Protocol Version 1.0

Transcrição

TEAM-DMPv1.doc
Tropical Ecology, Assessment and
Monitoring Network
Data Management Protocol
Version 1.0
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Table of Contents
1.0. Purpose and Audience ....................................................................................................... 3
2.0. Introduction ....................................................................................................................... 3
3.0. Data Management.............................................................................................................. 3
4.0. Flow of information in TEAM........................................................................................... 4
4.1 Data Collection ............................................................................................................ 5
4.2 Enter Data into EXCEL templates ............................................................................. 5
4.3 How to update or edit records or files......................................................................... 6
4.4 Uploading Data to the TEAM Server ......................................................................... 7
4.5 Archive Field Forms.................................................................................................... 7
5.0. APPENDICIES .................................................................................................................. 9
5.1. Minimum Data Standards.......................................................................................... 9
5.2. Brazil Data Sharing Agreement............................................................................... 10
5.3. Tropical Ecology, Assessment and Monitoring (TEAM) Network Data Use
Policy
15
5.4. Data Dictionaries. ..................................................................................................... 19
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1.0. Purpose and Audience
The Data Management Protocol for the Tropical Ecology, Assessment and Monitoring
(TEAM) Network describes the guidelines, processes and available hardware and
software solutions for the collection, management and distribution of TEAM Network
data. It does not describe the entire TEAM Information Management System (IMS) or
provide technical documentation for components of the TEAM IMS. The intended
audience is all TEAM Network Members involved in the collection, management or
distribution of data and metadata from the TEAM Standard Biodiversity Monitoring
Protocols. This is a dynamic document that will be updated as the TEAM Network
grows and the Information Management System evolves.
2.0. Introduction
The TEAM Network is committed to making data from the Standard Biodiversity
Monitoring Protocols globally accessible to the scientific and conservation communities
and to the general public in as close to real time as is technically feasible. Rapid
dissemination of TEAM data to the global scientific and conservation communities is
crucial to maximize the utility of TEAM data for change detection and for informing the
development of sound conservation strategies.
3.0. Data Management
Data management is the process of collecting, organizing, archiving and preserving data
in perpetuity. The TEAM Data Management Protocol is designed to ensure the integrity
and maintenance of the TEAM data throughout their life cycle.
Data and Metadata
TEAM data include the field observations, collections, laboratory analysis, and postprocessing of existing data generated from the TEAM Standard Biodiversity Monitoring
Protocols. To fully understand, use and preserve the integrity of these data, additional
information must be collected. This is known as Metadata. Metadata are data about data.
Both metadata and data are collected in a standardized fashion during each TEAM
monitoring data collection event.
Figure 1 illustrates the flow of information from TEAM Monitoring Sites to the data
management system. This figure illustrates five components of the data management
process:
•
•
•
Data Collection: Data are collected on Field Forms using the TEAM Standard
Biodiversity Monitoring Protocols.
Entering Data to the Excel Templates: The Field Forms are transcribed into a
digital format using the standardized Excel Templates. Data Dictionaries specify
the types and ranges of the values that can be entered in each cell of the template.
Data Transfer, Archive, Management and Dissemination: After entering the data
and metadata from each data collection event into the Data Entry Template, the
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file is given a standardized name and then it is saved. Data files are uploaded to
the data repository from where they are transferred to the database. All TEAM
Data are then distributed via the WWW. The original Field Forms are archived in
a secure location.
4.0. Flow of information in TEAM
The flow of information in TEAM is illustrated in Figure 1. This figure and the
following sections describe in detail the steps that occur as information flows from the
field or the laboratory into the Information Management System.
Figure 1. Data Management Workflow for TEAM Monitoring Protocols.
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4.1 Data Collection
Each time you collect TEAM data in the field or the laboratory, you should record the
observations or other information on the standardized Field Forms associated with each
protocol. Using these forms ensures consistency among different observers and different
sites. These forms can be downloaded from the TEAM website (www.teamnetwork.org)
and printed onto waterproof paper for field use. You should check the web site each
month to make sure you are always using the latest version of the Field Forms.
Using the Field Forms simplifies the process of recording the data and also limits the
number of data entry mistakes.
Whenever possible, work with a partner when collecting data in the field or the lab. For
example, if one person makes the observation or measurement, the second person can
record the information on the Field Form and repeat the value out loud for verification.
This helps in catching mistakes during data collection, and improves the quality of the
data.
At the end of each day review your Field Forms to identify any obvious mistakes. This
will reduce further data quality problems before entering Data into the Excel Templates.
4.2 Enter Data into EXCEL templates
Once the data from a particular Monitoring Protocol are collected in the Field Forms, it
should be entered AS SOON AS POSSIBLE into the EXCEL TEMPLATE that is part of
the protocol. Ideally, the data should be entered into the Excel template each day, but if
that is not feasible, this should be done as soon as possible, at least on a weekly basis.
Each template has a DATA DICTIONARY, which is a table that describes all the
variables in the template, which type they are (i.e. an integer number, text, a date), the
value ranges that are permitted, and examples of each. When entering data into the
EXCEL TEMPLATE, make sure it follows the specifications outlined in the appropriate
DATA DICTIONARY. The DATA DICTIONARIES for all the protocols are included in
Appendix 4 and are available online at www.teamnetwork.org
Make sure that you transfer all of the information from the Field Forms to the EXCEL
TEMPLATE. The Minimum Data Standards (Appendix 1) provide guidelines for
reviewing the data in the template to make sure they are complete and contain allowable
values. If a species is unidentified for a record at the moment of data entry, make sure
that an appropriate and informative morpho-species name is included for that
record/specimen. This name is temporary but must be consistent across the whole data
set. For unidentified specimens, also include an appropriate specimen code, so that when
the specimen is identified it can be easily found in the database.
