manual ingles revisado

Exhibitor´s Manual
1
INDEX
Presentation
1. General Information
1.1 - Registration and Invitations ...................... Page. 7
1.2 - Parking ................................................... Page. 7
1.3 - First Aid .................................................. Page. 8
3.7 - Sound/ Ecad .......................................... Page.13
1.4 - Mail ......................................................... Page. 8
4. Infra Structure Services
1.5 - Bank/Exchange ...................................... Page. 8
1.6 - Suppliers list ........................................ Page. 9
4.1 - Electricity and Hydraulics ...................... Page.14
2. Assembling Rules
4.2 - Security ................................................. Page.14
4.3 - Cleaning ................................................. Page.15
3.8 - Sponsorship and Merchandising ............. Page.13
4.4 - Telephone Lines/Internet ......................... Page.15
2.1 - Basic and Plus Packages ...................... Page.10
2.2 - Hours ..................................................... Page.10
5. Formulários
2.3 - Space only / Stand Contractor ................. Page.11
2.4 - Stand Contractor Duties .......................... Page.11
2.5 - Maximum Heights ................................... Page.11
F1A - Official Catalogue (Free) ........................ Page.21
F1B - Official Catalogue Ads .......................... Page.22
2.6 - Maximum Weights ................................. Page.12
2.7 - Stand Maintenance / Supplying .............. Page.12
F2A - Exhibitor’s Badge ................................. Page.23
F2B - VIP Badge ............................................ Page.24
2.8 - Damages ............................................... Page.12
F 3 - Stand Contracotr Badge/Fees ............... Page.25
3. Legal Rules And Regulations
F 4 - Liability Term ........................................ Page.26
F 5 - Service Badge ....................................... Page.27
3.1 - Material Handling / Delivery .................... Page.12
3.2 - Shipment of Goods ................................ Page.12
3.3 - Demonstrations ...................................... Page.13
3.4 - Insurance and Responsibilities ............... Page.13
3.5 - Fire Extinguishers .................................. Page.13
3.6 - Flammable Liquids ................................. Page.13
F 6 - Electricity and Hydraulics ..................... Page.28
F7A - Telephone Line Request ........................ Page.29
F7B - Internet Request ................................... Page.30
F 8 - Electricity location/Consumption ........... Page.31
F 9 - Shows Scheduling and Approval ........... Page.32
F 10 - Material Handling ................................. Page.33
2
STAFF
General Management
CARLOS A. MILITELLI
Tel.: 55 11 5536-3055
Fax: 55 11 5536-3055
E-mail: [email protected]
Sales
PHILIPPE URIOSTE
Tel.: 55 11 5536.3055
Fax: 55 11 5536.3055
E-mail: [email protected]
Sales
VANIA MENDES
Tel.: 55 11 5536.3055
Fax: 55 11 5536.3055
E-mail: [email protected]
Operations
FLAVIO MAZZOLA
Tel.: 55 11 5536.3055
Fax.: 55 11 5536.3055
e-mail: [email protected]
www.epseventos.com.br
Congress
RUBI BUTI
Tel.: 55 11 5549.9954
Fax: 55 115549.1256
E-mail: [email protected]
33
CHECK LIST
The event´s success depends on your
planning as well!
Divulge your participation at the show.
Send Invitations and e-mail marketing.
read all exhibitor´s manual.
Basic Assembling- Please consult the Official Assembling Company
Only Space - Hire Assembling company
Make you booth insurance, space, products and equipments exposed.
Define the products and equipments to be exposed.
Prepare all your midia material, flyers, gifts, press releases etc.
Fill out all forms and send them at the right time.
Temporary good´s importation, please hire if necessary (official freight fowarder).
Reserve the telephone line and internet conections.
Hire receptionist and check their uniforms.
Train your hosting staff in your booth
Hire Secutiry, Buffet, Photographer, etc...
Transportation: both ways:
personel
goods and equipments.
Make Hotel - Flat reservations.
* Verify with EPS technical conditions for this item
24
PROGRAM
DEADLINES
ACTIONS
February 10th
All forms must be sent
March 12th
End of assembling
Ornamentation and final cleaning / Exhibitor’s day
(Until 10 pm)
March
March 15th
Dismantling Period
(After 8:30 pm)
* only for equipment withdraw .
March 16th
SEG
TER
QUA
Dismantling Period
QUI
SEX
SÁB
DOM
Assembling - Event - Dismantling
10
Assembling
11
12
Assembling Assembling
Assembling
Event
Dismantling
13
14
Event
Event
15
Event
16
Dismantling
Day
Month
Hours
10 to 12
March
8am to 10pm
13 to 15
March
noon to 8 pm
15
16
March
March
8:30 pm to 12pm*
8am to 6pm
* only for exhibitor’s equipment and goods withdraw . Employee must be kept during this period until
final withdraw of all exhibitor’s belongings.
