Pronea Support Project (PSP)

Transcrição

MOZAMBIQUE
Pronea Support Project (PSP)
Supervision report
Main report and appendices
Mission Dates: 09 – 21 March 2014
Document Date: 28 May 2014
Project No.
1326
Report No:
3434-MZ
East and Southern Africa Division
Programme Management Department
Mozambique
PPONEA Support Project (PSP)
Supervision report – Mission dates: 9 to 21 March 2014
____________________________________________________________________________________
Contents
Abbreviations and acronyms
iii
A.
Introduction
Error! Bookmark not defined.
B.
Overall assessment of project implementation
C.
Outputs and outcomes
D.
Project implementation progress
E.
Fiduciary aspects
F.
Conclusion
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Main Report and Appendices
Appendix 1: Summary of Project Status and Ratings
Appendix2: Status of Agreed Actions
Appendix 3: Physical progress
Appendix 4: Financial Progress
Appendix 5: Financial Performance by Financier
Appendix 6: Compliance with Loan Covenants
Appendix 7: NO Tracking sheet
Working Papers
Annexes
Anexo tecnico 1: Desenvolvimento da Oferta
Anexo Tecnico 2: Ooganizacao de Produtores (OPs) e Escolas na Machamba do
Campones (FFS)
Anexo Tecnico 3: Clinicas e DBM
Anexo Tecnico 4: Planificação+ Monitoria e Avaliação & KM
Anexo Tecnico 5: Aspectos Fiduciarios
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Abbreviations and acronyms
AWPB/PAAO
CEDSIF
CUT
DAF
DBM
DDE
DE
DNEA
DPA
EU
FAO
FO
GALS
ICIPE
IFAD
IIAM
IPM
M&E
MDG
MINAG
MOF
MPD
MTR
NGO
NUIT
PCG
PEDSA
PIM
PITTA
PME
PMT
PNISA
PROAGRI
PROMER
PRONEA
ProPESCA
PSP
SDAE
SPER
SMS
SWAp
TA
TOR
UNAC
WEAI
Annual Work Plan and Budget
Centre for Development of Public Finance Systems
Single Treasury Account
Directorate for Administration and Finance/MINAG
Diamondback moth
District-Driven Extension
Directorate for Economics/MINAG
National Directorate for Agriculture Extension/MINAG
Provincial Directorate of Agriculture
European Union
Food and Agriculture Organization
Farmer Organization
Gender Learning Action System
International Centre of Insect Physiology and Ecology
International Fund for Agricultural Development
Institute of Agricultural Research of Mozambique
Integrated Pest Management
Monitoring and Evaluation
Millennium Development Goal
Ministry of Agriculture
Ministry of Finance
Ministry of Planning and Development
Mid-Term Review
Non-Governmental organisation
Unique Tax Identification Number
PRONEA Consultative Group
Strategic Plan for the Development of Agricultural Sector
Project Implementation Manual
Programme for the Transfer of Technology
Planning, Monitoring, and Evaluation
Project Management Team
National Agricultural Sector Investment Programme
Agricultural Sector Public Expenditure Programme
Programme for Agricultural Marketing
Programme for National Agricultural Extension
Artisanal Fisheries Promotion Project
PRONEA Support Project
Director of District Service for Economic Activities
Provincial Service for Rural Extension
Subject-matter Specialists
Sector-Wide Approach
Technical Assistance
Terms of Reference
National Association of Peasants
Women’s Empowerment in Agriculture Index
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REPUBLIC OF MOZAMBIQUE
PRONEA Support Project (PSP)
IFAD Loan 690-MZ
Supervision Mission: 9-21 March 2014
Aide Memoire
1. The Agricultural Support Programme, or Programa Nacional de
Extensão Agrária
(PRONEA), became effective in December 2007 and was implemented within the framework
of PROAGRI II, the agricultural SWAp that ended in December 2011. Based on the
September 2011 Project Mid-Term Review (MTR), the implementation framework was
changed to a stand-alone project and its area was reduced to 42 districts. The overall goal of
the PRONEA Support Project (PSP) is to reduce rural poverty through the introduction of
demand-responsive extension services. This is to be achieved through: wide access to
district-based technical support services; better organised producer groups influencing the
supply of services; and the demand-based delivery of support services. The project supports
the implementation of the Extension Master Plan (2007-2016) of the Ministry of Agriculture
(MINAG). An Amendment to the Loan Agreement dated May 2013, extend both the Financial
Resources and the project implementation period to 2018, with additional resources from EU
for MDG1C.
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2. The mission carried out field visits to the provinces of Maputo, Tete and Cabo Delgado, jointly
with the DNEA staff. It met with a large range of agriculture stakeholders, including provincial
and district extension staff, farmers, researchers, private businesses and other
projects/NGOs. In Maputo, it worked closely with DNEA and PMT staff, and met with Ministry
of Finance, MINAG Directorate of Economy and Plant Health Department, Instituto de
Investigação Agrária de Mozambique (IIAM), Universidade Eduardo Mondlane (UEM), União
Nacional de Camponeses (UNAC), FAO, PROMER and PROIRRI.
3. This Aide Memoire reflects the mission’s main findings and recommendations, and records
the agreement reached at a wrap-up meeting on 21 March 2014. It is subject to confirmation
by IFAD management in the form of a Management Letter highlighting agreed follow-up
actions. The mission team would like to extend its warmest thanks to all the persons met for
their time, their readiness in sharing valuable information and their contribution to the
mission's findings and recommendations.
A. Overall Assessment of Project Implementation
4. Overall, the project is well managed by a dedicated and committed team, who has put in
place most of the basic instruments required for a solid and effective implementation. (i) the
FFS activities have now started-up in the field with strong farmers ownership and
enthusiasm. The challenge is to up-scale from sole food security by strengthening the links
with Agricultural Research, Input supply system and output markets; (ii) the already initiated
recruitment by MINAG of new DNEA staff should be accelerated to enable to strengthen key
understaffed departments such as M&E, Farmers’ Organisations (FOs), Marketing and
Research; (iii)Following the study on the research and extension linkages, consultations are
underway between IIAM and DNEA and a working group is developing proposals regarding a
Platform for Technology Development and Adoption (PTDA); (iv)PSP has been operating in
e-SISTAFE since October 2013. However, some issues are still present in system
implementation. e-SISTAFE closes off, and does not allow any more operations to be
conducted from end-December, to allow for reporting and account reconciliation. The system
Custodio Mucavele ( IFAD C PO) –Team Leader, Project Management and Extension Expert; Carla Pereira - Link to Grants (ICIPE and
CABI Plant Clinics); Alaudio Chingotuane - Financial Management and Procurement, ESA; Calisto Bias – FFS and Farmer Organisations
Expert; Rui Ribeiro – Public Sector Reorientation, Private Sector/NGO promotion and Business Orientation Development Expert and Tome
Eduardo – Monitoring and Evaluation and Knowledge Management Expert.
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has not been operational since 21 December 2013, and as such PSP is unable to fulfil its
financial commitments, and several acquisition processes, as well as payments and
purchases have been on hold for the past two months. This is a severe risk for project liquidity
and the overall project credibility. In addition to that, the operationalization of the GT at
provincial and district level remains a matter of concern which requires a certain priority given
the guiding and oversight role of GTs to the project activities as a whole.
B. Outputs and Outcomes
Component 1: Supply Side Development of Agricultural Service Provision
Sub-component 1.1: Reorganization and support for public sector extension
5. Awareness on PRONEA and PSP. The consultations with DNEA and the field visits showed
that DPA and SDAE extension staff is aware of the PRONEA principles and approaches, as
well as about the role of PSP and its objectives, components and activities. This is a result of
the various awareness activities organized in 2013 by DNEA and DPA with PSP support.