Once you have transferred all of the data for a given COLLECTION EVENT (refer to
each protocol for the definition of a COLLECTION EVENT) to the EXCEL
TEMPLATE, be sure to SAVE the file. When you save your file, use the following
naming convention (see also Table 1):
Two code letter for protocol - two code letter for site – date of last collection.xls
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So, for example the name
BT-CX-2006-11-25.xls means that this is a butterfly protocol file (BT), from Caxiuana
(CX), where the last record in the file was collected on November 11, 2006. See Table 1
for the Protocol and site codes.
At this point, the file is ready to be uploaded to the TEAM DATA repository
(www.dadosteam.org.br or www.teamnetworkdata.org). Once you have saved your file,
but before you upload it, check the file thoroughly for mistakes (use the FILTER option
in EXCEL to look at the range of values for each variable).
!
4.3 How to update or edit records or files
Records with temporary species names or with incomplete information can be updated
after the original EXCEL TEMPLATE has been submitted to the DATA REPOSITORY.
Using the appropriate EXCEL TEMPLATE for the protocol, enter only the records that
need to be updated. Be sure you update ALL of the information for the record, i.e.,
include all of the variable information, even if that information was entered and sent
previously. When all of the updated records have been entered, save the file using the
standard naming convention above, but add UPDATE and a consecutive number at the
end of the file name: BT-CX-2007-11-25-UPDATE1.xls!
Table 1. TEAM Site and Protocol Codes
TEAM Site and Protocol Codes
TEAM Site
Caxiuana
Central Suriname Nature Reserve
Manaus
Rio Doce
Volcan Barva
TEAM Site Code
CX
CS
MA
RD
VB
TEAM Protocols
Amphibians
Avian
Ants
Butterflies
Climate
Camera Trap
Litter Fall
Primates
Soil
Trees and Lianas
TEAM Protocol Code
AM
AV
AT
BT
CL
CT
LF
PR
SO
TL
Important Points
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•
Make sure the most current Data Entry Template and Data Dictionary are used.
They are available at www.teamnetwork.org.
•
Be sure to save the Data Entry Template file using the appropriate file name.
•
Ensure all values in the Data Entry File conform to the definitions and rules
described in the Data Dictionary.
4.4 Uploading Data to the TEAM Server
Once the EXCEL TEMPLATES are complete and the files have been saved, they are
ready to be uploaded to the TEAM DATA REPOSITORY. At each TEAM Site, and for
each Protocol, it is best if there is a single designated a person who is responsible for
uploading the EXCEL TEMPLATES for each TEAM Protocol. The TEAM DATA
REPOSITORY is available at www.teamnetworkdata.org and the BRAZIL TEAM
DATA REPOSITORY is available at www.dadosteam.org.br. Instructions on how to
upload Data Entry Files are available here:
http://wiki.teamnetwork.org/wiki/display/TEAM/TEAM+Data+File+Upload
4.5 Archive Field Forms
The paper Field Forms are a critical part of the data management process. DO NOT lose
them. They are the primary source of documentation for each observation and
measurement. Be sure to archive all Field Forms in a secure place and keep an inventory
of the archived forms. Each TEAM Monitoring Protocol specifies the precise archival
format for the Field Forms but general guidelines are described here.
An “Original” and “Back-up” Field Form archive are required for each TEAM Protocol.
These two archives should be situated in separate geographic locations to ensure that the
archives are not destroyed in case of fire or flood. Document these locations, as well as
the person responsible for maintaining the archives, and send this information to the
TEAM Network office. The “Back-up” archive should be updated every quarter with
photocopies of the original Field Forms from data collection events occurring during that
quarter.
Store all Field Forms in binders in the designated archive. Field Forms should be grouped
by data collection event. Example data collection events for the current TEAM
Monitoring Protocols are monthly for butterflies and birds and annually for trees and
lianas. A 2006 Butterfly Field Form notebook for example, will contain all the Field
Forms for the year partitioned by the monthly data collection events. Additional dividers
within a data collection event can be used to further divide Monitoring Protocols that
have many types of Field Forms. Lastly, keep a back-up copy of all Field Forms in a
separate location. Copy all Field Forms and send to this archive each quarter.
Important Points
•
Designate geographic locations for the “Original” and “Back-up” Field Form
Archives.
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•
Inform the TEAM Network office of the locations and the person responsible.
•
Setup the binders to contain the TEAM Monitoring Protocol data for one or more
years.
•
After each data collection event, archive the Field Forms in the “Original”
Archive.
Each quarter, make a photocopy of the original Field Forms for that quarter and
put these copies in the Field Form “Back-up” archive.
•
A Data Entry File will only be Accepted if it meets the Minimum Data Standards
(See Appendix 1).
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5.0. APPENDICIES
5.1. Minimum Data Standards
Scientific data associated with the TEAM Monitoring Protocols must meet the following
minimum data standards:
Data must conform to the current version of the Excel or Web template for the relevant
Protocol.
The data types, data ranges and values must comply with the specifications in the TEAM
Monitoring Protocol Data Dictionaries.
Records should contain valid values for all variables that do not include NULL among its
possible values, including:
All records must contain valid date and time information.
All records must contain species names or information regarding morpho-species.
All records must contain valid descriptors for spatial location.
The data file must be named according to the convention described in the Data
Management Protocol.
Data must be uploaded to the data repository at www.teamnetworkdata.org or
http://www.dadosteam.org.br/.