5
4
LOCATION FLOOR PLAN
Useful Telephones:
Tietê Bus Terminal ............................................. (11)3235-0322
Cumbica International Airport ............................. (11)6445-2945
Congonhas Airport ............................................. (11)5590-9000
Taxi ........................................................................ (11)251-1733
Atag Taxi: ............................................................. (11)5588-4633
Train Terminal ...................................................... 0800-550121
Subway Terminal ................................................... (11)286-0111
Police .................................................................................... 190
Centro de Exposições Imigrantes
Rod. dos Imigrantes, Km 1,5 - Água Funda
Zip Code 04329-900 - São Paulo - SP - Brasil
Phone.: (11) 5073-7799 - Fax.: (11) 5058.9400
56
EXHIBITION FLOOR PLAN
C-4
C-2
52m
Centro de Exposições Imigrantes
13 a 15 de março de 2003
B-4
25m
C
B-8
B-6
B-2
35m
30m
C-12
C-10
C-8
50m
30m
B 11A
B-10
D
B 11B
64m
64m
48m
D-12
B-12
16m
20m
48m
16m
A-16
A-18
A-20
A-22
30m
D-6
20m
16m
D-4
160m
A-2
28m
GV
A-7
A-10
9m
9m
R
100m
36m
FOYER
100m
A
A-6
A-3
A-1
CRED
12m
D-10
B
20m
A-14
P6
C-14
A-9
A-8
10m
60m
16m
A-5
A-11
9m
9m
A-12
9m
9m
9m
A-14
9m
A-13
10m
CAFÉ
CONVENÇÕES
57
PRESENTATION
This Manual sets the organizers and exhibitor’s Rights and duties. It contains the rules, technical and operational
orientation regarding the assembling, event and dismantling periods that must be respected by the exhibitors, employees
and/or third parties.
Organizer:
EPS - Event Planning Solutions
Rua Dr. Jesuíno Maciel, 2105
04615-000 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
E-mail.: [email protected]
Operations:
Mr. Flavio Mazzola
Rua Dr. Jesuíno Maciel, 2105
04615-000 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
e-mail: [email protected]
1 - General Information
1.1 - Registration/Invitations
Exhibitor’s badges are free and valid through the entire duration of the event. Requests must be done through F 2 (form
# 2) - Deadline February 10th. Additional badges must be requested in headed paper for organizer’s approval before
assembling begins, after that no additional badges will be issued.
10 invitations per sqm will be sent to all exhibitors.
1.2 - Parking
Cars
The parking lot is administrated by E PARK . The exhibitor can buy up to two private transferable cards, valid
through the whole duration of the event for USD15,00.
Trucks
Pick-Ups, vans, etc, will not pay for parking during assembling and dismantling however permanence will be
limited:
Heavy trucks - up to 2 hours,
Light trucks- up to 30 minutes
Picks-ups - up to 1 hour.
After that Trucks will pay USD 4,00/ hour and pick-ups USD 4,00/period.
Price for visitors USD 4,00/day.
(information: E PARK with Edmundo: (55 11) 7836.9535
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1.3 - First Aid
A medical center will be located at the service area during the event with an ambulance to serve both visitors and
exhibitors.
1.4 - Mail
In case you need to mail correspondence to your stand during the event send it to the address below with the name of the
event, company name and stand number.
Centro de Exposições Imigrantes
Rod. Imigrantes, Km 1,5 - Água Funda
CEP 04329-900 – São Paulo – SP
Tel.: 55 11 5073-7799
Fax.: 55 11 5058.9400
1.5 - Bank/ Exchange
The Centro de Exposições Imigrantes does not have a bank branch howerver the shopping plaza sul next to the exhibition
center does. (Praça Leonor Kaupa, 100 - CEP.: 04151-100 - Jd. Sáude) :
Exchange agency: Action Câmbio - 1o Piso (1st. Floor) - Shopping Plaza Sul - Tel.: (11) 5073.0355
2. NORMAS DE MONTAGEM
8 9
1.6 - Official Suppliers
Fire prevention
Cava Vigilância e Seguranaça S/C Ltda:
Rua Elza Fagundes, 54 - Vila Guarani
04314-050 - São Paulo - SP
Phone/Fax:(55 11) 5016.5661
e-mail: cava.seguranç[email protected]
Contact person: Carlos Cardoso
Operations coordination
EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Phone.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
e-mail: [email protected]
Contact person: Flavio Mazzola
Buffet
L´expresso Caffeteria
Rua Belém, 340
CEP 9030-120 -Santo André - SP
Tel.: (55 11) 7855-4880
Tel/fax.: (55 11) 4432-2120
[email protected]
w w w. c a f e e v e n t o . c o m . b r
Contato: Carlos
Parking
E-Park - Estacionamento
Centro de Exposições Imigrantes