Despite this very positive progress, the Mission considers that more efforts will have to be
done to promote more effectively awareness on PRONEA and PSP among non-public
extension stakeholders (small farmers' organizations, commercial farmers, agriculture service
providers, NGOs) in order to facilitate their adherence and involvement in PSP activities, as
well as to avoid false expectations on the Project support. It was agreed that DPA/SDAE shall
conduct awareness meetings at district level once the PSP funding for field activities is
operational.
6. It is however necesssary to enhance knowledge among the relevant DPA and SDAE staff
about project implementation principles and procedures, namely matching grants and
mechanisms for outsourcing to be implemented under PSP Component 3. Two main
implementation tools were completed but not yet operationalized: the Project Implementation
Manual (without the M&E component, which is still to be developed this year) and the
Outsourcing Manual. It was agreed that DNEA/PSP will organize the training of DPA/SDAE
relevant staff on the use of these manuals along this year.
7. Capacity building of the Public Extension. DNEA, with PSP support, accomplished most of
the activities planned in 2013 to develop capacities of thePublic Extension services. The
recruitment of 37 technicians to reinforce DNEA and DPA/SPER is underway and it is
expected to be completed within the first semester of 2014. Several training activities were
conducted, namely: the initial course for the recently recruited extensionists (69 in total from
the 4 Northern Provinces); training of 42 technicians on farmers associations and participatory
methods; refreshing training of 15 Technology Officers to be trainers of supervisors and
extensionists; training of 15 Communication Officers of DPA/SPER to develop multimedia
communication skills; training of DNEA and PMU managing staff in financial management,
including E-Sistafe; training of 27 finance technicians from the DPAs' of the 3 Southern
Provinces in financial management and e-SISTAFE (staff of the Central and Northern
Provinces will be trained in April this year); 21 technicians (2 per province and 1 of DNEA)
were trained as FFS Masters and 64 technicians were trained as FFS facilitators (37 of the
Northern Provinces and 27 of the Southern Provinces).
8. The Mission recognizes the substantial progress made on training activities. However,
training activities have been conducted so far in response to immediate needs. In the last SM
it was agreed that DNEA would develop a plan for the different courses, based on identified
needs. It was considered that this action continues valid. It was agreed that DNEA with PSP
support will formulate a mid-term training program which will include the training of trainers in
extension approaches to be implemented along the PSP life.
9. Research and extension linkages. The report of the joint Research-Extension study was
discussed at the National Periodic Review Technical Meeting (REPETE) in August 2013 and
at the National Extension Meeting in September 2013 in which participated Directors of IIAM
and of the Research Zonal Centres, as well as extension partners. The meetings were not
conclusive regarding the recommendation of the study to reinstall the Extension and
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Research Liaison Officers (ERLO) at central level (IIAM and DNEA). The Mission endorses
this recommendation of the study and encourages DNEA and IIAM to designate an ERLO.. It
was agreed that PSP will support the costs related to ERLO implementation.
10. Regarding the creation of a PTDA, the meetings agreed on the need of establishing
structured and stable institutional mechanisms to allow for effective research – extension
linkages and collaboration. In view of this, it was created a Working Group coordinated by
IIAM and integrating DNEA, FAEF/UEM and UNAC to assess the feasibility and relevance of
transforming the existing Platform for Agriculture Research and Innovation (PIAIT) in a
Platform to facilitate coordination, consultations, studies and exchange of information
between Agriculture Research and Extension institutions. The participation of representatives
of farmers and other relevant stakeholders in this Platform is envisaged. It is expected the
WG will present its findings by end March 2014 and endorsed by the MINAG Consultative
Council this year. It was agreed that PSP will support IIAM and DNEA in organizing the
debate of the WG report and in operationalizing the PTDA.
11. Despite these developments, the mission noted that little progress has been achieved in
developing regular and effective research – extension linkages, particularly at field level
(provinces and districts). The few ongoing common activities continue to be implemented in a
sporadic manner. The recommendation agreed during last SM to develop a joint IIAM - DNEA
research-extension program for one priority crop in each main corridor over the 2013-2014
crop season was not implemented. Instead of this, DNEA and IIAM / Research Zonal Centres
established common programs based on
regionally selected subjects to start the
implementation in 2014. It was agreed that PSP will continue supporting DNEA and
DPA/SDAE in establishing these regional programs as well as other concrete linkage
mechanisms and common research – extension field activities, some of which are included in
PSP 2014 AWPB.
12. ICT strategy. The Terms of Reference for contracting the service provider to develop this
strategy were finalized and IFAD NO was granted to proceed with the tender. However, the
tender was not yet launched due to lack of funds to cover the cost of the public advert. The
tender will be adverted immediately after the release of funds for the implementation of the
PSP 2014 AWPB.
Agreed actions
Develop a mid-term training program for
extension staff
Launch tender for ICT service provider
Finalize the contracting of ICT SP
Operationalisation ERLO
Responsibility
DNEA and PSP
Agreed date
November2014
PMT
April 2014
July 2014
September 2014
PMT
DNEA/IIAM
Sub-component 1.2: Private sector/NGO promotion and support
13. Inventory of Service Providers. The inventory of private and NGO service providers was
completed with some delays due to budget limitations. This inventory aims at identifying
potential local providers of services required by famers that might be contracted under PSP
outsourcing arrangements and to provide information on their training needs to improve the
quality and effectiveness of their services. However, due to lack of capacity at DNEA and
DPA/SDAE, the information collected was not yet treated, analysed and compiled in an
operational data base. It was agreed that this will be done together with the establishment of
the data base on farmers organizations, for which the recruitment of a consultancy is
underway.
14. Regional service providers (RSP). The IFAD NO was granted to the bid documents for the
contracting of three RSP, but the tender was not adverted due to lack of funds. This is
expected to be done by early April, immediately after the release of PSP 2014 budget. The
mission had the opportunity to analyse the TOR and noted that it has a great focus on
capacity building of farmers' organizations (FOs). The training and mentoring of other local
agriculture service providers (private and NGOs) is considered but with less emphasis. In
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view of this and considering that there are several ongoing initiatives supporting FOs all over
the country, including PROMER in the Northern region, it was agreed that the regional SP
contracted will be requested to do the following during the inception phase, to allow for the
design of an appropriate implementation strategies and activities in each region: (i) Consult
the ongoing FO support projects in order to identify complementarities/synergies and to avoid
overlapping between those initiatives and PSP activities; (ii) Assess the training needs of the
more promising local private partners and NGO that can provide services considered highly
relevant to the local farmers' needs, using the information provided by the inventory done by
DPA/SDAE
Responsibility
Agreed action
DNEA/PSP
DNEA/PSP
DNEA/PSP
Launch RSP tender
Finalize contracting of RSP
Prepare guidelines for the Inception Phase of RSP
Agreed date
April 2014
August 2014
May 2014
Component 2: Demand Side Development for Agricultural Extension Service Provision
15. Overall, most of the activities that involve service providers or consultancy contracts were not
carried out, particularly due to timely availability of financial resources. This was, for example,
the case of district baseline surveys, capacity building for FOs on participatory methodologies,
participatory planning, leadership, business development capacities, development of an
approach to support farmer-to-farmer exchanges building on the learning routes methodology
and coaching of SPERs and district extensionists. It is expected and recommended that most
of these activities take place during 2014 fiscal year, this including the agreed actions
reported on the supervision mission of August 2013, namely: (i) hire consultant for FO
inventory data processing and analysis, expected to occur during the first quarter of 2014, (ii)
Launch tender for three regional service providers based on revised comprehensive ToR, (iii)
develop partnership on developing intra-district/province learning routes.
