Folder #1-12/12 - Wolf Creek Water and Sewer Improvement District

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MINUTES
WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT
April 10, 2014
A regular meeting of the Board of Trustees of Wolf Creek Water and Sewer Improvement
District was held Thursday, May 8, 2014 at 3632 N. Wolf Creek Drive, Eden, Utah 84310.
Board Members Present: Lowell Peterson, Larry McBride, Jim Halay, Ed Adair, Miranda
Menzies
Others Present:
Rob Thomas, General Manager, Annette Ames, Controller/Recorder,
Jeff Ambrose, Christensen, Palmer & Ambrose
The meeting was called to order at 8:00 a.m. by Lowell Peterson
NEW BUSINESS
1. Jeff Ambrose from Christensen, Palmer & Ambrose the Districts CPA firm, reported on the
financial audit that he preformed. He reported that the District had a clean audit, meaning
the financials are fairly reported and they found no problems. There were questions about
the life expectancy of each asset. This will be a topic for the next meeting. Mr. Ambrose
also brought information that Rob Thomas has requested about Nontaxable Use of Fuel on
the purchase of Diesel Fuel.
2. Jim Halay made a motion to accept the March, 2014 minutes; Larry McBride duly seconded
the motion and it was unanimously approved.
3. Annette Ames reported on the financial statement and on the AR and AP for March 2014.
She explained that we have paid part of the new SCADA system. Miranda Menzies made a
motion to accept the March 2014 financials, A/P and A/R. Ed Adair duly seconded the
motion and it was unanimously approved.
4. Rob Thomas showed the board how the new SCADA system works, it showed the well
level, reservoir levels and which pumps are running and for how long and much more
helpful information regarding our system. Mr .Thomas can check the status of our system
by looking it up on the computer or his phone at anytime, instead of having to actually
drive to the location every day.
5. The hydrologist-John Files had placed a transducer in our Highlands Well, he would like to
know if we want to rent it for $150 or to buy it for $3500. Rob Thomas will talk to Cal
Welling from Eden Water Works Company to see if they will share the cost. Miranda
Menzies made a motion to put an electronic monitor on the diversion flume and adding it to
the SCADA system, allowing for the cost up to $6000. Ed Adair duly seconded the motion
and it was unanimously approved.
6. Rob Thomas reported to the board that there is a leak in the Highland Reservoir. He
proposed inserting a partial liner to repair the leak. He has received a proposal for a 100 Ft
x 200 Ft liner for $20,000 for material and labor. Larry McBride made a motion to accept
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the proposal allowing for the cost maximum up to $30,000; Miranda Menzies duly seconded
to motion and it was unanimously approved.
7. Annette Ames presented the board a letter from Weber County requesting a list of our
customers with addresses and parcel numbers. The reason the county would like this
information is the possibility of having the water companies in the area do the billing for
the storm drain system that the county is in charge of. Lowell Peterson suggested that we
tell the county that we are unwilling to do this and suggest that they attached the cost to
the property taxes.
8. Annette Ames presented the board with the 2% increase on the Public Employee Health
Plan. Miranda Menzies made a motion to continue with the existing plan with the increased
rate; Larry McBride duly seconded the motion, and it was unanimously approved.
9. Rob Thomas asked the board for the purchase of the new truck, he presented a proposal of
a new Dodge, diesel fuel, ¾ ton, 4 door , the District is also able to receive a Rural Water
Association discount on the purchase of new vehicles. Larry McBride suggested that he
look at a used 2 door truck. Rob Thomas said that he will look into a used 2 door vehicle.
10. Rob Thomas reported that the Wolf Creek Properties, LC Sub-Committee will authorize
their attorney to make a motion to the Bankruptcy Court for the District in regards to the
parcels of land under the treatment plant and around the 10 acre lake. However, the SubCommittee will not pay the legal fees to do this. Larry McBride made a motion that the
District will pay the legal fees and request Wolf Creek Properties to make the motion to the
court as soon as possible; Ed Adair duly seconded the motion, and it was unanimously
approved.
11. Annette Ames presented the board with a copy of the conservation letter. Miranda Menzies
suggested that the article about illegal connections of sump pumps be softened and less
stringent. The board agreed.
12. Annette Ames presented the board with letters from customers who are requesting not to
connect to the secondary water. Most of them are xeriscape and are using less than the
8000 gallons. The board reviewed the five letters and gave their decision giving approval
not to connect to the secondary at this time, but the customer will need to pay the standby fee. There were two letters objecting to paying the stand-by fees, the board would like
to have Reed Richards, legal counsel for the District to respond to those letters.
There being no further business, Miranda Menzies moved to adjourn, the motion was duly
seconded by Ed Adair and it was unanimously approved. The meeting adjourned at 11:10 a.m.
The next meeting of the Board is scheduled for Thursday, May 8, 2014 at 8:00 a.m. at 3623 N
Wolf Creek Drive.
Secretary of the Meeting