Rod. Imigrantes, Km 1,5 - Água Funda
CEP 04329-900 – São Paulo – SP
Phone.: (55 11) 7836.9535
Contact person: Edmundo
Registration
Interação Automação e Comércio Ltda:
R. Dr. Clóvis de Oliveira, 555 - Morumbi
05616-073 - São Paulo - SP
Phone.: (55 11)3721.2720
Fax: (55 11) 3722.0481
e-mail: [email protected]
Contact person: Itacir Martins
Cleaning
Quanta Tercerização S/C Ltda
Rua Xavier Gouveia, 189 - Campo Belo
04610-010 - São Paulo SP
Phone.: (55 11) 5531.0783
Fax.: (55 11) 5031.8896
e-mail: [email protected]
Contact person: Renato Fernando de Noronha
Audio Visual
Star Eventos
Rua Maestro João Sepe, 319 cj 03
04181-030 - São Paulo - SP
Tel.: (55 11) 6948-3132 / 6948-3754 / 6948-3754
e-mail: [email protected]
Contato: Wanderlay
Official stand contractor
S4 Montagens
Av. AntonioMunhoz Bonilha, 303
02725-000 - São Paulo - SP
Tel.: (55 11) 3031-9943
e-mail: [email protected]
Contato: Sergio
Travel Agency
Alpa Viaggi:
Av. Brigadeiro Faria Lima, 1572 Cj 601
01452-908 - São Paulo - SP
Tel./Fax:55 11 3812 9143
e-mail: Paula [email protected]
home page: www.alpa.com.br
Contato: Paula Barros
Telephone / Internet
Hipernet Telecom
Rua Joaquim Floriano, 72 - cj. 76 - Itaim Bibi
04534-000 - São Paulo - SP
Phone.: (55 11) 3079.5500
Fax.: (55 11) 3079.4400
Contact person: Ana Paula
Security
Cava Vigilância e Seguranaça S/C Ltda:
Rua Elza Fagundes, 54 - Vila Guarani
04314-050 - São Paulo - SP
Phone./Fax:(55 11) 5016.5661
e-mail: cava.seguranç[email protected]
Contact person: Carlos Cardoso
Transitário Oficial
Armazéns Gerais Columbia S/A
Av. Tamboré, 1440 - Alphaville
06460-000 - Barueri - SP
Phone.: (55 11) 4689.9999
Fax: (55 11) 4689. 9779
e-mail: [email protected]
Contact person: Debora Berti
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9
2 - ASSEMBLING RULES
2.1 - Basic and Plus Packages
S4 Montagens
Av. Antonio Munhoz Bonilha, 303
02725-000 - São Paulo - SP
Tel.: (55 11) 3031-9943
e-mail: [email protected]
Contato: Sergio
In case you additional itens please contact the stand contractor directly.
If you chose a basic or plus package it will be specified as follows:
Basic Package
• Grey carpet
• Lighthing (1 spotlight per each 3 sqm)
• One electricity plug
• White panels
• Fascia (white text with until 7 cm high)
• 1 round table
• 3 chairs - grey
• 1 trash can/ashtray
Plus Package
• Grey carpet
• Lighthing (1 spotlight per each 3 sqm)
• One electricity plug
• White panels
• Fascia (white text with until 7 cm high)
• 1 round table
• 4 chairs - grey
• 1 Balcony
• 1 trash can/ashtray
2.2 - Hours
Assembling
March 10th to 12th - from 8am to 10pm
All stands must be ready until 10pm of march 12th. This day is destinated to final ornamentation.
Event
March 13th to 15th - from 2pm to 8 pm
During the event exhibitors have full access.
Dismantling
March 16th – from 8am to 6pm
All materials must be removed from the exhibition center until 6pm of March 16th.
Exhibitors are responsible for dismantling and removal of all their products in the time and conditions stated.
Penalty for delay will be USD 300,00 / hour.
Employee must be kept during this period until final withdraw of all exhibitor’s belongings.
10
11
2.3 - Space Only/ Stand Contractor
Exhibitors must present the hired stand contractor through forms F.3 (Stand contractor badge/Fees) and F.4 (Liability
Term) - Deadline February 10th. The stand contractor can only request registration after forwarding these documents
and the stand project for approval.
2.4 - Stand Contractor Duties
The project must come in two copies with the minimum scale of 1:50 (floor plan and elevations).
If during assembling the construction of the stand is different from the approved project the organizer will stop it immediately
In neighbour stands where the partition wall exceeds 2,20m high, the exhibitor/stand contractor is obligated to give white
finishing to the wall.
No elements can exceed the stand limits and it’s forbiden to fix any element directly to the floor, columns, walls or other
structures of the exhibition center.
The streets can not be used as deposit for any kind of material, hardware or products. All operation must be done inside
the stand area.
Stand maintenance and delivering of goods can only be done from 8am to 1pm.
The assembling and dismantling schedule must be fully respected so it’s forbidden to construct stands that may exceed
this schedule and compromise the assembling process.
