HOTEL RESERVATION FORM

EN—(714)
HOTEL RESERVATION FORM
2015 Rotary International Convention
São Paulo, Brazil
6-9 June 2015
Save time . . . book online! Check current availability at www.onpeak.co/rotary.
Rotary International (RI), in conjunction with onPeak, has reserved a block of rooms for Rotarian use during the convention. All reservation
requests will be handled by onPeak. Please direct all housing questions and correspondence to onPeak (see contact information below).
Reservations will be filled on a first-come, first-served basis. Return your completed reservation form by 17:00 Central Time (GMT minus
five hours) on 2 February 2015. onPeak may be unable to fill requests received after this date.
Complete one housing form for each room required. For a block of 15 rooms or more, submit the Group Housing Form, available at
www.riconvention.org. All efforts will be made to secure a room for you at your preferred hotel. However, onPeak reserves the right
to secure alternate accommodations for you if necessary.
Submit this form to onPeak (by ONE of the following methods):
1. Online: www.onpeak.co/rotary
2. Phone: +1-312-321-7393
1-800-205-6222 (toll-free, North America)
3. Fax:+1-312-329-9513
4. Mail:onPeak
350 North Clark, Suite 200
Chicago, IL 60654
USA
For all other correspondence, email [email protected].
Booking for 2015 RI Convention housing begins on 31 May 2014. Confirmations will be issued beginning July 2014. You will receive
a confirmation from onPeak indicating the hotel name, address, room rate per night, room type, dates reserved, and a reservation
acknowledgment number. (Note: This is not the hotel confirmation number.)
All housing changes or inquiries must be made directly with onPeak by 1 May 2015. Please refer to your confirmation for full details,
which may vary per hotel.
DEPOSITS
All reservations require a credit card guarantee. No reservation will be held without one. Acceptable credit cards are American Express,
Visa, and MasterCard. Credit cards will not be charged when the reservation is made. onPeak will forward the credit card information
to the relevant hotel, and when the hotel has received all reservation details between January and April 2015, it will charge the card
for a one night’s room and tax deposit. Please refer to your confirmation for full details, which may vary per hotel.
CANCELLATIONS/NO-SHOWS/CHANGES
If you need to make changes or cancellations to your reservation, please do so in writing with onPeak. Change and cancellation deadlines vary. Please check your confirmation for the date when final changes and cancellations can be made with onPeak. Changes and
cancellations after the date specified must be made directly with the hotel or you will lose your deposit. The hotel contact information
is provided on your acknowledgment. All changes are based on availability.
Failure to arrive on the confirmed arrival date will result in forfeiture of the reservation and loss of the deposit to the hotel. Be sure
to review the hotel cancellation policy on your housing acknowledgment for more details.
Because unforeseen circumstances may arise, Rotary International strongly recommends that you purchase travel insurance to protect
yourself against losses resulting from cancellation. Travel insurance can be obtained through your local travel agency, credit card
company, or insurance company. RI and onPeak are not responsible for providing assistance or mediation for hotel cancellation fees.
ADDITIONAL HOTEL FEES
Additional hotel fees may apply. Please refer to your acknowledgment or speak to an onPeak agent for specific information. An optional nightly tourism/room occupancy surcharge will be added to your room rate. If you wish to decline this charge, please notify the
hotel at time of check-in or check-out.
ALTERNATE HOUSING
For information on additional housing options (youth hostels, apartments, etc.), email or fax your request to RI Registration Services
([email protected]; +1-847-556-2194) or consult www.riconvention.org.
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HOTEL RESERVATION FORM
2015 Rotary International Convention
São Paulo, Brazil
6-9 June 2015
SÃO PAULO ACCOMMODATIONS
Rotary International may continue to add hotels to the official room block as necessary to accommodate demand. For the most up-todate rates, please consult the onPeak housing website at https://compass.onpeak.com/e/66RIT15.
Map
Hotel Name
Map
Hotel Name
1
Clarion Faria Lima
37
Caesar Business Faria Lima
2
Comfort Hotel Downtown
38
3
Comfort Ibirapuera
39
Meliá Jardim Europa
4
Comfort Nova Paulista
40
Mercure Alamedas
5
Comfort Suites Oscar Freire
41
Adagio São Paulo Berrini (formerly Mercure Berrini)
6
Estanplaza Berrini
42
Mercure Central Towers
7
Estanplaza Funchal
43
Mercure Funchal
8
Estanplaza Ibirapuera
44
Grande São Paulo Ibirapuera
9
Estanplaza Nações Unidas
46
Mercure Hotel Paulista
10
Estanplaza Paulista
47
Mercure Ibirapuera
11
Gran Estanplaza
48
Adagio São Paulo Itaim Bibi (formerly Mercure Itaim Bibi)
Grand Hyatt São Paulo
49
Mercure Moema
12
p
13
p
Hilton São Paulo Morumbi
Holiday Inn Parque Anhembi (Int’l)
50
Mercure Nações Unidas
15
Maksoud Plaza Hotel
51
Adagio São Paulo Nortel
16
Matsubara
52
Mercure Pamplona
Novotel Center Norte
53
Mercure Paraíso
18
Radisson Via Olimpía
54
Mercure Pinheiros
19
Quality Berrini
55
Mercure Privilege
20
Quality Faria Lima
56
21
Quality Jardins
Mercure São Paulo Ginásio Ibirapuera
(formerly Mercure Stella Vega)
22
Quality Moema
57
Mercure Times Square
23
Quality Suítes Long Stay Bela Cintra
58
Mercure Vila Olimpía
24
Quality Suítes Imperial Hall
59
Park Inn Ibirapuera
25
Quality Suítes Long Stay Vila Olimpía
60
Pullman Hotel Ibirapuera
26
Radisson Faria Lima
61
Novotel Jaraguá
62
Novotel Morumbi
63
Tryp São Paulo Berrini
64
Tryp São Paulo Higienópolis
65
Tryp São Paulo Iguatemi
66
Tryp São Paulo Itaim
67
Tryp São Paulo Jesuíno Arruda
68
Tryp São Paulo Nações Unidas
69
Tryp São Paulo Paulista
17
«
ln«
27
p
Renaissance São Paulo Hotel
28
p
Sheraton São Paulo WTC Hotel
29
Staybridge Suites São Paulo
30
p
Tivoli São Paulo Mofarrej
31
p
Hotel Unique
36
Pullman SP Vila Olimpía
Rates (in Brazilian Reais) are for single and double occupancy, unless
otherwise noted, inclusive of taxes and 7% commission to onPeak.