Specifically regarding the recommendation to hire a consultant for FO inventory was not
fulfilled due to insufficient financial resources to continue with contract of the technical
assistance of CESO supposed to prepare guidelines for data processing and analysis and
training of selected SPER and district staff to categorize and identify areas of capacity
building of farmer’s organizations. The process of selecting proposals is currently on-going
and soon will be awarded to a new consultant for data processing and analysis. The mission
had an opportunity to revise the ToRs for this consultancy and find them adequate to develop
a typology of farmer’s organizations, identify their capacity building needs and areas and FO
categories that deserve priority attention, but considerations should be given for short period
of time allocated to this consultancy (30 days), considering the amount of work involved in this
task. It was agreed that the schedule can be adjusted if required.
16. Meanwhile, inventories and district surveys, including the development of guidelines and
surveys on FO and information regarding NGOs, private sector and specific surveys to
vulnerable groups were completed. A ToT course was also held to provide officials from all
provinces with competences to carry out social surveys and to be able to monitor the
evolution of FOs, NGOs and private sector. Facilitators of this course included leaders and
technicians of UNAC, AMPCM, PROMER and technicians from DNEA and PMT.
Agreed actions
Hire consultant for FO inventory data processing and
analysis
Develop
partnership
on
developing
intradistrict/province learning routes
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Responsibility
PMT
Agreed date
May 2014
PMT
November 2014
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Component 3. Agricultural Extension Service Provision
th
th
17. Farmer Field Schools: Following the FFS facilitator training that took place from 9 to 20
December; FFS activities have now started-up in the field across all PSP districts. The FFS
facilitator training previously planned to take place in September was delayed due to the late
FAO recruitment of International FFS consultant which altered the completion period of the
Masters training course to September, 2013. The FFS facilitator course took place in Northen
region in Montepuez for the provinces of Cabo Delgado, Nampula e Niassa and in the
Southern region in Massinga for the provinces of Maputo, Gaza and Inhambane. A total of 64
participants attended these courses of which, 37 from the Northen region and 27 from the
Southern region, in each district two extension staff were trained as FFS facilitators. The
extension staff in the Central region had already benefitted from previous FAO training
course. Given the limited experience due to short period in the implementation of FFS, it is
advisable that the second planned facilitator training module deeply discusses and identifies
the major knowledge gaps regarding the principles of FFS. In addition to that, a more closed
supervision from the national and provincial levels is highly recommended. This should
involve not only PSP FFS, but all other existing FFS run by public extension network.
18. There are now a total of 42 FFS established at different stages of development, a process
that took place from January, 2014. Overall, participant farmers visited by the mission, are
very enthusiastic about this extension methodology and many showed their ownership by
mobilizing their own financial resources for the initial development stages of FFS activities.
There is also an impressive participation of women in many of the visited FFS and this is an
important development to guarantee that their concerns and aspirations are taken into
account in the decision-making process. By and large, participant farmers have a good
understanding of basic principles of FFS, the challenge is to up-scale from sole food security
by strengthening the links with Agricultural Research, Input supply system and markets. In
this regard, it was agreed that DNEA/PSP together with PROMER will develop a
comprehensive training program to provide public extension staff competencies in the area of
market linkages, taking advantages of previous and present training experiences of
PROMER.
19. Participant farmers together with facilitators also face the challenge to find solution for specific
technical matters. Therefore, additional technical support is needed. To this end, efforts
should be developed under the leadership of DNEA in collaboration with IIAM, relevant
Directorates of MINAG and other partners to mobilize available Subject Matter Specialists
within DPAs and to link extension network of DNEA/PSP with Research system at regional
level, this implying a joint planning of FFS activities and budgeting for supervision missions.In
addition, it was agreed that a for market orientation of the FFS, a joint planning will be carried
out by Research and Extension with participation of Input suppliers and Traders. The
participation of Subject Matter Specialists (SMS) is key as there are many technical aspects
identified in the field for which additional technical support is required to both, the FFS
Facilitators and the farmers.
20. While many participant farmers have mobilized their own financial resources to quickly start
FFS activities, there still persist difficulties related to the acquisition of inputs not only
because inputs are not always available nearby, but also many FFS are still struggling to
open a bank account. In addition to that, are the project operations under e-SISTAFE which
will further undermine the process, in particular how to ensure that these envisaged funds
reach the FFS in remote areas in the country.
21. Coordination to ensure complementarities and synergies appears to be of most importance as
the number of organizations promoting FFS tends to increase over time. Thus, it is advisable
that efforts be made to reactivate the coordination tem led by DNEA/PSP at central level and
involving FAO (MDG/EU), PROIRRI and PROSUL. In the context of coordination at provincial
level, it is recommended that a specific FFS mapping, including implementing organizations
be developed, to ensure proper application of FFS methodology .
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22. The scaling-up of FFS is challenging, particularly after graduation of participant farmers and,
with regard to the financial support for the second generation of FFS, including incentives for
farmers as facilitators. In addition to that it becomes increasingly important to establish
progress indicators for the FFS that will facilitate the M&E and their impact in the process of
technology dissemination and adoption. Thus, it was agreed that PSP will support the study
on alternatives to provide funds for the FFS and to organize workshops at provincial, regional
and national levels for participants to share experiences, discuss a conceptual framework and
sustainability and define a vision and strategy for the future of FFS.
Agreed actions
Involvement of Subject Matter Specialists (SMS) for
planning and implementing FFS
FFS Joint planning (Extension & Research) with
participation of input suppliers and traders
Provincial workshops for harmonization
Study alternatives to provide funds for the FFS
Responsibility
DNEA/MINAG
Agreed date
Continuous
DNEA/IIAM
July 2014
PMT
DNEA
Continuous
Immediate
2014
23. Outsourcing. Despite the inventory made of local agriculture service providers, the
outsourcing of services with PSP funding didn't start yet in any province and district.
Outsourcing activities were included in the AWPB 2014, but funds are not yet available to
contract services. The Mission considers that there is a need to prepare the conditions to
operationalize the outsourcing to allow for starting the activities once the funds will be
available. It was agreed that DNEA/PSP will request and assist DPA in preparing the
conditions to outsource local services. This will imply: (i) training of DPA/SDAE staff on the
use of the Outsourcing Manual and Matching Grants procedures; (ii) identification of the
priority services to be contracted by each SDAE; (iii) analyse the existing local capacities to
provide those services to identify which services will be possible to contract on short term; (iv)
based on this, estimate the costs of services of be contracted, and prepare/launch the
procurement process.
24. The Mission considers that the ceiling of $US 7,500 per district for outsourcing services might
be too small to respond to needs. It is precisely because of this, that it is important to make a
careful analysis of the farmers' needs of services, as well as of the local capacities to respond
to those demands, in order to adequately define priorities in contracting services. In addition
to this the Mission considers that this celling should be used with flexibility, taking into account
that the cost of services varies per region and per type of services. In view of this it was
agreed that this celling might be reviewed after the first year of implementation based on the
experience.
Agreed actions
Prepare
the
conditions
for
operationalizing the 2014 outsourcing
plan
Responsibility
DNEA/PSP,
DPA/SDAE
Agreed date
July 2014
Diamond Back Moth (DBM)
25. Diamond back moth planned activities were jointly implemented by several partners ( ICIPE ,
DNSA/DNSV, DNEA and UEM/FAEF) in two target provinces: Manica and Maputo. The
programme uses a local (Cotesia plutellae) and imported parasitoid (Diadegma) from Kenya.
Diadegma parasitoids are reared in one laboratory established in UEM/FAEF with a capacity
of 250 parasitoids/week. 2 440 Diadegma parasitoids were released in 9 farmers groups
selected in Boane district ( 3 sites), Manica (3 sites) and Kamavota (3 sites) in Maputo, as
the main vegetables production area for capital supply will be also included for parasitoid
release. Every release of natural enemies was complemented with awareness campaigns on
the use of highly toxic pesticides, consequences, existing alternatives and recommended
practices. With participation of farmers, extension agents and agro-dealers, the awareness
campaigns also aim to promote the shift from the use of aggressive pesticides to biological
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pesticides safe for human beings and other animals, that will not lower the population of the
parasitoids released.
