S&C Facebook Group). Maybe they want to keep in touch.
ELSA Spain: Kill the group and refer the former group members to the Forum.
ELSA Poland: What about the others? Maybe there is someone who wants to know what is going
on.
ELSA Finland: They don’t keep on track. There’s no relevant information in the group. I would
propose that you’ll just write into the group that we decided to delete the group at ICM Opatija /
Croatia.
ELSA Austria: Granted that you delete the group, are the old officers able to join the new forum
even if they aren’t officers this year?
ELSA Finland (LG): Just change the name of the group to “Old Officers – ELSA S&C”.
AR: We really have to keep in mind that at the moment, it’s quite confusing. The group is called
“ELSA Seminars and Conferences”. That’s why at the moment, now active officers are asking to
join. And after they became a member, they recognized that nothing is going on in the group.
ELSA Turkey: Kill it. (Several groups showing thumbs up)
AR: I will kill the group.
ELSA Norway: At what occasion are we supposed to contact the Directors / Assistants of ELSA
International directly?
AR: It’s easy. Every question concerning the ELSA Day, address them directly to the assistants.
If there is a question about Study Visits, it’s get more difficult. If you want to know where you can
find cheap accommodation, ask the assistant, because they know best.
If it comes to IFP, contact out IFP team because they have a lot of knowledge about it at the
moment.
It’s the same regarding Delegations.
Opatija, Croatia
347
And of course, if you have a question about Summer Law Schools, ask Isil from ELSA Turkey.
ELSA The Netherlands: I’m receiving a lot of mails from other mailing lists, even STEP.
AR: Every area has its only mailing list. If you don’t want to receive them anymore, just click the
button “Unsubscribe” at the end of the e-mail.
ELSA Poland: There is no email address like “vpsc” in Poland. We have got our names. When it
comes to transition, it’s difficult. They can’t change their passports.
AR: Introduce the universal ELSA email addresses. More questions?
ELSA Poland: We’ll write an email to you. 
AR continues with the presentation.
AR: ELSA has evaluation forms. We need to evaluate all our events. But why is it so important to
evaluate? The first reason is that we as an IB want to know what is going on in the network. The
second reason is that by filling in the evaluation forms, you provide us with necessary information.
That helps us improving the handbooks.
Chair: Are there any questions or comments?
ELSA Austria: In Austria, we have a big problem. One LG had an event. I ask them to fill out the
evaluation form, but they didn’t want to fill it in – because of privacy reasons. So, if a LG is not
interested, how can I get the information out of them?
AR: What kind of information system do you have in your national group? Whatever, a national
board should know what the different local groups are doing.
ELSA Norway: Previous years LG had to fill an extra evaluation form and send it to NB . This
year, we have only a Facebook group. Time to time, I just post “What’s going on in your Local
Groups?” and the local Officers answer and comment. It’s working very well because it’s an
informal way.
ELSA Finland: I’m asking the local Officers twice a year what is going on.
ELSA Spain: Just do it like this: If they’re not keen on fulfilling their duties, they won’t get voting
rights at the next NCM.
AR: Now, we continue talking about communication with local Officers.
Opatija, Croatia
348
ELSA Czech Republic: We use “Google Hangout”. It’s better than Skype. You can see the video,
share documents, chat, …everything at one time.
ELSA Germany: We have a national S&C forum, but like the international one, it is not working.
ELSA Spain: And what about the National Officers Meeting? How does it work?
ELSA Germany: We have two National Officers Meetings per year, in November and April. The
entire fresher gather at one place and the National Officers provide them with necessary
knowledge.
ELSA Turkey: Last February, we had a National Officers Meeting in Turkey for the first time.
Everything was new for us. That’s why I can’t tell you if it really helps the Local Officers on a long
term. But maybe we’ll do it again to find out.
ELSA Finland: Is the National Officers Meeting like a NCM? As I understood it, it’s the same, but
only shorter?
ELSA Germany: Only the National Board and Local Officers take part in it.
ELSA Poland: I just want to point out how it is like in Poland: The Local Officers come, we do
trainings and share experiences.
ELSA International continues the presentation.
AR: Now we’ll divide you into 6 groups. Your task is to gather 5 examples how officers can work
together and help / support each other. We need to be aware what other Board Members are
doing. So think about “What can you do for AAer?” And: “What can they do for you?” “How to
cooperate?”
The groups present their results.
1. BEE:
How can SC help BEE?
 finds new partner / sponsor
 visibility
 evaluation / report
 Strategic Goals
How can BEE help SC?
 decision / planning
 cooperation / grants
Opatija, Croatia
349

externals (sposors and partners)
2. SecGen:
 trainings
 knowledge management
3. Treasurer
 grants for events (we’ll see on Joint Workshop)
 updating them over the year
 think S&C wise who to approach
 NECESSARY! (esp. bigger events)
4. Marketing
 thinking how to promote when you start planning it
5. AA
 inviting speakers
 email list
 SV
6. STEP
 share contacts to companies / students
 help them organise a STEP meeting
 share information about what students need for a successful traineeship  make events
for them
Opatija, Croatia
350
Tuesday, 29th October ( 10.00- 13.30)
S&C and IFP (10.00-11.30)
Ana Roce
Aynur Hüseynova
Tamara Jankovich
Blanka Benetisos
Darko Dizdarevic
Marko Dolenec
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Martina Isola
Frida Fostvedt
Parel Mastroshin
Eduoardo Köppel
Mila Drgevic
Anja Petrovic
Sonja Stojanov
Philipp Barschkies
Esmee Tiemissen
Isil Ergec
ELSA Austria (LG)
ELSA Croatia (EI)
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Norway
ELSA Norway (LG)
ELSA Russia (LG)
ELSA Serbia
ELSA Serbia (LG)
ELSA Serbia (LG)
ELSA Spain (Chair)
ELSA Turkey
Opening 15.04 Cet
Chair: Good morning. Welcome everybody to the S&C Workshop. Today, the session will be
about “IFP”. Therefore, our guest is Marko Dolenec, Assistant for IFP of ELSA International.
EI gives a presentation.
Assistant of Ifp . Team director of Ifp , topic : IFP media law new topic new here star in the first
of August.
Ifp : where are stated the provision in the Decision Book. Introduce by Elsa international ,
work together on legal topics. Unique elsa network. Elsa network to involve all locals
groups in similar activities. Common goal. Young student a voice.
media law definition area. All media telecommunication visual communication and intern.
Role of media in democratic system, information and privacy. Try to address for
different domain.
list of topics and subtopics. General list of topics soon in the handbooks.
Ifp in the S &C : S e C main responsible of implementation or the only one?? ( learning,
planning,implementation, results.) we have to be inspiration for other, leader on
planning. Handbook intensive part for cooperation, how can approach different areas in
Opatija, Croatia
351
your board.
1. Learning : if we we don't know anything we can't proceed with quality events
2. Planning
3. Implementation : awareness about the topic achieve in results. Not proceed if not clear
position of want we want to achieve.
4. Results.
lessons learned : from implementation of previous. Health law : previous Ifp topic
implemented mainly in implementation area. Hug lack of international projects. Low
amount of international participants and speakers. Poor academic content. Low academic
knowledge about the topic among officers. Lack of partner at national level bad fundraising. Absence of external dissertation about IFP in Elsa. Lack of concrete final
outcome , not so many workshop or trainings on IFP for members. Deficiency in
evaluation of the IFP events.
The participants are divided into working groups. They present their results:
working groups : 20 Min group work , 5 Min presentation each group.
1. Grop1 research academic and institutional partners how they can help ( LL.M programs
(exchange program ): summer schools organisation and programs , academic program ,
workshops, offer of train-ship, organization of competition , topics inside Ifp topics.
Institutional : Camla Communications and Media law Association Incorporated .
The Association includes lawyers, journalists, broadcasters, members of the
telecommunications industry, politicians, publishers, academics and public
servants. Help us : organisation / participation of seminars and conferences , different panel
discussion, publicity improvement of image , improve activity of Marketing. Essay competition.
Organisation of an Institutional visit there. Publishing of journals , bulletin and materials for
students and officers. )
2. Imagine that you are planning to organize an IFP project on Media Law in your local / national
ELSA group. What would be the structure of the project? Decide about the topic and prepare a short
list of professionals which would you invite to take part in the project.
Structure project , AA legal themes, steps,seminar about topics.
3. Discuss in the group what should be the final outcome of the implementation of the IFP in ELSA
Network having in mind the aim of the IFP.
Final outcome , wild range of Ifp , all member access of Ifp activities , stable partnerships at all
level, visibility among Ifp interested student.
(definition of international level how improve that:)
4. What would you do to raise the awareness about the topic among members and officers? Propose several
possibilities for raising the awareness among students and members about the IFP and also the level of
knowledge among officers. How can we use IFP to attract members?
Students ( conference ,workshop training and lectures) members ( local conference
officers(presentation Ifp challenge .
Logo (a global one)
Opatija, Croatia
352
Slogan (a global one)
Facebook, Website, Newsletter, FlyersAR: Now I have the honor to introduce a special guest to
you. It’s Giulia from ELSA Italy. She will present a national Multi Area project realized by ELSA
Italy last year.
President ELSA Italy : Giulia Funghi explains a multi area project. All 3 keys area of ELSA Italy
working together. Project 3 phases 10 October lunch “privacy involve of new technologies” a lot
of students, and professional who help the student. Then a conference “protection on personal
data”, with big firm Portolano.
example of the If implementation
Q/A
Closing at 11.27 CET
Joint Workshop FM, AA and S&C: Project Grants (11.30 – 13.30)
Chair: We are going to have a presentation from the IB and then we are going to split up into
working groups.
RY gives the presentation.
RY: We are going to work on a fictional grant application where everyone is to contribute with
their knowledge, both Key Areas and Supporting Areas. You are going to create a fictional event
that matches the given expected results and given specifications. First, there is a budget part and
at least 1/3 of the money needed for the event must come from other sources than this grant.
Participants must be from at least 7 different countries. Fill in the name and describe your project.
Then explain what you are doing on a practical level and how you are going to do it. The last
descriptive part is the assumed effect that your project will have. Try to be as realistic as possible
and cooperate with each other when writing the application.
Opatija, Croatia
353
Wednesday, 30th October (15.00 – 19.00)
ELSA Summer Law Schools (15.00 – 17.00)
Ana Roce
Aynur Hüseynova
Blanka Benetisos
Ana-Maria Paponja
Darko Dizdarevic
Marko Dolenec
Tea Mufa
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Leander Dubbert
Martina Isola
Frida Fostvedt
Maria Kotaniec
Gabriel Badea
Parel Mastroshin
Alisa Burkhard
Tilla Caveng
Eduoardo Köppel
Mila Drgevic
Anja Petrovic
Sonja Stojanov
Philipp Barschkies
Esmee Tiemissen
Isil Ergec
ELSA Austria (LG)
ELSA Bosnia-Herzegovina (VP AA)
ELSA Croatia (EI)
ELSA Croatia (LG)
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA International (AC UNCITRAL)
ELSA Norway
ELSA Norway (LG)
ELSA Poland
ELSA Romania (LG)
ELSA Russia (LG)
ELSA Switzerland (Director G13 Summer Law School)
ELSA Switzerland (Director G14 Summer Law School)
ELSA Serbia
ELSA Serbia (LG)
ELSA Serbia (LG)
ELSA Spain (Chair)
ELSA Turkey
Opatija, Croatia
354
Workshop starts at 1507. CET.
Chair: We now begin our Workshop
AR: Welcome everyone. After we were split up because of the Open Workshops in the morning,
I’m glad that we’re all together again. Now, we start with maybe the most important topic this
year: Summer Law Schools. They are the most prestigious projects in our network. Last year, we
already had 12 Summer Law Schools, I hope, this year, there will be even more. As you all know,
Sharing is caring – we’ll therefore have two presentations: One from Alisa form ELSA Switzerland
who organized the first Summer Law School in Geneva, the other one from Marko as President
of ELSA Zagreb and Croatia who organized the Summer Law School on Human Rights and
Globalization in Zadar this year. It was the 14th edition of this Law School this year. I invited Alisa
and Marko to show the difference between a Law School with a very long tradition, and a Law
School which just started this year.
Alisa from ELSA Switzerland gives a presentation about the Summer Law School on Arbitration in Geneva.
ELSA Germany: I have two questions. In Germany, we have two local Groups who are planning
a Summer Law School right now. How much did it cost in total? The second question regards
participants: Do you think there will be enough participants if there are two Summer Law Schools
in Germany during one summer?
Alisa: The original budget was 40.000 Euros. But at the end, after gaining more and more sponsors,
the total costs were only 35.000 Euros. And you have to keep in mind that Switzerland is a very
expensive country. If something like this can happen in Geneva, it can happen everywhere.
The answer to the second question is a bit difficult for me. But what I can say, is that there won’t
be a problem of a lack of participants if you open it to Germans as well. Getting to know a different
city in their country can attract them as well.
This year, we may have a problem with our own Law School because it is the same date like the
one in Vienna. But as we had so many applicants last year, I’m sure there will be enough
participants.
AR: If they choose to participate in a Summer Law School, they will choose only one anyway.
There’s nobody who goes to three Law Schools during one summer.
As far as I know, there have been two different Law Schools in Romania for some time, so don’t
worry.
ELSA Romania: In fact, we’ll have four Summer Law Schools in Romania this year.
Alisa: Again back to the participants: There are even some Swiss people who read the newsletter
about the Geneva Law School. They really liked it and told us that they will apply for sure for it
this year. So you see, there will be interest among members of your own national groups as well.
AR: I only know about one event where there were problems with a lack of international
participants. There has been an international seminar in Ukraine which took place around Easter.
And we all know that European students are very busy at that time.
Marko from ELSA Croatia gives a presentation on SLS in Zadar.
ELSA Finland: Is it common to get ECTS for Summer Law Schools?
Marko: I’m not sure if any of the other Summer Law Schools give ECTS. In Zadar, our academic
coordinator offered this course, so it was easy to get the ECTS option.
ELSA Finland: When am I able to see the agenda for next year?
Opatija, Croatia
355
Marko: Around February.
ELSA Norway: Are there most passive ELSA members or active ELSA officers among the
participants?
Marko: Of course, there have been active ELSA officers among participants, even those on
National levels. But this year, Geneva and Vienna were more popular. People wanted something
new. That’s why we didn’t get so many applications from National officers. Anyway, I would say
that the majority of people are not that active in ELSA. There are a lot of “normal” members at
the Summer Law Schools. Concerning our decision making process, I want to stress that your
application can be successful, even if you aren’t an officer in ELSA.
ELSA The Netherlands: Are the speakers paid? Do they get gifts?
Marko: We pay the costs for their accommodation and travel expenses, f.e. a plane ticket in
Economy class. And of course, they get small gifts and certificates after their presentations.
Alisa: The crazy thing is that you can even make the speaker pay you for coming.
Chair: Are there any more questions?
Marko: I just want to add one thing: We hope that we see more Law Schools being organized this
year. Just do it.
Chair: Thank you very much, Marko. Now we’re having a small presentation of Summer Law
Schools from ELSA International (Isil Ergec and Ana Roce).
EI gives a presentation about the Summer Law Schools in general.
AR: Does anyone have some inputs for promotion? Those who already done it? How can ELSA
International make it easier for you?
ELSA Norway: Don’t get me wrong, we’re not planning a Summer Law School in Norway. But
for the promotion of all the other Summer Law Schools of the network we created a big poster
that showed all the Summer Law Schools of last year. That worked very well.
AR: Together with Petra, we decided that the Marketing materials of EI will be finished soon and
provided to you after Christmas.
ELSA Spain: Inspired of the EI Newsletter, we created our own newsletter. Therefore, we
contacted every Spanish participant on previous Law Schools to get some information about them.
Chair: Now we proceed with the working groups.
Task:
Presentations of the working groups and “last questions”.
EI: Thank you for your presentations.
ELSA Finland: It’s a general question: Wouldn’t it be easier finding grants if it’s a cooperation of
two countries? We had cooperation with Russia. Maybe for those it’s better to do regional
marketing than to centralize the marketing.
ELSA Norway: ELSA Norway has never arranged a Summer Law School before. It is very
expensive and there isn’t even a real summer in Norway. Do you have any recommendations for
starting research how to start a Summer Law School?
ELSA Switzerland: Find someone who really wants to realize it. Then you’ll make it.
ELSA Spain: Find a topic that can be easily done in your country. If you choose a “strong” topic
in your country, the sponsors will be more willing to give some money.
ELSA Bosnia-Herzegovina: Were there any ideas about Winter Law Schools?
EI: The Netherlands had kind of a Winter Law School. It was the Movie Law School.
Opatija, Croatia
356
AR: There were some in the network in the past. I already tried to spread the idea. Concerning
Croatia, we have a national Summer Law School that is going on during winter.
ELSA Romania: In our National Board, we considered doing a Winter Law School. But it
overloads the ELSA event calendar. It’s just too much. But if you have the budget and the time,
just try.
Chair: Now we will proceed with presentations of upcoming Summer Law Schools.
ELSA Bosnia-Herzegovina gives a presentation about the SLS on Media Law .
ELSA Poland gives a presentation about the SLS in Poznan on Intellectual Property.
ELSA Turkey gives a presentation about the SLS in Izmir on Media Law.
ELSA Germany has a short announcement: In 2015, ELSA Tübingen, ELSA Freiburg and ELSA Konstanz
will organize the first German Summer Law School on “Space Law” or “Law of War”. Apart from that, ELSA
Bayreuth organizes a Law School on “Data protection”.
ELSA Spain gives a presentation about the SLS in San Sebastian.
Workshops closes at 17.35 CET.
Opatija, Croatia
357
Time for Study Visits! (17.00 – 19.00)
Ana Roce
Aynur Hüseynova
Blanka Benetisos
Ana-Maria Paponja
Darko Dizdarevic
Marko Dolenec
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Martina Isola
Frida Fostvedt
Maria Kotaniec
Gabriel Badea
Parel Mastroshin
Eduoardo Köppel
Mila Drgevic
Sonja Stojanov
Philipp Barschkies
Esmee Tiemissen
Isil Ergec
ELSA Austria (LG)
ELSA Bosnia-Herzegovina (VP AA)
ELSA Croatia (EI)
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Norway
ELSA Norway (LG)
ELSA Poland
ELSA Romania (LG)
ELSA Russia (LG)
ELSA Serbia
ELSA Serbia (LG)
ELSA Spain (Chair)
ELSA Turkey
Chair: We now start the Workshop on Study Visits.
AR gives a presentation on Study Visits.
Chair: We divide into working groups now. Everyone will negotiate a SV agreement.
Presentation of the working groups.
Workshops closes at 18.46 CET.
Friday, 1th November (10.00-13.30)
Opatija, Croatia
358
Joint S&C and MKT: S&C Promotion (10.00-11.30)
(The workshop was chaired by MKT)
Ana Roce
Petra Podgoršek
Idil Buke Civelek
Alexander Bischoff
Raphael Höfer
Nikita Alsov
Julia Wildgans
Martina Isola
Blanka Benetisos
International Board (PP)
ELSA Turkey (Chair)
ELSA Germany (Vice Chair)
ELSA Austria (secretary)
ELSA Russia (Secretary)
ELSA Italy (Secretary)
ELSA Austria (LG)
Raffael Jessner
Asker Hasanov
Aynur Hüseynova
Jana Holevova
ELSA Austria
ELSA Azerbaijan
ELSA Czech Republic
Rostislav Andrlik
Mathias Christensen
Anna Haipola
Alisa Muraja
Elisa Vornaren
Mikko Rudanko
Noora Hyrönen
Dirk de Boer
ELSA Czech Republic
ELSA Denmark
ELSA Finland
ELSA Finland
ELSA Finland (LG)
ELSA Finland (LG)
ELSA Finland (LG)
ELSA Germany
Denise Schwarz
Tobias Eyl
ELSA Germany
ELSA Germany
Leander Dubbert
ELSA International (AC UNCITRAL)
Paul Busew
Maria Kotaniec
Arkadiusz Stec
Marcelina Burcec
AndreasDrios
Sonia Benga
Nikita Alsov
Tanja Jolic
Miriam Gutierrez
Murat Vrana
Alexander Pundo
Sofia Johansson
Elin Öström
Jacob Gustafsson
Johan Bladh
Simona Serrapore
ELSA Luxembourg
ELSA Poland
ELSA Poland
ELSA Poland (LG)
ELSA Romania (LG)
ELSA Romania (LG)
ELSA Russia (LG)
ELSA Slovenia (LG)
ELSA Spain
ELSA Spain
ELSA Sweden
ELSA Sweden
ELSA Sweden
ELSA Sweden
ELSA Sweden (LG)
ELSA Sweden (LG)
ELSA Switzerland
Opatija, Croatia
359
Esmee Tiemissen
Isil Ergec
Idil Buke Civelek
Simge Esendal
Kaan
Can
ELSA Turkey
ELSA Turkey (Chair)
ELSA Turkey (LG)
Aklave ELSA Turkey (LG)
ELSA Norway (LG)
Chair: Good morning. Welcome to the Joint Workshop of S&C and MKT. We’ll continue with
the presentation of the IB.
PP gives a presentation. After that, there are working groups.