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5.2. Brazil Data Sharing Agreement
BRAZIL DATA SHARING AGREEMENT
ACORDO PARA USO E COMPARTILHAMENTO
DE DADOS NO ÂMBITO DO
“PROGRAMA DE ECOLOGIA,
AVALIAÇÃO E MONITORAMENTO DE
FLORESTAS TROPICAIS”
DENOMINADO TEAM QUE CELEBRAM
A CONSERVATION INTERNATIONAL
DO BRASIL E A INSTITUIÇÃO
..............................................
CONSERVATION INTERNATIONAL DO BRASIL, pessoa jurídica de direito
privado, sem fins lucrativos, com sede em Belo Horizonte, MG, na Avenida Getulio
Vargas, 1300 - 7º andar, Bairro Funcionários, CEP 30112-021, representada neste ato por
seu Vice Presidente de Operações Sr. Carlos Alberto Bouchardet, brasileiro, casado,
administrador, residente e domiciliado em Belo Horizonte, MG, na Rua Engenheiro
Alberto Pontes, 324 Apto. 601, inscrito no CPF/MF sob nº 102.042.456-72, RG M–
2.693.811 SSP/MG, doravante denominada CI-BRASIL e
..........................................................................,
com
sede
.....................................................,
inscrita
no
CNPJ
sob
o
n.º
...............................................,
................................................................................................................................................
...., doravante simplesmente denominado INSTITUIÇÃO, neste ato representado por seu
...........................................................................................,
portador
do
RG
n°
..................................., CPF nº ......................................, residente e domiciliado
................................................................................................................................................
Considerando que:
1- A CI-BRASIL coordena o “Programa de Ecologia, Avaliação, Monitoramento de
Florestas Tropicais” - TEAM, no Brasil e repassa recursos a INSTITUIÇÃO para
o desenvolvimento das pesquisas relacionadas ao programa;
2- O programa TEAM é uma rede internacional de cooperação e troca de
informações, composta por cientistas e pesquisadores com o objetivo de
monitoramento da biodiversidade em Florestas Tropicais;
3- A CI-BRASIL se compromete a usar os dados gerados pela INSTITUIÇÃO
parceira no âmbito do TEAM para a conservação e monitoramento ecológico da
biodiversidade e bem-estar dos ecossistemas, através da disseminação das
informações, de seu compartilhamento com as comunidades científicas,
conservacionistas e com o público em geral;
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4- Para a coleta de dados nas Estações de Campo do TEAM serão utilizados
protocolos de monitoramento padronizados desenvolvidos pela coordenação do
TEAM.
5- Esses procedimentos de pesquisa padronizados permitirão medições uniformes de
diversas variáveis, tanto numa escala local, quanto nas escalas regional e global, e
que auniformidade das medições permitirá comparações diretas dos resultados
entre localidades em uma mesma região, assim como entre regiões;
6- Mudanças nos protocolos de monitoramento só poderão ser feitas após aprovação,
por escrito, da equipe de coordenação do TEAM, responsável pelos protocolos;
7- Os cientistas e pesquisadores da Instituição participantes do Programa TEAM
devem colaborar e serem envolvidos na análise dos dados coletados e produzidos
no âmbito do programa, bem como na elaboração de quaisquer trabalhos
relacionados.
8- Para efeito do presente acordo, dados são informações estruturadas e não
estruturadas, produzidas ou derivadas através da implementação do protocolo
padrão de monitoramento do TEAM, incuindo observações, medidas e coletas de
campo, analises de laboratório, ou o processamento de dados existentes
conduzidos posteriormente como componente explícito dos protocolos do TEAM
e que metadados são informações estruturadas e não estruturadas que descrevem e
complementam os dados, incluindo as condições nas quais os dados foram
coletados.
Vêm as Partes entre si celebrar o presente Acordo para o Uso e Compartilhamento de
Dados a partir da execução de Protocolos da Rede TEAM, com recursos repassados pela
CI-BRASIL para a execução dos protocolos regidos na forma do presente instrumento, de
acordo com os termos e condições a seguir previstos:
1 - OBJETO
1.1 - O presente Instrumento tem por objeto estabelecer a política de uso e
compartilhamento de dados do PROGRAMA DE ECOLOGIA, AVALIAÇÃO E
MONITORAMENTO DE FLORESTAS TROPICAIS - TEAM.
1.2 - Este Acordo descreve o padrão para compartilhamento, acesso, autoria, citação e
restrições no uso dos dados do TEAM, aplicando-se a todos os contribuintes e usuários
desses dados.
2 – DAS OBRIGAÇÕES
PARTICIPANTES:
DA
INSTITUIÇÃO
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E
PESQUISADORES
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2.1 - Os dados brutos coletados pelos pesquisadores que participam do TEAM deverão
ser incorporados ao banco de dados da CI-BRASIL no prazo mais rápido após sua
obtenção e em nenhuma hipótese excedendo a 3 meses após sua coleta no campo.
2.2 - Uma cópia dos dados poderá ser guardada no sistema de gerenciamento de dados do
INPA, seguindo a estrutura de dados dessa instituição.
2.3 - Os espécimes que requeiram revisão taxonômica após a entrada no banco de dados
deverão ser identificados, ao menos ao nível gênero ou morfoespécie, até um ano após
terem sido coletados no campo. O TEAM irá colaborar com os pesquisadores na
implementação de sistemas para o apoio à identificação de espécimes e revisão
taxonômica.
2.4 - Os metadados deverão seguir o padrão de descrição adotado pela CI-BRASIL, que
inclui o nome e contato dos provedores dos dados e um resumo geral dos dados, e que
serão imediata e automaticamente disponibilizados no website do TEAM quando os
dados forem inseridos no banco de dados. A exceção são os dados relativos à informação
sobre o patrimônio genético e conhecimento tradicional associados, os quais devem
respeitar a legislação vigente, especialmente com relação à obtenção da anuência prévia
da Comunidade acessada e a autorização de acesso e de coleta emitida pelo MMA/CGEN
e MMA/IBAMA, respectivamente.