Air conditioning machines in stands must consider a minimum distance of 1m in relation to the corridors with pedestrians
transit; Air exits must be directed to top of the pavilion because of the heat produced and it’s mandatory to use drainage.
The carpet fixing directly to the floor must be done with dobleface tape (3M ref.4880, or Similar ) that must be removed in
the dismantling. It’s forbidden to fix carpet with glue, if this rule is disrespected the organizer will charge USD 10,00 /
sqm.
Stands with wood platform must have an access ramp of 1m width destinated to disabled persons.
The stand contractors that disrespect any of the rules will be formally informed and will receive a USD 20,00/sqm fine
after dismantling. A secutiry check of USD 500,00 is mandatory for special contruction that uses wood, iron, gypsium,
etc..
2.5 - Height & Distance
Please check the ilustration below:
Height
until 3,30m
4,40m
6,00m
Distance
0,00m
1,00m
2,00m
A
Obs.: Stands A3 e A4 must have 4,40m height.
VIZINHO
Reuo
,0 m
0 0
0,0 m
33
,0 m
11
12
2.6 - Maximum Weights
Before choosing the equipment to be exhibited please observe that:
- The maximum weight limit per sqm is 1.500Kgf.
- Access gates measures are 5.00m(wide) x 5.50m(high)
2.7 - Stand Maintenance/Supplying
Stand maintenance during the event must done from 8am to 1pm only by those with badges authorized for maintenance.
This Authorization must be requested during the assembling period in the security department.
2.8 - Damages
Remember that the exhibitor is responsible to make up for any damages caused to the exhibition center structure, by
representatives of the company, it’s agents or any hired third parties.
It’s forbidden to finish parts of the stand structure inside the exhibition center.
If the stand contractor needs to use any electrical machines or equipments a written authorization must be requested.
To guarantee the security of exhibitors, visitors and service suppliers the organizer reserves the right to stop at any
3. LEGAL
RULES AND
time
a stand construction
that REGULATIONS
disrespects the rules stated in this manual or that offers any harmful danger.
this decision will be taken after evaluation of the technical staff.
3.1 - Material Handling / Delivery
The material delivery and withdraw must be done through Av. Miguel Stéfano altura do no 3000, entrance # 02.
It’s not permitted to park trucks in the common areas of the exhibition center, after unload all trucks must leave the area
immediately, otherwise will be fined as stated in the item 1.2 Parking of this manual.
The exhibitors are responsible for the delivery and withdraw of all materials and equipments of the stand.
Material and product handling inside the pavilion must be done by the official company hired by the exhibition center.
Any kind of light transportation device must be equipped with rubber wheels to circulate inside the pavilion.
3.2 - Shipment of Goods
Please contact the official freight forwarder:
Armazéns Gerais Columbia S/A
Av. Tamboré, 1440 - Alphaville
06460-000 - Barueri - SP
Tel.: (55 11) 4689.9999
Fax: (55 11) 4689. 9779
e-mail: [email protected]
Contact person: Debora Berti
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13
3.3 - Demonstrations
The equipments must have a warning sign when in operation. All equipment that work under pressure must attend the
security patterns. It’s necessary to give acustic treatment to material and engines in order to get approval as stated in the
ABNT pattern # 10152 from december of 1987.
IF A PRESENTATION/ DEMONSTRATION DISTURBS ANY EXHIBITOR OR OBSTRUCT A PASSAGE TO OTHER
STAND, THE ORGANIZER RESERVES THE RIGHT TO CANCEL IT.
For more info please observe item 3.11
3.4 Insurance and Responsibilities
The organizer contracted a liability insurance that covers eventual loss and damages during the event however the
stands, the products as well as the exhibitor staff is not covered.
We recommend that the exhibitor contract an insurance covering all risks including, fire, explosion, robbery, accidents
and the material and it’s transportation.
3.5 - Fire Extinguishers
Cava Vigilância e Seguranaça S/C Ltda:
Rua Elza Fagundes, 54 - Vila Guarani
04314-050 - São Paulo - SP
Phone./Fax:(55 11) 5016.5661
e-mail: cava.seguranç[email protected]
Contact person: Carlos Cardoso
It’s mandatory one fire extinguisher for 20 sqm of the stand.(Powder and CO2 are recommended).
If this rule is not respected a USD 400,00 fine will be charged.
Exhibitors can bring their own fire extinguishers or rent the equipment for USD 20,00 for the whole period of the event..
3.6 - Flammable Liquids
The exhibitors are responsible for the secure use and deposit of flammable substances, as well as to isolate areas of risk
and trash deposits.
The exhibitor that desobey the rules regarding flammable substances may be fined by the local authorities.