Additional fees may apply for more than two people sharing a
room. Breakfast is not included unless otherwise noted.
p O
fficial participant hotels (available to 2014-15 district
governors, district governors-elect, past RI directors,
2015 committee chairs, and Arch Klumph Society members
through December 2014)
Note: Room type names may vary, but are equivalent to Standard
rooms.
l Official Youth Exchange officers hotel
n Official Rotaract hotel
Official Alumni hotel
Official International Institute hotel
« Official World Peace Symposium hotel
ROTARY INTERNATIONAL HOTEL RESERVATION FORM
DEADLINE 2 FEBRUARY 2015
Limited availability may be possible after this date. Submit one form for each room required. If you are booking 15 rooms or more, use the Group Housing Form, available at www.riconvention.org.
1. SEND CONFIRMATION TO
5. ROOM TYPE
Check the appropriate box in each column
First Name
MI
 Single (1 person)
 One bed
 Double (2 people)  Two beds  Triple (3 people)
Family Name/Surname
onPeak will request room type but cannot guarantee availability.
Rates vary by room type and number of guests. If a suite is
requested, a representative from onPeak will contact you directly
about your request.
Email (preferred method of contact)
Street Address or PO Box Number
SPECIAL REQUESTS (check all that apply):
CityState/Province
Country
 Smoking
(Indicate Country/City Codes)
6. ROOM DEPOSIT
2. ROOM OCCUPANTS
A credit card is required to reserve a room. Credit cards will not be
charged when a reservation is made, but will be used to guarantee
the reservation. Credit cards must be valid through the dates of the
São Paulo convention and have an expiration of July 2015 or later.
onPeak will forward the credit card information to the relevant hotel.
When the hotel receives all reservation details, it will charge the card a
deposit of one night’s room and tax.
Names of ALL Occupants:
2.
3.
First Name
Family Name
First Name
Family Name
First Name
Family Name
Select one
 American Express  Mastercard  Visa
3. DATES
ARRIVAL DATE:
Day
DEPARTURE DATE:
/
Month
Day
/
Card Number
/2015
Month
Expiration Date
/2015
Make airline reservations before completing this part of the form.
onPeak may not be able to meet housing requests covering three or
more days before or after the convention. If rooms are not available
or the rate is higher, onPeak will contact you before finalizing your
reservation.
Rooms are assigned on a first-come, first-served basis. If your choices
are not available, onPeak will make every effort to secure a room
based on rate, proximity, and availability.
Hotel Choices (in order of
preference)
Hotel Name
2nd Choice
3rd Choice
4th Choice
5th Choice
Hotel Name
Hotel Name
Hotel Name
Check all that apply:
Exhibitor
Licensee
Youth Exchange officer
Rotaractor
Regional magazine editor
2014-15 district governor
2015-16 district governor
2014-15 RI committee chair
Arch Klumph Society
member
c Past RI director
c
c
c
c
c
c
c
c
c
Hotel Name
If my choices are not available,
please select an alternate hotel for
me based on one of the following
criteria:  Rate  Location
Security Code
Cardholder SignatureDate
7. BOOKING METHODS (choose ONE)
Online: www.onpeak.co/rotary
Phone: +1-312-321-7393
1-800-205-6222 (toll-free, North America)
4. HOTEL CHOICES
1st Choice
 Wheelchair-accessible
List special needs or other requests:
(Indicate Country/City Codes)
Fax Number
 Nonsmoking
 Other:
Postal Code
Daytime Phone Number
1.
 One-bedroom suite
 Two-bedroom suite
 Club room (if available)
Year
c Alumni Seminar participant
c International Institute
participant
c Rotary Peace Symposium
participant
Fax: +1-312-329-9513
Mail: onPeak
350 North Clark Street, Suite 200
Chicago, IL 60654
USA
Booking for 2015 RI Convention housing will open on 31 May 2014.
Confirmations will be issued starting July 2014.
The hotel reservation will not be processed if the form is
incomplete. Please keep a copy of this form for your records.
Changes/Cancellations: If you need to make changes or cancellations
to your reservation, please make your changes in writing with onPeak.
Please check your acknowledgment for the date when final changes
and cancellations can be made with onPeak. Changes and cancellations
made after the date specified must be made directly with the hotel or
you will lose your deposit. The hotel contact information is provided in
your acknowledgment. All changes are based on availability.