26. The eradication of spraying highly toxic pesticides
is a condition for successful
implementation of natural enemies (imported and local) for biological control of DBM
population and infestation. Therefore, the availability of biological insecticides in the market
(alternative pesticides) near farmer’ fields with competitive prices is a critical factor for a
successful adoption of natural enemies dissemination programme.
27. As a result of project awareness campaigns for the reduction of usage of highly toxic
pesticides, harmful to humans and environment, the imports of Metamidophos pesticides
was banned in Mozambique. However the existing stocks are still in use.
28. The release of parasitoids also exposed the multiple factors at a single farmers level that
might affect the success of natural enemies population: (i)Brassics are not the only
horticultural crops in the farmers production system; (ii) although DBM is a relevant pest, is
not the only one that affects the horticultural crops. To respond to farmers concerns, the
project prepared a poster for tomato pest control and a list of recommended pesticides was
elaborated ( but not yet printed and distributed). When a scenario of multiple farmers is
considered, the use of pesticides from neighbouring farmers affect the population of natural
enemies on the targeted farm field, calling for a more integrated intervention, and the
participation of seasonal workers sub-contracted for spraying on the awareness campaigns.
29. Parasitoids establishment evaluation is due to be done in July 2014 but preliminary
observations indicate that the imported wasp (Diadegma) didn’t thrive well.
30. Project activities will be scaled-up to five new sites namely, Infulene, Moamba, Chokwe,
Nhamatanda and Tsangano. The project budged was reviewed in agreement with ICIPE.
Agreed actions
Development of a strategy to reduce the sales and use
of highly toxic pesticide and incentive the use of
biological insecticides (DSV/DNSA in collaboration with
the FAO-Obsolete pesticide programme)
Pesticide companies involvement for availability of
alternative pesticides on the market near farmers’ fields
Awareness material (tomato leaflets, posters..)
Evaluation of parasitoids release
Baseline assessments for new project sites
Responsibility
DSV/DNSA
Agreed date
Ongoing
DSV/DNSA
Ongoing
DSV/DNEA/PSP
DSV/ DNSA
UEM/FAEF
Out 2014
July 2014
July 2014
Plantwise Plant clinics
31. Plant clinics are implemented with the support and backup of plantwise knowledge databank,
(free online source) developed and hosted by CABI. Plant clinics are an innovative initiative in
Mozambique, although phytosanitary diagnoses and treatments was done informally and
sporadic by extensionists. The basic steps for plant clinic were successfully done: (i) training
of 23 technicians - 11 extension agents & technicians and 12 plant doctors in module I and II;
(ii) selection of sites for clinics was carried out ( 5 sites in Moamba and 5 in Manica district)
mainly taking into consideration three key aspects: distance, farmers coverage and
access.The trained personal is highly motivated but due to administratives aspects,
equipment and inputs needed to start plant clinic trial implementation are not yet available in
the field.
32. Plant clinics on selected sites could start running on trial basis and their formal launch only be
done after staff feeling confident and selected plant clinic sites proved and approved by
stakeholders.
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33. Plant clinics will be operational in April and therefore, at this stage no evaluation or impact
assessment is possible, they offer an excellent tool for pest monitoring and record. The
establishment of clinics and all records of farmers, crops, pests and interventions
recommended, as well as records of costs for accountant and upscale purpose, are essential
if plant clinics should be embeded on the national extension programme and adopted as an
extension tool targeting small farmers. Impact evaluation of treatments and practices
recommended by plant clinics are needed to validate the proposed tool and evaluation forms
could be designed/adapted to Mozambican conditions. Post –operation evaluation costs (
impact assessments) should be considered as part of plant clinics establishment costs.
Agreed actions
Costs of clinics (establishment and operational
costs)
Baseline study
Responsibility
DNSA/DNEA/ CABI
Agreed date
Dec 2014
DNSA/ DNEA
Dec 2014
C. Project Implementation Progress
34. PRONEA Consultative Groups.While at the central level the Consultative Group (CG) is
fully operational, the same cannot be said at the provincial and district level where the
operationalization and performance of the CGs varies widely and generally weak. Substantial
efforts should be made to reactivate CG at provincial and district level given the overall
guidance and oversight that CG will play to the project activities. It was agreed that the
operationalization of the CGs will receive a top priority from the PMU, in particular at the
provincial and district levels with a strong backup from DNEA management, given the high
level of sensibility that the organization of the CG represents.
Agreed actions
Operationalization of the CGs at
Provincial and District level
Responsibility
DNEA
Agreed date
August 2014
35. PIM.The preparation of Project Implementation Manual (PIM) was concluded last year. It was
revised by the DNEA Technical Council and presented at the PRONEA-CG meeting in
Maputo and shared with IFAD. The current version brings together all important project
elements, except the M&E and Knowledge Management (KM) . During the 2013 SM it was
agreed that PIM needs to be finalised as a matter of priority to guide project implementation at
all levels. It was also agreed that it should include the M&E/KM elements, based on the
outputs to be provided by the M&E/KM consultant to be hired by the PMT. Considering the
urgent need to share this document with SPERs and SDAEs, so that they are made aware of
the most important aspects of the PIM at the local level, it was agreed that the current version
of PIM will be shared with all project stakeholders with a clear indication that it is a living
document, and the M&E and KM section under preparation, will be shared upon.
Agreed actions
Share the PIM with SPERs and SDAEs
Responsibility
PMT
Agreed date
April 2014
36. Planning.DNEA annual plans and budgets (PAAOs) for 2014 were prepared and a national
consultant was hired to assist selected provinces to revise their PAAOs, using Nampula’s
PAAO as a model, also making sure that they contain all information required for PSP
accounting; The MDG 1C funding was also incorporated and will enable PRONEA/PSP to
implement capacity building activities for the Extension Services of 4 different
Provinces(Niassa, Nampula, C. Delgado and Zambezia) and launch of communication
campaign. An ICT strategy for extension services will be designed and implemented, in the
aim of improving the information dissemination alternatives inside of the extension public
services, between them and the producer, and between key partners in extension. A total of
120 hours of radio programs on agricultural extension will be financed with EU funds,
11
Mozambique
__________________________________________________________________________________
amongst the 300 hours planned for the whole year. Such programs will be transmitted both on
the National Radio (Radio de Mozambique) and on local community radios. In addition to that
and still under MDG 1C, PRONEA/PSP will in 2014 hire four Service Providers – SP’s at
Provincial level in the aim of expanding the project’s interventions in the agricultural sector.
These interventions under MDG, will require a specific priority, given the relative short
implementation period, in particular to 2015 when the whole MDG will be reviewed.
37. PM&E. The development of the planned Monitoring and Evaluation System will soon start.
Following an open bidding process, a suitable consultant has been identified and IFAD No
Objection was granted to proceed with evaluation of both Technical and Financial proposals.
The mission had opportunity to review the Technical proposal and find it acceptable. The
consultant has large experience in the field of M&E and he assisted the development of the
planning system for the whole MINAG not long ago. It was agreed that PMT will give priority
to this activity, completing the remaining steps to allow consultancy to start in April.
Agreed actions
Finalize the process of hiring the consultant for PM&E
system
Start the preparation of PM&E system
Responsibility
PMT
Agreed date
April 2014
PMT
April 2014
D. Fiduciary aspects
38. Costs and funding. Total IFAD contribution to PSP amounts to SDR 13,850,000
(approximately USD 20 million). The EU grant, under the MDG programme amounts to
EUR 1,100,000 (USD 1.4 million). Government contribution stands at USD 8.7 million, while
private sector and beneficiaries’ contribution amount to USD 1.4 million. Current
disbursement of the IFAD loan stands at 35.6%.
39. As of March 2014 PSP has received USD 675,000 for project start-up costs (off-CUT), and
an additional USD 4.6 million as allocation to the special account (on-CUT, operating in eSISTAFE) under the last WA. Execution of start-up costs as of 31 December 2013 stands at
USD 644,661.88 (95%), while execution of the initial allocation to the special account stands
at USD 737,618.91 (16.1%).