3.7 - Sonorization / ECAD
In case of live music, audiovisual, and amplifiers authorial rights must be paid to:
ECAD – Escritório Central de Arrecadação e Distribuição
Av. Paulista, 171 – 3ºandar. CEP 01311-000 – São Paulo – SP – Brasil
Fone: 55 11 287-6722 - Fax: 55 11 3285-6790
The program with shows, presentations or artistic attractions must be sent in advance for approval through
Form # 9. The organizer will set specific hours and conditions to the its realization. The desrespect of these
rules will implicate in a fine of 50% of the stand total amount. This fine will be charged during the event and
if not paid the stand will be shut down.
3.8 - Sponsorship and Merchandising
The company that exceeds the sound volume, desrespects the right of press divulgation or acquired rigths through
sponsorship quotes of other companies will be fined in 50% of the total stand amount. This fine will be charged during the
event and if not paid the stand will be shut down.
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13
4. INFRA STRUCTURE SERVICES
4.1 Electricity and Hydraulic
Electrical and Hydraulic services are responsibility of:
Centro de Exposições Imigrantes Ltda
Rod. dos Imigrantes, Km 1,5 - Água Funda
04329-900 - São Paulo - SP
Tel.: (55 11)5073.7799
Fax: (55 11)5058.9400
e-mail: [email protected]
Minimum installation and consumption of 1 KVA for USD 25.00 is mandatory
The exhibition center does supply 380V, if nbeede the exhibitor must provide a transformer.
.
The electrical installation must attend the pattern NBR 5410 - Electrical installation in low tension.
1 - By the exhibitor’s request will be installed in the stand one or more electrical points for illumination and equipment
operation. For technical reasons, the exhibition center is the exclusive responsible for supplying and connection from the
distribution box to each stand.
2 - It’s responsibility of the exhibitor or stand contractor to complete the electrical installation in the stand with compatible
protection fixed in an easy access space to the maintenance staff of the organizer.
3 - the pavilion demands that the exhibitors / stand contractors provide protection to metal structures to prevent electric
shock.
4 - the electrical energy will be supplied in KVA for the period of the event. energia elétrica será fornecida em unidade de
KVA não fracionada, pelo período de realização do evento. Lamps, air conditioning machines, etc, must be 220V.
Service costs:
Water
USD 30.00 / point
Water + sink
draunage for air conditioning
USD 40.00 / point + sink
USD 15.00 / point
220V. Monof. 60 HZ
USD 25.00/KVA(s)
5 - The request must be done through Form # 6 - Electricity and hydraulic -deadline - February 10th.
During the event, electrical engineers will verify all stands to check installation and electricity consumption.
If there is any difference from the electrical amount requested, this difference will be charged.
4.2 - Security
The official security service supplier is:
Cava Vigilância e Seguranaça S/C Ltda
Rua Elza Fagundes, 54 - Vila Guarani
04314-050 - São Paulo - SP
Tel./Fax:55 11 5016.5661
e-mail: cava.seguranç[email protected]
Contact person: Carlos Cardoso
The official company is responsible for the common areas of the event, if the exhibitor needs a guard in the stand the
offical security company can be contracted.
14
15
4.3 - Cleaning
The official cleaning service supplier is:
Quanta Tercerização S/C Ltda
Rua Xavier Gouveia, 189 - Campo Belo
04610-010 - São Paulo SP
Tel.: (55 11) 5531.0783
Fax.: (55 11) 5031.8896
e-mail: [email protected]
Contact person: Renato Fernando de Noronha
Cost per sqm: USD 2,00
The official cleaning service supplier is responsible for the common areas of the event.
As from 8am of March 13th will begin the general cleaning operation in order to start the carpet installation.
On this day the organizer requests that the streets are free of materials or equipments, otherwise the cleaning staff will
remove them without integrity guarantee of the materials.
Claening service is optional and can be contracted through Form # 6 - Deadline February 10th for USD 2,0/sqm.
This service will be done from 8am to 1pm during maintenance hours, every day.
4.4 - Telephone Lines / Internet
Hipernet Telecom
Rua Joaquim Floriano, 72 - cj. 76 - Itaim Bibi
04534-000 - São Paulo - SP
Tel.: (11) 3079.5500
Fax.: (11) 3079.4400
Contato: Ana Paula
Forms 7A and 7B - deadline february 10th
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5 - FORMS
F 1A - Official Catalogue EXPOVENDING & OCS- Deadline February 10th
Form for free info in the official catalogue
F 1B - Official Catalogue Advertisement - Deadline February 10th
Advertisement costs and sizes
F 2 - Exhibitor Badge - Deadline February 10th
The staff must wear badges at all times. It will not be allowed circulation without badges.
F 2B - VIP Badge - Deadline February 10th
Exhibitors can invite the 15 most important clients to visit the EXPO VENDING & OCS as VIP.
F 3 - Stand Contractor Badge/Fees - Deadline February 10th
For space only stands, the stand contractor must present forms 3, 4, 5, 6 e 9. The space will only be liberated after all
documentation is presented and fees are paid. It will be offered 4 badges for each 12 sqm, additional badges will be
charged USD 1.00 each. The assembling cleaning fee have a cost of USD 1.50.