2.5 - A INSTITUIÇÃO levará ao conhecimento dos envolvidos nas pesquisas o teor deste
Acordo e firmará um termo de compromisso institucional, no qual constará o nome do
pesquisador responsável pela condução dos protocolos e estabelecerá responsabilidades
sobre o uso e compartilhamento de dados, conforme determinado neste instrumento;
3 – DA FINALIDADE DOS DADOS:
3.1 - Todos os dados coletados segundo os protocols tornar-se-ão de do domínio público
segundo os procedimentos estabelecidos no “Política do Uso dos Dados do TEAM”
fornecido pela CI-Brasil.
3.2 – Uma vez coletados e depositados, os itens nas Coleções Biológicas seguem a
política estabelecida pelo Programa de Coleções e Acervos Cientificos do INPA.
3.3 - Uma vez que os dados e os metadados digitais foram coletados e depositados na
base de dados de INPA, a versão dos dados controlados em INPA seguirá a Política do
Acesso dos Dados e da Informação desta instituição.
4- DA PUBLICAÇÃO DOS DADOS
4.1 - Em qualquer publicação e/ou apresentação/conferência resultante de dados
coletados pelos pesquisadores do Programa TEAM nas Estações de Campo, os créditos
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devem ser garantidos aos provedores dos dados, a não ser que estes expressem sua
preferência pela não inclusão;
4.2 –A política do programa TEAM é de oferecer autoria aos pesquisadores que coletem
os dados compreendidos nos protocolos do programa segundo entendímento entre os
envolvidos.
4.3 - Publicações resultantes de dados gerados pela iniciativa TEAM devem incluir
crédito à INSTITUIÇÃO parceira e agradecimento à “Iniciativa TEAM, financiada pela
Gordon and Betty Moore Foundation, através da Conservação Internacional”.
5 – DAS PENALIDADES:
O descumprimento de qualquer uma das cláusulas deste Acordo poderá acarretar em
cortes parciais ou totais do orçamento e/ou rescisão do Contrato de repasse de recursos
para execução dos protocolos, sem prejuízo da inserção, no banco de dados referido, dos
dados já coletados.
6 – DA VIGÊNCIA E PRORROGAÇÃO
6.1 - O presente instrumento vinculado à vigência do Convênio de Cooperação TécnicoCientífica número 03/02.
6.2 – Enquanto viculado ao Convênio 03/02, o presente instrumento vigorará pelo prazo
de 05 (cinco) anos, contadoo da data de sua assinatura, podendo ser renovado por
períodos iguais e sucessivos.
7 – DA DENÚNCIA E RESCISÃO
7.1 - O presente Acordo de Uso e Compartilhamento de Dados poderá ser denunciado por
qualquer um dos partícipes mediante comunicação expressa, rescindido por mútuo acordo
ou se houver o inadimplemento de qualquer das cláusulas aqui pactuadas, mediante
notificação formal à outra parte, com antecedência mínima de ..................................dias.
7.2 – A destinação do banco de dados e dos dados já coletados e não incluídos será
ajustado entre as partes.
8 – DO FORO
Os convenientes elegem o foro de ............................................................ para dirimir
questões oriundas do presente Acordo.
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9 – DAS DISPOSIÇÕES GERAIS:
9.1 - Qualquer trabalho ou produto originado a partir dos dados do Programa TEAM não
poderá ser usado para fins comerciais.
9.2 - O uso de dados, informações ou produtos sujeitos a restrições de direitos autorais,
não fazem parte do estabelecido neste Acordo.
9.3 - Os membros das partes signatárias deste Acordo indicarão os árbitros para atuarem em conflitos ou questões relacionadas ao Uso
e Compartilhamento de Dados;
9.4 – As partes signatárias deverão informar aos seus cientistas e pesquisadores sobre as condições contidas no presente Acordo.
Local e data ...................................................
________________________________
CI-BRASIL
_______________________________
INSTITUIÇÃO
Testemunhas:
1 - __________________________________
2- ___________________________________
3- ___________________________________
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5.3. Tropical Ecology, Assessment and Monitoring (TEAM) Network Data
Use Policy
The Tropical Ecology, Assessment and Monitoring (TEAM) Network Data Sharing and
Use Policy outlines the TEAM Network standards for data sharing, access, authorship,
citation, and restrictions of TEAM data, and applies to all contributors and users of
TEAM data.
The TEAM Network of Conservation International (CI) funds and coordinates the
systematic monitoring or biodiversity through a network of tropical field stations, to
quantify and forecast changes in biodiversity at local, regional and global scales. TEAM
aims to understand both the underlying dynamics of biodiversity, and the responses of
biodiversity to major drivers of change, particularly changes in climate and land use/land
cover. The TEAM Network members recognize that achieving this goal requires the
coordination of an integrated and systematic sampling program at multiple spatial and
temporal scales. Further, to maximize the utility of TEAM data for change detection and
for informing the development of sound conservation strategies, rapid dissemination of
TEAM data to the global scientific and conservation communities is crucial. Thus, the
TEAM Network is committed to making TEAM data globally accessible to the scientific
and conservation communities and to the general public.
TEAM Network Data Access Requirements
The access to all TEAM data is subject to requirements set forth by this policy document
to enable data providers to track usage, evaluate its impact in the community, and
confirm users' acceptance of the terms of acceptable use. These requirements are
standardized across the TEAM Network to provide contractual exchange of data among
Network Data Providers and Data Users that can be encoded into electronic form and
exchanged between computers. This will allow direct access to data through a common
portal once these requirements have been fulfilled. The following information is required
directly or by proxy prior to the transference of any data object:
Registration:
1. Name
2. Affiliation
3. Email Address
4. Full Contact Information
5. Acceptance of the Data Use Agreement
6. A Statement of Intended Use that is compliant with the above agreements. Such
statements may be submitted explicitly or made implicitly via the data access portal
interface.