40. Financial management. Overall, the Mission is satisfied with the level of improvement of the
Financial Management implemented by the Project since the last supervision mission.
However, the accounting arrangements, and the implementation of e-SISTAFE still pose
several challenges to the Project. The accounting is still performed in Excel, pending the
installation of TOMPRO, which cannot be purchased due to e-SISTAFE closure for reporting.
PSP will purchase the software as soon as e-SISTAFE is available, and will insert all past
operations in the system. For this matter, PSP will hire a short term accountant to consolidate
the data.
41. PSP has been operating in e-SISTAFE since October 2013. However, some issues still affect
PSP, namely: e-SISTAFE closes off, and does not allow any more operations to be
conducted from end-December, has not been operational as of March 21, and as such PSP is
unable to fulfil its financial commitments, and several acquisition processes, as well as
payments and purchases have been on hold for the past two months. This is a severe risk for
project liquidity. The system latency is also extremely high, sometimes requiring PSP
accountants and staff to insert several transactions directly at the CEDSIF headquarters,
where e-SISTAFE servers are located. This two factors combined have been delaying
implementation of project activities.
42. In meetings held with the Directors of the National Budget Directorate (DNO), and National
Treasury Directorate (DNT) of the Ministry of Finance, DNEA and the Mission have explored
the possibility of having part of the annual budget of the project in off-CUT accounts.It was
agreed that MINAG, through MINFIN will request an amendment to the loan agreement, to
allow for the allocation of 25% of the project’s annual budget off-CUT.
12
Mozambique
__________________________________________________________________________________
43. In order to guarantee adequacy of financial reporting, PSP will decentralize the on-CUT
budget in two phases, with 2014 seeing the budget allocated at the provincial level, and 2015
at the district level.
44. EU grant. With PSP’s loan agreement amended in June 2013, the project has access to
additional EUR 1,100,000 from the EU. As requested in section 3 (d) of the amendment letter,
PSP has opened an account in EUR in the Bank of Mozambique, and will send the evidence
of signatures to IFAD in order to request the first disbursement of the grant.
45. Payment documentation. The revision of the payment documentation on file, both off-CUT
(USD and MZM commercial accounts) and on-CUT (e-SISTAFE), has flagged a few issues
with bookkeeping. Specifically, a few payment vouchers were not invalidated after being
processed. As such the accounting sector will make sure to invalidate all vouchers to avoid
double payments. Some of the payment requests were not signed by the Project Coordinator,
which is a risk to internal control. These issues were solved during the Mission. Bank
reconciliations of all accounts are carried out in timely manner, and only small variations due
to exchange rates were encountered and fully accounted for. A few transactions related to
training (workshop venue and accommodation for participants in selected districts) which
were above the prior review thresholds established in the LTB were performed without IFAD’s
Non Objection. As such, PSP will request retroactive NO for all the above mentioned
transactions. PSP will ensure that the Procurement Officer is involved in all phases of
purchasing of goods and services, including training expenses.
46. Budget revision. The last Supervision Mission recommended the revision of the budget to
account for the reduction of the EU funds from design to grant signature. It was agreed that
IFAD will provide PSP with the new cost tables upon submission of the Supervision Report.
47. Salary adjustment. PSP has been operating in the same salary scale since 2012. Given the
variations in exchange rate and taxes on personal revenue (IRPS), PSP will perform year-end
adjustments to the scale and transfer any amounts due to staff.
48. AWPB, counterpart funds and beneficiaries contributions. Due to e-SISTAFE closure,
PSP has not started execution of the 2014 AWPB. Total execution of the 2013 AWPB, based
on and off-CUT amount stands at 16% (USD 1,389,578 against a budget of USD 8,543,000).
This low state of execution is due to the recent introduction of e-SISTAFE. Counterpart funds
stand at USD 92,053 (1% of total budget) for tax and VAT exemption. It must be noted that eSISTAFE allows for the Government contribution to taxes to be paid immediately for every
purchase from the allocated amount in the DNEA on-CUT budget. While included in the PIM,
beneficiaries’ contributions have not been accounted for, due to the late start of matching
grant activities.
49. Compliance with loan covenants. Section 5, schedule 3A of the Loan Agreement, which
requires that the Borrower shall insure Project personnel against health and accident risks is
not being complied with. PSP is preparing the bidding documentation for a tender to identify a
private insurance company. This process is pending the availability of funds in e-SISTAFE. All
other loan covenants are being complied with.
50. Audit. PSP is in the process of hiring process of the external auditors. This process should be
finalized when e-SISTAFE becomes operational again. PSP will request NO for the short list
of audit firms that were selected for the 2013 exercise.
13
Mozambique
__________________________________________________________________________________
Agreed action
Request loan amendment
Send evidence of signatures
for MDG grant account
Revise cost tables
Adjust salary scale
Install TOMPRO
Short-term accountant to
insert data in TOMPRO
Request NO for External
Auditors
Responsibility
MINAG
PMT
Agreed date
April 2014
April 2014
IFAD
PMT
PMT
PMT
May 2014
December 2014
Aug 2014
Aug 2014
PMT
April 2014
51. Procurement. Overall, the Mission finds that Procurement procedures are adequate for the
implementation of Project activities. The Procurement documentation that was checked
showed that all processes have followed IFAD’s guidelines, and only minor issues with filing
of the procurement documentation were identified. Specifically, it was agreed that all Non
Objection issued from IFAD for bidding processes, as well as all the proposals (be it financial
or technical) of the shortlisted candidates that justify the final procurement decision should be
part of the documentation on file. Furthermore, all contracts should bear the date in which
they were signed. All these issues were solved during the Mission.
52. It was agreed that the training of the procurement officer at both central and provincial level
will be carried out in April 2014 to improve knowledge of IFAD procedures.
53. The Mission also verified the asset register and found it adequate. However, PSP must label
all assets with the correct inventory number in order to track their usage.
54. Contract management. The Mission reviewed the register of contracts, and found that it
captures the status of all contracts awarded by PSP. However, the contract monitoring form
(CMF) was still not used correctly. The CMFs are kept solely in electronic format, and are not
used in monitoring the payments carried by the accountants. It was agreed that CMFs would
be implemented by the accounting sector in close collaboration with the Procurement officer.
55. Matching grants. PSP has fully followed the recommendations of the previous Supervision
Mission and a Matching Grant module has been included in the PIM. Matching Grant activities
should start in 2014. It was agreed that the Matching Grant module will be amended to reflect
the procedures on reporting and fund flows for the EMCs. These funds will be transferred
through e-SISTAFE, for which an authorization from MINFIN has already been provided.
14
Mozambique
__________________________________________________________________________________
Agreed Action
Request NO for transactions above Procurement
thresholds with no prior review
Review Matching Grant module to include
procedures for EMC financial reporting
Label all assets
Responsibility
PMT
Agreed date
Immediate
PMT
June 2014
PMT
End of April 2014
Request NO for TOMPRO direct purchasing
PMT
Finalize recruitment of second accountant
PMT
End of March
2014
Abril 2014
Launch tender for consultant to consolidate
TOMPRO data (with second accountant’s tender
process)
Launch tender for insurance company
PMT
Abril 2014
PMT
July 2014
E. Conclusion
56. The government and IFAD are confident that with the main implementation building blocks
now in place, and with the arrangements proposed by the mission to strengthen DNEA and
PMT implementation capacity, PSP is now developing operations in the target districts. The
next follow-up mission will take place in the second half of September 2014, with a view to
better match with the starting of the agricultural season. A full supervision mission report will
be sent to the government by 21 April 2014.