What do you expect form your Marketer /S&Cer?
What is the biggest challenge when it comes to your cooperation?
Groups:
1. Sometimes we don't deliver to the marketer enough information. How can we expect help
if we don't deliver it? It's about quality. It is a challenge to live in different cities, difficult
to stay in touch. And also we think that they have a lot of stuff to promote and that maybe
it is not fair to give also this work to them.
2. It's not so easy for a marketer to promote the project, they have to know a lot before
everything about the project. The biggest challenge is not to agree on each decision.
3. Collaboration, information and motivation.
4. Events are nothing without promotion, we expect from marketer to promote them at every
level. Challenge: sometimes we focus too much on one event and forget the others.
5. Biggest challenge is the lack of time. Solution: inform marketers in advance. S&C have to
know what they want when they approach their marketers.
6. Talk is essential: communication, mutual respect and understanding. Respect other’s job.
7. Marketers expect to have all the information they need. Biggest challenge: find a way of
communication in both senses.
8. Marketer and S&C collaborate in terms of promotion. We need to invest time before the
events to have success on it. “I expect don't stand up in the same moment or the chair will
collapse”. About delegations everyone think they need to be special students but it is not
the case.
Chair: We’ll now proceed with the presentation of the IB.
PP gives a presentation. (ICM = Information, Communication and Motivation)
PP: Producing the material is not a big thing, but if there are many things going on at the same
time, it’s very hard for us. That’s why focusing on a drafted timeline of events is important. You
have touched more or less everything. It is hard for S&C to plan everything, and also difficult for
MKT to promote everything if you don’t know what you have to do until the last moment. Focus,
structure and Time- line. Remember the ICM rule: Information, Communication, Motivation.
Opatija, Croatia
360
We have only a final IFP newsletter at the end of the year. For a better promotion we can create
instead a smaller newsletter each 3 months with few articles. It will be better for promotion, as the
annual one is not really read by many people.
About Synergy: how many of you send the ESF to be in the calendar? I had to put many things
on it that are not S&C Events. I want to have a complete calendar but someone has to inform me
about the events to be put inside.
Who think the small newsletter is a good idea? Only few people in favour for the small newsletter.
ELSA Poland: I don't think actually a lot of people read it.
ELSA Norway: There are a lot of events over the network. I think there’s no use publishing them
all. And you won’t have the possibility to share the experiences of all the events in the network.
PP: Who of you uses the yearly newsletter? (Only one country raises hands)
PP continues with the presentation.
 Elsa day:
PP: Who have read our page about it? After this ICM we have to start promoting it. This year
there will be a competition on promotion: ELSA Day Visibility Contest. The winner shall be
awarded a prize at ICM Malta.
Last year, we promoted ELSA Day with videos. As you already now, this year there will be a
competition. Use your imagination on how you could promote it best.
ELSA Poland: Do you have any suggestions on how the network can help you?
ELSA Ukraine: Last year, events were promoted by using hash tags. But not every country knew
it. We have to stress this regulation before promoting the competition.
ELSA Poland: We don’t use hash tags in Poland. That’s a problem. No local Marketer will include
hash tags in their post about ELSA Day.
AR: This year, we divided the ELSA Day into two parts: The first part is the academic one with
quality events, of which the S&Cers are in charge of. We should do something that has an impact
on society, to make ELSA visible. Show what ELSA is like, in the middle of your city, bring human
rights on a local level.
ELSA Poland : Is it internal or external visibility?
PP: Both, something on internal motivation but also external impact.
ELSA Poland: Do local groups have to promote it at all levels?
AR: We want Human Rights and also ELSA to be visible in your city. On the main square, there
could be Human Rights pictures.
Opatija, Croatia
361
PP: Who had the problem of people not attending the event? Why not events in English? There
are places where that can work. You can invite Erasmus students. Promotion in local way but also
at international level. It happens really often that Erasmus students come at faculty, lonely at the
beginning. ELSA can be a way of integrating them on your university life.
ELSA The Netherlands: I am currently a Erasmus student, not very lonely. Too many things to
do, but it is good idea; stuff in English could be successful.
ELSA Turkey: It may be hard at the beginning, but I like the idea. I will ask to my marketer.
PP: This idea comes from my faculty, it is a perfect way. Just go to the university international
office and they will promote these events.
ELSA Switzerland: Using different languages can work, from my experience with lectures in
different languages.
ELSA Slovenia: We didn't have participant for some events, so we contacted the international
office and in little time we got a lot of participants.

Summer School
AR: We now move on to Summer Law Schools and how to promote them. We want to make
them more visible in the network. There have been 12 SLS in the network. On last ICM, we
decided on publish a newsletter. This year we want to create a web page that promotes ELSA
Summer Law Schools. Every Law School should be represented on the web page. The local /
national S&Cer will take care about sending the general information on time (4th December). I
will collect the information, give it to Petra and she will promote it on the web page. In January,
the Marketers will get the information, we will start the promotion in February. But you can still
work on the Academic Programme during this time, don’t worry.
PP: We will do a big poster which shows every Summer Law School. When people see it, they can
search for additional information on the web page by themselves.
AR: Marketer will promote events starting from February. Last year we had much more requests
that places offered, but still we can do better.
ELSA Switzerland: You said information to be sent on December, and also in February, what is
the difference?
AR: The academic program is expected in March. It is not realistic have it already in December.
Promotion will start in February because before Christmas it doesn't have sense.
ELSA Ukraine: If you want to create a poster, add a QR code. So students will have easy access to
the information.
Opatija, Croatia
362
AR: We already agreed on the main problem: S&Cer don’t know what they want, Marketers don’t
know enough about the event.
ELSA Norway: We created posters and always have an event on Facebook.
ELSA Ukraine: If you want to create the poster it is useful to connect the poster.
AR: Other inputs on what we expect to make our job easier?
PP: Only one input. In general ELSA lacks of human resources, S&C are in a position with access
to the people, they can convince people to join easily. Act according to an agenda, you have to
know something about the topic before going to talk to a professor, really important.