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General Data Use Agreement
IMPORTANT: PLEASE READ CAREFULLY. Use of the Data Set (defined below)
is subject to the terms and conditions of the agreement set forth below. By clicking “I
AGREE,” the Data User (defined below) agrees to be bound by the terms and conditions
of this General Data Use Agreement (“Agreement”). If the Data User does not agree,
click “I DO NOT AGREE.” By refusing to agree to the terms provided herein, the Data
User is not authorized to use the Data Set.
Definitions
“Data Set” – Digital data and its metadata provided through the data access portal
interface, including data and metadata derived from TEAM monitoring protocols,
including field observations, collections, laboratory analysis, or the post-processing of
existing data and identified by a unique identifier issued by the TEAM Network.
“Data User” - individual to whom access may be granted to this Data Set in dependence
on that Data User’s acceptance of this Agreement, including his or her immediate
collaboration sphere, defined here as the institutions, partners, students and staff with
whom the Data User collaborates, and with whom access must be granted, in order to
fulfill the Data User's intended use of the Data Set.
“Data Set Creator” individual or institution that produced the Data Set.
“Data Set Distributor” - individual or institution providing access to the Data Sets.
“Data Set Contact” - party designated in the accompanying metadata of the Data Set as
the primary contact for the Data Set.
Conditions of Use
The re-use of scientific data has the potential to greatly increase communication,
collaboration and synthesis within and among disciplines, and to improve the scientific
foundations for conservation, and thus is fostered, supported and encouraged by the
TEAM Network. The Data Set Creator hereby grants to the Data User a non exclusive
royalty-free license to use this Data Set, subject to the following terms:
1) Acceptable use. Use of the Data Set is restricted to academic, research, educational,
government, recreational, or other not-for-profit professional purposes. The Data User is
permitted to produce and distribute derived works from this Data Set provided that those
derivatives are released under the same license terms as those accompanying this Data
Set. Any other uses for the Data Set or its derived products will require explicit
permission from the Data Set Creator.
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2 ) Redistribution. The Data Set is provided for use by the Data User. The metadata and
this license must accompany all copies made and be available to all users of this Data Set.
The Data User will not redistribute the original Data Set beyond this collaboration sphere.
3 ) Authorship. The Data Set has been licensed in the spirit of open scientific
collaboration. The Data User agrees to notify the Data Set Creator prior to use of the data,
and to provide an explanation of how the Data Set is intended to be used. In addition, the
Data User agrees to offer co-authorship to the Data Set Creator if such coauthorship is
requested by the Data Set Creator.
4 ) Citation. The TEAM Data are made immediately available as close as possible after
field collection, however, taxonomic identification and other quality control processes
may require several months to complete. Therefore, the TEAM data may undergo
periodic revision and it is necessary to track Data Set versions in any derived products.
Thus, the Data User agrees to properly cite the Data Set, including the Data Set Identifier,
in any publications or in the metadata of any derived data products that are produced
using the Data Set. Citation shall take the following general form: Creator, Year of Data
Publication, Title of Dataset, Dataset identifier.
5 ) Acknowledgment. The Data User agrees to include the following acknowledgment in
any publications where the Data Set contributed significantly to its content:
“Data were provided by the TEAM Network of Conservation International,
funded by the Gordon and Betty Moore Foundation.”
In addition, the Data User agrees to include any additional acknowledgment of
institutional support or specific funding awards provided in the metadata accompanying
this Data Set in any publications where the Data Set contributes significantly to its
content.
6 ) Notification. The Data User will register the citations to all publications and derivative
works based on or derived from the Data Set at www.teamnetwork.org or, if the registry
is not available, by sending an email message containing the complete citation to
[email protected]. In addition, the Data User will notify the Data Set Contact
when any derivative work or publication based on or derived from the Data Set is
distributed. The Data User will provide the TEAM Network Office and the Data Contact
with two reprints of any publications resulting from use of the Data Set and will provide
copies, or on-line access to, any derived digital products.
By accepting this Data Set, the Data User agrees to abide by the terms of this agreement.
The Data Creator and the TEAM Network shall have the right to terminate this agreement
immediately by written notice upon the Data User's breach of, or noncompliance with,
any of its terms. The Data User may be held responsible for any misuse that is caused or
encouraged by the Data User's failure to abide by the terms of this agreement.
17
TEAM-DMPv1.doc
Disclaimer
COMPLETE ACCURACY OF DATA AND METADATA ARE NOT GUARANTEED.
ALL DATA AND METADATA ARE MADE AVAILABLE "AS IS" WITHOUT
WARRANTY OF ANY KIND, INCLUDING THE IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE DATA
USER HOLDS ALL PARTIES INVOLVED IN THE PRODUCTION OR
DISTRIBUTION OF THE DATA SET HARMLESS FROM DAMAGES RESULTING
FROM ITS USE OR INTERPRETATION INCLUDING ANY CONSEQUENTIAL
DAMAGES, SPECIAL DAMAGES OR LOST PROFITS.
Arbitration
It is the policy of the TEAM Network to make every reasonable effort to resolve all
issues or disputes that may arise under this Agreement fairly by negotiation without
litigation, if practicable. Any dispute arising out of or relating to this Agreement which is
not settled by agreement of the parties shall be finally settled by arbitration in accordance
with the UNCITRAL Arbitration Rules as at present in force. Any disputes that cannot be
resolved by negotiation shall be subject to arbitration using a single arbitrator. The
arbitration shall take place in Washington, DC, and the results of which shall be final,
non-appealable, binding on each party, and enforceable in any court of competent
jurisdiction. The terms and conditions of this Agreement shall be construed in accordance
with the laws of the District of Columbia without regard to any conflicts of laws
principles.
