Procurement Report A. Current status of each component
Transcrição
Procurement Report A. Current status of each component
Millennium Challenge Account – Cabo Verde Unidade de Gestão Procurement Report 3rd Quarter /Year 1 The objective of this report is to give information regarding the status of the activities of the MCA-CV Procurement during the 3rd Quarter/Year 1 (April to June 8, 2006). In this regard, the report is structured as follows: A. Current status of each component; and B. Missions A. Current status of each component INFRASTRUCTURE All procurement processes below were conducted by the Management Unit in collaboration with the Implementing Entities. 1. Port of Praia Following the publication of the request for expressions of interest published in the MCA-CV site, local news papers and UNDB, we received 27 expressions of interest (EOI). The evaluation committee has analyzed the EOI and concluded the report regarding the constitution of the short-list. This report has been submitted to PRC´s approval on May 31st, 2006. It is expected that PRC will respond by June 8th, 2006. (já respondeu – explicar que está-se traduzindo o parecer e envoi ao MCC para breve) The request for proposals was prepared and revised by PRC who sent their opinion to MCC´s approval on May 11, 2006. PRC/MCA-CV have not yet received the no-objection on the RFP. 2. Roads • Construction of 5 roads of Santiago The contract with MonteAdriano, for the construction of 5 roads of Santiago, was signed in April 3, 2006. (não é o contrário?) • Supervision of Santiago Roads The contract with Louis Berger, Inc. for the supervision of the construction of roads of Santiago was signed on March 30, 2006. (não é o contrário?) 3. Bridges • Construction of Bridges of Santo Antão The procurement process is delayed. The final evaluation report was concluded and approved by PRC. PRC´s review was sent to MCC´s approval which suggested negotiating with the selected enterprise (Armando Cunha). The negotiation is ongoing, with a first meeting held on June 7, 2006. • Supervision of Bridges of Santo Antão Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão MCC gave its approval to the negotiated contract and the proposed changes have been made. MCA-CV requested to SCET Tunisie to submit an updated timetable for key personnel including travel and vacation dates. It is expected that the contract will be signed by the end of June. AGRICULTURE The following activities were scheduled for the agriculture component: • Technical Assistance for Plant inspection and certification MCA-CV and USDA concluded the negotiation of the contract to develop the detailed plans for the establishment of a plant inspection, certification and treatment systems. The contract was signed on March 30th, 2006 and the first mission will take place during the month of June 2006. • Purchase of motorcycles for Agriculture MCA-CV concluded the procurement process and the negotiated contract have (???) been sent to the supplier for signature. • Purchase of vehicles for Agriculture MCA-CV concluded the procurement process and the contract have been signed. • Purchase of computers for Agriculture MCA-CV launched a procurement process for the purchase of 3 computers, 3 printers, 3 UPS and 3 photocopy machines for the delegations of the MAA located in Santo Antão, S. Nicolau and Fogo. The proposals received were not satisfactory. In this regard, the bid has been cancelled. The ministry of Agriculture is working with NOSi in the revision of the technical specifications for a new bidding process. • Purchase of Antenas & communication equipment for DGASP MCA-CV launched a procurement process (shopping) to purchase equipment to enable the connectivity of DGASP. The deadline to receive proposals is June 19, 2006. PRIVATE SECTOR • Technical Assistance for the Development of Government Securities Market Following the publication of the request for expressions of interest published in the MCA-CV site, local newspapers and UNDB, we received 5 expressions of interest (EOI). The evaluation committee is currently analyzing the EOI in order to recommend a short-list. M&E • Purchase of motorcycles for Agriculture MCA-CV concluded the procurement process and the contract have been signed. Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão • Program monitoring and evaluation workshop and Program monitoring and evaluation manual This activity has been rescheduled and it is foreseen to take place in July 2006. PROGRAM ADMINISTRATION 1. Fiscal Agent and Procurement Agent • Purchase of computers for the Fiscal Agent The evaluation report has been concluded and the contract with the selected enterprise will be signed by mid-June. • Purchase of Antenas & communication equipment for the electronic payment system MCA-CV launched a procurement process (shopping) to purchase equipment to enable the connectivity between BCV and SISP. The deadline to receive proposals is June 19, 2006. 