Delegations:
AR: Main problem: They are a special project. It is important to know the structure of Delegations.
What is the task of national and local officers. Teach to marketers what Delegations are.
ELSA Turkey: ELSA has observer status in some international institutions, and sends delegates to
represent them on the session. Why is it not so attractive to people?
ELSA Austria: People are maybe afraid because it seems to be very big and hard event to follow.
AR: How many of you know how the process of selection works? Few hands are raised
ELSA International (Leander): We hopefully get a lot of applications, check them and then send
everything to Anna with recommendations, she discuss them with the International Board and
they vote on the appointments.
AR: We try to follow objective criteria: CV, relevant academic knowledge on the topic of the
Delegation, experience in ELSA. People with no ELSA experience cannot really represent ELSA.
We try to have a different combination of members, trying to cover all the fields. You go there
and really represent Elsa, a big opportunity. Opportunity every ELSA member has.
PP: The idea is having one day in a week in which promote delegation. What do you think about
can be useful?
EI (Leander): Looking at the statistics of last year, the chances to become a delegate are 1:2. The
most recent statistics even show a relation of 1:3. So, you see, if your motivation letter is really
good, it’s not hard to get in.
Opatija, Croatia
363
PP: You have to keep in mind, that if a new call for a delegation comes in, there’s often not much
time until the end of the application deadline. What do you think about this: One day a week, we
promote one delegation on our Facebook page to inform the members.
ELSA Norway: We need something also from ELSA International, like a general poster and
tamplates.
ELSA Austria: One day per week on Facebook only for delegations is too much, we have a lot of
events so don't focus too much on Facebook.
ELSA Spain: Promotion should provide delegates with easy access to information. They have to
know what is going on.
PP: For that, please ask the delegates of your country to take pictures. When you inform them, ask
them to make picture of the activity. It is much easier to promote them with photos, everything
we can use.
ELSA Romania. Maybe it would be a good idea to give them an example of the survey the have
to fulfill to show them what kind of information is needed.
ELSA Austria: It would be great to have a database with all Delegation reports.
PP: Yes, I would love to have it, but I need some input. Therefore, ask the delegates to send
pictures and information about the Delegations.
AR: The questionnaire will be online immediately. One part will be to write about one’s personal
experience. For you as National Officers: Try to find out who your delegates are and use them for
promotion. When they are on a delegation, they have already accepted the obligation to promote
them among ELSA.
ELSA Germany: We have a brochure about delegations. I will pass it around. Just have a look at
it.
AR: Try to make it more accessible. For S&Cers it is not fair if they have to do all the promotion
of the project.
We close the part about delegations now.
Chair: Any questions? Any inputs you may add?
ELSA Poland: I was looking for promotion of Summer Law Schools. There should be a web page
with every SLS on it.
ELSA Norway: ELSA International plans to do that this year.
Opatija, Croatia
364
AR: Thank you for collaborating today. Marketers and S&Cer, start cooperating even better
together.
Share and Care + Closing (11.30-13.30)
Ana Roce
Blanka Benetisos
Darko Dizdarevic
Jana Holevova
Anna Haipola
Elisa Vornaren
Dirk de Boer
Julia Wildgans
Martina Isola
Frida Fostvedt
Maria Kotaniec
Eduoardo Köppel
Esmee Tiemissen
Isil Ergec
Elin Ostrom
Jonan Bladin
Adi Bikic
Aynur Hüseynova
ELSA Austria (LG)
ELSA Czech Republic
ELSA Finland
ELSA Finland (LG)
ELSA Germany
ELSA Norway
ELSA Norway (LG)
ELSA Poland
ELSA Spain (Chair)
ELSA Turkey
Elsa Sweden
Elsa Swedn (LG)
Elsa Austria
Opening 11.39
ELSA Sweden: Introduces herself and her local officer.
ELSA Sweden (LG): I am from Uppsala, our biggest local group.
AR: We have a few topics to deal with now. First, institutional visits.
AR gives a presentation on Institutional Visits
ELSA Sweden: About the definition of institutional visits, if we visit both a law firm and an
institution can we call it institutional visit?
AR: Yes, even if you do both things. It is something difficult to categorize combined activities but
we are not limited by that. The richer academic program is, the better.
We have two types: national and international. National are very helpful to have more members.
What do we offer with this activity?
Opatija, Croatia
365
ELSA Poland: Getting to know how other countries and other institutions work.
AR: Talking about responsibilities: if you want to visit an international institution, you need the
previous approval of ELSA International. Only after 2 week without an answer you can contact
directly the institution. It is responsibility of the National Group to provide knowledge about the
institution and the process to apply. Also to give Event Specification Forms, and require Evaluation
Forms after 2 weeks. In general, to ensure respect of regulations. Remember BEE part of the
Decision Book. Responsible assistant is Lila, ask her in you need any information or advice.
You can use the Study Visits Handbook. Ask for assistance if necessary, in the mailing list or at
the new forum. Remember to send request at least 2 months before the event, and contact ELSA
International before that. The event fees do not apply to institutional visits. ELSA collaborates
with EU Studies Fair, so consider visiting Brussels on those dates.
ELSA Sweden: One of the hardest parts is fundraising. Do you have any tips? How do you do in
your countries?
ELSA Finland: We found a grant from European Parliament.
ELSA Austria: We have a handbook from some other international organizations.
AR: In the forum you can ask for tips.
Presentation from ELSA Czech Republic about their Study Visit
Presentation from ELSA Norway about experience with Institutional Visits.
ELSA Norway: Key points:
Time: create a timeline and start early to send everything to the International Board and NG to
get authorization.
Challenges: choose really good planners, not too few and not too many. Know your market, repeat
your success and don’t be too creative. Research the main topics of the country (ex. Brazil: Oil)
and coordinate the visit in order to avoid repetition.
Tips: use the Network, NG’s, ALSA.
Knowledge management: archive interesting information, evaluations and make planners write
reports with tips.
ELSA Turkey: Do you send the people to the city and who pays?
ELSA Norway: You choose a team that plan the trip, and the planners have to pay the experience,
but they are secured a spot on the IV.
ELSA Finland: If we cannot find grants we pay it ourselves.
Presentation from ELSA Sweden about London Institutional Visit and Legal training
ELSA Spain: For someone who wants to visit the European Parliament, the MPs have a part of
Opatija, Croatia
366
their budget to cover travel expenses of the visitors, the amount depends on situation. However,
I recommend not to organize all the trip based on this. At the beginning they said yes and then no
answer was given, so we had to postpone the trip.
ELSA Turkey: We need visa to go to Europe. Do you have ideas to have it easier? We are planning
to go to Strasbourg and Brussels.
ELSA Austria: You can have a group visa, probably easier to get.
ELSA Turkey: Other issue, if you get a speaker, when you go you should ask them after the
presentation. Ask your members to get information before the trip.
ELSA Sweden: I think is a good idea. Made one IV this year and participant very not interested
and they had no questions. We are representing ELSA and we have to do a good impression. Some
people of the group should prepare questions. Also, institutional visits are academic, we had bad
experience with people drunk. This is not supposed to happen, we don’t want to destroy our good
reputation. Make sure you have control on this.
ELSA Finland: I also think we need to have standards. We had a lecture in which no one was
prepared and the speaker noticed it, it was very awkward.
ELSA Norway: We have a contract, we expect the participants to follow some rules like controled
alcohol use. In the contract we state how much to pay and other basic rules.
ELSA Finland: We also have a contract with participant saying is obligatory participate at the
academic program.
ELSA Austria: We just use punishment. Person repeating that punishment, not in front of the
speaker only in front of us. Once scared of punishment they don’t do it again.
Presentation from ELSA Austria on 3rd Elsa Vienna Law School on Dispute Resolution
ELSA Spain: About the budget, Vienna is not cheap at all how did you manage it?
ELSA Austria: At the beginning everyone said it was not possible because we needed too much
money. Total budget 25.000 Euros, but it just depends on what you are offering to your participant.
You have to organize with the budget you have. You should worry more about academic program.
We wanted to have at the same time great academic program and social programme.
ELSA Turkey: You had200 applicants and only 40 selected, how did you choose?
ELSA Austria: We meet around a table: 3 people. Maximum for participant was 10 points. First we
list the best people and then try to make a group table, that helps a lot.
ELSA Turkey: Do you have always one person for country?
ELSA Austria: We try, but sometimes 2 people per country.
ELSA The Netherlands: Would you like to make it a little bigger or will stuck at 42?
Opatija, Croatia
367
ELSA Austria: We will stay there because for the academic program you couldn’t interact with a
bigger group.
ELSA Spain: How many members did you have at the OC?
ELSA Austria: OC 8 members, but try to use “helpers” German system. Only for some stressful
moments. Usually we sleep with participants for being part of the group.
ELSA Norway: What will the new delegation form contain specifically?
AR: We require personal information, information about the institution, feedback about the
experience and then to state your experience in form of essay. Now the structure of the report is
minimum 20 pages: too long, we are trying to make it easier. We have one academic coordinator
per institution. Last year we had a lot of problems with delegations. Too many delegations and not
enough control, the number increased but the quality decreased. We don't t want to repeat, but
giving opportunities doesn't mean an inferior quality. Delegation is an event in which participants
invest a lot of personal money. Academic coordinator focus on preparation, at least one Skype
meeting, and accommodation. One of our priorities is to restructure the whole project.
ELSA Poland: You said that you cover some costs for delegates, right? In Poland the board covers
some, so can exist a double system of coverage?
AR: There is no problem with that, as we only cover the costs of the Delegates at the World Forum
of Democracy.
ELSA The Netherlands: Why did you give the name of the participants one week before the
deadline?
AR: The deadline was changed. Make sure you check your emails.
ELSA Spain: What about the criteria for choosing delegates.
AR: Our criteria focus on people who are really interested in the session.
ELSA Turkey: Delegates really need to be said that they are there representing ELSA. Two of our
delegates didn't know how to represent and promote ELSA. We need more materials.
AR: At the moment there is no check if someone is actually a member so please check our web
page to make sure that all delegates from your countries are really members.
ELSA Norway: We would need promotional material from ELSA International that you can use.
Open Q/A what you want.
ELSA Austria: You had a call for members of the International team, do you plan to have other
calls?
AR: At the moment no but if needed we will open another.
Opatija, Croatia
368
ELSA Spain: Please when choosing people for Delegations send their names to the mailing list.
ELSA The Netherlands: What about checking before electing the delegates?
AR: Not enough time.
ELSA Spain: If I see that a person chosen is not ELSA member only after send his name what
will happen? Any potential damage?
AR: No, if we send 3 delegates and not 5 it is not a problem.
ELSA Austria: What is the situation of ELSA Online?
AR: We are making small steps. Do not expect a development on the online system this year.
ELSA Finland: What about collaborating with BEST?
AR: At the moment there are no people capable to do something as big.
ELSA Turkey: We ask you all toprovide general information about law school. This year we did
something different, I asked for membership confirmation of our applicants to make sure that
they are members.
ELSA Finland: Think about more regional events, we have the Baltic Sea Exchange and FinEst.
Evaluation of the week: Questionnaire 10 minutes to complete it.
Closing 13.21 CET
Opatija, Croatia
369
Student Trainee Exchange Programme Workshop
Monday, 28th October 2013
Get Together & Introduction into STEP cycles and STEP calendar
(10.00 – 11.00)
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Alexander Schröder
Šárka Dimitriadisová
Claus Roland Gawel
ELSA International (CH)
ELSA Sweden (NG) (Chair)
ELSA Norway (NG) (Vice Chair)
ELSA Austria (LG) (Secretary)
ELSA Germany (NG)
ELSA Czech Republic (NG)
ELSA Austria (NG)
There were more people present but they didn’t sign up here in electronic minutes.
Chair opens workshop at 10:00 CET
ELSA International gave a presentation.
ELSA International (CH): We will do something to get to know each other even more and get
a rough overview to speak about cycles and calendar. We start this morning with group work by
dividing into 5 groups by simple counting.
ELSA International (CH): There are 3 magazines. If people know the right answer they will
get the magazine.
ELSA International (CH) is asking when Student Hunting deadline is. How many circles do we have? When
was STEP established?
Handing out magazines
ELSA International (CH): You got the magazines and now you have to make a dress out of
the magazines. As a help you have the scissors, the tape and the paper clips I just handed out.
We want you to present the dress like in a fashion show and the jury will be the chair, vice chair
and secretary. You have from 10:07 till 10:20.
Opatija, Croatia
370
People leaving the room to prepare the dresses
Chair: Alright its 10:20 so I hope you guys are finished
ELSA International (CH): Are you finished with the dress? We will do the presentation in the
lobby. You will go one after the other and then we will judge your outfits. So everyone else
except for the models join me outside.
People going outside to have the walk off
ELSA International (CH): The decision was not easy you were all awesome. After a long
discussion we have come to the conclusion that group nr. 1 is the winner. And winner of the
male collection is Alex.
ELSA International (CH): Now we proceed with the serious stuff. You all know the deadlines
right? Until this day you have to do what? There will be a countdown to the publishing of the
newsletter. We will speak that through with the marketeers tomorrow. When will it be published
do you know?
8th December
ELSA International (CH): afterwards what happens then? What is on the 14th of December?
The Christmas Cocktail of ELSA International!
After that we still have time to hunt students until which day?
19th of January
ELSA International (CH): Is there an internal deadline? Yes, the 21st of January. When you
send the applications please don’t do it the last day. And please don’t send one by one but
compile them. Don’t send them last minute because it’s kind of complicated for us. So that’s the
first cycle. In the cycle we have 4 main things to do. What are these?
Job Hunting, Student Hunting, Reception and Evaluation
ELSA Ukraine: Main point of Job Hunting is to find an employer who will be able to host the
trainee
ELSA International (CH): We have to structure a bit. You have to prepare your hunting. You
should do research first of where you want to hunt. We have institutions, media firms etc. Before
you go to an interview with a potential employer do a simulation with your president because
when you have practiced you are a lot more professional.
ELSA Romania (Emanuel): we have to have more students than Traineeships.
Opatija, Croatia
371
ELSA Austria: A larger number of students mean better alternatives for employers.
ELSA International (CH): So more students mean automatically a better quality to choose
from?
ELSA Austria: yes
ELSA Germany (Mark): There is no possibility to advertise when there is 1000s of students
but no step Traineeships that we can give away. So there needs to be a balance.
ELSA International (CH): what is important about Student Hunting is to be aware about the
dependence of others.
People in ELSA rank you always on how much Traineeships you offered. But it’s important that
you don’t only do Job Hunting but that you find a balance between Job Hunting and Student
Hunting. Last year 30% of the Traineeships were cancelled. One reason is that Student Hunting
failed. Problem about cancelled Traineeship is that it throws a bad light on all ELSA as an
organisation. The employers link ELSA to you. So they will be disappointed by you because
maybe someone else did not do Student Hunting.
ELSA Romania (Emanuel): If the student doesn’t come, his collaboration with ELSA ends.
ELSA Poland (Mateusz): Some of Traineeships are not attractive enough for the students so
they don’t apply.
ELSA International (CH): That’s true at some point.
Now about Student Hunting:
How do we plan it? What is important about arranging the stuff for the trainee? How is the
trainee selected?
ELSA Portugal: You need to talk to the employer and have the connection with the Elsa IB to
pick the best one.
ELSA Ukraine: Between the Student Hunting and reception there is a matching process.
ELSA International (CH): You say employer is making the decision and you say you have to
talk to the employer. That’s both true. But it’s a very important part that you have to push the
employers to fill in the acceptance form. So there is some work in between and it’s important
you stick to the time. You will see that the time is very short from acceptance to Traineeship. So
it’s unpleasant for the trainee if he knows very late he got picked. So there is some work between
Student Hunting and reception. So now reception what about that?
ELSA Portugal: You have to welcome him so he doesn’t feel lost.
Opatija, Croatia
372
ELSA International (CH): We are supposed to give options. We don’t have to do everything
for them but we have to show them some flats they could stay in. everything else is not really
regulated. But the more you do for the trainee the more you will receive from them. They really
like it when you take care of them. Who has a trainee right now?
ELSA Norway: Before the trainee arrived we arranged accommodation and included him in
social activities.
ELSA International (CH): I know that in Germany it’s usually quite professional as well.
ELSA Romania (Emanuel): I can give an example. Last year a trainee from Sweden came and
in Romania when you want to practice that law we have accommodation at campus but we can
also host him in our houses. And we took care of him, picked him up and involved him in our
social events. And it’s nice to get the relation to trainees closer.
ELSA International (CH): So besides you and the trainee who will appreciate that?
ELSA Poland: The employer. We provide our trainees with the reception program take him to
meetings and give him a welcome kit and help him during his contact with employer. It’s
important because he doesn’t have to worry about stuff and secondly it’s very professional and
shows the employer that we are serious about what we are doing
ELSA International (CH): Yes they will really appreciate it and you can also use that for Job
Hunting. So now when reception part is over what should we do?
ELSA Sweden: You have to evaluate. The communication with the employer and the trainee
ELSA International (CH): Do you think the evaluation process is working right now?
No not really. I can tell you numbers. At the moment we have 60 evaluations so we have not
even half of Traineeships evaluated. Even worse is the employers evaluation I have 19 right now.
So please check in your local groups that officers are sending the forms. Also I send an email in
the mailing list how these forms should be named. You will save me a lot of time. Until now I
haven’t received a single one which was named correctly. We wanted to talk a bit more about the
calendar. But we only have 4 minutes left. So we should take it to the next workshop.
ELSA Poland: I would like to use the moment to present our law school. You will find more
information on the Facebook page. You are all invited.
OYOP Workshop (11.00 – 12.30)
Opatija, Croatia
373
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Alexander Schröder
Claus Roland Gawel
ELSA Germany (NG)
ELSA Czech Republic (NG)
ELSA Austria (NG)
ELSA International (CH): When we speak of OYOP many people don’t know what it is. Is
anyone in the room who doesn’t know what an OYOP is? Ok so one. Who of you has never
created an OYOP? Ok six. When I was a fresher I thought it’s completely useless. But it’s
actually really important that you see yourself as a team and fulfil goals as a team. Your board
will rely on you. And it’s useful to achieve what you want. It’s a roadmap to your goal. Planning
has to be strategic and useful so it’s not actually that easy. In the end of the year you have a goal.
How do you create a goal?
ELSA Portugal: if you see the problems in local or national group you can define a goal to
solve the problems.
ELSA International (CH): So how should a goal be set?
ELSA Turkey (Hilal): It’s supposed to be realistic and achievable.
ELSA Turkey (Basak): There is a rule regarding goal setting it’s called smart. Stands for simple,
measurable, achievable realistic and time.
ELSA International (CH): Why is it important to have a realistic goal?
ELSA Turkey (Basak): Because if you know you can’t manage it anyway then there is no point
in doing it. But if it’s simple it motivates people to achieve it. About measurable we should see
the outcomes. It should not be a 10 year plan because it’s more achievable.
Opatija, Croatia
374
ELSA International (CH): Ok so now we have a goal and it has to be smart. Our OYOP is full
of our goals. What’s the difference between action plan and OYOP?
ELSA Poland: OYOP might be more general
ELSA International (CH): An OYOP is a thing you do with your board. You focus on
communication and it’s more general. An action plan is more specific. We send out an OYOP
from IB that’s focused on communication and then we have a step OYOP that’s more detailed
and focussed on step. Most of you have been doing an OYOP. So what I want is that we are
going to create an OYOP together.
We will collect 10 goals that should be our focus for this year.
Izbella, Austria: The deadlines.
ELSA Sweden : Marketing.
ELSA Romania (Emanuel): Does it have to be projects or just simple facts?
ELSA International (CH): what do you think is important for you?
ELSA Romania (Emanuel): promotion
ELSA Romania: communication
ELSA Germany: ifp partners
ELSA Norway: high quality applicants
ELSA Sweden: increase communication and knowledge exchange between local groups
ELSA Austria (LG): professionalism
ELSA Germany: make the matching process more efficient and faster
ELSA Austria: learn from the network
ELSA International (CH): Ok so now I want us to agree on 3 of these 10 points. It should be
an open discussion there are no stupid opinions.
ELSA Austria (Stjepko): But we can cross of some points anyway because marketing and
promotion are pretty similar already for example.
ELSA International (CH): Yes if you want we can cross them out if we can agree to one point
to be taken of the list.
Opatija, Croatia
375
ELSA Austria (LG): I would cross out promotion because marketing is more general.
ELSA Poland (Mateusz): I would cross out high quality applicants because it’s too general.
ELSA Austria (Stjepko): Knowledge exchange and learn from each other is pretty similar as
well so let’s take one off.
ELSA International (CH): Which one do you want to take off?
Everyone: learn from each other
ELSA Sweden: I think it would make sense to cross off IFP because our main focus should be
Traineeships.
Everyone except ELSA Germany agreed. Crossed off.
ELSA Austria (Stjepko): Knowledge and learn from each other are pretty similar, so we should
cross out learn from each other.
ELSA International (CH): We will vote for it
Majority agreed
ELSA Czech Republic: We should cross off professionalism because it’s not our focus.
ELSA International (CH): Who is in favour of crossing it?
Majority agreed
ELSA Norway: I think efficiency is important because it has so much to say for the trainee.
ELSA Czech Republic: I would like to cross off the efficient matching.
ELSA Romania: Cross out high quality because it’s almost efficient matching.
ELSA Germany: I would like to cross of the deadlines because it’s not our focus. We just have
to keep them in mind.
ELSA Portugal: I agree in crossing out efficient matching. Because I think we already have high
quality applications.
ELSA Poland: I think it should stay on the list.
Opatija, Croatia
376
ELSA Austria (LG): I wouldn’t cross out deadlines because it’s the most important for the
OYOP.
ELSA Romania: Actually high quality training is important to make sure we can ensure a global
quality.
ELSA International (CH): Maybe we start from the other direction. Which ones do you want
to keep definitely?
ELSA Poland: I would like to keep communication.
ELSA International (CH): Ok does everyone agree?
Everyone agrees
ELSA International (CH): Anything else?
ELSA Romania: Marketing because it helps use to raise awareness.
ELSA Norway: We should keep efficient matching rather than deadlines because it can be very
broad and you can interpret a lot into it.
ELSA Austria (Stjepko): deadlines are important but I think it’s included in efficient matching.
ELSA Ukraine: I think I would rather keep efficient matching than deadlines.
ELSA Spain: I think that for Job Hunting marketing is important, then communication high
quality for Student Hunting and efficient matching and time is just one of the premises we have
to follow. Because that what we were talking about this morning in SMART. It is part of a
SMART.
ELSA International (CH): Ok when it comes to high quality applications does it mean that the
applicants should send higher quality applications or could it mean that the forms we send to the
employer have to be of higher quality?
ELSA Czech Republic: What does efficient matching actually mean?
ELSA Germany: (answering Sarkas question) We have to keep in mind that we tell the
employers that they fill in the forms faster and to make our local officers be on time with
deadlines.
ELSA Norway: If we have good communication than the matching process will also be more
efficient. We have to focus on getting applicants that actually match the requirements.
Opatija, Croatia
377
ELSA International (CH): Alex after you explained efficient matching I think you could take
efficient matching and deadlines together. Is that in favour of your idea?
ELSA Romania: But deadlines can be interpreted as only the hunting deadlines. So in my
opinion efficient matching is better because it covers more.
ELSA International (CH): Ok we will vote who wants to cross out deadlines?
Majority agreed
Deadlines crossed off
ELSA International (CH): Ok so now just one more to cross off
ELSA Austria: As Alex explained his point efficient matching as part of deadlines we can also
cross out efficient matching.
ELSA International (CH): Ok so let’s vote on the last point to be crossed off. Who wants to
cross out high quality?
ELSA International (CH): How about efficient matching?
Majority agreed
Efficient matching crossed off.
Three remaining goals:
Communication, MKT and High quality
ELSA International (CH): Ok so now we will build 3 groups by simple counting. Now each
group will get one of the 3 goals that you have to explain in a short paragraph telling us exactly
what it means and what you want to achieve with it. You all should have seen an oyop. At least I
send you one so you should be able to do it. You have time till 12:10.
Workshop proceeds
ELSA International (CH): Now you will present your ideas. If you have done it on the
computer please give to the secretaries and write it down on paper from them so they can fill it
in the minutes.
ELSA Norway - (presenting group 1 – Marketing goal):
ELSA Czech Republic and ELSA Sweden - (presenting group 2 – Communication goal):
Opatija, Croatia
378
ELSA Turkey (Basak) - (High quality goal):
ELSA International (CH): Ok after the ICM you will receive an email summing up these
points. If you find something in STEP that’s a longer project you can put it in the long term
tasks. I was wondering there was nothing about this on the list here. We also mentioned the
action plan before but we have another workshop where we can talk about that more detailed.
Statistics Workshop
(12.30 – 13.30)
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Claus Roland Gawel
ELSA Germany (NG)
ELSA Austria: What do we learn from the success rate that’s in the Statistic? And why do you
think that the success rate is important.
ELSA International (CH): It is important to the people when you do Student Hunting, so that
they see that there actually is a realistic chance to get an internship.
ELSA Austria: Thank you for the preparing this data for us. However, I am not sure I got the
proper meaning of it. If I am not mistaken that it is just a number which goes down if your
student hunting is more successful than your job hunting. Therefore, I guess it is more an
Opatija, Croatia
379
arbitrary number with no essential statement. The number is more a reflex of the good or bad
student hunting of the other STEPers in the network, so that the naming could be misleading
here or even discourage local STEPers who did their best during the job hunting season.
ELSA Austria (Stjepko): Do I usually get a feedback when I’m sorted out by the employer?
ELSA International (CH): This is actually not easy to solve because if Elsa IB would do it we
would have to send around 1800 mails. So it would be easier to get an automatic reply. We are
trying to build a solution for that. Right now we are doing it in small steps. Of course it’s
important but in the online thing there are much more important things to solve. It also has to
be of a certain quality so I don’t want all STEP officers sending out random mail to people from
other countries.
ELSA Czech Republic: In Czech republic we always get back to the applicants
Portugal, Ukraine, Germany and Poland as well
ELSA International (CH): In general it’s good of course when people get a notification. But
the problem is that with all the STEP officers doing it on themselves that raises insecurity for the
applicants and makes it hard to get an overview of what’s going on. So if we do it we have to do
it unified.
ELSA Czech Republic: We have it on Facebook
ELSA Poland: I think notifications are a must because otherwise it means step isn’t working
properly and it shows it’s not a mess.
ELSA Sweden: We had the same discussion. Because as a local board member people often
asked me what was going on so that was confusing for me and them.
ELSA International (CH): ok so let’s agree that’s it’s a must to notify people but we have to
set guidelines of how to do it and it has to be a unified process. So what I can suggest is that we
discuss it on the mailing list on time to be ready for the upcoming Selection Results.
Presentation continues
Presentation on SOTN
ELSA International (CH): What does it mean if we will not manage the matching? Let’s say if
we have 4000 applicants? We couldn’t match them. So the online system is very important for us
because otherwise Traineeships will be cancelled.
Presentation on the plan of IFP Traineeships.
Opatija, Croatia
380
ELSA International (CH): If an employer would say that he only wants national trainees, how
could you respond?
ELSA Poland: I would say that we couldn’t do much. The employer only wants national
trainees. Because when a polish firm gets a trainee from Germany he will not know the language
very well. Some arguments convincing the employer like international support or promotion for
their company doesn’t work alone so we have to keep the employers interests in mind
ELSA Czech Republic: In Czech some of the employers from the law firms are practicing the
local language with the trainees before and learning languages from each other.
ELSA Spain: I think it’s not a problem of the employers it’s our job to find employers that want
to take people from other countries. If we only have law firms accepting people from the local
country it’s our fault.
ELSA Germany: Even if he doesn’t want an international trainee we give them a good
advertisement with our newsletter going out to 38.000 members. So that’s a part you should keep
in mind.
ELSA International (CH): Ok so now we have heard some pro and con arguments. In the
situation of the meeting when you think you don’t have the strongest arguments then just bring a
short counter argument and try changing to a topic where you are save in.
Tuesday 29th October 2013
Joint workshop STEP Promotion (10.00 – 13.30)
Petra Podgoršek
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Alexander Schröder
Claus Roland Gawel
Idil Buke Civelek
Alexander Bischoff
Raphael Höfer
ELSA International (PP)
ELSA Sweden (Chair)
ELSA Norway (Vice Chair)
ELSA Austria (Secretary)
ELSA Germany
ELSA Czech Republic
ELSA Austria
ELSA Turkey NB
ELSA Germany NB
ELSA Austria
Opatija, Croatia
381
Sonia Benga
Murat Vrana
Paul Boden
Kaan Can Akdere
Simge Esendal
Margo Ursal
Slava Kokeczkin
Nikita Alsov
Emislav Emikov
Bernhard Wetschko
Raffael Jessner
Tobias Eyl
Nadia Tjahja
Marcelina Burzec
Sofia Johansson
Simona Serratore
Mikko Rudanko
Alice Ratier
Sabina Mamedova
Morten C. Lindstad
Cyprian Paranycz
Arkadiusz Steć
Shafi Naib Khaic
Mathias Christensen
Maj Ryslev
Andreea Oros
ELSA Romania
ELSA Sweden NB
ELSA Luxembourg
ELSA Turkey
ELSA Turkey
ELSA Ukraine NB
ELSA Russia
ELSA Russia
ELSA Bulgaria NB
ELSA Austria
ELSA Austria NB
ELSA Germany NB
ELSA UK NB
ELSA International
ELSA Sweden NB
ELSA Switzerland NB
ELSA Finland
ELSA France NB
ELSA The Netherlands NB
ELSA Norway NB
ELSA Poland
ELSA Poland NB
ELSA Ukraine
ELSA Denmark NB
ELSA Denmark
ELSA Romania
Chair opens the workshop at 10:03
1 STEPer and 1 Marketeer are supposed to sit together, Every STEPer is supposed to sit next to a Marketeer
Chair: We will start doing presentations.
ELSA International (CH): Welcome everyone to the STEP&Marketeer workshop. First we will
go through the agenda:
Since it is very important that STEPer and Marketeers are working together it is important that
you know our dates.
Then we will talk about STEP promotion and after that we will tell you something about the
Newsletter and the Countdown. We will tell you a bit about marketing material and tell you about
STEP in 2014. At the end we will do a group work.
Let’s start. Speaking of STEP calendar it has 2 cycles. Now only Marketeers, when do we have our
Job Hunting deadline? If you don’t know it, ask the STEPer next to you. Ok so our Job Hunting
deadline is 30th of November. Why is that important for Marketeers?
ELSA The Netherlands: It’s important for the promotion
Opatija, Croatia
382
ELSA INTERNATIONAL (PP): It is important that you contact us and tell us on time-because
we can’t do it the last minute – we need time to prepare things and strategy/ideas.
ELSA International (CH): How can you support us during the week before we launch the
newsletter?
ELSA The Netherlands: You can promote it at your local group.
ELSA International (CH): We have to hunt down students once the newsletter is out. So there
we will need you a lot. And during this week Petra and I have to work 24/7 on the Newsletter.
After this we have the date for publishing the Newsletter. Do you know when it is?
ELSA Poland: 8th of December
ELSA International (CH): When are you more or less relieved from this work? (Promotion for
Student Hunting)
ELSA The Netherlands: In March
ELSA International (CH): We don’t need that much time so when is it?
ELSA Russia: 19th of January
ELSA International (CH): Ok so on the 21st the last SAF will be accepted and of course the
second cycle is still a bit ahead but does anyone know the dates for that already? You should always
have answers to other areas so you can work together as a team. Ask your STEPers to help you.
ELSA Turkey: 6th of April
ELSA International (CH): And when is the launch of the Newsletter next year?
ELSA Germany: 13th of April
ELSA International (CH): When do we have the Student Hunting deadline?
Everyone: 4th of May
ELSA International (CH): So if you didn’t know these dates until now please write them down.
Now we are going to talk about the countdown. As you might remember the last time EI posted
a picture every day before they launched the Newsletter. They had fun facts about the countries
on them. So that was a good promotion. But now to facebook. What is technical very important
when we post the pictures? That you comment on it, that you like it, or share it? If you share it, it
has much better range.
Opatija, Croatia
383
ELSA International (CH) presenting statistics
ELSA International (CH): On this picture you can see the views each picture got on facebook.
So if you look at it you see a huge jump after the first one. But remember this numbers because it
will be quite interesting to see in the second cycle. What can you see in the next statistic? Besides
that it’s raising what can you see? When the blue lines are going up also the views go up. You will
see it even more in the next site. Now look at the views. Before they had 3000 than at the launch
5000 and then they had nearly all our members. A year before they only had a 1000. The green
ones are the view scores; the red ones are the like scores. And what happens when the blue line
showing the shares, increases?
ELSA Portugal: There is more views as well.
ELSA International (CH): Exactly! So the shares are connected to the views.
ELSA INTERNATIONAL (PP): Ok did we learn anything from this 2 cycles? Was it
something that really popped out? The difference between first and second cycle?
ELSA Romania: The promotion has to be a bit more personal because then it works much better
and people can relate to it.
ELSA INTERNATIONAL (PP): Exactly! When you know the real person who is sharing it it will be more likely you share it yourself. So this has been working quite good. So let us keep this
