hotel reservation form

Hotel Reservation Form
2013 Rotary International Convention
Lisbon, Portugal
23-26 June 2013
Save time...book online! Check current availability at http://registration.experient-inc.com/showrot131/.
Rotary International, in conjunction with Experient, has reserved a block of rooms for Rotarian use during the Lisbon convention. All reservation requests will be handled by Experient. Please direct all housing questions and correspondence to Experient
(see contact information below).
Reservations will be fulfilled on a first-come, first-served basis, and you are kindly advised to return your completed reservation
form by 17:00 Central Daylight Time (GMT minus 5 hours) on 24 May 2013. Experient may be unable to fulfill requests received
after this date. Details on local convention transportation will be posted on the RI website. The primary convention venues are
Feria Internacional de Lisboa (FIL) and the Atlantic Pavilion.
Complete one housing form for each room required. (For a block of 15 rooms or more, please submit the Group Housing Form
available at www.riconvention.org.) All efforts will be made to reserve a room for you at your preferred hotel, based on availability. However, Experient reserves the right to secure alternate accommodations for you if necessary.
Submit your housing form to Experient (by ONE of the following methods):
Online:
Email: [email protected] (for correspondence only)
http://registration.experient-inc.com/showrot131/default.aspx Mail:Experient
PO Box 4088
Phone:+1-847-996-5885
Frederick, MD 21705
1-800-650-6913 (toll-free North America)
USA
Fax:+1-301-694-5124
Booking for RI Convention housing begins on 5 May 2012. Confirmations will be issued beginning June 2012. You will receive
a confirmation from Experient, indicating the hotel name, address, room rate per night, room type requested, dates reserved,
and a reservation confirmation number. (Note: This is not the hotel confirmation number.)
All housing changes/inquiries must be made directly with Experient by 5 June 2013.
DEPOSITS
All reservations require a credit card guarantee to reserve a room. No reservation will be held without a credit card guarantee.
Acceptable credit cards include Visa, MasterCard, American Express, Diners Club, and Discover. Credit cards will not be charged
when the reservation is made. Experient will forward the credit card information to the hotel where the reservation is confirmed.
Upon receipt of all reservation details in June 2013, the hotel will charge the card for a deposit of one night’s room and tax.
Failure to arrive on your confirmed arrival date will result in forfeiture of the reservation and loss of the one-night deposit; these
charges will be made by the hotel.
CANCELLATIONS/NO-SHOWS/CHANGES
All changes (name change, arrival/departure revision, etc.) must be submitted in writing to Experient by 17:00 Central Daylight
Time (GMT minus 5 hours) on 5 June 2013. After 10 June 2013, any changes will be accepted on a space-available basis and
must be made directly with the hotel.
Cancellations must be received by the hotel by 16:00 local time (GMT) seven days before scheduled arrival or you will lose your
deposit. Please review the hotel cancellation policy on your housing acknowledgment for more details.
Because unforeseen circumstances may arise, Rotary International strongly recommends that you purchase travel insurance to
protect yourself against losses resulting from cancellation. Travel insurance can be obtained through your local travel agency,
your credit card company, or your insurance company. RI and Experient are not responsible for providing assistance or mediation for hotel cancellation fees.
Alternate Housing
For information on additional low-cost housing options (youth hostels, apartments, etc.), email or fax your request to RI Registration
Services ([email protected]; +1-847-556-2194) or consult www.riconvention.org.
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Lisbon, Portugal
2013 RI Convention, 23-26 June 2013
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2013 Rotary International Convention
Lisbon, Portugal
23-26 June 2013
LISBON Accommodations
Rotary International may continue to add hotels to the official room block
as necessary to accommodate demand. Find the most current rates and
availability at www.riconvention.org.
Map
Key Hotel
Single-Double Rates (EUR)
1
Altis Avenida
EUR295 Standard
2
Altis Park Hotel
EUR200 Standard
3
Altis Prime Hotel
EUR280 Standard
4
Altis Suites Hotel
EUR300 Standard
5
Bairro Alto Hotel
EUR428 Standard
6
Clarion Suites
Lisbon
EUR150 Standard
Corinthia Hotel
Lisbon
EUR250 Standard
8
Dom Pedro
Palace
EUR275 Standard
9
Holiday Inn
Lisbon
EUR150 Standard
Holiday
Inn LisbonContinental
EUR150 Standard
Hotel Acores
Lisboa
EUR103 Standard
7
p
10
11
n
EUR350 Concierge
EUR290 Concierge
Map
Key Hotel
Single-Double Rates (EUR)
30
Tiara Park
Atlantic Lisboa
EUR310 Standard
31
Tivoli Jardim
EUR195 Standard
32
Tivoli
Lisboa
EUR245 Standard
33
Tivoli Oriente
EUR185 Standard
34
Turim Alameda
EUR180 Standard
35
Turim Avenida
Liberdade
EUR180 Standard
36
Turim Europa
EUR180 Standard
37
Turim Iberia
EUR180 Standard
38
Turim Lisboa
EUR180 Standard
39
VIP Executive
Arts
EUR190 Standard
40
VIP Executive
Barcelona
EUR150 Standard
41
VIP Executive
Zurique
EUR150 Standard
42
VIP Grand Lisboa EUR220 Standard
Hotel & Spa
p
12
Hotel Altis
EUR280 Standard
13
Hotel AS Lisboa
EUR75 Standard
14
Hotel Florida
EUR150 Standard
43
VIP Inn Berna
EUR150 Standard
Hotel Lisboa
Plaza
EUR299 Standard
44
VIP Villa Rica
Lisboa
EUR190 Standard
15
16
17
l
18
19
p
Hotel Lutecia
EUR250 Standard
Hotel TRYP
Oriente
EUR97 Standard
Marques de
Pombal
EUR150 Standard
Marriott Lisboa
EUR195 Standard
20
Mercure Lisboa
EUR210 Standard
21
Novotel Lisboa
EUR190 Standard
22
Pestana Palace
EUR240 Standard
23
Radisson Blu
EUR150 Standard
24
Real Palacio
EUR300 Standard
Real Parque
EUR200 Standard
SANA
Lisboa
EUR200 Standard
27
SANA Capitol
Hotel
EUR150 Standard
28
Sheraton Lisboa
Hotel & Spa
EUR290 Standard
25
26
p↔
EUR255 Concierge
EUR395 Concierge
Rates (listed in euro) are for single and double occupancies, unless
otherwise noted, inclusive of value added tax (VAT), service charges,
and breakfast for up to two people. Additional fees may apply for
more than two people sharing a room.