F 4 - Liability Term - Deadline February 10th
Without this form the stand contractor can’t initiate the assembling. If the exhibitor chooses the Official Stand Contractor
this form is unnecessary.
F 5 - Service Badges - Deadline February 10th
Each service contracted by the exhibitor must be presented in this form.
F 6 - Electricity, Hydraulic and Cleaning
- Deadline February 10th
Minimum installation and consumption of 1 KVA for USD 25.00 is mandatory
The exhibition center does supply 380V, if need the exhibitor must provide a transformer.
Cleaning is optional and costs USD 1.50/sqm.
F 7A - Telephone Lines - Deadline February 10th
F-7B - Internet - Deadline February 10th
F 8 - Electricity Location/Consumption - Deadline February 10th
Inform in the floor plan the exact location of electrical and hydraulical points and use the consumption chart to calculate
the electrical request.
F 9 - Shows Scheduling and Approval - Deadline February 10th
F 10 - Material Handling - Deadline February 10th
This document must be used for delivery and withdraw of goods.
17
16
ABVA
A/C.: Rubi Buti
Rua Vergueiro, 2087 - Conj. 1308
04101-000 - São Paulo - SP
Tel.: (55 11) 5549.9954
Fax.: (55 11) 5549.1256
F
O
R
M
F1A
Deadline
EXPO VENDING
February 10th
Send by fax
EXPO VENDING OFFICIAL CATALOGUE
Exclusive edition - 5.000 copies
Official catalogue form for free insertion
Company Name:
Contact Person:
Address:
Zip Code:
Phone.:
City:
State:
Fax:
Country:
e-mail:
Stand #:
Right a small text about the products/services exhibited in the event.
Important:
1. This form must be filled out in legible letter and sent by fax (55 11)5549-9954 ou e-mail:
[email protected], to the attention of Rubi Buti until February 10th.
2. If this form is not sent until the deadline above, exhibitor’s data will be introduced as stated in the
participation contract.
3. Make copies of this form for other companies sharing the same stand.
Signature:
date:
/
/ 03
Obs.:
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ABVA
A/C.: Rubi Buti
Rua Vergueiro, 2087 - Conj. 1308
04101-000 - São Paulo - SP
Tel.: (55 11) 5549.9954
Fax.: (55 11) 5549.1256
F
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F1B
Deadline
EXPO VENDING
February 10th
Send by fax
OFFICIAL CATALOGUE AD
Exclusive edition - 5.000 copies
Ad insertion conditions
Price List
Space
Insertion
1st page, 4 colors
2nd, 3rd and 4th covers
Book Mark
Price
Size
Unpaired
USD 320.00
21 x 10,5 cm
Cover
USD 750.00
21 x 10,5 cm
USD 1,125.00
cunsult ABVA
Central
Chronogram
Space closing: until XXXXXXXXXXXX
Material closing: until XXXXXXXXXXXXXX
Leaves printing: xxxxxxxxxxxx
Payment deadline: 30 after printing
In voice data:
Company Name:
Contact Person:
Address:
Zip Code:
Phone.:
City:
Fax:
State:
Country:
e-mail:
Chosen space:
Important:
1. The graphic material must be supplied by the client: positive 4 color proof PHOTOLITO, with color proof, in the
correct size.
2. 10 copies will be sent to the advertiser together with the invoice.
3. Payment must be done through an identified deposit in the name of ABVA at Banco Itaú. Please check the
attached letter with procedures.
Signature:
date:
/
/ 03
Obs.:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F2A
F2
2
Deadline
February 10
EXPO VENDING
Send by fax
Exhibitor’s Badges
For more badges than the list below, please send a list in headed paper for the organizer’s approval.
During assembling period no additional badges will be issued.
Company Name:
Contact person:
NAME:
DATE:
/
/03
Phone.:
(until 25 characters)
JOB TITLE:
(until20 characters)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
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Signature:
date:
/
/ 03
Obs.:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F F2B
2A
Deadline
EXPO VENDING
February 10th
VIP BADGE
Send by fax
Exhibitors can invite the 15 most important clients to visit the EXPO VENDING & OCS as VIP. Those clients will
receive a VIP treatment with the folowing advantages:
- Will receive a special badge that gives a direct access to the event.
- Access to the VIP room.
For more badges than the list below, please send a list in headed paper for the organizer’s approval
During assembling period no additional badges will be issued.