stuff with the countdowns only to the STEP area because if we do it for every deadline its going
to get too much and it will become confusing. Since numbers for STEP are really important. How
many Traineeships did we have last year? And how many applications?
ELSA Romania: Around 2000
ELSA INTERNATIONAL (PP): Very close. Actually 2067. When it comes to countdown we
will not announce it now what we plan for this year and now Clemens will tell you why.
ELSA International (CH): The new countdown will be interesting since we try to improve this.
The last time showed us that the personal approach was much better. You will see some of us
doing funny things so look forward to it.
ELSA INTERNATIONAL (PP): From the marketing aspect- we will announce it beforehand
that it will be posted on Facebook. We will all share it together because the statistics showed that
if we share the picture (instead of everyone uploading it itself) – it usually reaches more people
and has better effect. OK. How many times did you face that people didn‘t know what STEP is?
We have tutorial as a tool to explain it. Discussion.We have certificates which are also really
important. Because this is something that they can add to their CV. We refreshed it this year.
Opatija, Croatia
384
ELSA International (CH): First of all the tutorial is not meant for the members to read but you
should read it. The tutorial was created to inform your board about STEP. Because STEP is a very
complex area. So if you want to know more about STEP ask your STEPer or read the tutorial.
ELSA INTERNATIONAL (PP): There is one more idea. Testemonials. Comparing the
statistics from last year, it would be good to use more testemonials. I can show you last years‘
template, which I think was very good, but there is still room to improvement- if you give it a
personal touch. What we did is that we prepared an example of another way for the STEP
testemonials so it would include the people who really joined STEP and had this experience. Could
you give some inputs?
ELSa Portugal: We personally have a flyer where we already show a Portugese student who has
already done an Traineeship and I showed that to the students and got really good results with
that.
ELSA Russia: The second way (the new example showed) is much better from a promotional
point of view. Because then people will think oh cool he did it and he got the experience so there
is a high possibility that I can do it as well. And that really inspires people.
ELSA Turkey: Thats what we are trying to do in Turkey. We are just trying to meet up with
people who did STEP. When you are promoting something you need to know what you are talking
about. So its better to show the people a person and give them a name.
ELSA INTERNATIONAL (PP): I would like to emphasize something - You need to get people
coming from Traineeships and ask them ”Can you get me some testemonials and give some
pictures that I can use for promotion?”. Can you raise the hands if you agree with it?
Majority agreed.
ELSA INTERNATIONAL (PP): There was an idea for a new STEP logo. GDT prepared 2
logos that I’m going to show you on the following slides. If you would like a special logo for the
STEP area please tell me which one you would prefer. STEPers please join our workshop on
Friday as well and tell us what would you change? We will discuss the 2 versions now but there
will be more time to discuss this more detailed on Friday. What happens with STEP in 2014?
ELSA Czech Republic: 30 years anniversary
ELSA International (CH): Is that something that happens every day or something exceptional?
ELSA INTERNATIONAL (PP): Who of you knew that? Only 4. So i won’t ask if you planned
anything. But now I‘m asking if you want to do anything? Do you want to promote it even more
then? So we are thinking about something on international level but its still in the procedure. But
as soon as we have it confirmed/clear we will let you know.
Opatija, Croatia
385
ELSA International (CH): Introduces the “Circle of Trust”
ELSA INTERNATIONAL (PP): Ok guys so why did we do this game? Is it important to work
as a team in your areas? You managed to make this circle with cca.70 people. This is amazing. Let
the work and cooperation be just as amazing between STEPers and Marketers.
ELSA International (CH): since we are a little behind time we will skip a small part and do the
group work faster. So now please divide into groups by counting from 1 till 9. After you will gather
in your groups what you are going to do is the following: “You have to think of how you will
approach students with your promotion this year. You have time till 11:10.”
Workshop continues at 11:12
Chair: Ok guys is everyone finished we would like to hear some presentations. I would like group
1 to come forward and present their results to the rest of us. And I would kindly ask you to send
your presentations to out secretaries as well.
Group 1: presented by Simona Serratore, ELSA Switzerland:
First we exchanged our STEP promotion experiences; unfortunately most people in our group haven’t had too much
experience – therefore we just talked about already implemented and/or potential marketing materials. We concluded
the idea that we need promotion materials for both the Job Hunting and the Student Hunting. First of all, Facebook
is a really easy but efficient way to promote STEP to students; this counts for both the countdown and the Student
Hunting cycle.
When it comes to Job Hunting, we agreed that it is important to have print materials that we can hand out to
companies. Based on an already existing brochure from ELSA Switzerland, we thought it was a good idea to make
it short but informative. It contains a general info on STEP, on the application procedure, a letter from an extrainee talking about the experience, a letter from a national firm talking about the STEP „offering experience“
from their view, an info on the application procedure (which is really important – the whole process needs to be
transparent) and of course the important links so people can find further information. Moreover, it is a good idea
to have separate brochures; one for law firms, one for students. Of course, if we share links, we need an according
informative website with all the necessary info, stressing the opportunity to ask questions if needed. A separate
STEP section is always a good idea! During hunting period, it is also a great idea to promote STEP via Member
Newsletter; that way you can pack quite some information into one place. We agreed that actively promoting STEP
by talking to people is a great idea, since people will most likely feel more comfortable with a face-to-face-approach.
We came up with the option to organize an info-event for all the interested people, maybe involving ex-trainees to
talk to; however, we agreed that the promotion of the event really needs to be done carefully. A better idea might be
an entire „STEP promotion day“ in the middle of the cycle (because that way people already heard about it); rent a
table in your universities lobby and give the people the option to just walk by and talk.
Group 2: presented by Alex, ELSA Germany
So we talked about both job and Student Hunting. For Job Hunting, we first need to raise awareness of STEP.
To achieve this, we should use media cards and maybe the press or other publications. I think it's important to have
it be simple and informative and, of course, have it connected to ELSA via using our corporate design. Secondly, we
have to show our partners the benefits of STEP, for which there are means such as testimonials, our homepage,
Opatija, Croatia
386
brochures, perhaps an FAQ, since I'm sure people keep asking the same questions, and by showing off the partners
we already have.
Concerning Student Hunting, there are two phases of it: before release and after release of the STEP newsletter.
Before, our main goal is to elicit attention and interest. Maybe some of you know the AIDA scheme - attention,
interest, desire, and action. So we should use teasers to raise visibility of STEP. The channel for this is of course
mainly social media. An idea we had - some of you might know the ELSA in 60 seconds video which has been
translated to various languages - was: Why not do a STEP in 60 seconds video? After release the newsletter has to
be the center of promotion. Do a presentation in your local groups, featuring former participants and employers. Be
there for questions. And do not forget to promote your own jobs by providing other nations with materials for your
Traineeships.
Group 3: presented by Idil, ELSA Turkey
As a starting point for creating our marketing strategy, we firstly defined the STEP area and divided the promotion
into two categories as Student Hunting and Job Hunting to signify our approaches to the students and the externals.
Considering the fact that STEP is one of the most visible areas of the association, it is not well known enough
comparing the great opportunities it offers. Therefore, we decided on the point that there should be more concrete
materials like informative brochures (adding insights from the previous traineeships), posters combined with a meeting
including ex-trainees sharing experiences, which can be named as one of the good techniques of face-to-face marketing.
We should be ready to catch the students or the law firms at any time they raise a question about STEP, and
therefore we need to work on different marketing levels in any sense. In that case, gathering people, who are willing
to do STEP all together just shortens our way to reach a great mess of interested people, and it is a good way to use
the potential.
Moreover, we mostly stress the point about “having traineeships abroad”, but what we should also work on is
creating a promotion for our own traineeships as well, by making posters or flyers, which we could share with the
whole network. At the time it forms an easy way for the other Marketeers to promote a traineeship in Berlin, or in
Vienna significantly, it would also increase the level of visibility and show how wide a range of STEP programme
the ex-trainees in creating our common materials, setting from the point that we should first attract our network to
make them promote the traineeships.
The second point of our strategy is targeting the law firms, which we should act in a more professional way. Of course,
the approach should be fully corporate with our materials, but it is important to raise the awareness for STEP with
different channels, mostly with PR techniques, such as having releases in a law magazine in order to catch the firm
with something more visibly promoted. And it is important to give an insight about ELSA at the time we are
having a meeting, so combining a national Newsletter or Synergy with a media card including catchy frequently
asked questions would be a good package. It is important to keep in mind that, we, as the biggest law students’
association of the world are offering them trainees from all over the world.
ELSA International (CH): Thanks Marketeers for having us.
Opatija, Croatia
387
Job Hunting Workshop (11.30 – 13.30)
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Martina Lipke
Sarka Dimitriadisova
Carlos Baquero
Ana Sofia Marques
Cosmin Tanase
Izabella Pusok
Claus Roland Gawel
Katharina Markart
Raluca Ratz
Hilal nur Sarbak
Basak Elkobes
Aysel Achmundova
Emanuel Grama
Marc Borchers
Marlene Kager
Alexander Schoeder
Martin Jensen
Lukasz Strankowski
Jelizaveta Pysurevska
Stefania Efstathioce
Teja (Surname missing)
Natalie Lisik
Monica Dafinova
ELSA International
ELSA Czech Republic
ELSA Spain
ELSA Portugal
ELSA Romania
ELSA Austria (LG)
ELSA Austria
ELSA Austria (LG)
ELSA Romania (LG)
ELSA Turkey (LG)
ELSA Turkey (LG)
ELSA Azerbaijan
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Austria (LG)
ELSA Germany
ELSA Denmark (LG)
ELSA Poland
ELSA Ukraine
ELSA Greece
ELSA Slovenia (LG)
ELSA Bulgaria
ELSA International (CH): This workshop is supposed to inform you about your possibilities
in Job Hunting. In the beginning we will do a round table and some stuff later that is more fun.
How did you do it or how would you approach a firm if you would do it the first time?
Opatija, Croatia
388
ELSA Czech Republic: It depends on the firm but usually I approach with an email and then
after a few days I give them a call. You arrange where we are going with the marketing materials,
the newsletter, some testimonials and forms. And usually we are doing research before we
contact the law firm.
ELSA Poland: We do it by E-mail or telephone and before we do huge research to now the
employers needs and possibilities. I try to keep the mails as short as simple. I only give some
basic information in the email and then try to arrange a meeting to give more detailed
information. Usually you go with the Marketeer or president to the meetings. But a lot of people
still don’t do it so I think we should change that. Because its easier to convince the employer
with arguments when your are 2 people instead of one. We always try to arrange a meeting as
fast as possible.
ELSA Poland: I have to agree that I do the same procedure as Lukasz so I don’t think I can add
anything.
ELSA Ukraine: We have contact with the employer who had a trainee from us. They were very
satisfied. That’s why they agreed to continue the cooperation. We are searching for other
opportunities right now. We are on the process of communication and finding out the employers
we want to contact.
ELSA Romania: I don’t know if I have Job Hunting experience I have only been doing this for
2 years. But we do it the same way. Email as a first approach, then we call on the phone and then
we try to arrange a meeting. Last year I tried only setting it up on the phone and it worked. But it
actually depends on the firm. And succeeding depends a lot on research so keep that in mind.
ELSA Portugal: For the question of politeness I send an email first. Then later I talk to the
secretary at a personal meeting. I go there with the marketing material and all the relevant forms
to show them that we have a lot of partners even on the international level. Its hard to get a
Traineeship in Portugal though but if you go and insist on it it works sometimes.
ELSA Austria: For me preparation is always important. I try to best prepare my local STEPer
for Job Hunting. I prepared a general letter to them after KAM to inform them abut the updates.
One from ELSA international media card and the STEP media card are used for presentations
and we added the name and contacts of the local STEPers to the cards. First contact is made by
an email and then we add the media cards to the email to show the employers. ELSA in Austria
is very concentrated on Vienna. But there are 2 more local groups in Vienna so we decided to
split and to cover different branches. I’m doing some stuff for the local ones as well. It might be
unusual but yea.
ELSA International (CH): I think that is actually good because one STEPer cannot cover such
a big city as Vienna so you create kind of a competition in your country because your Local
Groups want to compare themselves to other Local Groups.
Opatija, Croatia
389
ELSA Austria: Yea good point I also imagined it would be a good point to communicate the
idea. We were thinking about creating a masters document to show where all the local officers
hunt, and implemented it.
ELSA Romania (LG): I did a little Job Hunting but don’t really have experience. It’s mostly the
basic. We send an email with a short presentation of STEP and then we ask for response. We
usually establish a meeting with the employer. And if the employer doesn’t respond we call him
and ask for a meeting. Then we meet the employer and like Sarka said we are not going alone.
That’s pretty much it.
ELSA Bulgaria: First of all we are searching employers. Then we write a letter with basic
information on ELSA and STEP. If the employers don’t contact us we call them and ask for a
personal meeting. During the meeting if we have a member who has been on this position he is
joining us for the meetings.
ELSA Azerbaijan: We didn’t have any Traineeships but now we are doing Job Hunting so now
we are sending mails and arrange meetings. But mostly we are using contacts like our professors
to help us as kind of like protection and help us in convincing employers that we are a serious
organisation.
ELSA Switzerland: I’m local board member from Bern but I would contact a law firm where
we already had a good event maybe.
ELSA Turkey (Basak): I send E-mails to lots of law firms and ask for a meeting and add basic
information on ELSA and STEP. Then I try to arrange a meeting. Before ICM I had a meeting
with an employer with VP marketing and she gave basic information on the organisation and I
gave information on the STEP program and the guy was really interested in us.
ELSA Austria (Stjepko): I don’t have that much experience in STEP so I think Isabella can tell
you more.
ELSA Romania (Teja): I haven’t done any Job Hunting yet we are just starting now and we
start by E-mail and then try to arrange a meeting and try to pursue employers to cooperate with
us.
ELSA Germany (Mark): We have a partner so its pretty easy.
ELSA Austria (LG): First I do research on the law firms. This year I wanted to approach
partners who gave a Traineeship last year. And then we tried to find some new partners as well. I
send emails added basic information on ELSA and STEP and then tried to arrange a meeting.
My first meeting I was with the president from the local group and president of ELSA Austria. I
think that was a little too much actually because 3 people was too much because I didn’t really
get to talk about STEP as much as I wanted to.
Opatija, Croatia
390
ELSA Austria (Katharina): If I know the previous Traineeships I’ll call the company and
otherwise mail them. I always try that I know some name I can address to. Because if they see its
not some random person they are more likely to answer
ELSA Germany: Mostly our local groups do the Job Hunting and we support the local groups.
But we also do some stuff ourselves. We have some long time partners that we can rely on. We
have a mailing list with former national board members so we have a network with them and can
contact them as well. So that’s quite an opportunity for all of us.
ELSA Denmark: I don’t have any experience in Job Hunting l thought we have planned our
Job Hunting procedures in Copenhagen. We are following the guide book. We start contacting
the firms by calling, afterwards keep in touch by E-mailing, phoning, social media if that’s what
they want. A lot of the firms we contact are quite big so they already have their own systems for
Traineeships so that’s a bit of an issue. So it will be a challenge to convince them to offer an
international Traineeship with STEP. Another thing I want to do is to expand the Media Card
and write it in Danish because employers prefer getting it in Danish. The ideal thing is to arrange
a meeting with the firms. I would go there with my president or one of my directors. One
important thing is to keep on the communication between the STEP local group and the firm to
keep the firm updated in the procedure. Another challenge in Copenhagen a lot of the law firms
are not interested at all in offering Traineeships so we will focus more on alternatives like
consulting firms or In-house counselling firms.
ELSA Poland: Have you approached Carlsberg Brewery?
ELSA Denmark: No we haven’t
ELSA Austria: Why do you think law firms are not interested?
ELSA Denmark: It’s out of experience. Former Directors told me that.
ELSA Romania: Did you try another way to get those Traineeships? To make your own Job
Hunting strategy that would work on law firms in Denmark.
ELSA Denmark: Our partner is one of the big law firms in Denmark so we contacted one of
our partners who will give us some advice on how to contact them
ELSA Romania: We had some experience exactly like that with some big law firms who
wouldn’t answer to us and we told to the local STEPers to approach them harder. I told them
call them and give them only a simple way to say yes to step. So you have to find the way by
doing big research.
ELSA International (CH): There will be something announced on Friday. We will set up a
coaching system. In IB everyone has his coaching countries. I have 5. And we will do something
similar with STEP. There will be coaches taking care of STEP. We don’t know who will be the
Opatija, Croatia
391
coach for Denmark yet but I will be in touch. So the good thing is that we will give advice which
is going to motivate the STEPers. We have some data bases they are not correct in every
country. But I can tell for some countries and for your case there was a law firm in 2009/2010
that you lost in 2010/2011 and then got back 2011/2012. So I can get you in touch.
ELSA Denmark: The firm that Clemens mentioned has to be contacted from ELSA Aarhus so
they are out. But I think ELSA Aarhus is in touch with them.
ELSA International (CH): That’s good to know I thought you were talking about Denmark in
general. But you can see this law firm as an example. But it’s good that at least one law firm
shows interest you can catch on with this
ELSA Denmark: We have this rule in Denmark that once a local group is in touch with one
form other groups shouldn’t contact them anymore to avoid double contacting.
ELSA Spain: I think that there are different proceedings when you contact an employer for the
first time so we have 4 steps before contacting. Our 4 steps are to get informed about
institutions might be of interest to us. It has to be an international employer. Second step is to
try to know someone from inside lobbying. This person will talk on your behalf. Third step is to
try not to get so much information in the mail but to inform them in the meeting. Try to get a
meeting as soon as possible. In the meeting give them information and impress them with some
fancy presentation that should be very personalised so they think we are very interested in
especially them and then keep in touch.
ELSA Greece: I announced my local STEPers about a Job Hunting project. We never had a
STEP Traineeship in Greece and I’m trying to get one so every STEPer had to do research on
possible employers and institutions. They already submitted it to me but the problem is they
don’t know how the procedures are that it’s hard because we are all from different cities. I
contacted the minister of Thessaloniki in June 2013 because he is a professor of my law faculty
as a legal adviser and because of the project as youth capital 2014 they said it could be possible to
have a youth Traineeship so that’s in progress. I had a meeting with a firm before I came here
which was not for presenting step but it was for the video I’m processing to create. The video is
not ready yet but maybe till Friday. They were partners for the first board of ELSA Thessaloniki
and they got interested into STEP and the partner said that he wants to keep in touch until the
ending of the Job Hunting period because I explained everything to him so we might have a job
but I hope that they were really positive so keep fingers crossed. First step is an E-mail like
Clemens is doing. Because I found it a really good idea to just contact them and announce them
that we will call them and have the meeting for sure. Other material is Power point presentation,
media cards, statistics. And in every meeting I handed them a folder with promotion for of
ELSA Greece and the promotion of the STEP flyer that I created on first step.
ELSA Norway: In Norway we usually send an email and then call a few days after. If they don’t
know what STEP is we explain it to them. But the process in Norway takes a long time. At least
a few month. So we start at the very beginning of our term. So they already sent out emails and
Opatija, Croatia
392
have had the meetings with potential employers. So now we are waiting for a feedback from the
employers. And as Martin said the huge law firms are not really that interested in international
students. But we have approached alternative institutions in the public sector because they seem
to be interested. Because of new IFP we also contacted media firms. And the local officer in
Oslo actually had a meeting on Friday with one of Norway’s biggest media firms.
ELSA Sweden: We usually try to have approached the companies by coming with STEPers and
Marketeers. We first send an E-mail asking for a meeting. If its possible we try to advertise STEP
what we can offer them. And we try to build a relationship with the firm. Because almost all the
Traineeships were partners of ELSA. So to be able to offer something back we hope to be able
to find STEP Traineeships. It’s a good method but it’s only to slow. We had some examples in
successful government agencies and the court system. So I will continue with what my
predecessor did looking for legal departments. Focus has been on that and also. Difficulties the
contact between national and local board. My officers haven’t been able to do any hunting yet
which is not good at all.
ELSA International (CH): Thanks for the input. I hope you could learn a bit from others. This
workshop should help you and prepare you for the joint workshop with the presidents
tomorrow. We also had it at KAM and we will simulate meetings again. That’s very useful
because even if it’s a fake meeting it shows you where you are with your skills at the moment.
ELSA International (CH): Now we will talk about soft skills which are quite essential on our
work. There is a lot of material on it like books and so on. Soft skills actually are what you
present not really with your word but your behaviour. So when you go to a law firm it’s the first
impression you give. It has a lot of influence and we just want to show you some examples of it.
And now we will watch a short video and then later discuss how it can affect us.
Video “Secrets of body language” being showed
ELSA International (CH): If you want to watch the full video I can tell you it’s a good
investment of time. I think we all saw that you show much more of your power, strength or
weakness with your body than you expected. It also shows it has to do a lot about culture. For us
it’s different to get along with other cultures. When you go to institutions like the UN, there will
not be just people from your country but also from many others. So be aware to be most polite
but not the underdog. What else about body language? At KAM we were watching another video
that said that your body language affects your mind. But usually it’s also the other way around.
We can all agree that when you have something on your mind your body shows it. But the
theory says that it can be the other way around. If you are I in a powerful pose than immediately
you feel stronger. But there is the theory that you can fake it. So if I want to fake that, my body
has to fake it first and I can win the world. So first before going to a meeting you have to
motivate yourself then you will act more confident and better. We already did a simulation at
KAM and we showed the video to three people out of the workshop and those three were the
best in the simulation. I think we can agree that body language is very important but it can be
Opatija, Croatia
393
very easily miss-understood. What have you experienced with body language or soft skills? Was it
more positive or negative? Inputs?
ELSA Austria: The thing about body language is that I was not aware of how it worked before.
But it was striking to me that it was such a huge difference if you fake your body language and
then go powerful into a situation. So people who were at KAM could agree on that I think.
ELSA Greece: I agree and think that body language is a very important fact in our work and
even in presentations in front of employers. After training in ICM Cologne by an IFP trainer it
was so helpful I recommended it to my STEPer. I also was not that confident with public
speaking before but it just needs to get better. So all you have to do is practice and not to be
afraid to try yourself in many possibilities you can have.
ELSA Austria (Stjepko): You should work on yourself because if you see you are not reaching
your goals with gestures or arguments then you have to try to be better.
ELSA Romania: I didn’t see that movie. I’ve seen a lot of other ones and read some books that
will really help you with pronunciation as well. And lets not forget that ELSA has a lot of trainers
as well. It makes sense to do a training before Job Hunting. Improve especially your body
language it can help you in negotiation.
ELSA Ukraine: Body language is really important for employers. It there secret for being
successful. Also politicians and teachers are taught in this knowledge but it takes a lot of time to
get good. I can recommend the book “seven habits of pro active people” it helps you with a lot
of stuff. As we as young people have time before going to work so they should try to to gain
experience.
ELSA International (CH): When we will have the simulation with the presidents you will get
some examples and get a feedback. You could prepare by practicing. There are these videos to
show you on what you should focus on. But why not create your own video? I did that once and
it was about how selling carrots to a pharmaceutical concern. So I had 2 minutes and it was really
hard and I didn’t know what to do. Who of you has ever seen a video of himself? You hear
yourself but when you see the video it looks totally different. And you will see ticks you have.
There are people that are using some words a lot. For example the say “really” in every
sentence. So they don’t notice it themselves. But other people do. So that helps you to improve
and get a better appearance to others. I would really recommend doing it in your local step group
make a video of it and then improve it.
ELSA Poland: Last time I had a training and I was filmed by the trainer and regarding the body
language we turned the sound off and were focussing only on the body language and analysing
the mistakes I did. I would recommend you doing that.
ELSA International (CH): Also there was training in Cologne on communication. And body
language is a huge part of communication. It is not as important what you say if you say it right.
Opatija, Croatia
394
There is a saying for the first impression you don’t get a second chance. And that’s the same in
the meeting. You are not convinced of your own project. Communication trainings are given by
the IFP so I would recommend that. Communication was the best training I had. So if you plan
having training in your country - do that.
Wednesday 30th October
Action Plan Workshop (18.00 – 19.00)
Participants list:
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Martina Lipke
Sarka Dimitriadisova
Carlos Baquero
Ana Sofia Marques
Cosmin Tanase
Izabella Pusok
Claus Roland Gawel
Katharina Markart
Raluca Ratz
Hilal nur Sarbak
Basak Elkobes
Aysel Achmundova
Emanuel Grama
Marc Borchers
Marlene Kager
Alexander Schoeder
Martin Jensen
Lukasz Strankowski
Ielizaveta Pisarevskaya
Stefania Efstathioce
Claudio (Milo) Grieco
ELSA International
ELSA Czech Republic
ELSA Spain
ELSA Portugal
ELSA Romania
ELSA Austria (LG)
ELSA Austria
ELSA Austria (LG)
ELSA Romania (LG)
ELSA Turkey (LG)
ELSA Turkey (LG)
ELSA Azerbaijan
ELSA Romania (LG)
ELSA Germany (LG)
ELSA Austria (LG)
ELSA Germany
ELSA Denmark (LG)
ELSA Poland
ELSA Ukraine
ELSA Greece
ELSA Italy
Opatija, Croatia
395
ELSA International (CH): This workshop is called “Action Plan”. That’s something most just
write when they have a candidacy. I never wrote one before my candidacy. But we will write one
now and it should be focussed on Job Hunting. After this week you have a lot of knowledge and
ideas and feel more confident because of simulating the meeting. So you should implement that
in Job Hunting. Now we divide into groups and then you try to establish an action plan in which
you specify what you want to achieve in what time. Try to have some reserve because it will
never work out as you planned. And you remember this action plan is kind of a mirror to the
goals you have yourself. So this is your goal. This goal should be SMART. Do you still know
what that is? “Simple, measurable, achievable, realistic, time.” After that we will present the action plan
and it will also be used by us to remind you in the next week. The group division will be by
simple counting again. Be back here at 18:30.
Groups getting together
Workshop continued at 18:32
Group work presented
Group 1: Till November 30th we try to do research for 2 days. Then we evaluate in the second
week and in the third week we try to arrange meetings with them, as fast as possible, as soon as
possible. Then we send them the forms. We prepare for the meetings by talking to the marketer
and the president.
If nobody responds to the email, make sure you call them within one week.
ELSA Romania: Actually I loved the presentation of group 1.
ELSA Denmark: We have this discussion. The first contact should not be by E-mail but by
phone. I just wanted to know what your experience is since you will contact the firms by E-mail
at first time?
ELSA Sweden: For my part we send out a lot of E-mails of which only a few will be repsonded
to. It depends on the employer.
ELSA Norway: In Norway we also do that because a lot of companies don’t reply but then you
can call afterwards and pick up to the E-mail.
ELSA Spain: You don’t know if it reaches the right person or the person who is able to make a
decision. What we do in Spain is trying to find a person which is inside this enterprise so you can
send the E-mail to the correct address so you can have the meeting as soon as possible. From
Opatija, Croatia
396
my experience most of the E-mails are not responded to so I think it could be part of the
research to find person inside the enterprise.
ELSA Romania: It depends on the law firm. If it is a huge law firm then they usually read their
E-mails. If they don’t read their E-mails it’s bad but if they read their E-mails it’s the much
better way to do it.
Group 2: In Week 1 we communicate with the local officers and get to know the status on all
the companies that are contacted. In the second week we try to do all the meetings. In week 3 we
finalize the agreements and fill in the forms. Finally in the 4th week we compile the forms and
send them to ELSA International.
Group 3: First the local officers do research. At the end of the first week we are sending all the
emails or call them. At the end of the second week we contact them and try to arrange the
meetings. If they are not answering we contact them again, maybe more personal, like finding
someone who knows the person we are contacting. In the third week we send them the forms, if
they agreed on a Traineeship, and tell them a deadline by the end of the week.
ELSA International (CH): We have now 13 minutes left. First of all thank you very much we
hope that this action plan will help you. We will put it on the Facebook page to remind you of
your goals.
Friday 1st November 2013
Innovations in STEP (10.00 – 13.30)
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Claus Roland Gawel
ELSA Italy
ELSA Austria (NG)
Opatija, Croatia
397
Chair opens workshop at 10:04
ELSA International (CH): The plan is that in the beginning we show you a few innovations in
STEP. Most of them are not really finished but they are something we are working on behind
the scenes. Then we will go through some proposals. And then if there is time we will be able to
discuss other topics which might come up. First you will get a short presentation about a few
things from Martina.
Martina (ELSA International) is presenting STEP Coaches Presentation and the new Contact Evaluation
Form
ELSA Sweden: Will it be like an online solution. Is it something that you can request?
ELSA International (Dir. STEP ML): Yes we will send it to you but it’s up to you if you share
it with your locals.
ELSA Norway: Is it working now?
ELSA International (CH): We already tested it. At the moment we tried to open it but it was
not found at the area of the page. The program was too strong so that was the reason why the
site broke down the other week. But now we fixed it and then it should be possible to use it. Do
you already understand the reason why we have the survey? The reason is when you have done
transition that often your successor doesn’t know what you have been doing. So now we have a
list with what your locals are doing and you can see how the meetings went and what they were
doing. So you will know about their outcome and the reasons for it.
ELSA International (Dir. STEP ML): This information won’t get lost because we still have
the list.
ELSA Denmark: What is the reason why you won’t put it online?
ELSA International (CH): Data protection. If we have all the lists of personal information
online it would not be working.
ELSA International (Dir. STEP ML): Of course each national officer would have to agree
ELSA Austria: I have a small remark on this. At least to me it looks more like a general
surveillance which I am not really happy about but I also see the positive points. I also talked to
my local STEPer in Salzburg but he will not share it because he used stuff from his HR work. It
will ease up the successors work but for reason of privacy and data security it will not be shared.
ELSA International (CH): The only one who can see what you have collected, is me. And if all
the Austrian groups are going for Job Hunting we have a file and if you want to pass it I just
exclude this part and give it to you. Did I answer your question?
Opatija, Croatia
398
ELSA Austria: I am concerned that local STEPers will not want to share. They are not willing
to easily share their information. I was asking for good argument to encourage them to do so.
ELSA International (Dir. STEP ML): We treat it confidentially but we cannot force them to
use the information.
ELSA International (CH): In this case if they go for a meeting than they show their personal
contact. And if it doesn’t work out it is not really interesting for us anymore. And in this case I
don’t think they should be so selfish because the next one has to know where you’ve been
Hunting.
ELSA Portugal: I understand your question but last year I did the same. I got a Traineeship
through a personal contact. So passing a personal contact as a STEP contact would be
problematic.
ELSA Romania: Two years ago we had the same system in Romania without sharing online.
But people were afraid to share their personal contacts because they wanted to protect them. But
in case the Job Hunting failed we were more interested in why Job Hunting failed. We didn’t care
about personal information.
ELSA Greece: Just a short reply to Claus please. I don’t see why you should be concerned
about that. I mean Clemens said that we can decide not to share all the information so maybe he
wouldn’t share this information. And one thing more is there an archive maybe from earlier
Traineeships? Just like 15 years ago?
ELSA International (CH): There are some lists but they are rotting in the basement. The other