Custodio Mucavele
Country Programme Officer
IFAD
Fernando Mavie
National Director
DNEA
15
Mozambique
__________________________________________________________________________________
Appendix I: Summary of Project Status and Ratings
Basic Facts
Project
ID
Mozambique
Country
1326
Agricultural Support Programme,
now PRONEA Support Project (PSP)
Project
Date of Update
21-Mar2014
Supervising Inst.
IFAD/IFAD
Loan/DSF Grant
690-MZ
No.
Supp. Loan/DSF
Grant
Financing terms HC
No. of
Supervisions
6
No. of Implementation Support/Follow-up
missions
5
Last Supervision
Mar
2014
Last Implementation Support/Follow-up
mission
Feb
2013USD million Disb. rate %
Approval
20-Apr-2006
Agreement
20-Dec-2006
Effectiveness lag
19.5
Effectiveness
25-Nov-2007
PAR value
--------
MTR
21-Nov-2011
Current completion
31-Dec-2017
Last Amendment
Mar 2013
Current closing
30-Jun-2018
Last Audit
21-Oct-2011
No. of extensions
0
Total costs
50.82
IFAD Total
19.99
IFAD loan
19.99
36%
DSF grant
IFAD grant
Domestic Total
Beneficiaries
Government
(National)
30.83
0.76
30.07
Cofinancing Total
Project Performance Ratings
(6) highly satisfactory; (5) satisfactory; (4) moderately satisfactory; (3) moderately unsatisfactory; (2) unsatisfactory; (1) highly unsatisfactory
B.1 Fiduciary Aspects
Last Current B.2 Project implementation progress
Last Current
1. Quality of financial management
4
5
1. Quality of project management
5
5
2. Acceptable disbursement rate
2
4
2. Performance of M&E
2
3
3. Counterpart funds
5
2
3. Coherence between AWPB & implementation
4
4
4. Compliance with loan covenants
5
5
4. Gender focus
4
3
5. Compliance with procurement
4
5
5. Poverty focus
4
4
6. Quality and timeliness of audits
nr
nr
6. Effectiveness of targeting approach
4
4
7. Innovation and learning
3
3
B.3 Outputs and outcomes
Last Current B.4 Sustainability
Last Current
1. Comp 1: Supply-side Development
4
4
1. Institution building (organizations, etc.)
4
4
2. Comp 2: Demand-side Development
3
3
2. Empowerment
3
4
3. Comp 3: Agricultural Service Delivery
4
5
3. Quality of beneficiary participation
3
4
4. Responsiveness of service providers
4
r
5. Exit strategy (readiness and quality)
4
4
6. Potential for scaling up and replication
4
5
B.5 Justification of ratings
.Management going in the right direction, but the project in general is behind schedule. An assessment is not possible at this
stage.
16
Mozambique
__________________________________________________________________________________
Overall Assessment and Risk Profile
Last
Current
C.1
Physical/financial assets
3
3
C.2
Food security
4
4
C.3
Overall implementation progress (Sections B1 and B2)
4
4
Rationale for implementation progress rating
The PMT has put in place most of the basic instruments required for a solid and effective implementation. (i) the FFS activities
have now started-up in the field with strong farmers ownership and enthusiasm. The challenge is to up-scale from sole food
security by strengthening the links with Agricultural Research, Input supply system and output markets; (ii) the already initiated
recruitment by MINAG of new DNEA staff should be accelerated to enable to strengthen key understaffed departments such as
M&E, Farmers’ Organizations (FOs), Marketing and Research; (iii)Following the study on the research and extension linkages,
consultations are underway between IIAM and DNEA and a working group is developing proposals regarding a Platform for
Technology Development and Adoption (PTDA); and (iv) the new M&E Officer is now effective.
PSP has been operating in e-SISTAFE since October 2013. However, some issues are still prevailing in the system operation.
Since middle December 2013, the system has not been operational and as such PSP is unable to fulfil its financial
commitments, and several acquisition processes, as well as payments and purchases have been on hold for the past two
months. This is a severe risk for project liquidity and for the overall project credibility.
C.4
Likelihood of achieving the development objectives (section B3 and B4)
4
4
Rationale for development objectives rating
At this stage, it is quite earlier to make accurate assessment on this, however positive points which may contribute towards
achieving development objectives include: (i) the overall commitment, ownership and support that the project receives from the
Senior Management of MINAG and DNEA; and (ii) the dedicated and committed team with good capacities in planning,
budgeting and financial management .
C.5
Risks Short description of major risks for each section and their impact on achievement of development objectives and
sustainability
Fiduciary aspects
Project
implementation
progress

Continuation of the current problems with e-SISTAFE may put in risk the project Limited
implementation period, given that the project is behind schedule.

Limited implementation capacity..
Outputs and
outcomes
Weak M&E systems to capture the programme intervention professionally and timely.
Sustainability
Weak HR management within MINAG remains a problem that can cause high staff rotation, in
particular in extension services, and thus affect the PSP implementation capacity. Lack of career
opportunities.
Proposed Follow-up
Issue / Problem
Recommended Action
Timing
Status
Operation from
ON-CUT
Revision of Loan Agreement to also for allocation of 25% OFF CUT
June 2014
e-SISTAFE
IFAD to continue with a close follow-up with the Ministry of Finance
Continuous
On
track
Counterpart
Funds
IFAD to continue with a close follow-up with the DE-MINAG and the DNT/Ministry Continuous
of Finance.
On
track
Budget review
IFAD to approve the revised budget of the reallocation of funds
31 October
2013
On
track
MDG
IFAD to proactively assist the government to put in place the sub-programme Continuous
coordination unit to streamline PSP activities (KM, M&E and FFS)
On
track
Additional observations
IFAD is satisfied with the positive progress being achieved under this re-vitalised initiative in support of market led agricultural
extension services. The concerns on the operation of e-SISTAFE might require IFAD to consider a different approach that
allows for timely disbursement and execution of resources available for an effective implementation of the project.’
17
Mozambique
__________________________________________________________________________________
Appendix II: PSP: Status of August 2013 Agreed Actions
No
Agreed Action
Responsibility
Date
Status
Desenvolvimento da oferta
1
Revisão dos TORs do REPETE e
ERLO
DNEA, IIAM
Setembro 14
O estudo foi discutido no REPETE Nacional tendo sido revistos os TORs do REPETE.
Não houve consenso sobre a figura do ERLO. Em seguimento foi criado um grupo de
trabalho
2
Adoptar planos conjuntos de
actividades concretas DNEAIIAM
DNEA & IIAM
Outobro 12
Realizado. O PAAO 2014 foi realizado conjuntamente com a investigação estando
orçamentadas várias actividades de colaboração
3
Formação de Mestres
DNEA/PMT
Novembro
12
Realizada
Criar grupos de FFS nas restantes
Provincias
DNEA/PMT &
DPAs
Janeiro 13
Realizado. Foi feito em todas Provincias excepto Tete e zambézia por razões alheias ao
Projecto
4
Maio 13
DNEA/PMT
Iniciar a formação de facilitadores
Realizado. Foi feito a formação do 1º modulo de facilitadores segundo o planificado em
todas as Províncias excepto Tete e Zambézia
5
lançar o concurso baseado na
revisão feita pela missão de
supervisão
DNEA/PMT
Dezembro
12
6
Incluir tópicos do género nos
cursos
DNEA/PMT
Fevereiro 13
O relatório de supervisão disponibilizado em Outubro não continha a revisão dos TORs. A
UGP estabeleceu contacto com os consultores que disponibilizaram esta inf. Os TORs
foram revistos internamente e já tem o NO do FIDA. Aguarda-se o início da execução
financeira para o lançamento do concurso
Realizado. Foi incluido nos diferentes cursos realizados
18
Mozambique
__________________________________________________________________________________
7
Lançar o concurso para
consultoria TICs
PMT
Setembro 13
8
Revisão dos cursos de extensão
para incluir novas competências
DNEA-PSP
Dezembro
13
Durante a missão de avaliação foi acordado que os consultores fariam a revisão dos TORs
produzidos pelo Projecto. O relatório com os Tors revistos só foi disponibilizado no mês
de Outubro. Foi feita a revisão interna, obtido o NO e aguarda-se fundos para lançamento
do concurso
Realizado
Desenvolvimento da procura
9
Contratar consultor para
inventário de organização de
produtores, a análise dos dados
PMT
Setembro 13
Foi feito o inventário e survey em todos os Distritos
Foram elaborados os termos de referência para a consultoria , obtido o NO do FIDA,
lançado o concurso, analisadas as propostas , elaborada a lista restrita , prevendo-se para a
2ªsemana de Março a apresentação das propostas técnica e financeira .