DATA USER ACKNOWLEDGES BY CLICKING “I AGREE” THAT HE/SHE HAS
READ AND UNDERSTANDS THIS AGREEMENT AND AGREES TO BE BOUND
BY ITS TERMS. DATA USER FURTHER AGREES THAT THIS AGREEMENT
SUPERSEDES ANY PREVIOUS LICENSE, AGREEMENT, OR PROPOSAL,
WHETHER WRITTEN OR ORAL, AND ANY OTHER COMMUNICATIONS
RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT.
18
TEAM-DMPv1.doc
5.4. Data Dictionaries.
19
X
Y
Liana? If Yes, #
Date of Census
N
N
N
Y
Notes
Species
N
Y
Genus
N
if No, POM Height
Family
N
Y
Subplot No.
N
Diameter
Ind. No
N
POM at DBH? Y or N
IMA Number
N
Y
Site
N
Y
Form Value
Repeated for
Each Census
1ha plt Tree Data Entry Form
Contains potentially many codes
describing the tree and measurement
observation
Contains the measurement height if
column "POM at DBH? Y or N" contains a
N
Whether a measurement was taken at
DBH (1.3m) or not
Tree diameter measurement in cm
The date a tree was censused
Indicates whether a liana is present at this
tree.
The 1ha plot coordinates
The 1ha plot coordinates
Plant Systematics
Plant Systematics
Plant Systematics
The subplot number
The individual tree number
The IMA or 1ha number
The name of TEAM Site
Definition
string
numeric
string
numeric
date
string
numeric
numeric
string
string
string
numeric
numeric
numeric
string
Data Type
{B,C,D,F,G,H,I,J,K,L,M,N,O,P,Q,R,S,
NULL}
none, NULL
{Y, N}
> 10
dd/mm/yy format
Either N or a number representing the
liana ID
{0…100}
{0…100}
Only species that are found at the site
or "unknown"
Only genera that are found at that site
or "unknown"
Only families that are found at that
site or "unknown", NULL
{1….25}
{1…1000}
{Volcan_Barva, Caxiuana, Manaus,
CSNR, Rio_Doce}
{1,2,3,4,5,6}
Values List
S
2.1
Y
10.7
05/07/07 equals July 5th, 2007
T
75
20
regia
Welfia
Arecaceae
5
367
1
Volcan_Barva
Example
If a POM is not equal to 1.3 m then Required Notes B:
Buttresses C: Stilt Roots D: Damaged or Deformed F:
Fluted M: Palm with Spines N: Trunk with Regrowth O:
Broken at the Base P: Broken at the Trunk Q: Crown Lost
R: Parial Crown Loss S: Dead
Measurement should be recorded in m.
Measurement should be recorded in cm.
Suplot numbers range from 1 to 25.
All trees in 1ha should have a unique number.
Rules/Comments
The type of sampling used to
collect the ants
A unique number for each
sampling trap collected at one
location in the IMA.
Ant Subfamilies
Ant Tribes
Ant Genus
Ant Species
Ant Casts
The number of individuals found
in a sample (i.e. the number of
inidividuals found corresponding
to sample #).
The date the taxonomic
identification occurred.
The person who made the
taxonomic identification
The unique identifier used to
identify a collection
Sampling type
Tribe
Genus
Species
Cast
NoIndividuals
Additional Notes
Collection Reference
Determined by
Date Determined
Subfamily
Any additional notes taken during
sample collection or identifcation
The date of the observation
The IMA number
The IMA X coordinate
The IMA Y coordinate
Date (dd/mm/yy)
IMA #
Xcoord(1-11)
Ycoord(0-1000)
Sample #
Definition
Form Value
Site
Ant Observation Data Entry Form
none
none, NULL
string
none
dd/mm/yy format
Only tribes that are
found at that site or
"unknown",NULL
Only genera that are
"unknown"
Only species that
are found at the site
or "unknown"
{worker, soldier,
male, queen,NULL}
none
string
string
date
string
string
string
string
string
Only families that
are found at that site
or "unknown",NULL
{1…10}
numeric
string
{Winkler, Pitfall}
dd/mm/yy format
{1, 2, 3, 4, 5, 6}
{1…11}
{0…1000}
Values List
{Volcan_Barva,
Caxiuana, Manaus,
CSNR, Rio_Doce}
string
date
numeric
numeric
numeric
Data Type
string
A234
A Aparicio
23
steinheili
adult worker
Paratrechina
Plagiolepidini
Formicinae
2
Winkler
1
1
1000
Example
Volcan_Barva
These should be
standardized at each site.
Must be multiples of 100
Rules/Comments
The IMA number
The observation start time
The temperature in Celsius
The relative humidity
The 10m interval corresponding
to the location of the transect in
the IMA
The number of live stems in this
interval
interval
interval
interval
Approximate height of canopy in
meters
Approximate height of canopy
emergents meters
Amount of cover
Percent soil
Percent vegetation
Percent decomposed wood.
Percent stone
Percent soil
pH value for a sampling point.
Temperature for a sampling
point.
Relative humidity for a sampling
point.