thing is that we have some list because during the years information got lost and during the years
not every STEPer collected them. Martina did a lot of research in the archive and tried to send
you some stuff. But I have huge folder from 1999 and its 300 Traineeships. But it is not stated
which company it is. So it’s completely useless. It’s just the information about what the law firms
wanted of the applicant back then. But we can try to find out more. So we can try to look that
up. That’s why we also want to create that list. And another thing about your local STEPers, we
cannot force them to fill it in, but I think the majority will see more the benefits behind it and
should use it
ELSA International (Dir. STEP ML): Just keep in mind that you share this information in the
TSF as well. So that’s basically the same.
ELSA Austria: How will it work?
ELSA International (CH): It is based on the server of ELSA International. So when we are
talking about sharing that means we will share the link of the survey but we will never show
things about how the meeting went. Only the Traineeship Team, the local or national STEPer
Opatija, Croatia
399
and I will be able to see that. So e.g. if Liza does Job Hunting in Ukriane, Cosmin will never see
it.
ELSA Poland: I understand you. We will have the page and we will send the information in but
the other STEPers won’t see it?! To be honest I don’t see the point because all of us should
compare how other people work. And in this situation they don’t do it because they don’t know
what the other STEPers do.
ELSA International (CH): I think we could because why shouldn’t we know about what each
other is doing. Germans are very eager on data protection and therefore they probably wouldn’t
like that.
ELSA Romania: Maybe we can make something that everyone should be aware of what
problems STEPers got during Job Hunting. Maybe we could make a Facebook group for
STEPers to post their problems so we can try to solve it.
ELSA International (Dir. STEP ML): You are absolutely right and we want to make kind of a
research about it of course not with contacts but just basic research.
ELSA Germany: I would like to mention that we in Germany have such a system. It really
works out. Actually there are no concerns in Germany from the locals which means a lot if it
works. So we should be aware that it could works out for all of us.
ELSA International (Dir. STEP ML): You can still share what your outcome was in the
mailing list. Share your concerns there.
ELSA Ukraine: Is such a data base already created?
ELSA International (CH): Yes it is and it works but right now we are getting the error
message but I suggest postponing the discussion to the Miscellaneous.
ELSA Norway: Are we filling out this in English or national language?
ELSA International (CH): As it was planned you can fill it in in your language and then you
can share it with your people. But if you want to share it internationally then it has to be in
English. If everyone puts in their meeting it will be hundreds of PDF’s but maybe just 3 or 4 are
really interesting. So after each period we could just sum up the extracted part and then we only
file the most interesting meetings. Because there might be meetings that are quite easy from
trainings you had in the past.
ELSA Poland: I can’t see the sense. In Poland it will be complicated. We evaluate each contact
we manage right now. It’s in the network. And for now it’s like 500 contacts. So if they use it at
the international level there is going to be a big problem. And I think people in Poland are used
Opatija, Croatia
400
to our own system now so I think local STEPers wouldn’t like changing it again because it was
implemented not so long ago.
ELSA International (CH): In this case when you have the system then you don’t have to use it.
But for people who don’t have it, it makes sense. It’s just for those who want to use it. It’s also
not meant to type in meetings from the past just those from now on.
ELSA Austria: I am thinking about an international list where we just share the name of the
company and the outcome. And for me it would be inspiring knowing in what kind of
corporations our officers hunt in other countries and knowing the success rate.
Presentation of German system
Presentation of Amendments of the web page
ELSA Sweden: We will have an online application form?
ELSA International (CH): Wolfgang from the IT team is creating online forms which are
working differently. To explain it now, it is too hard because it is so much IT stuff. We will do it
in small steps. Online Newsletter- online application – automatic matching. We are not sure when we will
be finished with it.
ELSA Portugal: If the form is automatic will you be able to apply for only three Traineeships?
ELSA International (CH): Now it’s the old form so there is still a maximum of three
Traineeships you can apply for. That’s a further step when we have the online form that
Wolfgang is working on.
ELSA Portugal: Isn’t it maybe better to use an introduction so the student knows he can only
apply for three Traineeships so he doesn’t get confused.
ELSA International (CH): We could just copy paste it from the web page. What we can do is
that: When you open the Traineeship and want to apply for it we can put a short notice next to
the apply button, saying that it is limited to three Traineeships per applicant.
ELSA Austria (Matthias): One of the big advantages of the old system was that you could
store the whole folder offline and that you could remember the Traineeship you liked. So I
would propose that you implement a favourites function so it gets stored to your browsers
cookies.
ELSA Romania: I hope the international system is going to work because it will help people.
Will the steps from the first cycle be on the site?
ELSA International (CH): If you want to save the Traineeship we are looking at then you can
just drag it in the favourites line. But I think that’s something the applicants have to do on their
Opatija, Croatia
401
own. Or they can just take a screenshot of it or save the link. But I don’t think it’s difficult to
make 3 buttons saying save, print and so on.
ELSA Turkey (Hilal): I think if you print it to PDF it would also work.
ELSA International (CH): Actually we wanted to put it to the first cycle already but it was
supposed to be a surprise for you. But I am not able to implement the search function you are
asking for, myself so therefore I need the IT person.
ELSA Austria (Matthias): I didn’t mean to save it into your browsers favourite but that you
can save it to your webpage. If I would have to apply to a Traineeship I would prefer a favorite
function within the webpage. I would get annoyed to have it in my favourites bar.
ELSA International (CH): I think it is possible but again I am not skilled enough in it. But we
are working on it.
ELSA Romania: I didn’t mean to change the search function for the STEP Traineeship but that
it would be better with a list of the STEPS. Because it would be more effective for students to
search on that.
ELSA International (CH): The fields you fill in for example the data have a certain value. The
problem is if we want to implement the search function later the system has to be fitting.
ELSA Czech Republic: The PDF Newsletter will it stay?
ELSA International (CH): If we will have this solution we will not have it anymore.
ELSA Poland: I like the webpage that you want to implement. We have something similar in
Poland. On the main page of the Traineeships would you like to have all Traineeships listed?
ELSA International (CH): Yes at the main page all Traineeships will be listed but you can use
the search function as well.
ELSA Poland: I think it will be a big mess because you have to scroll down so far. But wouldn’t
it be better to divide the Traineeships by country I think that would make it easier.
ELSA International (CH): Yea that’s easy that’s not a problem. There will be a structure. So
when you enter the search function it will just show the ones you are looking for. Actually nearly
every categorisation is possible.
ELSA Poland: We should keep it as simple as possible and not put too much information on
the site when you enter it.
Opatija, Croatia
402
Chair: I know there is more questions but as we are behind schedule we have to move on to the
proposals.
ELSA International (CH): The first proposal is from Sarka and she will now present it to you.
ELSA Czech Republic presenting proposal
ELSA Sweden: Having a longer period would cause anxiety if you get your Traineeship or not.
In Sweden students usually work in summer. So if the matching period is too long they might
look for a job and then have to cancel the Traineeship.
ELSA Portugal: I think the multi matching is going to take more time. The student has more
time to book the flights and prepare the things. I think my concern about having 8 weeks is that
the trainee will have enough time to prepare himself to go to the Traineeship.
ELSA Germany: I really like the idea behind this but I think it doesn’t solve the main problems.
This is that matching does not take 2 weeks in some cases. It’s a long procedure with the locals
sending applications to the employer and employer picking it. So in a lot of cases there is a delay.
I am not sure anything would change when we put 8 weeks.
ELSA Austria: Other than Alex I see the point. I wouldn’t take a Traineeship if I wouldn’t
know that much in advance. So the expenses I would have would be higher than expected. We
had a case in Czech republic that some Traineeships were not accepted because the applicants
got to know too late. So I think it’s a good trade off. And if we have the need for that in some
countries I would propose you to vote in favour. For us frankly spoken it wouldn’t change
anything. But it helps other countries keeping their employers in good mood with a low
cancellation rate, and hereby the traineeships themselves.
ELSA Poland: When I heard about it at KAM I was first against it but now I think we should
change it to 8 weeks. You should bear in mind that it only affects the first Traineeships. But it
could help the trainee to better prepare and to provide ELSA International with more time for
the delays and I think this preparation helps us with these delays. So I’m in favour of this
amendment and I think it will help. In Poland we also have the problem that in the previous
newsletter the Traineeship starts in March and the trainee had the results on the 20th of February
so he had 10 days to prepare for the Traineeship. So it was way too little time for him. So I think
the amendment would help. And moreover regarding the summer Newsletter it would solve the
problem in Sweden since they are working in summer.
ELSA Sweden: The thing I wanted to clarify is that if we get to have an 8 week rule like the one
which was proposed it will be in the beginning of July. It’s not certain that you get the
Traineeship. There is a high possibility that they will cancel the Traineeship because they have
already found a job for the summer. So I’m scared that we will lose partners from it.
Opatija, Croatia
403
ELSA Czech Republic: Yeah, but also you are talking about the current calendar and that’s the
thing as well. I believe that the student application deadline of the second cycle it was moved a
bit forward than it was supposed to and so it had to be postponed. It was also this reason why I
wanted to change that for the future. So we have a bigger amount of time before the summer
break.
ELSA Portugal: You are not going to spend 8 weeks doing the multi matching.
ELSA International (CH): For the matching we set our goal for one week. But from
experience we have to count 2 weeks in the worst case.
ELSA Portugal: So the 8 weeks are for the trainee to get prepared.
ELSA Italy: I agree with the proposal because of the matching program we have in Italy. When
a candidate was chosen for STEP the time till departure is always short. It’s a good proposal but
if we want to reduce the time for the multi matching, we’ve need a deadline or for us or for the
employer.
ELSA Austria (Stjepko): How often does it happen that the results are coming so late that you
have less time to prepare so just like a week? If it happens often then I would rather support the
proposal.
ELSA Poland: It’s happening often but you have to remember that it’s only about the
Traineeships after the deadline. So that does nothing to the jobs published in the winter
newsletter. The only problem are the Traineeships after deadline.
ELSA Austria (Stjepko): Then I would say yes to the proposal.
ELSA International (CH): We have to move on so we go for the proposal of ELSA Germany
about the language we should use in the forms and then take a break after this one. In the break
I want Sarka to make a timeline to better explain you the structure of her proposals so you can
see the advantages and disadvantages of the proposals.
“Decision Book Amendment to the General Regulations of the STEP-part proposed by ELSA
Czech Republic, ELSA Portugal and ELSA Italy:
ELSA Czech Republic, ELSA Portugal and ELSA Italy propose the following to the Council
STEP Procedure
1. Traineeships
Opatija, Croatia
404
1.1
...
1.2
General Regulations
1. Duration
Traineeships have a minimum duration of two weeks and a maximum duration of two years. The
Traineeship can only commence at least six weeks eight weeks after the application deadline
of the respective Traineeship has expired.
Comments:
Since there was multimatching incorporated to the STEP procedure, the six weeks period is not
sufficient amount of time anymore. After the application deadline, there is the matching to be
made, which takes approximately about 2 weeks, then STEPers forward the suitable applicants
to employers and then it takes about 2 more weeks until the applicants are selected. That gives
only 2 weeks for the selected applicants to prepare for their Traineeships (accommodation,
travel, VISA). Therefore we suggest prolonging the period for two more weeks, given the
applicants and also the employers some extra time to provide everything necessary for the
Traineeships.”
Voting on the proposal:
Votes:
In favour: 13
Against: 0
Abstentions: 3
Total: 16
Proposal will be recommended to the Council.
Alex presenting ELSA Germanys proposal
“Decision Book Amendment to the Matching Section of the STEP-part proposed by ELSA
Germany:
ELSA Germany proposes the following to the Council:
STEP Procedure
…
2. Applicants
2.1 General Regulations
Opatija, Croatia
405
Only members of ELSA may apply for STEP.
1. Application
a. Applicants can only apply for a STEP Traineeship by using the Forms provided by ELSA
International and filling them out in English. Additionally they have to hand in the necessary
diplomas, certificates, recommendations of professors or similar valid documents to prove the
qualifications stated within the Application Forms.
Comments:
This Amendment codifies the current praxis. We already accept only English written
applications and this has to be written in our Decision Book as well.”
Voting on ELSA Germanys proposal
In Favour: 16
Against:0
Abstentions: 0
Total: 16
Chair giving a break till 11:25
ELSA Greece: I like it but I have some concerns. We cannot be sure about how many
Traineeships will be the first ones so we only speak in general but worst case we could have a lot
of them so this would cause a problem. Second I would like to have a fixed employers deadline
where we could tell them that they could have the results in like the 4th or 5th week because we
know employers are busy and they don’t do everything on time. So maybe that should also be
implemented. And afterwards the applicant will have 2 weeks to fulfil the TSF.
Alex presenting ELSA Germanys proposal:
“Decision Book Amendment to the Matching Section of the STEP-part proposed by ELSA
Germany:
STEP Procedure
…
2. Applicants
Opatija, Croatia
406
1. …
2. Matching
a. ELSA International revises all applications and matches them to those Traineeships fitting best.
b. During the Matching process ELSA International shall take the following criteria into account:
(i).
Only Legal and Language Skills must shall be matched.
(ii).
The aim is to ELSA International shall forward the applications with the highest
matching rates, preferably with a rate of 100%. Nevertheless, it is also acceptable to
forward applications with a matching rate of 80% and more. However, no application
with a matching rate under 80% shall be forwared.
(iii).
With In case exception to (ii), if there is only a low number of applications for a
Traineeship or if there are only applications with low matching rates, the best
applications among these shall still be forwarded to employer with a remark explaining
the circumstance.
(iv).
The applicant's preference list does shall not affect the Matching.
(v).
Poorly written applications shall be sorted out. A CV or a Motivation Letter is to be
considered poorly written if the form, structure, grammar, political correctness,
politeness, information content, style and or length do not correspond to the usual
standards.
b. c. One applicant shall only be matched for one Traineeship at the same time.
c. d. c.There shall be no contact between the applicant and the employer before the selection.
d. e. d.ELSA International sends the Application Forms of the selected matched trainees to the Local and
respective National Group.
e. f. e. In case the Local Group does not send the Application Forms to the employer and simultaneously
to ELSA International within one week after the receipt, ELSA International may send the Application
Forms to the employer.
Comments:
It is important to have an explicit definition of the matching process.
This amendment implies the result of a working group who worked on a definition of matching. It
clarifies how and considering which criteria ELSA International makes the preselection of the applicants.”
ELSA Norway: What is matching rate?
Opatija, Croatia
407
Martina, International: Matching rate, we actually have to discuss that. We have to rethink the
matching procedure. Only legal and language skills are considered.
ELSA Norway: If they ask on specific subjects, how many subjects do you calculate? How will
you fit in the languages in a calculation? It seems weird to me. Is the matching rate something
which is used?
Martina International: It’s going to be implemented. If it’s approved we just have to think of
how to calculate it exactly.
ELSA Austria: As we don’t know what matching rate is why don’t we cross it out since its not
helpful at the moment.
ELSA Germany: I agree, so we can cross it out.
ELSA International (CH): So now we have an amendment to the amendment.
ELSA Poland: I am afraid that we can’t actually reach the matching rate so how can we count it.
So if we are going to implement a matching rate later are we going to make a formula how to
implement every legal and language skill. It’s not that easy to do it mathematically.
ELSA Greece: Will this be a discussion only for ELSA International or will we discuss it all
together and when will this be?
ELSA International (CH): When it comes to proposals ELSA International should not have
an opinion on this. So this is just to clarify now. What I did I was giving all the skills points and
the language points in 2 categories and then I was seeing how many people were achieving it.
Then you can find out what would be the best option. Then you can compare it and then you
have to find a formula to get to numbers but its complicated to write it down right now. When
you get the results only the highest and best matches are being forwarded. But we hope to have
the formula till the next ICM where it has to be approved by the council. If you want to add it
we have to do it at next ICM.
ELSA Norway: To me it seems random to act with a percentage rate. Also the number 80% is
random to me so I think it’s unnecessary.
ELSA Greece: Either way this will not be implemented right now since it has to pass an ICM.
ELSA International (CH): Even if we don’t have number here in the decision book we have to
find out which applicant is the best. So anyway we will do some kind of rating and present you
the formula and then it can be implemented in written version.
Opatija, Croatia
408
ELSA Greece: It’s all about calculating and matching the skills on a percentage skill. I think it
would be better to have a matching program like a program on the Internet because it’s hard to
do it yourself.
ELSA Ukraine: I think such kind of issues should not be regulated by decision book because
it’s hard to find out if it’s right. Maybe we should do it in a working group and make a handbook
for the process.
Several show thumbs up
ELSA Romania: In this case we actually should delete the entire point.
Chair: But right now we are just throwing words around so we should come to the vote now.
ELSA International (CH): I’m just questioning this line (b.c) because it is actually single
matching. So if we have already changed it from single to multi matching it doesn’t fit.
ELSA Germany: Actually the proposal is not about multi matching, it’s just about a definition.
So multi matching is not what the proposal is about so we can actually cross it out.
ELSA Poland: Can we add a definition of multi matching now? Or is it not necessary?
ELSA International (CH): Matching is in the decision book as well. You can see that in lit. b it
is crossed out. What we have is that we could change the sentence in the decision book but that
is not the proposal. Someone has to propose it tell me how to define it and the voting is only
possible with a 4/5 majority then the Chair can propose it to the council and then 4/5 have to
approve because it was not in the working material. So are you proposing it now? I would
suggest first finishing the proposal of ELSA Germany. If you still want to do it you should write
it down and hand it to us later.
Voting on the Proposal of ELSA Germany
In favour: 15
Against:0
Abstentions: 1
Total: 16
ELSA International (CH): First proposal is that we could use it for making our minds clear as
the next proposal will be highly discussed.
ELSA International (CH): Now there is one more proposal, which wasn’t in the working
material. So for this vote out of 16 people voting we need 13 in favour because it’s a 4/5
majority needed.
Opatija, Croatia
409
ELSA International (CH) presenting the Proposal of ELSA International:
Please find attached.
Majority agrees on speaking about ELSA Internationals proposal in the miscellaneous so people can have time to
actually read it. ELSA International (CH) is sending it out through the list right now.
Chair: I suggest that now first we will discuss ELSA Poland’s proposal to define the multi
matching. So lets now try to form a sentence.
Majority agreed
New sentence being added to the proposal 2.a.
“Decision Book Amendment to the Matching Section of the STEP-part proposed by ELSA Poland:
ELSA Poland proposes the following to the Council:
STEP Procedure
…
2. Applicants
1. …
2. Matching
Applicants can be matched to more than one Traineeship at the same time up to the maximum of three.
the a maximum number of three Traineeships at the same time.
b. There shall be no contact between the applicant and the employer before the selection.
c. ELSA International sends the Application Forms of the matched trainees to the Local and
d. In case the Local Group does not send the Application Forms to the employer and
simultaneously to ELSA International within one week after the receipt, ELSA International may
send the Application Forms to the employer. “
Opatija, Croatia
410
“Decision Book Amendment to the Matching Section of the STEP-part proposed by ELSA Poland:
STEP Procedure
…
2. Applicants
1. …
2. Matching
Applicants can be matched to the maximum number of three Traineeships at the same time.
c. ELSA International sends the Application Forms of the matched trainees to the Local and
d. In case the Local Group does not send the Application Forms to the employer and
simultaneously to ELSA International within one week after the receipt, ELSA International may
send the Application Forms to the employer.“
ELSA Norway: I’m wondering if it’s necessary to have the part of the sentence “which are
stated in his or her Students Application Form”? Because I think it makes the sentence too long.
ELSA Poland: It’s just to clarify though. Ok but let’s put it out then.
Majority agreed
ELSA Germany: I’m just wondering you explained at the same time with the phrase one cycle.
Chair: Let’s take it to a vote.
Voting on the Amendment from ELSA Poland to ELSA Germany’s proposal
Opatija, Croatia
411
In favour: 16
Against: 0
Abstentions: 0
Total: 16
Proposal will be recommended to the council.
ELSA Romania presenting its proposal on the Penalty system
ELSA Austria: The problem is that with this we will get much less applications because they
can’t really know when they get the decision, whether they get the Traineeship or not. So then
for not having the money to buy the ticket they get a penalty on top.
ELSA Romania: But of course a lot of things can be changed so at the end it should be our
proposal and not just ELSA Romania’s.
ELSA Norway: Can you explain what happened in Romania that you want to implement it?
ELSA Romania: We had like 4 Traineeships cancelled. Actually 2 of them were cancelled
because they had some family issues. Even the lawyers understood that. Then they changed the
dates. They didn’t have a reason not to come to the third and second option. After we actually
changed the dates for them she said I don’t want to come anymore because something popped
up.
ELSA Sweden: Everyone should read the proposal for lunch so we can discuss it later.
ELSA Romania: Try not to take it personally. We just try to protect the Traineeship. They sign
a contract. As we are law students they should take that seriously.
ELSA Norway: It’s important that everyone reads the minutes of ICM Cologne.
ELSA Poland: Do you maybe know what is the procedure in AISEC Traineeships because I
know that they have to pay for them but do they have a penalty system as well?
ELSA Romania: I don’t know but I think I can find out. But I don’t think it will stop people
from applying because you only apply if you really want to go. You will not cancel it but take it
seriously. If it’s not a serious problem they destroy our reputation with the employers.
ELSA Czech Republic: How will you rate what is a stupid reason and what is not?
ELSA Romania: Actually the valid reasons are coming from the decision book. They are stated
there.
Opatija, Croatia
412
Chair: We have had the proposals and we will present them tomorrow in the council. After
lunch we will discuss the penalty system with FM. And now I give the word to ELSA Spirit to
punish Sarka.
Chair closes the workshop at 13:31CET
Joint Workshop Financial Management & STEP on the Penalty System
(15.00 – 168.30)
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Claus Roland Gawel
ELSA Italy
ELSA Austria (NG)
ELSA International (CH): There is a proposal on the penalty system and as we discovered in
Cologne it’s quite an important issue to us. Therefore I would like to ask ELSA Romania to
present it and tell us their thoughts.
ELSA Czech Republic: Actually I have 2 things. Why is the proposal in the same form than in
Cologne because once it was not amended? And how will you make the people pay if they cancel
the Traineeship?
ELSA Romania: It’s the same because I believe it’s a good but not perfect proposal. This is up
to every local officer. Because that officer is the one who gets the damage when a Traineeship is
cancelled. And I think when the participant is signing a contract he or she should be obliged to
pay that.
ELSA Germany (Roman): Since this proposal originally came from Germany and Sweden we
obviously like it. The amount of money is not meant as a sue but its meant as a protection not to
cancel internships. In Germany we have never had a cancellation because of that. The suing you
can do but you don’t have to. Because people will not cancel if they see they have to pay.
Opatija, Croatia
413
ELSA Czech Republic: I understand that but if you really cancel the Traineeship how will you
make the people pay. Because ELSA will not sue them so how will you get the money?
ELSA UK: I fully agree with the need to cancellation responsibility. But who would be
responsible on making sure we get our money? The other point I like to raise if I’m thinking of
cancelling a Traineeship, will a fine of this size actually deter me? As far as I am concerned the
proposed fine would be less than my train fare to the airport for this ICM. Thirdly, does it
actually help to improve the image of ELSA since it’s the hosting group who receives
compensation rather than the firm that has had its trainee fail to attend?
ELSA Romania: We can actually modify the last sentence and you can make it to the hosting
group and the lawyer. This system is supposed to improve our image as a law students
association. When you’re taking the result that you’ve been accepted it’s 2 weeks. You will not be
punished if your reason of cancelling is good. If you have strong reasons then the system won’t
be used.
ELSA Sweden: We also have to consider even with the problem to collect the money this is not
meant to be a system of getting cash but it’s a system of preventing it from happening. So even if
there are less people applying the quality of people would be greater because they would really
appreciate the possibility of an internship and know the dangers.
ELSA Poland: We usually sign it digitally. I wonder if it’s legal signing the contract. So if it
comes to that I don’t think we have a legally binding contract between the students and elsa.
ELSA Austria: I have 3 points one is general 2 are specific. But again Germany is not a role
model for all of Europe. But consider we are foster mutual understanding and cultural diversity
and this regime could hinder people from applying which would be contrary to our goals. Plus
we can’t guarantee a selection day or a certain period before the period begins. So why shouldn’t
we just imply a penalty system. I don’t see that it’s fair to the trainees.
ELSA Romania: We are not trying to sue anyone. We just want to get a base to protect
ourselves. Its not like people are doing it all the time. So it’s only an exception. Most of them are
cancelled because they have serious issues. I don’t think this changes will actually damage
Student Hunting. Because if you are willing to apply for an internship you will not cancel it.
ELSA Germany: 1st regarding the situation with the employers: I think it is better when an
employer asks you after a trainee cancelled the traineeship and you can tell him that we do
something against it. Our internal blacklist is not satisfying for them. In Germany the money
doesn’t go to the hosting group, we have a foundation. So maybe we could do that with the EDF
as well. And one other point is applications. If we point out the penalty system in the TCF I
don’t believe that people will not apply for STEP because of the fee anymore. They will know
what is going to happen when they cancel for no reason and will be aware of it. Actually I had a
Opatija, Croatia
414
lot of questions regarding this form. And everyone I explained it to understand it so far and we
didn’t see a decrease of applicants.
ELSA Austria: In direct reply to Alex. One pretty much can’t say that what works in Germany
works all over Europe. You can’t expect someone in Georgia to buy a flight for 300 euros or
more when the salary is lower. So you can’t expect everyone to have the funding if you consider
that we try to foster (haha, good one!) cultural diversity, it also means accepting differences. The
suggested German penalty system would unfair because you leave a lot of people outside of our
STEP, because they would be afraid to apply. So basically you punish them with a penalty for
not having the money to buy the flight ticket in the end, that’s grotesque.
ELSA Portugal: I want to say that last year I was going Student Hunting. And a lot of people
told me that they were afraid of applying because they were scared they couldn’t go. So if I told
them ok you can cancel but you’re going to need to pay the people are going to laugh at me. Plus
the amount of money is way too much. It’s unthinkable to do that for Portugal and that’s the
same for most of the countries.
ELSA Poland: Maybe I put it wrong in words before. I meant that we do not even have an
electronic signature. We just fill in the form and accept it. And that’s why I said its not legally
binding. Plus it’s not our role to take penalty and to push people to give us some money for the
penalty. Our role is to help develop cultural exchange. But of course we have to do something
about it. So maybe some kind of deposit could be a better solution. And if he cancels the deposit
will be held for ELSA. But that’s a topic for a later debate.
ELSA Turkey (Berk): I understand ELSA Germanys reasons. But I am not that optimistic
because even if that’s true we have to consider the possibility of them not coming and suing
them. So if we don’t take the money it means we are not following our own decision and that
will make us look bad and unprofessional again. So even if they are sure they will come they can
still be intimidated by the penalty. Of course punishment is needed but I’m not sure that this is
the right way. Maybe we can make this fee system a less severe punishment, I think we need to
take some precautions but I don’t think everyone is ready for the German model.
ELSA Norway: 1st I am against this proposal because like Sofia said also in Norway people
would be scared of it. But if there is a majority in favour of having it I think it has to be changed
so it’s clear that this penalty only applies after you sign the TCF. Because if you have 100
applicants and this rule will work for them they will be scared but if you only have it when they
fill in the TCF it will be a better solution.
ELSA Finland: I agree with ELSA UK 80 euros will not hinder me from cancelling a 1 month
internship when plane tickets cost 3 times as much. If I understood the proposal correctly the
penalty system starts working after you have signed and accepted the terms. As such Finland will
oppose like in ICM Cologne.
Opatija, Croatia
415
ELSA Romania (LG): That people don’t have money to boo their tickets. They should know
how much money they have and when they confirm they should know if they have that money
or not. And if they have a valuable explanation there will be no use of the penalty system.
ELSA Germany: when it comes to STEP it’s about external relations. And in this case we have
to be of high quality and professional. And a trainee who is not going to take a Traineeship
makes a lot of damage. In Germanys opinion a Penalty System would help STEP to get better
and more professional. So keep that in mind. 2nd we are not talking of ELSA Germany as a role
model but we have a working system. Once more who applies for a Traineeship abroad if he is
not able to pay the flight? So it is nonsense that a fee would decrease the number of applicants.
In the TCF there is a field where you have to put your signature so I believe that everyone is
signing and that it is therefore binding to the applicants. I strongly believe it doesn’t scare people.
And regarding the fee of 80 euros we heard it’s too much for some countries and to less for
other, but therefore we have favoured and non-favoured countries so it should be fitting for
everyone.
ELSA Romania: This is an exception not a rule as I already said. It’s open for modification.
Everything you think is not suitable lets make this penalty system ours because 100 % it’s going
to help us and its not going to destroy us.
ELSA Greece: I have several points. 1st I agree with Claus because we can’t have a contract
because there is no specific deadlines. So we can’t have such a strong punishment. As much as I
appreciate the German system I don’t think it can be implemented in all of Europe. Some other
countries would find the fee exaggerating and we should not forget the students opportunity to
take the internship and go abroad. Sometimes the applicants do not know at the time they apply
if they are free to go when the Traineeship starts. We are competing also with other ELSA
projects and I saw that in my last member meeting that they are asking me more and more about
summer schools. I just talk from personal experience. Of many of Greek students get into
summer schools summer schools will be promoted. So I think this could complicate thing. And
less applicants would mean less promotion.
Chair: Ok we will take a 5 minutes break in which I want you to think of your countries penalty
system or what kind of penalty system would work for you. So lets meet back here at 15:52
Chair: Now we have to continue. Everyone hands up who has a penalty system in their
countries. So it’s one (Alex from Germany). Alex can you please explain how the penalty system
works.
ELSA Germany: We have had it for 4 years and never had a cancellation. The rest is in the
proposals.
Opatija, Croatia
416
Chair: How many countries have been able to make up their minds of what would be a
preferable penalty system?
5 countries
I will ask you people really short how you would like to have it.
ELSA Greece: 2 options: first of all having a blacklist that is existing already as I think. But
maybe something like a blacklist that prevents you from applying for 1 year. And 2nd that the
limits from the fees would not be that high.
ELSA Norway: What we discussed during break if there was a penalty system we could have a
deposit so when you send a TCF you give a deposit and if you cancel it without a valuable reason
you won’t get the deposit back.
ELSA Romania: Lets actually take the last sentence out.
ELSA Austria: We have a penalty system of deposit which every applicant pays 50 euros. I
don’t think the system from Germany is the best over Europe. We already have a blacklist on the
international level. In my view it’s totally sufficient to work more with this blacklist. We have to
communicate more the fact about how awesome ELSA is and how bad it is to be on the list
instead of thinking about punishments.
ELSA Poland: We would like a deposit system as well. When the trainee signed the TCF he has
to pay a deposit. So when he cancels without a reason it will not be returned. Then why is it
better we don’t have problems getting the money and pushing them to pay the money. 2dly it
must be a smaller amount like 50 euros or maybe even smaller so it’s not that problematic for the
trainee to pay. It may cost a little decrease but on the other hand AISEC takes payment for the
Traineeships and it works very good. And when the first applicant doesn’t pay then maybe the
second or the third. So the person who pays is more likely to pay for the Traineeship. Regarding
the backlist it doesn’t work right now and is only a temporary thing. Trainees will maybe apply
for one or two times so the blacklist would only be effective for one cycle.