10
Contactar a PROCASUR para
desenvolver parcerias no
desenvolvimento de intradistritos/províncias “learning
routes”
PMT
Dezembro
13
Não realizado. Não foi possivel regularizar o contrato do assistência técnica com a CESO
do consultor que deveria acompanhar este processo
11
Participar com o PROMER na
monitoria das ligações com o
mercado
DNEA-PMT
On-going
Esta é uma actividade permanente. Nas missões de supervisão é tomada em consideração
esta componenete
12
Melhorar a capacidade de
liderança das mulheres para que
estas possam tomar posições de
liderança
Incluir o fortalecimento das
Uniões Distritais da UNAC e rede
de associações locais em
actividades de capacitação do PSP
DNEA/PMT
Julho 13
Todos os cursos de capacitação têm uma componente de formação sobre género. Não
foram desenvolvidas outras acções com vista a aumentar a capacidade de liderança da
mulher.
DNEA/PMT
Dezembro
13
Ainda não foi realizada nenhuma capacitação em areas de interesse para este público alvo
13
Provisão de serviços
19
Mozambique
__________________________________________________________________________________
14
Desenvolver um programa
compreensivo de FFS baseado
nos relatórios de supervisão
DNEA
Dezembro
13
Realizado
15
Formação em terciarização nas
DPAs e Distritos programada e
desenvolvida
DNEA-PSP
Fevereiro 14
Não realizada pelo facto de a execução financeira via e-sistafe só ter iniciado em Outubro,
não tendo havido tempo para esta formação. Foi no entanto produzido um manual prático
de terciarização específico para o Projecto
16
Incluir o control biológico como
parte das mensagens de extensão
em todas FFS
DNEA/FAO/DS
V
Outubro 13
Realizado. Os cursos de formação compreendem esta componente vai ser desenvolvida a
componente prática
17
Treinar pelo menos 4 agentes de
extensão para plant clinics e como
facilitadores de FFS
DNEA/FAO/DS
V
Outubro 13
Realizado na Província de Manica para a Provincia de Maputo será realizado
posteriormente
18
Diversificar locais para o
estabelecimento de clinicas de
plantas em Manica
DNEA &
DNSA/DSV
Agosto 13
Realizado
19
Finalizar o directório dos
laboratórios locais de diagnóstico
DNSA/DSV
Setembro 13
Programado para Junho. Até lá é usado o laborat´rio da Sanidade vegetal com referência
20
Estabelecer um banco de dados
sobre potenciais provedores de
serviços concernente aos serviços
acima mencionados
Estabelecer uma base de dados
sobre grupos vulneráveis a nível
Provincial e Distrital
Gestão do Projecto
PMT, DPAs
Fevereiro 13
Existe uma base de dados preliminar. Foi feito um levantamento mais minucioso na
realização dos inquéritos. Aguarda-se análise da informação
PMT, DPAs
Fevereiro 13
Foram realizados os leventamentos. Está em curso a contratação do consultor para análise
e criação da base de dados
Rever a composição dos GCP a
todos os níveis
PMT/DNEA
Setembro 13
Realizado
21
22
20
Mozambique
__________________________________________________________________________________
23
Contratar consultor para revisão
do PAAO
PMT
Outubro 13
Realizado
24
Preparar o PAAO e submeter ao
GCP
PMT
Novembro
13
Realizado
25
Finalizar o PIM e solicitar o NO
PMT
Outubro 13
O PIM foi revisto em função das observações da missão. Existem todos os módulos
excepto o manual de M&A pois depende do consultor em processo de contratação
26
Iniciar a contratação do consultor
de PM&A e Gestão de
conhecimento
PMT
Setembro 13
Realizado. O processo iniciou , tendo sido lançado o concurso restrito, obtido o NO do
FIDA à manifestação de interesse, em processo a avaliação das propostas técnica e
financeira
27
Dessiminar aspectos mais
relevantes do MIP para SPERs e
SDAEs
Iniciar o concurso para
contratação do consultor de
PM&A(a ser sugerido pelo FIDA)
PMT
Novembro
13
Realizado no curso de gestão financeira
PMT
Setembro 13
Em curso.O FIDA teve dificuldades em sugerir 3 consultores com perfil adequado. A UGP
envolveu-se na pesquisa. Foi lançado o concurso, seleccionado o CV e manifestação de
interesse. Está em fase de avaliação as propostas técnica e financeira
39
Lançar o concurso para o auditor
externo
PMT
Outubro 13
Realizado.Foi lançado o concurso, produzida a lista restrita e aguarda-se o envio das
propostas dos seleccionados da lista curta para avaliação
30
Lançar o concurso para
contratação do oficial de PM&A
PMT
Setembro 13
Realizado.. Em processo de contratação(já está em actividade)
31
Desenvolver um plano de acção
para gestão de conhecimento
PMT
32
Iniciar actividades de treinamento
sobre” aprender fazendo”ao
pessoal de comunicação /Gestão
de conhecimento
PMT
Janeiro 14
Não encontrada nenhuma entidade que preste este tipo de serviço
33
Recrutar o consultor para
melhorar a pág Web
PMT
Dezembro
14
Realizado. A página foi melhorada
28
Não realizado.O técnico de PM&A e gestão de conhecimento só começou a trabalhar
recentemente
21
Mozambique
__________________________________________________________________________________
34
Revisão do orçamento
IFAD/PMT
Agosto 13
Não Realizado. Actividade da responsabilidade do FIDA
35
Lançar o concurso para software
contabilistico
PMT
August 13
Em curso. Aconselhado pelo FIDA o ajuste directo. O pedido de ajuste directo foi
preparado tendo sido solicitado o NO do Governo
36
Rever os termos de referência do
oficial de aprovisionamento
PMT/IFAD
Agosto 13
Realizado
37
Capacitação nos aspectos de
aprovisionamento do FIDA
IFAD
Fevereiro 14
Não realizado. Actividade da responsabilidade do FIDA
38
Rever o MIP para incluir aspectos
de fluxo de fundos e relatórios dos
provedores de serviços
Elaboração do manual de
Matching grants
PMT
Realizado
PMT
Realizado. Já tem o NO do FIDA
39
22
Mozambique
__________________________________________________________________________________
Appendix III: Physical Progress
PSP-Resumo do Progresso Físico
Total outreach
Individual receiving project services
(disaggregated by sex)
Households receiving project services
PSP
126356
(M)*
98609
F)*
224965*
*
New groups receiving project services
Componente 1: Desenvolvimento da oferta de
serviços de extensão
Sub-componente 1.1: Reorientação e Apoio ao
Sector Público
Result 2: Fortalecida a capacidade da DNEA,
DPAs e SDAE para a implementação do FFS,
M&A, gestão do conhecimento e carreira do
extensionista
2.1 Número de técnicos formados em diferentes
matérias ligadas a extensão agrária (FFS,
Comunicação, tecnologias agrárias, visitas de
troca de experiência, etc)
Sub-Componente 1.2: Promoção e apoio ao
sector privado e a ONGs
Result 4: Apoiados e capacitados os pequenos
provedores emergentes na provisão de serviços
nas zonas rurais
4.3 Número de produtores promotores apoiados
na área de agro-negócios
MINAG
DNEA
685608
RIMS
MDG
Ind. 1.8.1
126356 (M)
98609 (F)
Ind. 1.8.2
Ind. 183
Ind. 1.2.1
231 (M)
26 (F)
Ind 1.5.3 (people
trained on
business and
entrepreneurship)
Componente 2: Desenvolvimento da procura de
serviços de extensão
Sub-Componente 2.1: Organização e
capacitação dos produtores
Resultado 6: Organizações dos produtores
(OPs) criadas e engajadas nas actividades de
extensão com envolvimento de mulheres na
gestão e liderança
6.1 Número de grupos ou associações
5562***
capacitadas
6.3 Numero de associações de produtores com
mulheres em posições de liderança
Resultado 7: Promovida a criação e legalização
de grupos ou associações de produtores
7.1 Número de grupos e/ou associações criadas
e legalizadas
Notas:
 Foram considerados os indicadores de resultados (first level results) recomendados pela missão do FIDA
(8 a 18 de Agosto de 2012)
 Foi considerado o modelo de RIMs do FIDA (Webpage) bem como os indicadores da DNEA, MINAG,
COSOP e MDG revistos durante a missão do FIDA de Agosto 2012 e a realizada mo início de 2013 (25
de Fevereiro a 01 de Março 2013). Teve-se também em consideração o Quadro Lógico do PSP.