ExhibitngCompany Name:
DATE:
Contact person:
/
/03
Phone.:
1) NAME:
COMPANY:
ADDRESS:
ZIPCODE:
CITY:
PHONE:
FAX:
STATE:
COUNTRY
STATE:
COUNTRY
STATE:
COUNTRY
STATE:
COUNTRY
STATE:
COUNTRY
EMAIL:
1) NAME:
COMPANY:
ADDRESS:
ZIPCODE:
CITY:
PHONE:
FAX:
EMAIL:
1) NAME:
COMPANY:
ADDRESS:
ZIPCODE:
CITY:
PHONE:
FAX:
EMAIL:
1) NAME:
COMPANY:
ADDRESS:
ZIPCODE:
CITY:
PHONE:
FAX:
EMAIL:
1) NAME:
COMPANY:
ADDRESS:
ZIPCODE:
CITY:
PHONE:
FAX:
Signature:
EMAIL:
date:
/
/ 03
Obs.:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F3
EXPO VENDING
Deadline
February 10th
Send by fax
STAND CONTRACTOR BADGE
ASSEMBLING CLEANING FEE
(Only for space only stands that did not contracted the offcial stand contractor)
INSTRUCTION: The stand contractor must send this form filled out to EPS together with the deposit proof
ticket and the list of workers in headed paper. Assembling work will only be authorized after registration of the
employees and payment of the taxes.
If the stand contractor is responsible for more than one stand, the payment may be done in one single check,
however a F3 is necessary for each stand.
Stand contractor badge
Quantity
4 badges free for each 12 sqm
Additional badges will be charged
USD 2,00
Cost
sqm
x
Total
USD
USD
Sindiprom associated doesn’t pay
Assembling cleaning fee
Quantity
sqm cost
sqm
x
Total
USD 2,00
USD
TOTAL :
USD
Payment: Payment must be done through an identified deposit in the name of ABVA at Banco Itaú. Please check the
attached letter with procedures..
EXHIBITOR:
Stand Contractor:
Responsible:
Date:
phone.:
/
/03
Signature:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F4
EXPO VENDING
Deadline
February 10th
LIABILITY TERM
Send by fax
The exhibitor and the stand contractor take full responsibility, through this liability term, that the stand assembling in the
event is absolutely in agreement to the instructions and rules stated in the exhibitor manual having rad and accepted all
clauses and conditions.
We declare at any time that, even after the event starts, if the organizer find out any irregularity that disrespects the
exhibitor manual rules it will be charged a fine equivalent to 20% of the total amount of the stand.
Terms above accepted:
date:
/
/
Signature/Exhibitor stamp
Signature/Stand contractor stamp
EPS Event Planning Solutions
Received 3 copies on:
/
/
Exhibitor General Data
Company Name:
Contact Person:
Address:
Zip Code:
City:
Phone.:
State:
Fax:
Country:
e-mail:
Stand Contractor General Data
Company Name:
Contact Person:
Address:
Zip Code:
Phone.:
City:
State:
Fax:
Country:
e-mail:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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M
F5
EXPO VENDING
Deadline
February 10th
Send by fax
SERVICE BADGE
This form must be filled out with name of all employees. Badges for services contracted after the deadline can be issued in
the pavilion.
It will be charged USD 5.00 for each badge issued.
SECURITY BADGE
Company Name:
Address:
CNPJ:
Zip code:
I.E.:
phone.:
Name(s):
R.G.(s):
Name(s):
R.G.(s):
CATERING BADGE
Comapny Name:
Address:
CNPJ:
Zip Code:
I.E.:
phone.:
Name(s):
R.G.(s):
Name(s):
R.G.(s):
CLEANING BADGE
Company Name:
Address:
CNPJ:
Zip Code:
I.E.:
Tel.:
Name(s):
R.G.(s):
Name(s):
R.G.(s):
Payment: Payment must be done through an identified deposit in the name of ABVA at Banco Itaú. Please check the
attached letter with procedures.
Company Name:
Responsible:
Date:
Phone.:
/
/03
Signature:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
O
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M
F6
EXPO VENDING
Deadline
February 10th
Send by fax
ELECTRICITY, HYDRAULIC AND CLEANING
Minimum installation and consumption of 1 KVA for USD 25.00 is mandatory
The exhibition center does supply 380V, if nbeede the exhibitor must provide a transformer.
Cleaning is optional and costs USD 2,00/sqm.
1. ELECTRICITY
TENSION
QUANTITY
110V. Monof. 60 HZ
220V. Monof. 60 HZ
KVA(s)
KVA(s)
COST
TOTAL
USD 25.00
USD 25.00
USD
USD
2 . HYDRAULIC- OPTIONAL(Under approval)
Water
Water with sink
point(s)
point(s)
USD 30.00 per point
USD 40.00 per point
USD
USD
Drainage for air conditioning
point(s)
USD 15.00 per point
USD
3. CLEANING - Optional
This service will be provide from 8am to 1pm
USD 2,00/sqm x
sqm
USD
TOTAL
USD
Payment: Payment must be done through an identified deposit in the name of ABVA at Banco Itaú. Please check the
attached letter with procedures.