Leaflitter depth for a sampling
point
Date
IMA #
Xcoord(1-11)
Ycoord(0-1000)
Start Time
Temp
Rel. humidity
Interval
% Soil
% live veg
% dec. wood
% stone
% leaf litter
Leaflitter pH
Leaflitter Temp
Leaflitter Depth
Leaflitter RH
Cover
Height Emer
Height
>=10cm
>2m
<=2m
<= 1m
Definition
Form Value
Site
Ant Ecological Data Entry Form
numeric
numeric
numeric
numeric
numeric
numeric
numeric
numeric
numeric
string
numeric
numeric
numeric
numeric
numeric
numeric
time
numeric
numeric
numeric
date
numeric
numeric
numeric
Data Type
string
{Winkler, Pitfall}
{0…100}
{open, semi-open,
closed}
none
none
none
none
none
{1…14}
none
none
none
none
none
none
none
{00:00...23:59}
none
{0…100}
none
dd/mm/yy format
{1, 2, 3, 4, 5, 6}
{1…11}
{0…1000}
Values List
{Volcan_Barva,
Caxiuana, Manaus,
CSNR, Rio_Doce}
Winkler
69
34
32
12
4
3
8
23.9
open
23
34
45
56
23
123
15:50
27.3
65
40m-50m
1
1
1000
Example
Volcan_Barva
Must be a 10m
range.
Must be multiples
of 100
HH:MM
Rules/Comments
The time a trap was visited. Time
must be in a 24 hour format.
The IMA number
Whether the trap was located in
the Understory or Canopy
Butterfly Family
Butterfly Sumfamilies
Butterfly Genus
Butterfly species
The butterfly sex
Whether the butterfly was
recaptured
When a butterfly collected in the
field is identified.
Date (dd/mm/yy)
time(hh:mm)
IMA #
xcoord(1-10)
ycoord(0-1000)
Position(U/C)
Subfamily
Genus
Species
Sex
Recapture(Y/N)
The person who identified the
butterfly in the field or laboratory
Comments pertaining to the
observation
Identified by
Comments
Date of identification
Family
Definition
Form Value
Site
Butterfly Observation Data Entry Form
string
string
date
string
string
string
string
string
string
numeric
numeric
numeric
string
date
time
Data Type
string
none,NULL
none
dd/mm/yy format
A Aparicio
M
Y
1
1
1000
U
14:20
Example
Volcan_Barva
Nymphalidae
Only subfamilies
that are found at
that site or
"unknown",NULL Taygetis
Taygetis
"unknown"
Only species that
cleopatra
or "unknown"
{M, F}
{Y, N}
Only families that
or "unknown",NULL
{1, 2, 3, 4, 5, 6}
{1…10}
{0…1000}
{U, C}
dd/mm/yy format
{00:00...23:59}
Values List
{Volcan_Barva,
Caxiuana, Manaus,
CSNR, Rio_Doce}
This should only contain a
value if it was not identified
in the field. If identified in the
field this entry should be
blank.
HH:MM
Rules/Comments
numeric
numeric
The IMA number
Whether the trap was located in the
Understory or Canopy
The date the trap was first baited.
The height of a trap in meters.
The time a trap the ecological information
was recorded.
Temperature in Celsius
Relative humidity taken adjacent a trap.
Wind speed
When the bait was first prepated
When the bait was refilled. This may happen
several times during a sampling cycle.
The person who identified the butterfly in the
field or laboratory
Comments pertaining to the observation
IMA #
xcoord(1-10)
ycoord(0-1000)
Position(U/C)
Date of first baiting
Height (m)
time(hh:mm)
Temperature
Rel Humidity
Wind Speed
Date of bait
preparation
Date of bait refill
Canopy Cover
Collectors
string
string
date
numeric
date
numeric
numeric
time
numeric
date
string
numeric
date
Date
none
none
dd/mm/yy format
dd/mm/yy format
{0…100}
none
{00:00...23:59}
none
dd/mm/yy format
{U, C}
{0…1000}
{1…10}
{1, 2, 3, 4, 5, 6}
dd/mm/yy format
Data Type
Values List
string
{Volcan_Barva, Caxiuana, Manaus,
CSNR, Rio_Doce}
Definition
Form Value
Site
Butterfly Ecological Data Form
A Aparicio
85.3
27.4
14:20
U
1000
1
1
Example
Volcan_Barva
HH:MM
Rules/Comments
Was the observation visual?
What kind of vocalization was
there?
The estimated distance to
observed specimen
Visual
Voice
Comments
Collection Code
Direction
The quadrant of the direction of
observation
The code assigned to this
collection
Comments pertaining to the
observation
Avian Systematics
Species
Distance
Avian Systematics
string
numeric
numeric
numeric
string
string
string
string
Definition
Data Type
date
The IMA number
numeric
The point where the observation numeric
took place
The transect where the
numeric
observation took place
The observation start
time
time.Format is 24 hour
The observation end time.
time
Format is 24 hour
The sound recording number
numeric
The person who made the
string
observation
Avian Systematics
string
Genus
Family
Sound Recording Number
Observer
End Time
Start Time
Transect
Form Value
Date (dd/mm/yy)
IMA
Point
Avian Observation Data Entry Form
none,NULL
none,NULL
{a, b, c, d, NA}
"unknown"
Only species that
or "unknown"
{Y, N}
{NA, call, not call,
song}
{x<=10m, 10m<x<=
50m, 25m<x<=50m,
x>50m, fly over}
Only families that
or "unknown",NULL
none,NULL
none
{00:00...23:59}
{00:00...23:59}
{1, 2, 3, 4, 5, 6}
Values List
dd/mm/yy format
{1, 2, 3, 4, 5, 6}
{1, 2, 3, 4, 5, 6}
Clear day
774
a
25m<x<=50m
Y
call
vociferans
Lipaugus
Cotingidae
28
A Aparicio
14:59
14:59
2
Example
1
5
HH:MM
HH:MM
Rules/Comments
The observation time - 24 hour time
format
The IMA number
Temperature in °C
Relative humidity in %
PAR in micromol/m2.s
Total radiation in W/m2
Diffuse radiation in W/m2
Direct radiation in W/m2
Wind speed in m/s
Wind direction angle in degrees
Precipitation in mm
Date (dd/mm/yy)
IMA
Temperature
Relative Humidity
PAR (Photosynthetically Active Radiation)
Total Solar Radiation
Diffuse Solar Radiation
Direct Solar Radiation
Wind Speed
Wind Direction
Precipitation
Time
Definition
Form Value
Site
Climate Observation Data Entry Form
numeric
numeric
numeric
numeric
numeric
numeric
numeric
numeric
numeric
numeric
time
date
Data Type
string
>0
{0…359}
>0
>0
>0
>0
{1, 2, 3, 4, 5, 6,NULL}
> -273.15
{0...100}
>0
{00:00:00...23:59:59}
dd/mm/yy format
Values List
{Volcan_Barva,
Caxiuana, Manaus,
CSNR, Rio_Doce}
16.8
207.9
1.875
1002
1589
586.6
1
24.11
82.98
1425
14:30:23
Example
Volcan_Barva
HH:MM:SS
Rules/Comments
The total number of Juvenile
Males
The total number of Juvenile
Females
The total number of individuals
The total number of Non
Identifiable inidviduals.