Note: Room type names may vary, but are equivalent to Standard or
Concierge rooms.
pOfficial participant hotels (available to 2012-13 district gover-
nors, district governors-elect, past RI directors, 2013 committee
chairs, and Arch C. Klumph Society members exclusively through
December 2012)
l Official Youth Exchange officers hotel
n
Official Rotaract hotel
↔ Official RYLA hotel
ROTARY INTERNATIONAL HOTEL RESERVATION FORM DEADLINE 24 May 2013
Please submit one form for each room required. If you are booking 15 rooms or more, please use the Group Housing
Form at www.riconvention.org.
5. Room Type
1. SEND Confirmation TO
Check the appropriate box in each column
First Name
MI
Family Name/Surname
Email (preferred method of contact—confirmations will be sent via email if an email
address is provided)
Street Address or P.O. Box Number
 Single (1 person)
 Double (2 people)
 Triple (3 people)
 One bed
 Two beds  Club room (if available)
 One-bedroom suite
 Two-bedroom suite
Experient will request room type but cannot guarantee availability.
Rates vary by room type and number of guests. If a suite is requested, a
representative from Experient will contact you directly about your request.
SPECIAL REQUESTS (check all that apply):
 Smoking
CityState/Province
 Nonsmoking
 Wheelchair-accessible
List special needs or other requests:
Country
Postal Code
Daytime Phone Number
Fax Number
6. Room DEPOSIT A credit card is required to reserve a room. Credit
(Indicate Country/City Codes)
(Indicate Country/City Codes)
2. ROOM OCCUPANTS Total Occupants:
Names of ALL Occupants:
1.
2.
3.
First Name
Family Name
First Name
Family Name
First Name
Family Name
/
DayMonth
DEPARTURE DATE:
/
/2013
DayMonth
/2013
4. Hotel Choices Rooms are assigned on a first-come, first-served
basis. If your choices are not available, Experient will make every effort to
secure a room based on rate, proximity, or availability.
Hotel Choices (in order of preference)
Hotel Name
2nd Choice
3rd Choice
4th Choice
5th Choice
 Diners Club
 Visa
Expiration Date (mm/yy)
Cardholder’s Signature
Make airline reservations before completing this part of the form.
Experient may not be able to meet requests for three or more days before
or after the convention. If rooms are not available, or are at a higher rate,
Experient will contact you to confirm this information before finalizing your
reservations.
 MasterCard
 Discover
7. BOOKING METHODS (choose ONE)
ARRIVAL DATE:
 American Express
Card Number
3. DATES
1st Choice
cards will not be charged when a reservation is made, but will be used
to guarantee the room reservation. Credit cards must be valid through the
dates of the Lisbon convention and have an expiration of June 2013 or later.
Experient will forward the credit card information to the hotel where the
reservation is confirmed. Upon receipt in June 2013, the hotel will charge
the card for a deposit of one night’s room and tax.
Hotel Name
Hotel Name
Hotel Name
Hotel Name
Check all that apply:
c Exhibitor
c Licensee
c Youth Exchange officer
c Rotaractor
c Regional magazine editor
c 2012-13 district governor
c 2013-14 district governor
c 2012-13 RI committee chair
c Arch C. Klumph Society
member
c RYLA participant
c Past RI director
Online: http://registration.experient-inc.com/showrot131/default.aspx
Phone: +1-847-996-5885
1-800-650-6913 (toll-free North America)
Fax: +1-301-694-5124
Experient
Mail: PO Box 4088
Frederick, MD 21705 USA
RI Convention housing will open on 5 May 2012. Confirmations will be
issued starting June 2012.
Hotel reservation will not be processed if the form is incomplete. Please
keep a copy of this form for your records.
Changes/Cancellations: All changes (e.g., name change, revised arrival/
departure date) must be submitted in writing to Experient by 17:00 Central
Daylight Time (GMT minus 5 hours) on 5 June 2013. After 10 June 2013,
changes or cancellations must be submitted directly to the hotel. Cancellations
must be received by hotels no later than 16:00 local time (GMT) seven days
before scheduled arrival or you will lose your deposit. Failure to arrive on
scheduled arrival date will result in a forfeiture of reservation and loss of deposit.
Rotary International reserves and blocks hotel rooms as a service to Rotarians
to ensure room availability and to facilitate transportation planning. RI does not
guarantee that the discounted rates available through Experient will always be
the lowest available rates. Rates are inclusive of an 8 percent commissionable
fee to Experient, value added tax (VAT), and breakfast for up to two people.
Year
If my choices are not available, please select an alternate hotel for me based
 Rate  Location
on one of the following criteria:
EN—(412)