ELSA Finland(Petri): ELSA Finland’s amendment and comments for the joint STEP + FM
Workshop
Amendment to the proposal on Penalty System of the STEP part of the decision book:
1.3
Cancellation/Withdrawal
a.The applicant may only withdraw/cancel the selection due to a valid reason. As valid
reason is considered e.g.
-any meanwhile necessary medical treatment serious medical issues
-serious family issues
-serious changes of the Traineeship conditions to those being stated in the
Traineeship Form
Opatija, Croatia
417
Comments:
As ELSA Finland shares the feeling that this proposal is harmful to Student Hunting and has been
rejected by experienced STEPpers in ICM Cologne, we would like to mitigate this effect by better
defining the valid reason (although there is also a problem with who makes the final decision of a
valid reason), as we feel that the current wording mainly means acute medical treatment we would
like it to include also a broader definition of medical issues such as mental health issues.
ELSA International (CH): We only have 21 minutes left. We can now proceed with
argumentation on the proposal but then I think we will just go back to where we started.
ELSA Finland (Petri): Could you do a vote on the proposal as it is and if it doesn’t go through
we can proceed with amendments.
Chair: Ok so now lets get to the vote then.
Vote on the original proposal of ELSA Romania:
In Favour: 6
Against: 15
Abstentions: 0
Total: 21
Proposal will be presented to the council but not recommended.
ELSA Romania withdrew their Proposal
Chair: As we have voted against lets continue the discussion.
ELSA Finland (Petri): Right now I just wanted to check of there was countries who would
think of ratifying the proposal if we added some more amendments.
ELSA Czech Republic: Since it would be the 2nd time for people to vote about it in the plenary
we should maybe better do some research and build a working group so maybe something will
come up.
Some thumbs up
ELSA Austria: We have to compromise in a way how we will promote the blacklist. Maybe it’s
just me but for me it’s not a problem that it stays up to national discretion. I don’t see why it
should be helpful for all countries to have a penalty system in place. It could be beneficial if the
penalty system stays to the national discretion to address the specific needs in their country.
Opatija, Croatia
418
ELSA Sweden: I would like to propose that we propose an amendment for building a working
group. So just write down a few lines to promote a penalty system that would fit the whole
network because right now we’re not getting anything out of this.
Roman, Germany: This proposal would need a 4/5 majority right?
Chair: Yes.
ELSA Poland (Bartek): Working group we can have even without a decision.
ELSA Finland (Petri): I would like to ask if Romania would withdraw this proposal right now?
ELSA Romania: I think if there is going to be a working group on the penalty system we can
agree to withdraw our proposal. We will start a working group to see what suitable for every
country.
ELSA International (CH): Ok there will be a call for working group and I would really like to
see all the countries that were discussing it very actively to join in. Like Germany, Poland,
Greece, Czech Republic, Austria, Romania.
Chair: Ok thank herby and thank you for having this workshop with us.
Miscellaneous (16.30 – 18.30)
Clemens Hartig
Vilhelm Otterheim
Magdalena Liess
Thomas Heinrich
Claus Roland Gawel
ELSA Czech Republic
ELSA Italy
ELSA Austria (NG)
Chair opens the workshop at 16.59
Opatija, Croatia
419
Election of one extra secretary:
Šárka Dimitriadisová:
Voting: unanimously elected.
ELSA International sent the proposal of ELSA International, which contains mostly grammar changes.
Chair: we are going to have a vote on the proposal of ELSA International now. We need a
fourth fifth majority if it should pass.
Proposal of ELSA International
In favour: 16
against: 0
abstentions: 0
total: 16
Proposal will be recommended to the Council
ELSA International (CH): Are there any topics you want to discuss?
Elsa Poland: Are you okay with the second cycle deadlines?
Chair: Reminding about the deadlines dates of second cycle
ELSA Romania: the Job Hunting deadline should be prolonged for one week.
ELSA Norway: Are we actually able to change anything?
ELSA International (CH): No we can’t. It was already decided and communicated with
externals, changing now would look unprofessional. If it is something we all agree on and it is
very important or crucial for us all, then maybe.
ELSA Poland: Has a presentation. The results for students are going to be known very late.
That’s why students could cancel a lot of Traineeships. Half of June is very late to announce a
result of the Traineeships, because it is very hard for them to arrange to holidays then. The best
option would be to have the Student Hunting deadline at the beginning of April; I don’t really
think that it is possible because of the ICM that is very soon before the deadline. But if we could
change it for just one week, it would be very helpful. Your opinion, do you have the same
problem?
ELSA Portugal: in my country it is not such a problem, the biggest problem would be the
coincidence about the trainees, meaning they might not even apply, because their schedule might
be already full for the summer
Opatija, Croatia
420
ELSA Poland: even the one week of changing would help a lot, because a lot of sessions start in
July. If the results will be available before June it might be available, otherwise, they might cancel
it
ELSA Romania: problem is with the Job Hunting deadline; I think with these deadlines, we in
Romania are going to lose at least 10 Traineeship. One month to hunt is not enough. I suggest 6
April deadline for the Job Hunting
ELSA Poland: We are warming up for the hunt, but we should do the research before
ELSA Romania: I have experienced losing 3 Traineeships, because their announced their
wanting 3 days after deadline
ELSA Portugal: In many countries the problem is there is not enough time to do the Job
Hunting now, if we prolong the thru deadline, it could be very beneficial
ELSA Austria: my locals are trying to hunt on a rolling basis; they are asking for Traineeships
regularly, I don’t really believe that a week will make such a difference. Employers should be able
to keep the deadlines
ELSA Norway: I support Lukas suggestion. I the second cycle should be earlier because a lot of
students are planning their summer beforehand so they are not able to apply for summer.
ELSA Ukraine: JH process and SH are in a different process. The she deadlines should be
convenient for students. One week won’t have such a big effect. In the second jh we should
focus on the Traineeships starting in the late summer and autumn. Students should get the
results in April because in June we have exams
ELSA Romania: it is not about the hunting system. Maybe the Traineeships can take meeting
just at certain point of time
ELSA Portugal: we don’t just need to think about the cycles, the lap between the launch of the
newsletter is too big. It is a very large amount of time of doing nothing. If zoo prolong the Job
Hunting we will have a better results
ELSA Greece: one week can have an impact on the Job Hunting, it is not affecting the Student
Hunting that much. The majority of the students know where the newsletter is coming out. We
will unfortunately have these problems always, we cannot find a time suitable for everyone.
ELSA Poland: the real problems are that every single country has exams on different time. We
can never go perfect. Fe for Germans it is working, for Poland really not. Some countries are in a
very bad position; we need to keep that in mind,
Opatija, Croatia
421
ELSA Austria: I think it is most about the communication, you can always present the other
newsletter
ELSA International (CH): we should not only think about our dates but also think about the
other areas, also ICMs, ELSA days, Conferences, every country is different. You need to go for
something that suits the best the majority. Every year is different. After the second ICM I hope
you will be motivated for the Job Hunting and this push we need to use. You have after the
second ICM only a week for Job Hunting which is not really perfect. In the second cycle you
should more hunt for the autumn and in this cycle you should focus on the summer. It is
important to remember that we will not always fit every country.
ELSA Romania: the deadlines we have now they are very similar to those we had in the last
year and it worked very well.
ELSA Portugal: I need to remind Claus that there is a very big gap between the two cycles. A
lot of information can get lost. In one week you just can’t get that much Traineeship.
ELSA Poland: thanks everybody for the input. I can’t agree that two weeks are enough for Job
Hunting. We shouldn’t start the job only after ICM. We are working for students, people who
want to apply for the Traineeships. We should be making the cycle as much convenient for the
students as possible. Argument that we need more time for Job Hunting is invalid for me. I agree
with Lisa and the diving hunting for the Traineeships commence in different dates in the cycles.
We should keep in mind we are really working for student not adapting the calendar for the
employers and us. Discussion?
ELSA Czech Republic: I would like to talk about the evaluation forms
ELSA International (CH): it is possible
ELSA Poland: so what do you think about the dates?'
ELSA Greece: the Job Hunting in Greece is on very tight schedule
ELSA International (CH): in the middle of March there is ICM, we cannot put the Newsletter
there. I need to provide you with the tools you cousin the different time - Job Hunting and
Student Hunting. You need to prepare a lot, so I need to take that into consideration as well.
The changes would not for me personally
ELSA Poland: we need into considerations everything
ELS (Grazziani): you need to decide about taking the summer jobs in the march in the Nordic
countries. There is an issue if the students will go for the summer job or the Traineeship
Opatija, Croatia
422
ELSA Poland: it is the same in Poland as well. I need to plan the holidays in March or April.
The June doesn’t really work for me as a deciding point for taking the Traineeship. We should
focus on the time of the Traineeships in the two cycles
ELSA Austria (Matthias): we left in the discussion out the competition between International
Traineeships and national Traineeships. If the people won’t get the national Traineeships they
might go for the international Traineeship
ELSA International (CH): the dates suggested wouldn’t change anything for the Nordics. We
could though change the first cycle. We could postpone the dates for Student Hunting and the
newsletter to February.
ELSA Romania: I think it would be a good idea to focus on the summer Traineeships during
the first cycle. The summer might be actually even beneficial for the employers to have enough
time to prepare for the Traineeships.
ELSA International (CH): most have been said more than once. We now know the opinion of
the different countries. All the Traineeships I was informed about, they are taking place in
summer.
Chair: we will know finalize the topic on dates, let’s move to the forms.
ELSA Czech Republic: Let’s start with the forms
ELSA Romania: it depends on the local officer, on the local steeper. After the Traineeship is
over, you need to have a friendly relationship with him, he will help you gladly.
ELSA Norway: when we have the meeting with the employer, we tell them beforehand that
they need to fill out the form. It is just the part of the agreement from the beginning.
ELS (Grazziani): it depends a lot on the cultural diversity. The evaluation form is not the most
important thing for the employer, because it is after the Traineeship. Arrange a meeting with the
employer and have a coffee and discuss the things with the employer personally
ELSA Sweden: this is a very good idea and we try to implement it on Sweden
ELSA International (CH): very good input and you see the employer one more time. It will
make the things between you and the employer much better, you will make a relationship and it
will be beneficial for you. Make it about personal contact, get connected with them.
ELSA Romania: even when the Traineeship is over we are still in touch with the employer and
we still keep that personal touch. The employer shouldn’t thing that you just use him.
Opatija, Croatia
423
ELS (Grazziani): the meeting is even more important for the partnership that for the
evaluation, if the Traineeship was not satisfying you can change the employers mine and get to
touch again
ELSA Romania (LG): I my local group, on the last day we go with the student to the office
and we thank for the opportunity, which also makes a benefit for more personal contact. You
can complete the evaluation form at the last meeting
ELSA International (CH): I will distribute you the evaluation forms for this ICM, please be so
kindly and fill them in.
Presentation by Sofia, ELSA Portugal about the logos for STEP
Presentation by Milo, ELSA Italy about a STEP application for smart phone.
Opatija, Croatia
424
Council Decisions
Decisions concerning Standing Orders
Standing Orders amendment concerning Article 19
The proposal was amended during the Council Meeting and the amendment that is marked in
colour was accepted by ELSA International.
The proposal was approved by the Council
In favor:
Against:
Abstentions:
87
0
3
In total:
90
The International Board proposes the following to the Council:
Article 19 – Budget and accounting
19.1 The Council decides on the budget of the next following financial year submitted by the
Treasurer of ELSA International during the Spring Council Meeting.
19.2 All funds raised for the benefit of, or payable to, ELSA shall be paid into the ELSA
International account and be properly and accurately accounted for by the Treasurer of the
International Board.
19.3 The accounts of ELSA shall be drawn up in accordance with the International Financial
Reporting Standards (IFRS).
19.4 The accounts mustshall include:
- Balance sheet;
- Profit and loss account;
- Treasurer’s report;
- Notes.
- A statement of financial position at the end of the period (balance sheet)
- A statement of comprehensive income for the period
- A statement of changes in equity for the period
- A statement of cash flows for the period
- Notes, comprising a summary of accounting policies and other explanatory notes
19.5 The accounts shall include a Treasurer’s report shall include the, which shall give an overview
of the financial situation of the organisation; an explanation about significant changes in income
or expenditures and a prognosis for the following reporting period.
Comments:
Opatija, Croatia
425
If the accounts are to be drawn up in accordance with the IFRS, as stated in article 19.3, they
must include a statement of financial position at the end of the period, a statement of
comprehensive income for the period, a statement of changes in equity for the period, a
statement of cash flows for the period and notes. This is regulated by the International
Accounting Standards (IAS 1).
Reports other than these above mentioned financial statements, such as the Treasurer’s report,
are outside the scope of the IFRS. However, the Treasurer’s report is still an important part of
the accounts, to assure that an overview of the organisation’s financial situation is presented.
Opatija, Croatia
426
Withdrawn proposals regarding Decision Book
Decision Book amendment to the Penalty Section of the STEP part (STEP 01/13
II)
ELSA Romania proposes the following to the Council:
Penalty System
[…]
1.3 Cancellation/Withdrawal
a) (…)
b) (…)
c) If the applicant/trainee withdraws/cancels the traineeship without valid reason he/she
shall be denied any further access to STEP. In addition, the trainee shall cover possible
damages and has to pay 15 % (non-favoured countries)/12.5% (favoured countries) of the
monthly salary according to the agreement between the employer and the trainee – if the
traineeships duration is under a month the penalty is calculated on a pro-rata basis. The
penalty is at least EUR 80,- (non favoured countries)/ EUR 67,50 (favoured countries)
and not exceeding EUR 300,-. The penalty is owed to the trainee’s Hosting Group
Comments:
During the last ICM which took place in Cologne, Germany the same proposal has been proposed
by ELSA Germany and ELSA Sweden. The joint STEP and FM Workshop decided to not
recommend it the council and instead implement the blacklist for applicants.
Recent experience of ELSA Romania shows that the system with only the blacklist does not serve
well. Romanian traineeships are suffering from the last minute cancelations from the applicants
who were chosen for the traineeship and accepted to come. Due to that fact ELSA Romania is
proposing again to implement the system were applicants/trainees who withdraw/cancels
traineeships would be oblige to pay a certain amount of money as a penalty.
Utmost important in this system is to avoid the situation when someone recklessly sign in the
Traineeship Confirmation Form. ELSA Romania believe that with the information included in the
form that kind of situation will not occur, which has been proven by the similar system which exist
already in ELSA Germany.
Opatija, Croatia
427
Decisions Concerning the GEN part of the Decision Book
Decision Book amendment to the Strategic Planning section of the General part
proposed by ELSA Norway, ELSA Austria, ELSA Turkey, ELSA Germany, ELSA
Poland and ELSA Georgia. (GEN 02/13 I)
The proposal was amended during the Council meeting. The council accepted the amendment that
are marked in green:
In favour:
Against:
Abstentions:
90
0
0
In total:
90
The council then approved the amended proposal:
In favour:
Against:
Abstentions:
90
0
0
Total:
90
ELSA Norway, ELSA Austria, ELSA Turkey, ELSA Germany, ELSA Poland and ELSA
Georgia propose the following to the Council:
Strategic Planning
1. General
Strategic Planning shall be an ever-present part of planning in the European Law Students’ Association.
The Strategic Plan shall envisage means to fulfill the Philosophy Statements of the Statutes. A Strategic
Plan shall be adopted for five years by a two thirds majority of the Council during an International
Council Meeting in the last year of the Strategic Plan in force. A first reading shall take place during the
autumn International Council Meeting of the last year of the Strategic Plan in force.
Additionally a 5 Year Strategy Strategic Planning Handbook shall be established and at least include:
-
5 Year Strategic Goals, and Operational Goals, Sub Goals, Means and Methods
A theoretical background with practical examples about Strategic Planning
Summaries of relevant preparatory work and workshop sessions during Internal Meetings on
Strategic Planning Summary of all the Preparatory Work by the Working Group, with references
to their Minutes and other important documents
Summary of all Workshop Sessions held during Internal Meetings dealing with Strategic Planning
The Strategic Plan Yearly Reports of ELSA International
The OYOPs of ELSA International
Opatija, Croatia
428
-
A short explanation on how it should also explain how the Strategy and Goals Strategic Plan
interacts with our Philosophy Statement
Responsible for the Executive Summaries of the meetings and Workshops will be the chair of the
same. The summaries will be sent to the National Groups together with the minutes. ELSA
International will then add it to the Handbook.
2. Monitoring
The fulfillment of the Strategic Plan shall be monitored by ELSA International by means of the Strategic
Goals Questionnaire, the Strategic Plan Yearly Report and the Strategic Plan Final Report.
The Strategic Plan Yearly Report shall be prepared by ELSA International and discussed in every
Workshop of at the autumn International Council Meeting. It shall summarize the strategic goals and
critically compare the level of achievement to previous results.
The Strategic Plan Final Report shall be prepared by ELSA International and presented during an
International Council Meeting in the last year of the Strategic Plan in force. It shall include overall
information, final conclusions and statistics reflecting the fulfillment of the Strategic Plan as well as
recommendations for the adoption of the following Strategic Plan.
The Strategic Plan Final Report shall be finalized by ELSA International with updated information from
the whole duration of the Strategic Plan, including the fifth year of its implementation and ready to be
presented at the first ICM after the last year of the Strategic Plan in force.
3. Implementation
ELSA International and the National Groups shall draft their One Year Operational Plan in compliance
with the Strategic Plan of ELSA and the Operational Goals set in the 5 Year Strategy Handbook.
An annex to the Strategic Plan shall be established. The purpose of the annex shall be to provide useful tips
for implementing the current Strategic Plan, especially for the National and Local Groups. It shall, as a
minimum, include best practices, case studies and a short explanation on how the Strategic Plan interacts
with our Philosophy Statement
Comments:
The Strategic Planning section of the General part of the Decision Book was added at ICM Algarve
in the spring of 2012. This was at a time the association was starting preparations for making a
new Strategic Plan for ELSA.
When these regulations were introduced it seemed like a good way of professionalizing ELSA’s
strategic planning process by keeping all relevant materials concerning Strategic Planning in one
document. Looking at the regulation today it is obvious that if a 5 Year Strategy Handbook is to
be compiled it would amount to document of several hundred pages. This would not be beneficial
to the network. The reality is that very few people would read a document of that size and therefore
it will be counterproductive to use human resources and time on this project.
When creating such a document it is important that the information which will be most beneficial
in a strategic planning process is included. Therefore the proposal aims at including only the
information that will be beneficial to the association in 5 years when it is time to create a new
Strategic Plan. An important point here is the inclusion of a theoretical background on what
Opatija, Croatia
429
Strategic Planning is and how it should be done. There is no need to re-invent the wheel every five
years and this point would very much help future officers in getting a common framework before
making new Goals.
The proposing National Groups believe that this proposal is of paramount importance to our
association if we want to keep a high level of quality in our Strategic Planning process.
Opatija, Croatia
430
Decisions Concerning the BEE part of the Decision Book
Decision Book amendment concerning Institutional Relations of the BEE part
(BEE 02/13 I)
The proposal was approved by the Council:
In favour : 84
Against: 0
Abstentions: 0
Total 84
[…]
5. Participation in Events organised by International Institutions
5.1 ELSA International shall coordinate the participation of ELSA representatives in events and
meetings organised by international institutions.
5.2 ELSA International shall research events organised by international institutions and provide the
Network with the relevant information.
5.3 ELSA International shall prepare a Call for Applicants including the guidelines for the selection
of representatives. The Call shall include a clear description of the event, practical
information and a general task description for the representatives. The Call should be made
available as soon as ELSA International receives the invitation. The Call for Applications
shall be actively promoted in National Groups by the National Board.
5.4 It is up to the discretion of ELSA International to appoint the representatives, using the
principles of objectivity, neutrality and equality.
5.5 The representative shall be a member of ELSA or its alumni organisation, should have solid
ELSA background and an active participation in ELSA’s activities and should have an
academic competence in the field of law connected to the work of the institution and the
topic of the event.
5.6 All applicants shall provide ELSA International with the necessary documentation, as specified
in the guidelines for the selection, to prove their academic qualification and ELSA
background as stated in the application.
Opatija, Croatia
431
5.7
ELSA International should select the participants objectively within one week after the
application deadline according to the Guidelines for ELSA Delegations and appoint a Head
of Delegation.
ELSA International shall inform the applicants about the selection and provide the delegates,
especially the Head of Delegation, with the necessary information, the contact details of every
delegate and upon request a letter of recommendation.
If appointed, the Academic Coordinator will provide the delegates with all necessary
information.
5.8 ELSA International shall inform the Network about the chosen delegates.
5.9 The representatives shall inform ELSA International in advance of any official positions or
statements they wish to make, attaching a summary of the scientific background. The
positions or statements can be announced only after the approval of ELSA International.
5.10 Each member of the delegation shall fill in a comprehensive survey which will represent the delegation
report The delegation shall prepare a comprehensive report on the objectives achieved and the
means used, including the activities of every member of the delegation and submit it within
two four weeks after the end of the event to ELSA International. The report should include
state the particular positions taken and the contacts made with other individuals and
institutions. The practical information and the outcome of the report shall be made available
to the Network.
Comments:
Academic Coordinators are important part of the delegation team and give a big contribution to
the execution of the project. For this reasons there tasks and their existence should be
acknowledged in the Decision Book.
ELSA International will prepare a template in a form of a survey. I this way we will ensure structure
of the reports making them easier for the delegates to fill in.
Opatija, Croatia
432
Decisions Concerning the FM part of the Decision Book
Decision Book amendment concerning The ELSA Development Foundation
section of the FM part (FM 02/13 I)
There was an amendment made during the Council Meeting that got accepted by ELSA
International. The amendment is marked in green.
In favour:
Against:
Abstentions:
57
18
15
Total:
90
11. Auditing of the Foundation
11.1 Auditors of ELSA International will be appointed auditors of the EDF upon their election shall be
appointed as Auditors of the EDF by the Board of Directors, after positive recommendation of the
Council of ELSA.
Comments:
The current wording gives the impression that the Auditors of ELSA International will
automatically be appointed as Auditors of the EDF upon their election. However, according to
the statutes of the EDF they have to be appointed as Auditors of the EDF by the Board of
Directors, after a positive recommendation of the Council of ELSA. The proposed wording will
decrease the risk of misunderstandings and make the Decision Book cohere better with the
Statutes of the EDF.
Opatija, Croatia
433
Decision Book amendment concerning Allowance section of the FM part (FM
02/13 II)
The proposal was made by ELSA Austria during the Council meeting and was seconded by ELSA
Turkey.
The proposal was accepted by the chairs.
The Proposal was approved by the plenary
In Favour:
Against:
Abstentions:
90
0
0
In total:
90
ELSA Austria proposes the following to the Council:
Allowance
Prague, 25th March -1st April 2007
In force
FM 01/07 I, FM 01/08 IV, FM 01/13 V,
Members of the International Board of ELSA shall be entitled to an allowance of EUR 300 200,00
per month.
In the event of a vacancy in an area within the International Board, the Deputy Officer responsible
for fulfilling the tasks of the vacant area working fulltime in the ELSA headquarters shall likewise
be entitled to an allowance of EUR 300 200,00 per month.
The monthly allowance of the International Board may exceed the figure set under this article, upon
inclusion of the said increase in any amended or proposed budget ratified by simple majority at an
International Council Meeting.
It is the duty of the Treasurer of ELSA International to see that the allowance of members of the
International Board is set in proportion to ELSA International’s approved budget in his respective
year in office, and is administered responsibly and in accordance with the principles set out under
the FM part of the Decision Book.
Comment: Clarifying the actual amount of allowance which is paid towards the IB right
now.
Opatija, Croatia
434
Decisions Concerning the S&C part of the Decision Book
Decision Book amendment concerning S&C Policies, Minimum Quality Standards
and Responsibilities of the S&C part (S&C 02/13 I)
In favour :
Against:
Abstentions:
90
0
0
In total:
90
[…]
2.3 RESPONSIBILITIES FOR QUALITY
2.3.1.1 Evaluation
a. Respect evaluation policies by completing the S&C Evaluation Form and submit to
ELSA International or through the National Group.
b. Respect Knowledge Management policies, plus;
c. Archive all materials and lectures given at the scientific event.
d. Invite the speakers or lectures to join the S&C Speaker Database by filling in the
S&C Speakers Form.
e. d. Elaborate a Report to the National Group regarding participation statistics.
Comments:
Since there is no S&C Speaker Database we propose to remove this responsibility until the
database has been established. Also renumbering of the last responsibility.
Opatija, Croatia
435
Decision Book amendment concerning S&C Policies, Minimum Quality Standards
and Responsibilities of the S&C part (S&C 02/13 II)
Proposal was approved by the Council:
In favour:
Against :
Abstensions:
90
0
0
In total :
90
3. Study Visits
3.3 Responsibilities for Quality
3.3.1
of the Hosting Group
a. To organise a social programme, sightseeing (including specific local
food/customs) and academic programme.
a. To organise the academic programme of the Study Visit.
b. To organise a social programme and sightseeing (including specific local
food/customs).
b. c. The Hosting Group should take care of the Accommodation for the Participants
and also provide all the information required (especially VISAs, letter of invitation and
other legal documents required), unless agreed otherwise by the parties.
c.
To organise the academic programme of the Study Visit.
Comments:
We propose a reordering of the responsibilities of the Hosting Group to better reflect the order
of priority.
Opatija, Croatia
436
Decision Book amendment concerning Implementation of the S&C Quality
Standards of the S&C part (S&C 02/03 III)
In favour:
Against :
Abstensions:
90
0
0
In total :
90
6. Dispute Resolution
[…]
6.1 case If the Study Visit agreement is not concluded and dispute arises:
Comments:
Grammatical change
Opatija, Croatia
437
Decisions Concerning the STEP part of the Decision Book
Decision Book Amendment to the General Regulations of the STEP-part proposed
by ELSA Czech Republic, ELSA Portugal and ELSA Italy (STEP 02/13 I):
The proposal was appoved by the Council:
In favour:
Against:
Abstentions:
75
3
12
In total:
90
ELSA Czech Republic, ELSA Portugal and ELSA Italy propose the following to the Council
STEP Procedure
1. Traineeships
1.1
...
1.2
General Regulations
2. Duration
Traineeships have a minimum duration of two weeks and a maximum duration of two years. The traineeship
can only commence at least six weeks eight weeks after the application deadline
of the respective traineeship has expired.
Comments:
Since there was multimatching incorporated to the STEP procedure, the six weeks period is not
sufficient amount of time anymore. After the application deadline, there is the matching to be
made, which takes approximately about 2 weeks, then STEPers forward the suitable applicants to
employers and then it takes about 2 more weeks until the applicants are selected. That gives only
2 weeks for the selected applicants to prepare for their traineeships (accommodation, travel,
VISA). Therefore we suggest prolonging the period for two more weeks, given the applicants and
also the employers some extra time to provide everything necessary for the traineeships.
Opatija, Croatia
438
Decision Book Amendment to the Matching Section of the STEP-part (STEP 02/13
III):
In favor:
Against:
Abstentions:
87
3
0
In total:
90
STEP Procedure
[…]
2. Applicants
1. Application
a. Applicants can only apply for a STEP traineeship by using the Forms provided by ELSA
International and filling them out in English. Additionally they have to hand in the necessary
diplomas, certificates, recommendations of professors or similar valid documents to prove the
qualifications stated within the Application Forms.
Comments:
This Amendment codifies the current praxis. We already accept only English written applications
and this has to be written in our Decision Book as well.
Opatija, Croatia
439
Decision Book Amendment to the Matching Section of the STEP-part proposed by
ELSA Germany (STEP 02/13 IV):
The proposal was amended by ELSA Germany and an accepted amendment from ELSA UK
during the Council Meeting and the amendments is shown in green.
The amended proposal was approved by the Council:
In favour:
Against:
Abstentions:
75
3
12
In total:
90
STEP Procedure
…
2. Applicants
1. …
2. Matching
a. ELSA International revises all applications and matches them to those traineeships fitting best.
b. During the Matching process ELSA International shall take the following criteria into account:
(vi).
Only Legal and Language Skills must shall be matched.
(vii).
The aim is to ELSA International shall forward the applications with the highest
matching rates, preferably with a rate of 100%. Nevertheless, it is also acceptable to
forward applications with a matching rate of 80% and more. However, no application
with a matching rate under 80% shall be forwared.
(viii).
With In case exception to (ii), if there is only a low number of applications for a
Traineeship or if there are only applications with low matching rates, the best
applications among these shall still be forwarded to employer with a remark explaining
the circumstance.
(ix).
The applicant's preference list does shall not affect the Matching.
Opatija, Croatia
440
(x).
Poorly written applications shall be sorted out. A CV or a Motivation Letter is to be
considered poorly written if the form, structure, grammar, political correctness,
politeness, information content, style and or length do not correspond to the usual
standards.
c. One applicant shall only be matched for one traineeship at the same time.
d. c.There shall be no contact between the applicant and the employer before the selection.
d. e. ELSA International sends the Application Forms of the selected matched trainees to the Local and
f. e. In case the Local Group does not send the Application Forms to the employer and simultaneously to
ELSA International within one week after the receipt, ELSA International may send the Application
Forms to the employer.
Comments:
It is important to have an explicit definition of the matching process.
This amendment implies the result of a working group who worked on a definition of matching.
It clarifies how and considering which criteria ELSA International makes the preselection of the
applicants.
Opatija, Croatia
441
Decision Book Amendment to the Matching Section of the STEP-part proposed by
ELSA Poland (STEP 02/13 V):
The proposal was made during the Council meeting by ELSA Poland and amended by ELSA United
Kingdom. The amendment was accepted by ELSA Poland and is marked in colour
The Chairs accepted this proposal.
The amended proposal was approved by the Council
In favour:
Against:
Abstentions:
87
0
3
In total:
90
STEP Procedure
…
2. Applicants
1. …
2. Matching
a. ELSA International revises all applications and matches them to those traineeships fitting best.
Applicants can be matched to more than one traineeship at the same time up to the maximum of three.
the a maximum number of three traineeships at the same time.
c. ELSA International sends the Application Forms of the matched trainees to the Local and respective
National Group.
d. In case the Local Group does not send the Application Forms to the employer and simultaneously to
ELSA International within one week after the receipt, ELSA International may send the Application Forms
to the employer.
Opatija, Croatia
442
Decision Book amendment concerning the STEP part of the Decision Book (STEP
02/13 VI)
The proposal was approved by the Council
In Favour:
Against:
Abstensions:
90
0
0
Total:
90
The STEP workshop is proposing the following to the Council:
Preamble
Budva, 29th March – 5th April 2009
Force
STEP 01/09 I
In
STEP is one of the key areas of ELSA International., which It provides traineeships to law students
and young lawyers. It and aims to contribute to legal education and to foster mutual understanding
by finding traineeships abroad, receiving trainees and evaluating the procedures.
STEP Procedure
In
Force
STEP 01/09 I
Amended by STEP 02/10 I, STEP 02/10 II, STEP 01/12 I, STEP 01/12 II, STEP 01/12 III, STEP 01/12
IV, STEP 01/12 V, STEP 01/13 I
1. Traineeships
1.1
Definition
STEP enables law students and young lawyers to gain first hand experience of the substantive and
procedural law as well as the culture of another country. The traineeships can take place in any law
related area: law firms, courts, public institutions, banks, in-house legal departments, consulting firms,
international organizations etc. STEP gives the trainee increased knowledge of a particular legal
system or an area of law, thus strengthening the professional skills of the trainee. As important as the
academic and professional skills are, the improved language abilities and the experience of another
culture that the trainee gains while participating in STEP are invaluable.
Opatija, Croatia
443
1.2
General Regulations
1. Duration
Traineeships have a minimum duration of two weeks and a maximum duration of two years.
The traineeship can only commence at least six weeks after the application deadline of the
respective traineeship has expired. Traineeships can only begin six week after the
application deadline has passed.
2. Issuing a traineeship
Employers can only issue a traineeship by filling in the Traineeship Specification Form
provided by ELSA International. ELSA International has the right to make amendments in
the Traineeship Specification Form or to make a separate agreement with an employer
according to the STEP Procedure section of the STEP part of the Decision Book. In such
a case this instance ELSA International:

Shall inform the National Groups regardingabout the amendments in the
Traineeship Specification Form or about the separate agreement;

Shall send the information to the National Groups before the agreement is signed;

Shall provide the National Groups with the draft of the amendments or the separate
agreement.
3. Internationality
STEP-traineeships are international.
4. Compensation
Traineeships have to be paid. The compensation shall cover the general living costs during
the time of traineeship
1.3
Specific Regulations
Unpaid traineeships
a. Notwithstanding I Nr. 2. traineeships may be unpaid if the National or Local Group
provides the trainee with accommodation and if possible with food or coversif they
provide the compensation itself themselves.
b. Notwithstanding I Nr. 2. traineeships may be unpaid if the employer issuing the
traineeship engages mainly employs volunteers to reach its aims or is prohibited to
pay the trainee by law. In these cases the National or Local Group shall try to
fundraise a suitable compensation and/or accommodation.
c. Notwithstanding I Nr. 2. traineeships may be unpaid in international institutions may
be unpaid at under the discretion of ELSA International if the benefit for ELSA
members outweigh the lack of payment.
1.4
Traineeships within institutions
a. Institutions are international governmental or non-governmental organisations or
bodies thereof.
b. Traineeships within institutions are always considered as international no matter
regardless of who applies.
c. Traineeships within political fractions e.g. political parties shall not be accepted.
Opatija, Croatia
444
1.5
Searching for Traineeships
Each Group, no matter if whether Local, National or International, may can only search
for traineeships within its own country. Otherwise, it needs the consent of the Local and
National Group of the country the traineeship is located in is required.
2. Applicants
2.1
General Regulations
Only members of ELSA maycan apply for STEP.
1.
Application
a. Applicants can only apply for a STEP traineeship by using the Forms provided by
ELSA International. Additionally they have to hand in must provide the necessary
diplomas, certificates, recommendations of professors or similar valid documents to
proveverify the qualifications stated within the Application Forms.
b. Applying for and participating in STEP is free of charge.
c. Local Groups are responsible for receiving the Application Forms and other
documents as well as for checking the validity of the information given.
d. The application There is no guarantee forof being matched. to a traineeship when an
application is submitted.
2.
Matching
a. ELSA International shall revises all applications and matches them to those the most
suitable traineeships. fitting best.
b. There shall be no contact between the applicant and the employer before the selection
is made.
c. ELSA International shall sends the Application Forms of the matched trainees to the
Local Group and the respective National Group.
d. In case If the Local Group does not send the Application Forms to the employer and
simultaneously to ELSA International within one week after the receiptof receiving
them, ELSA International mayshall send the Application Forms to the employer
directly.
3. Selection
a. The employer shall selects the trainee.
b. The employer shall informs the Hosting Group about the selection. Tand the Hosting
Group shall immediately forwards this information to ELSA International.
c. The employer shall inform the Hosting Group about the selection results at least
three weeks prior to the beginningstart of the traineeship. If thethis time-frame is not
adhered to, the trainee shall be entitled to postpone starting the traineeship atfor a
time equivalent to that of the employer’s delay.
Opatija, Croatia
445
STEP Responsibilities
In
Force
STEP 01/09 I
Amended by STEP 01/11 I, STEP 01/12 VI, STEP 01/12 VII, STEP 01/12 VIII, STEP 01/12 XII, STEP
01/12 XIV
ELSAThe International, National and Local Groups of ELSA shall promote all available traineeships
whilste also searching for new ones.
1. Local Groups
The Sending and Hosting Group shall explain to the applicants their role as representatives of ELSA.
1.1
Hosting Group
Hosting Group means the Local Group or National Group who is responsible for the organization
of the relevant traineeship. This includes the following responsibilities:
1. The Hosting Group shall ensures that the Traineeship Specification Forms are properly
filled in properly, i.e. that it adequately represents the responsibilities of the trainee.
Therefore , and as such the Hosting Group shall assists the employer upon, at their request
into completinge the Traineeship Specification Form.
2. The Hosting Group shall provides adequate servicesupport to the employer issuing a
traineeship/taking a trainee, i.e. e.g. they should maintain continuous communication with
the employer to inform them about the status of their issueany updates in the process.
3. The Hosting Group has toshall use the Contract provided by ELSA International. The
Hosting Group is allowed. However, they are permitted to translate the wordingdocument
into their respective language. and to change or add paragraphs only The Hosting Group
shall also be permitted to change or add in the paragraph due to legal necessities.
4. Upon request, the Hosting Group shall provides the employer with further information on
the applicants, subject to the law of the hosting country and, if applicable, in line with the
privacy law policy of the European Union.
5. The Hosting Group mustshall ensure that the employer receives the Trainee Acceptance
Form together with the matched Student Application Forms provided by ELSA
International. Once the employer has completed the Trainee Acceptance Form, the Hosting
Group must immediately forward it to the National Group and ELSA International.
6. The Hosting Group shall provides the selected trainee with proper preparation before and
adequate reception and support throughout the duration of the traineeship.
Adequate preparation consists of providing the trainee with, at leasta minimum, the
following:
 information about the host country and city
Opatija, Croatia
446