The estimated distance to the
observed primates in meters.
This distance should be relative
to the direction walking along the
transect.
The estimated angle to the
observed primates.
The names of the observers.
They should be sepated by a
semicolon (;).
Notes on the observations.
JM
JF
I
NI
Distance
Angle
Observers
Notes
numeric
The total number of individuals
The total number of adult males.
The Primate Species
Species
N
The Primate Genus
Genus
AM
string
Ycoord
string
string
numeric
numeric
numeric
numeric
numeric
numeric
numeric
string
numeric
numeric
NULL
--
Xcoord
{1, 2, 3, 4, 5, 6}
numeric
The IMA number
This field is NOT REQUIRED.
IMA
Census #
none, NULL
none
none
none
none, NULL
none, NULL
none, NULL
none, NULL
none, NULL
none
Only species that are
found at the site or
"unknown"
Only genera that are found
at that site or "unknown"
{0…1000}
{1…11}
yyyy-mm-dd format
{00:00...23:59}
date
time
The time of the observation.
Format is 24 hour
Values List
{Volcan_Barva, Caxiuana,
Manaus, CSNR,
Rio_Doce}
Date
Time
Data Type
string
Definition
Form Value
Site
Primate Observation Data Entry Form
J. Doe; F. Garcia
47.64
100
2
2
3
3
2
12
aurita
Callithrix
1000
1
--
1
2006-02-29
14:59
Example
Volcan_Barva
HH:MM
Rules/Comments
Day-month-year:
Data Sheet ID:
no
no
yes
yes
yes
yes
yes
yes
yes
no
TEAM Station
The unique id for each worksheet
in this Excel file.
Species #
A unique number for each
species
Genus
The genus of the object identified
in the photo.
Species
The species of the object
identified in the photo.
Day
The day the image was taken.
Time
The time the image was taken.
24 hour time format.
Thumber of individuals observed
Number of individuals
in the image.
Photo ID-A
The unique photo ID
Photo ID-B
The unique photo ID
Definition
Form Value
Repeated for
Each Site
no
Camera Trapping Sites Form
string
string
numeric
date
time
string
string
numeric
date
numeric
string
Data Type
none
none
none
dd/mm/yy format
{00:00...23:59}
none
none
none
dd/mm/yy format
none
Manaus, CSNR, Rio_Doce}
Values List
BTTP-01A-04-05122003-0529
BTTP-01B-03-05122003-0528
12
tajacu
14:30
Tayassu
--
1
Volcan_Barva
Example
no current standard
no current standard
HH:MM
Rules/Comments
date
numeric
The location of the camera(s).
The camera trap label at the Site. It should contain
position number combined with A and/or B to
represent the cameras.
A very general description of the habitat
A more detailed description of the habitat
7 digit UTM easting value of camera(s)
7 digit UTM Northing value of camera(s)
Latitude of camera(s) in degrees
Longitude of camera(s) in degrees.
The date the camera was put in position.
The time the camera was put in position. Time must
be in 24 hour format.
The date the film in the camera was removed.
The time the film in the camera was removed.
Coomments on the status of the camera or
problems with the camera.
Any additional comments
Camera ID
Comment Other
All other fields below here
are not required!
Stop Date
Stop Time
Comment
Habitat
Habitat Other
UTM Easting
UTM Northing
Latitude
Longitude
Start Date
Start Time
-Number of location where camera pairs are
positioned.
Site Details
Position ID
Modification date
Descriptions
Site Number
Creation Date
Modfied By
string
date
time
string
string
string
numeric
numeric
numeric
numeric
date
time
string
-numeric
date
string
string
The person who entered the information into the
data entry file.
The date the data entry file was created.
The name of the person who modified the data
entry file (if exists).
The date the file was modified (if exists)
Created By
Data Type
string
Definition
Form Value
TEAM Station
Camera Trapping Data Entry Form
none, NULL
dd/mm/yy format
{00:00...23:59}
none, NULL
none, NULL
none, NULL
none
none
none
none
dd/mm/yy format
{00:00...23:59}
none
These values are preset to
Site 1-Site 16
-{1…16}
none, NULL
dd/mm/yy format
none, NULL
none
Values List
Manaus, CSNR, Rio_Doce}
05:30
Forest
Secondary Forest
825427
1154743
10-43
84-03
05:30
1A-B = two cameras (Camera A and Camera
B) at Site 1. 1B = only Camera B at Site 1.
--
John Doe
John Doe
John Doe
Example
Volcan_Barva
HH:MM
HH:MM
-These should
correspond to Site
N b
Rules/Comments

Protocol Version 1.0

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