Legenda:
(*) Número estimado a partir da cobertura total da extensão pública tendo como base a proporção dos distritos
cobertos pelo PSP versus o total de distritos rurais cobertos pela DNEA. Dado que está em curso a reverificação da
cobertura da Província de Nampula (por aparentemente acima do real) é possivel que as estimativas sejam
23
Mozambique
__________________________________________________________________________________
reajustadas mais tarde. Mencione-se que esta estimativa comporta alguma margem de erro, mas foi a possível neste
momento.
(**) Assume-se que cada produtor assistido representa/lidera um agregado familiar
(***) O número expresso relaciona-se ao número total de associações que interagiram com a DNEA no period em
análise. Portanto, a capacitação aqui é vista na perspectiva da interação regular entre a extensão e as associações
assistidas e não necessariamente na perspectiva de treinamentos específicos às associações.
24
Mozambique
__________________________________________________________________________________
Appendix IV: Financial progress tables against MTR estimates
Table 1: PSP 2013- Cumulative Expenditures by Component against MTR estimates, as of 31 DECEMBER 2013 in '000 USD
Financiers
IFAD
EU
Beneficiaries
Components
MTR est.
1. Supply Side Development
11 342 000
2. Demand Side Development
3 650 000
3. Agricultural Extension Service Provision
Total
4 790 000
19 782 000
Actual
AWPB
1 271 671
1 271 671
Actual
AWPB
GoM
Actual
710 000
25 855
256 000
-
-
-
160 000
-
25 855
416 000
-
3 790 000
4 500 000
AWPB
Actual
1 900 000
170 000
2 070 000
AWPB
1. Vehicles, Equipment and Material
1 384 657
41 857
-
1 098 630
2. Training and workshops
5 410 000
606 500
320 000
3. TA and Contracts for Service Provision
8 927 050
375 521
4 180 000
4. Matching Grants
1 664 000
0
5. Operating and Maintenance
2 396 363
247 795
19 782 070
1 271 671
6. PROAGRI Forex Account
Total
-
-
25 765
-
-
-
-
-
-
4 500 000
AWPB
Actual
92 052
14 208 000
-
3 810 000
92 052
8 750 000
26 768 000
-
Table 2: PSP 2013- Cumulative Expenditures by Category against MTR estimates, as of 31 DECEMBER 2013 in '000 USD
Financiers
IFAD
EU
Beneficiaries
Categories
MTR est.
Actual
AWPB
Actual
AWPB
Actual
90
Total
%
1 389 579
1 389 579
10%
5%
GoM
Total
Actual
AWPB
Actual
%
6 360
2 483 287
48 306
2%
-
55 638
5 730 000
687 902
12%
-
548 250
2 197
13 655 300
377 718
3%
416 000
-
-
-
2 080 000
-
0%
-
-
-
422 888
27 858
2 819 251
275 652
10%
25 855
416 000
-
2 069 768
92 052
26 767 838
1 389 579
0%
5%
25
Mozambique
__________________________________________________________________________________
Appendix V: Financial: Actual financial performance by financier; by component and disbursements by category
Table 5A:
Financial performance by financier
Financier
IFAD loan
European Union
Government
Private Investors
Beneficiaries
Appraisal (USD ‘000)
19 993.00
1 500.00
2 300.00
1 000.00
449.00
Disbursements (USD ‘000)
7 553.00
0.00
92.00
0.00
0.00
Per cent disbursed
35.56
0.00
4.00
0.00
0.00
25 242.00
7 645.00
30.29
Total
Table 5B:
Financial performance by financier by component (USD ‘000)
IFAD loan
Component
Initial Advance
start-up costs
Appraisal
and
19'993
Actual
7'553
EU grant
%
Appraisal
35.56
1’500
Actual
0.00
Government
%
Appraisal
2’300
0.00
Private Investors
Actual
%
92.00
Appraisal
4.00
1’000
Actual
0.00
Beneficiaries
%
0.00
Appraisal
Total
Actual
1'400
%
0.00
Appraisal
0.00
25'242.00
Actual
7'645.00
12
Table 5C:
IFAD loan disbursements (SDR, as at 31 December 2013)
Category
Category description
I
Vehicles,
Equipment
and
Materials
Training and workshops
TA and contracts for service
provision
Matching grants
Operating and Maintenance
PROAGRI forex account
Unallocated
II
III
IV
V
VI
Initial Deposit –
account
Advance of Funds
Total
special
0.00
W/A
pending
NA
1 830 000
Per cent
disbursed
0.00
3 050 000
5 000 000
0.00
0.00
NA
NA
3 050 000
5 000 000
0.00
0.00
950 000
1 350 000
1 486 200
1 233 800
950 000
1 000 000
1 486 200
533 800
0.00
0.00
1 486 200
0.00
NA
NA
NA
NA
950 000
1 000 000
0.000
1 233 800
0.00
0.00
100.00
0.00
NA
NA
3 003 768.89
NA
-3 003 768.89
100.00
NA
13 850 000.00
NA
13 850 000.00
438 149.50
4 928 124.73
NA
NA
-438 149.50
8 921 875.27
100.00
35.58
Original Allocation
Revised Allocation
Disbursement
780 000
1 830 000
3 050 000
5 000 000
26
Balance
%
30.29
Mozambique
__________________________________________________________________________________
Appendix VI:
Compliance with legal covenants: Status of implementation
Target/Action Due
Date
Compliance Status/Date
Remarks
April 2014
Partial
USD Account open. EUR account open but evidence of
signatures not yet sent to Rome.
Yes
PSP has direct access to GOM allocated funds for taxes
and duties, paid through e-SISTAFE
Immediate
Partial
There were found a few cases of Procurement of services
above IFAD threshold without NO.
Insurance of Project personnel.
July 2014
Not compliant
Project has not insured its staff against health and
accident risks.
Monitoring and evaluation system of PSP shall be designed for
the monitoring of both physical and financial progress (should be
completed within 6 months of effectiveness)
July 2014
Partial
PSP is acquiring TOMPRO for both Financial Management
and Monitoring and Evaluation of project activities
Section
Covenant
Section 2.03
PCU to open and maintain two Designated Accounts in Bank of
Mozambique (in USD and EUR);
Section 2.04
Project to be exempted from all import duties, excise taxes and
value added tax (VAT) on investment expenditures
Section 3.03
Procurement of goods, works and services carried out in
accordance with the procedures laid down in Schedule 4
Schedule 3A,
para. 1
Schedule 3A, para.
7
27

Pronea Support Project (PSP)

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