2. Management Unit 2.1. Staffing • Administrative Assistant The process has been concluded and the selected candidate starter work in June, 2006. • Procurement Assistant Following the announcement posted in the local newspapers, MCA-CV received 17 candidatures. The evaluation committee is currently analyzing the candidatures and the process is expected to be concluded by the end of June. Set up/installation of the MU (a) Goods and Services The following goods and services were procured during the third quarter, by using DGPE rules: o Office Supply o Travel of the MCA staff for field missions. (b) Capital Goods After having moved to the new offices and following the installation of the computer and communication equipment and the contract of new staff (Administrative, M&E and Procurement Assistants), MCA-CV noticed that the number of computers and telephones acquired were not sufficient for all staff and that the photocopy machines lacked a supply of toners as it was not included in the specifications prepared by NOSi. Additionally, other equipment such as data show, UPS, and flat screen TV are needed to complement the work within MCA-CV (i.e. video conferences, steering committee and other meetings, etc.). In this regard, since ANDREMO supplied the computer equipments to MCA-CV, we requested a Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão proposal for this additional equipment. The proposal received has been checked against Internet prices which showed to be fair and reasonable. Vai ser submetido ao PRC e MCC para aprovação??? • Symbols and Elements for MCA-CV Management Unit MCA-CV launched a DGPE procedure based procurement to contract an enterprise to make symbols and elements for the MCA office. The process has been concluded and the contract has been signed (Annex 1). • Cleaning Services for MCA-CV Management Unit MCA-CV launched a DGPE procedure based procurement to contract an enterprise to provide cleaning services to MCA office. The process has been concluded and the contract has been signed (Annex 1). • Window blinds for MCA-CV Management Unit MCA-CV launched a DGPE procedure based procurement to contract an enterprise to supply and install window blinds to the MCA office. The process has been concluded and the contract has been signed (Annex 1). • Procurement to contract a lawyer for MCA-CV Management Unit MCA-CV launched a process to contract a legal advisor for the MU. The evaluation of the candidates has been concluded and the report submitted to the Managing Director for approval. • Procurement to contract a communication specialist for MCA-CV Management Unit MCA-CV launched a process to contract a communication specialist for the MU. The evaluation of the candidates has been concluded and the report submitted to the Managing Director for approval. Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão B. Missions During 3rd Quarter /Year 1, the Procurement Manager of MCA-CV participated in some MCC missions specifically the Procurement Review Mission which occurred from April 23 to May 3, 2006. Below it will be discussed the most important points form the MCC Procurement Mission. 1. MCC Procurement mission The mission of MCC Procurement Advisor, Mr. Wayne Wittig took place from April 23 to May 3, 2006, and its main objectives were: 1. Develop potential changes in procurement review thresholds and times for review; 2. Update the total procurement plan to analyze the effects of any changes in the process; 3. Identify resources and training needed for the Procurement Review Commission; 4. Agree on template and timing of Quarterly Procurement Implementation Plan and Report; 5. Review World Bank procedures and contract formats with the PRC and staff of MCA Cape Verde; 6. Review concepts of price analysis and documentation of Technical Evaluation; 7. Complete drafting of PRC protest and dispute procedures; 8. Agree on DGPE competitive procedures; 9. Develop use of blanket purchase agreements (BPAs) and Indefinite Delivery, Indefinite Quantity (IDIQ) contracts; 10. Participate ina joint mission with the WB on Procurement reform at country level. The mission summary below was prepared and discussed with MCA-CV. Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão Issue 1. Changes in procurement review thresholds and times for review and procurement guidelines 2. Update the total procurement plan to analyze the effects of any changes in the process 3. Identify resources and training needed for the Procurement Review Commission ¾ ¾ ¾ ¾ Agreement/Recommendation PRC agreed in principle on changes in threshold and protest and disputes procedures - PRC will provide written comments on changes to Procurement Guidelines by 8 May MCA CV and PRC will formally request MCC to make changes in Procurement Guidelines after 8 May comments resolved - MCC Legal to advise on amendment process MCA CV prepared pilot change template on Port to display effects of threshold and days for review of procurement actions. Week of 8 May, MCA CV to provide Program Procurement Plan for approval by MCC. ¾ Minister of Finance has committed to provide space in the Ministry by end of July 2006. In the interim, PRC can meet in rented space or in MCA CV with a dedicated file cabinet. ¾ PRC to provide revised budget for support to MCA CV. ¾ MCA CV and Ministry to provide Portuguese translations of Procurement Agreement and all relevant documents by 8 May ¾ 60 Hours of English training being provided as requested by PRC. MCA CV will include the PRC in its procurement training scheduled to be provided by 1 June. ¾ Also - 3 week procurement course at ILI in Washington in September 2006 for Procurement Manager being considered by MCA CV. Estamos a construir o futuro We are building the future Status ¾ PRC has submitted their agreement on the changes to the Procurement Guidelines; ¾ MCA – CV will submit by mid June the changed document to the Steering Committee and MCC ¾ The Procurement Plan has been concluded and approved by the Steering Committee. It will be submitted to MCC in June along with Disbursement Request. ¾ With changes in the government, the Minister informed that it has not been possible to provide the room yet. However, this will be arranged by end of July. ¾ PRC has not provided a revised budget but rather has submitted a list of needed stationeries and equipment, which have been provided by MU. ¾ MCA-CV has submitted the Portuguese version of the Procurement Agreement to PRC ¾ PRC is currently attending English training and the procurement training has been postponed to a later date to be agreed by MCA and PRC ¾ MCA-CV Managing Director agreed that the Procurement Manager will attend the procurement course as recommended Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão 4. Agree on template and timing of Quarterly Procurement Performance Report 5. Review status of Public Procurement Reform effort and Harmonized Law 6. Develop use of blanket purchase agreements (BPAs) and Indefinite Delivery, Indefinite Quantity (IDIQ) contracts 7. Review eprocurement and measurement system with NOSI, MCA-CV and World ¾ Week of 8 May, MCA CV to provide comments on the QPPR. ¾ With the World Bank, discussed status of implementation of reform program, which is underway under the guidance of the Deputy Secretary of Finance, Leonessa Fortes and a Steering Committees appointed by the Minister. ¾ Several agreements and recommendations made to Government to help identify actions needed and resources required to support reform effort. ¾ PIU for Growth and Competitiveness briefed on the selection of the legal consultant to draft legal framework. Phase 1 to be paid for by the World Bank and Phase 2 to be a separate option contract paid by MCC following its procurement rules. ¾ Discussed establishing BPAs with several office suppliers to provide discounted items on the basis of separate calls. ¾ BPAs to be limited to less than $50,000. ¾ IDIQ contracts to be developed by MCA CV and MCC ¾ MCA-CV agreed with the template provided however, for this quarter it was not possible to use this template for reporting since MCA was unable to finalize the adjustments to the template regarding the different projects. It is expected to conclude it by July to be discussed in the next MCC procurement mission. ¾ The contract has been signed with the consultant and the first mission took place in May 22, 2006. The consultant presented their findings and their presentation has been sent to MCC and WB. The inception report is scheduled to be delivered by midJune. ¾ MCA-CV has translated the IDIQ contract for use and is currently translating the BPAs for future use. ¾ MCA CV to complete NOSI justification for single source ¾ MCA-CV and NOSi are finalizing the justification recruitment for e-procurement experts to assist in development of strategy and unrolling the e-procurement system in MCA CV and 4 ministries on pilot