Company Name:
Responsible:
Date:
Phone.:
/
/03
Signature:
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HIPERNET TELECOM
Rua Joaquim Floriano, 72 - cj. 76 - Itaim Bibi
04534-000 - São Paulo - SP
Tel.: (55 11) 3079.5500
Fax.: (55 11) 3079.4400
F
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F7A
Deadline
EXPO VENDING
February 10th
Send by fax
PHONE LINE REQUEST
EXPO VENDING & OCS
Company name
Contact person
CNPJ
Address
Zip Code
City
State
Phone
Fax
e-mail
Stand address
Costs
telephone installation
USD 40,00
Telephone set
included
Line extension with telephone set
USD 15.00
Payment
01 - Bank deposit - Bank: 104 (CEF) Agency.: 0254 Account: 03020793-0
02 - Payment directly at Hipernet telecom
Call Block
Quantity/Service
Quantity
Local
Cost
Total
Telephone line
Long distance
Long distance int’l
Extension
mobile
Total
Signatuire/Company stamp
Obs 1.: payment must be done one week prior to the event
Obs 2.: The invoice with the final billing will be sent 2 days after the event;
Obs 3.: Telephone sets will be available in the hipernet office at the exhibition center
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HIPERNET TELECOM
Rua Joaquim Floriano, 72 - cj. 76 - Itaim Bibi
04534-000 - São Paulo - SP
Tel.: (55 11) 3079.5500
Fax.: (55 11) 3079.4400
F
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F7B
F7B
Deadline
February 10th
EXPO VENDING
Send by fax
Internet
To request this service fill out this form and send to : Hipernet Telecom tel: (55 11) 3079-4400
EVENTO
Company name
Contact person
cnpj
Address
Zip code
City
State
Phone
Fax
e-mail
Endereço do Stand
Costs
Quantity
Cost
Total
Total
Payment
01 - Bank deposit - Bank: 104 (CEF) Agency.: 0254 Account: 03020793-0
02 - Payment directly at Hipernet telecom
Signature /Company Stamp
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F8
EXPO VENDING
Deadline
February 10th
Send by fax
Installation Floor Plan
Electricity point
Hydraulic point
Drainage point
Mark above the location to be installed .
KVA Reference list
EQUIPAMENTO UTILIZADO
7.000 Btu
Air conditioning
7.500 Btu
Air conditioning
10.500 Btu Air conditioning
12.000 Btu Air conditioning
13.000 Btu Air conditioning
15.000 Btu Air conditioning
18.000 Btu Air conditioning
Coffe Machine
Coffe Machine
Light cannon 300 watts
Light cannon 500 watts
Light cannon 1000 watts
Microwave oven
Electric Oven
Freezer
Freezer Horizontal/Vertical
Frigobar
Fridge
Printer
Halogen lamp
KVA
1.5
1.75
2
2.25
2.5
2.75
3
0.5
4.5
0.3
0.5
1
1.2
1.0
0.5
0.5
0.3
0.5
0.2
0.05
Fluorescent lamp 20W
Fluorescent lamp 40W
Fluorescent lamp 300W
Halogen lamp 500W
Lamp HO (com reator) 110W
Incandescent lamp 110W
Incandescent lamp 150W
mixed lamp de 160W
mixed lamp de 250W
mixed lampde 500W
Laser
Lap Top
Computer
Monitor
Neon per meter
Color TV
Ventilador grande
Vídeo Cassete
Vídeo wall 9 TV 20 Pol.
Company Name:
Responsible:
0.03
0.05
0.3
0.5
0.14
0.1
0.15
0.16
0.25
0.5
11
0.03
0.35
0.25
0.03
0.3
0.3
0.3
12.5
Date:
Phone.:
/
/03
Signature:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F9
Deadline
February 10th
EXPO VENDING
Send by fax
SHOW, PRESENTATION AND ARTISTIC ATTRACTION SCHEDULING AND APPROVAL
The program with shows, presentations or artistic attractions must be sent in advance for approval through
Form # 9. The organizer will set specific hours and conditions to the its realization. The desrespect of these
rules will implicate in a fine of 50% of the stand total amount. This fine will be charged during the event and
if not paid the stand will be shut down.
The company that exceeds the sound volume, desrespects the right of press divulgation or acquired rigths through
sponsorship quotes of other companies will be fined in 50% of the total stand amount. This fine will be charged during the
event and if not paid the stand will be shut down.
Characteristic
Date and time requested
Company Name:
Responsible:
Phone.:
Date:
/
/03
Date:
/
/03
Signature:
EPS Approval:
Responsible:
Date and time approved
Signature:
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EPS - Event Planning Solutions
Rua Jesuíno Maciel, 2105 - Campo Belo
04615-006 - São Paulo - SP
Tel.: (55 11) 5536.3055
Fax.: (55 11) 5536.3055
F
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F10
Deadline
EXPO VENDING
February 10th
Send by fax
MATERIAL HANDLING
This document must be used for delivery and withdraw of goods. The exhibitor is allowed to take copies if necessary.
Company Name:
Responsible:
QUANTITY
Received by
Obs.:
Date:
Phone.:
/
/03
Signature:
DESCRIPTION
Date
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