general information about the employer
contact details of the Hosting Group and the employer
advice and assistance in applying for necessary documentation and legal papers
(visa, work and residence permit, insurance and other requirements)
finding a proper assistance in finding suitable accommodation in accordance with
the trainee’s interest preferences and economic capacity.
7. The Hosting Group shall provides the trainee with possibilities for cultural learning and
community involvement e.g. giving access to local ELSA-events, organising socializing
events, involving him/her in daily ELSA-work.
8. The Hosting Group shall ensures access or at least assistance in accessing the internet
during the traineeship.
9. The Hosting Group shall periodically evaluates the traineeship with the trainee and the
employer.
10. The Hosting Group shall informs ELSA International and the applicants about the
cancellation of a traineeship immediately after notification by the employer.
1.2
Sending Group
Sending Group means the Local Group or the National Group whichthat the selected trainee belongs
to.
1. The Sending Group shall assists the applicants in completing the Student Application
Forms.
2. The Sending Group shall ensures in allgood conscience that the information filled in by the
applicant is correct and complete.
3. The Sending Group shall ensures that the details of the trainee’s arrival are sent to the
hosting Group two weeks in advance.
4. The Sending Group shall reminds the trainee to look after necessary and valid documents
for the traineeship (visa, residence and work permit, valid passport, insurances, etc.)
5. The Sending Group shall immediately informs ELSA International if the trainee has to
cancel his/her traineeship.
6.
The Sending Group shall immediately informs ELSA International if the applicant has to
cancel his/her application.
7. The Sending Group shall immidiately informs the applicants that have not been selected.
2. National Groups
1. National Groups shall ensure that all Local Groups follow up on theircomply with and
perform responsibilities within STEP.
2. National Groups shall provide all the necessary training and information about STEP to
the Local Groups.
3. In the last week of the traineeship the National Group shall submits the Evaluation Form
to the Hosting Group and reminds them to complete it together with the employer.
Opatija, Croatia
447
3. ELSA International
3.1
ELSA International shall provides the Network with up-to-date forms.
3.2
ELSA International shall provides the Network with a contract for the employer consisting
of clauses
1. Sstating that the issued duration and compensation contained within the Traineeship Form
are binding.
2. Oobligating the employer to guarantee that all the information stated is correct.
3. Oobligating the employer to provide the trainee with proper relevant material before the
traineeship begins, in case, that the traineeship requires preparationif prior preparations is
required on a special topic.
4. Oobligating the employer to sign the Trainee Acceptance Form within two weeks.
5. Oobligating the employer to complete the Evaluation Form and send it to the Hhosting
Group.
6. Oobligating the employer to provide adequate and secure working conditions in accordance
with respective labour law.
7. implementing the regulations contained within the Penalty System.
3.3
ELSA International shall administrates a digital archive and statistics for the whole nNetwork,
consisting of
1. Tthe traineeships being issued (name of the employer plus date of cooperation)
2. Tthe traineeships being cancelled (name of the employer plus date of cooperation)
3. Tthe traineeships realised (name of the employer plus date of cooperation)
4. Tthe Evaluation Forms of both the companies and the trainees
5. Tthe number of applicants for each traineeship
6. Tthe number of applicants in general in each year
7. Tthe number of traineeships being issued in each year
8. Tthe number of traineeships being realised in each year
9. Tthe number of traineeships being cancelled in each year
10. Tthe number of applicants withdrawing their application in each year
11. Tthe number of trainees cancelling their traineeship in each year
12. Tthe statistics for each year run from August 1st to July 31st
Opatija, Croatia
448
3.4
ELSA International shall matches the applications to the most suitable traineeship.
3.5
ELSA International shall submits the matched applications together with the Traineeship
Acceptance Form to the respective National and Local Group.
3.6
ELSA International shall informs the applicant, that he/she has been selected and provides
him/her with the Traineeship Confirmation Form and the Traineeship Evaluation Form.
Once received the completed Upon receipt and completion of the Traineeship Confirmation
Form ELSA International shall forwards it to the Hosting National and Local Group.
3.7
ELSA International shall informs all National Groups about the matching results.
3.8
ELSA International shall provide supports to the Network concerning the procedures ofin
regards to the STEP procedure.
3.9
ELSA International shall directly send the STEP Certificate to the trainee.
3.10
ELSA International shall provide the Sending Group, the Hosting Group and their respective
National Groups with the evaluation results.
4. Applicants/Trainees
4.1
Applicant
1. Each applicant guarantees that all information stated within the application process is
correct and factually accurate and he/she has written proof of it.
2. The applicant has to shall accept the traineeship he/she is selected for unless he/she
withdraws in accordance with the reasons stated in the Penalty System section below.
4.2
Trainee
1. The trainee shall acquire and prepare all necessary valid documents and legal papers for
realizing in preparation of the traineeship.
2. The trainee has to shall attend the preparatory meetings and events of his/her sending
Group.
3. The trainee covers all expenses related to transportation to the venue and backwards, if
necessary, as well as for receiving all necessary documents and legal papers. The trainee
shall be responsible for transportation expenses to and from the traineeship as well as
acquiring the necessary documentation and legal papers.
4. The trainee shall maintains communication with the Hosting Group during the traineeship
as well as with the Sending Group before and after.
5. The trainee shall completes the Traineeship Evaluation Form within 4 (four) weeks after
the traineeship has ended and submits it to ELSA International.
Opatija, Croatia
449
Penalty System
Force
STEP 01/09 I
Amended by STEP 01/11 II, STEP 01/12 X, STEP 01/12 XIII
In
1. Applicants
1.1
False/Inaccurate Information
a. In case, that Where the applicant has, intentionally or with gross negligence, given
negligently provides false or inaccurate information on relating to his/her personal
background, currently running applications of thisthe applicant’s traineeship shall be
cancelled with immediately effect. In addition, this applicant shall be denied any
further access to STEP.
b. If the employer is unsatisfied with the applicant due to his/her intentionally or with
gross negligence given false or inaccurate information on his/her personal
background, the specified reasons in subsection (a)the applicant shall cover possible
damagesany costs that are incurred.
1.2
Delay
a. The selected applicant shall submit his/her Traineeship Confirmation Form to ELSA
International within two weeks after notification. Otherwise he/she loses the rights
on that certain traineeship and the next ranked applicant being selected shall be
considered as selected for the traineeship. Failure to do so shall result in the loss of
certain rights for that traineeship, and the next ranked applicant shall be considered
selected for the traineeship.
b. If the trainee fails to send the completed Traineeship Evaluation Form within four
(4) weeks after the end of the traineeship, he/she shall not receive the STEP
Certificate.
1.3
Cancellation/Withdrawal
a. The applicant may only withdraw/cancel the selection due to if there is a valid reason.
As Such valid reasons include but are not limited to: is considered e.g.
 Aany meanwhile necessary medical treatment
 Sserious family issues
 Sserious changes ofto the traineeship conditions compared to those being stated
in the Traineeship Form
b. In addition to 1.3. a. once the traineeship has started, the selected trainee may only
cancel the traineeship if it differs significantly from what was stated in the Traineeship
Form or if the employer, even when notified, does not provide him/her with adequate
working conditions in accordance with the respective national labour law.
c. If the applicant/trainee withdraws/cancels the traineeship without valid reason
he/she shall be denied any further access to STEP. In addition, the trainee shall cover
possible damagescosts incurred.
2. Companies
2.1
Misuse of STEP
Opatija, Croatia
450
In case, the instance that the employer has misused STEP only for the sole reason of
receiving the applicants’ personal data, the employer shall be denied access to STEP
for two years.
2.2
Cancellation
a. Traineeships may only be cancelled due to if there is avalid reason. As valid reason is
considered e.g. Such valid reasons include but are not limited to:
 meanwhile insolvency of the employer
 lack of suitable applicants
b. In case, If the employer cancels the traineeship without a valid reason, they employer
shall cover all possible damages costs incurred. In addition, the employer shall be
denied access to STEP for one year.
Opatija, Croatia
451
Approval of the Minutes of the LXIII International Council Meeting in
Cologne, Spring 2013
The Council approved the Minutes from the LXIII International Council Meeting in Cologne as
a whole with no amendments:
In favour
Against
Abstentions:
54
0
0
In total:
54
Opatija, Croatia
452
List of Nominations and Results
Plenary Officers:
Chair:
Timo Kortesoja was nominated by ELSA International and seconded by ELSA Germany
The Council elected Timo Kortesoja as the Chair of the Council Meeting
In favour:
Against:
Abstention:
54
0
0
In total:
54
Vice Chair:
Mirko Djukovic was nominated by ELSA International and seconded by ELSA Turkey
The Council elected Mirko Djukovic as the Chair of the Council Meeting
In favour:
Against:
Abstention:
54
0
0
In total:
54
In Opening Plenary:
Secretaries:
1st proposal for Plenary Secretary: Sonia Benga from ELSA Romania proposed by ELSA Romania,
seconded by ELSA the Netherlands
2nd proposal for Plenary Secretary: Nadja Tjahja from ELSA United Kingdom proposed by ELSA
United Kingdom, seconded by ELSA Finland
3rd proposal for Plenary Secretary: Hilde Notland from ELSA Norway proposed by ELSA Norway,
seconded by ELSA Romania
Tellers:
1st proposal for Plenary Teller: Hilal Nur Şarbak from ELSA Turkey proposed by ELSA Denmark,
Opatija, Croatia
453
2nd proposal for Plenary Teller: Julia Steven from ELSA Germany proposed by ELSA Norway,
seconded by ELSA Poland
3rd proposal for Plenary Teller: Andra Carlan from ELSA Romania proposed by ELSA Romania,
seconded by ELSA Norway
4th proposal for Plenary Teller: Blanka Beretvás from ELSA Austria proposed by ELSA Austria,
seconded by ELSA Denmark
5th proposal for Plenary Teller: Arkadiusz Gaczyński from ELSA Poland proposed by ELSA
Poland, seconded by ELSA the Netherlands
6th proposal for Plenary Teller: Alex Adamou from ELSA United Kingdom proposed by ELSA
United Kingdom, seconded by ELSA Germany
Nomination Committee:
1st proposal for Nomination Committee: Edoardo Köppel from ELSA Switzerland proposed by
ELSA Switzerland, seconded by ELSA Germany
2nd proposal for Nomination Committee: Raffael Jessner from ELSA Austria proposed by ELSA
Austria, seconded by ELSA the Netherlands
3rd proposal for Nomination Committee: Julia Bianca Stock from ELSA Germany proposed by
ELSA Norway, seconded by ELSA Romania
4th proposal for Nomination Committee: Laurentiu Gherase from ELSA Romania proposed by
ELSA Romania, seconded by ELSA Turkey
Voting:
The Council elected Sonia Benga as the Plenary Secretary of the Council Meeting:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Nadja Tjahja as the Plenary Secretary of the Council Meeting:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Hilde Notland as the Plenary Secretary of the Council Meeting:
Opatija, Croatia
454
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Hilal Nur Şarbak as the teller of the Plenary:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Julia Steven as the teller of the Plenary:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Andra Carlan as the teller of the Plenary:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Blanka Beretvás as the teller of the Plenary:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Arkadiusz Gaczyński as the teller of the Plenary:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
Opatija, Croatia
455
The Council elected Alex Adamou as the teller of the Plenary:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Edoardo Köppel for the Nominations Committee:
In favour:
Votes against:
Abstentions:
48
0
6
In total:
54
The Council elected Raffael Jessner for the Nominations Committee:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Raffael Jessner for the Nominations Committee:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council elected Julia Bianca Stock for the Nominations Committee:
In favour:
Votes against:
Abstentions:
54
0
0
In total:
54
The Council did not elect Laurentiu Gherase for the Nominations Committee since out of four
candidates for three positions he had the least votes:
Opatija, Croatia
456
In favour:
Votes against:
Abstentions:
36
0
18
In total:
54
In Mid-Plenary:
Secretaries:
4th proposal for Plenary Secretary: Jascha Patt from ELSA Germany proposed by ELSA Portugal,
Voting:
The Council elected Jascha Patt as the Plenary Secretary of the Council Meeting:
In favour:
Against:
Abstentions:
81
0
3
In total:
84
Opatija, Croatia
457
The International Board 2013/2014
Secretary General
ELSA Germany has nominated and ELSA Bosnia & Herzrgovina has seconded Emil Nyquist for
the position of Secretary General of ELSA International
Voting:
In favour:
Against:
Abstentions:
70
11
3
In total:
84
Emil Nyquist has been elected as Secretary General of ELSA International 2013/2014
Treasurer
ELSA Switzerland has nominated and ELSA Romania has seconded Rebecca Yourstone for the
position of Treasurer of ELSA International
Voting:
In favour:
Against:
Abstentions:
80
1
3
In total:
84
Rebecca Yourstone has been elected as Treasurer of ELSA International 2013/2014
Vice President for Marketing
ELSA Norway has nominated and ELSA Poland has seconded Petra Podgoršek for the position
of Vice President for Marketing of ELSA International
Voting:
In favour:
Against:
Abstentions:
79
4
1
In total:
84
Petra Podgoršek has been elected as Vice President for Marketing of ELSA International
2013/2014
Opatija, Croatia
458
Auditors of ELSA International 2012/2013
Auditor
ELSA Poland has nominated and ELSA Norway has seconded Pascal Gomez for the position of
Auditor of ELSA International 2012/2013
In favor:
Against:
Abstentions:
68
5
11
In total:
84
Pascal Gomez has been elected as Auditor of ELSA International 2012/2013
Auditor
ELSA United Kingdom has nominated and ELSA Switzerland has seconded Mathias Gangl for
the position of Auditor of ELSA International 2012/2013
Voting:
In favour:
Against:
Abstentions:
71
6
7
In total:
84
Mathias Gangl has been elected as Auditor of ELSA International 2012/2013
Opatija, Croatia
459
International Meetings
International Council Meeting Host Spring 2015
ELSA Poland has nominated and ELSA Germany has seconded ELSA Cluj-Napoca for
International Council Meeting Host in Spring 2015
Voting:
In favour:
Against:
Abstentions:
71
6
7
In total:
84
ELSA Cluj-Napoca has been elected as International Council Meeting Host in Spring 2015
International Presidents’ Meeting Host Summer 2014
ELSA Turkey has nominated and ELSA Ireland has seconded ELSA Trento for International
Presidents’ Meeting Host in Summer 2014
ELSA Norway has nominated and ELSA Portugal has seconded ELSA Graz for International
Presidents’ Meeting Host in Summer 2014
Voting:
In favour of ELSA Trento:
In favour of ELSA Graz:
Against both:
Abstentions:
34
49
0
3
In total:
86
ELSA Trento did not reach the absolute majority of the votes cast and thus has not been elected
as International Presidents’ Meeting Host in Summer 2014
ELSA Graz did reach the absolute majority of the votes cast and thus has been elected as
International Presidents’ Meeting Host in Summer 2014
Opatija, Croatia
460
Council Guests for the LXV ICM Malta
ELSA Norway nominated and ELSA Spain seconded Vedran Stanković as Council Guest for the
LXV ICM Malta
In favour:
Against:
Abstentions:
77
2
7
In total:
86
Vedran Stanković has been elected Council Guest for the LXV ICM Malta
ELSA the Netherlands nominated and ELSA Bosnia & Herzegovina seconded Mirna Malbašić as
Council Guest for the LXV ICM Malta
In favour:
Against:
Abstentions:
77
2
7
In total:
86
Mirna Malbašić has been elected Council Guest for the LXV ICM Malta
ELSA Denmark nominated and ELSA Republic of Macedonia seconded Anja Lučić as Council
Guest for the LXV ICM Malta
In favour:
Against:
Abstentions:
76
3
7
In total:
86
Anja Lučić has been elected Council Guest for the LXV ICM Malta
Opatija, Croatia
461
Revision of the Budget of ELSA International 2012/2013
The amended revised budget was approved by the Council
In favour:
Against:
Abstentions:
87
0
3
Total:
90
Approved
Cologne
INCOME
Finance Income
Bank Interest
Total Finance Income
General Income
ELS Contribution
Grants
Income from Members
ELSA ONLINE Fee
Membership Fee
Observer Administration Fee
Total Income from Members
Marketing Income
Online Advertisement Sales
Synergy Autumn Edition
Synergy Spring Edition
Total Marketing Income
Partnership Income
Uncategorized Income
Total General Income
Project Income
Christmas Cocktail
EMCC Income
EMCC FOR Participation Fee
EMCC Registration Fee
EMCC Sponsorship
Total EMCC Income
HRMCC Income
HRMCC FOR Participation Fee
HRMCC Grant Income
Total HRMCC Income
Visits to the House Income
Proposal
Opatija
Amended
Proposal
Opatija
400.00
400.00
300.00
300.00
300.00
300.00
2,000.00
15,000.00
2,000.00
15,000.00
2,000.00
15,000.00
0.00
23,000.00
250.00
23,250.00
0.00
23,000.00
250.00
23,250.00
0.00
23,000.00
250.00
23,250.00
19,000.00
14,000.00
14,000.00
47,000.00
31,000.00
600.00
118,850.00
19,000.00
14,000.00
14,000.00
47,000.00
40,000.00
600.00
128,150.00
19,000.00
14,000.00
14,000.00
47,000.00
43,600.00
600.00
131,450.00
700.00
700.00
700.00
16,000.00
17,000.00
15,000.00
48,000.00
16,000.00
17,000.00
15,000.00
48,000.00
16,000.00
17,000.00
15,000.00
48,000.00
10,000.00
15,000.00
25,000.00
2,500.00
14,000.00
15,000.00
29,000.00
3,000.00
14,000.00
15,000.00
29,000.00
3,000.00
Opatija, Croatia
462
EYF Project Grant
Transition BBQ Income
Total Project Income
TOTAL INCOME
EXPENSE
Financial Expenses
Bank Charges
Interest Expense
Total Financial Expenses
General Expense
Annual Report
Depreciation Expense
ELSA House
Electricity
Heating
Insurance
Rent of House
Repairs
Water
Total ELSA House
ELSA Online
Internal Audit
Internal Meetings
Autumn ICM
Other Internal Meetings
Spring ICM
Total Internal Meetings
International Board Allowance
Marketing Expense
General Marketing Expense
Synergy Autumn Edition
Synergy Spring Edition
Total Marketing Expense
Office and Communication
Housing of Server
Internet
Office Supplies
Phone and Fax
Postage and Delivery
Upgrade of Office Facilities
Total Office and Communication
Previous Term Expenses
Representation
15,000.00
1,000.00
92,200.00
211,450.00
15,000.00 15,000.00
1,500.00
1,500.00
97,200.00 97,200.00
225,650.00 228,950.00
350.00
800.00
1,150.00
350.00
800.00
1,150.00
350.00
800.00
1,150.00
500.00
2,000.00
500.00
2,000.00
500.00
2,000.00
2,500.00
3,000.00
400.00
29,400.00
400.00
1,000.00
36,700.00
0.00
2,000.00
2,500.00
3,000.00
400.00
29,400.00
1,000.00
1,000.00
37,300.00
0.00
2,000.00
2,500.00
3,000.00
400.00
29,400.00
1,000.00
1,000.00
37,300.00
0.00
2,000.00
2,700.00
2,000.00
2,500.00
7,200.00
28,800.00
2,700.00
2,000.00
2,500.00
7,200.00
28,800.00
2,700.00
2,000.00
2,500.00
7,200.00
28,800.00
400.00
12,140.00
12,140.00
24,680.00
400.00
12,140.00
12,140.00
24,680.00
1,000.00
12,140.00
12,140.00
25,280.00
500.00
400.00
1,750.00
700.00
150.00
200.00
3,700.00
500.00
300.00
500.00
400.00
1,750.00
700.00
150.00
1,500.00
5,000.00
500.00
300.00
500.00
400.00
1,750.00
700.00
150.00
1,500.00
5,000.00
500.00
300.00
Opatija, Croatia
463
Statutes Amendments
Trainings
Travel Expenses
Directors' Travel Expenses
Meetings with Externals
Meetings within the Network
Total Travel Expenses
Uncategorized Expenses
Total General Expense
Project Expense
Christmas Cocktail (exp.)
EMCC
EMCC Administration
EMCC FOR Administration
EMCC FOR Meals
EMCC FOR Panelists
EMCC FOR Transportation
EMCC Support for Rounds
EMCC Travels
Total EMCC
HRMCC Expenses
HRMCC Accommodation
HRMCC Administration
HRMCC Meals
HRMCC Panelists
Total HRMCC Expenses
Visits to the House Expense
OYOP Weekend
Train the Trainers week
ITP Refreshment Weekend
Online Hate Speech Conference
Transition BBQ
Total Project Expense
TOTAL EXPENSE
Net Ordinary Income
Other Income/Expense
Other Expense
Currency change loss
Total Other Expense
Net Other Income
Profit for the Year
0.00
2,500.00
1,500.00
2,000.00
3,000.00
6,500.00
2,000.00
117,380.00
0.00
2,500.00
0.00
3,500.00
2,000.00
2,000.00
4,000.00
4,000.00
4,000.00
4,000.00
10,000.00 10,000.00
4,150.00
7,000.00
126,080.00 129,380.00
600.00
700.00
700.00
4,000.00
5,000.00
19,000.00
5,000.00
2,000.00
9,000.00
4,000.00
48,000.00
4,000.00
5,000.00
19,000.00
5,000.00
2,000.00
9,000.00
4,000.00
48,000.00
4,000.00
5,000.00
19,000.00
5,000.00
2,000.00
9,000.00
4,000.00
48,000.00
11,000.00
4,000.00
6,000.00
4,000.00
25,000.00
2,000.00
500.00
0.00
1,000.00
15,000.00
800.00
92,900.00
211,430.00
20.00
15,000.00 15,000.00
4,000.00
4,000.00
6,000.00
6,000.00
4,000.00
4,000.00
29,000.00 29,000.00
3,000.00
3,000.00
500.00
500.00
0.00
0.00
1,000.00
1,000.00
15,000.00 15,000.00
1,200.00
1,200.00
98,400.00 98,400.00
225,630.00 228,930.00
20.00
20.00
20.00
20.00
-20.00
0.00
Opatija, Croatia
20.00
20.00
-20.00
0.00
20.00
20.00
-20.00
0.00
464

ICM Croatia cover.indd - 403

Transcrição

Documentos relacionados

Punish me (Hounded)

THE STATE OF THE WORLD ECONOMY

MOLECULAR STRUCTURE OF LIGNOSULFONATES

The impact of the economic crisis on higher education in Europe

conference programme

lista - Einstein

Conference Program - Revista Portuguesa de Marketing

Villa from the turn of the century

The Commemorative Conference on the Centennial Publication of

SEMINÁRIO 1: Current Issues and Frontiers in Demographic