basis ¾ World Bank to provide OECD/WB procurement system Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão Bank 8. Review procurement transaction files at MCA Cape Verde ¾ ¾ ¾ 9. Outline Procurement Manual 10. Private Sector TOR 11. Procurement Specialist 12. Next Mission ¾ measurement templates to develop a baseline of operational efficiency and effectiveness prior to establishing e procurement system Review of Small Purchase requisition process indicates there are now adequate controls being applied by the MD CV. Procurement Manager retains separate files for each procurement and secures the files. Additional documentation required to record events, reviews and approvals in the process. o Draft documentation forms and process templates prepared and provided to the Procurement Manager for review and comment. Draft process templates intended to help outline contents of procurement manual. ¾ MCA-CV has submitted the forms to MCA-CV Program Managers for future use. ¾ MCA-CV has not started to draft the procurement manual ¾ Discussed approaches to develop the TOR to more clearly define ¾ The revised TOR has been submitted and approved by how the consultant will support MFPA in improving the market for MCC government securities. ¾ MCC to be provided with revised TOR for review week of 8 May ¾ The Procurement Specialist position to assist the Procurement ¾ The process to contract the Procurement Specialist is Manager, as foreseen in the Procurement Guidelines, will be ongoing hired on a priority basis, expected to be completed by mid June. Planned for July 16 through 23 to address: ¾ MCA-CV expect the mission to occur as planned ¾ PRC Review Process (pre and post award) ¾ E-procurement strategy preparation ¾ Progress of Legal consultant development of Harmonized Law ¾ Procurement Manual ¾ Presentation on Price Analysis Estamos a construir o futuro We are building the future Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão Annex 1. Contracts of works, goods and services signed by the MCA-CV January 10th, 2006 (1st Quarter /Year 1) Objective Purchase of furniture for the MCA-CV Management Unit Purchase of furniture for the MCA-CV Management Unit Preparation and installation of office separators Purchase of computers for the agriculture component of the MCA-CV Preparation of the Remodeling and Airconditioning Project for the MCA-CV offices Estamos a construir o futuro Procurement method used Shopping XERART, SA 1.319.606 CVE Shopping MACRO, SA 2.960.190 CVE Shopping Placar Construção Civil ADEL&GLÓRIA Importação e Exportação Carlos Évora/Nuno Lobo 1.323.589 CVE Shopping Sole Source We are building the future Enterprise/consultant Amount 831.253 CVE 142.725 CVE Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão March 10th, 2006 (2nd Quarter /Year 1) Objective Purchase of a vehicle for MCA-CV Management Unit Purchase of a vehicle for MCA-CV Management Unit Purchase and installation of air conditioners in MCA-CV offices Installation of cables and wires in MCA-CV office Purchase of computers for MCA-CV Management Unit Purchase of communication equipment for MCA-CV Management Unit Surveillance and Protection services for the MCA-CV Management Unit and ARFA Document the Structure of the Monitoring and Evaluation Information System and Database Estamos a construir o futuro Procurement method used NCB TOYOTA 3.300.000$00 CVE NCB FORCABO 2.100.000$00 CVE Shopping SISIL 847.886$00 CVE Sole Source 265.050$00 CVE Sole Source TEI-Telecomunicações Electrónica e Informática, SA. ANDREMO Sole Source CONVEX USD $33.751,28 DGPE Procedures SONASA 446.400$00 CVE Sole Source Antero Barbosa USD $9.800 We are building the future Enterprise/consultant Nu sta construi futuru Amount 6.074.234$21 CVE Millennium Challenge Account – Cabo Verde Unidade de Gestão June 9th, 2006 Objecto Symbols and Elements for MCA Office Cleaning services for MCA Office MCA Window Blinds Plant Inspection and Certification Supervision of Santiago Roads Construction of Santiago Roads Vehicles for the MAA delegations Motorcycles for the MAA delegations Estamos a construir o futuro Método de procurement utilizado DGPE Procedures DGPE Procedures DGPE Procedures Sole Source QCBS QCBS NCB NCB We are building the future Empresa/consultor GRP SETELIMA MOLDART USDA Louis Berger MonteAdriano TOYOTA NAVIPESCA Montante 260.500$00 CVE 50.000$00 CVE 225.947$52 CVE USD $49.959 78.087.000$00 CVE 999.419.857$0 CVE 11.672.480$00 CVE 3.467.510$00 CVE Nu sta construi futuru Millennium Challenge Account – Cabo Verde Unidade de Gestão Estamos a construir o futuro We are building the future Nu sta construi futuru