SILVER DOLLAR FAIR March 8, 2011 Chico, CA PRESENT

SILVER DOLLAR FAIR
March 8, 2011
Chico, CA
PRESENT: Directors present were President Stacey Giezentanner, Vice President Les
Heringer, John Blacklock, Robin Cook, Steve Dilg, Cindy Heffren, Chris Marx, Hugh Santos
and Secretary-Manager Scott Stoller. Upon motion by Director Cook, seconded by Director
Heffren and carried to excuse Director Ed McLaughlin.
MINUTES: Upon motion by Director Santos, seconded by Director Blacklock and carried
to approve the minutes of the Annual Meeting held February 8, 2011.
PUBLIC COMMENT: None
CORRESPONDENCE: A thank you note was read from the Marvin Cassady family for
card and flowers. A letter from the CDFA Audit Office with final approval of the 2009 Audit
Report was read.
Old Business
STATE BUDGET: A lengthy discussion was held regarding the information Manager Stoller
mailed to the Board from CFA detailing the restructuring and reorganizing of California
fairs. A short list of questions was developed that Board Members and staff should ask
State officials on behalf of the Fair if the opportunity presents itself.
FAIR DINNER – April 26, 2011: The Manager was asked to prepare a framed picture and
blue ribbon award for recipient. The invitation list was updated.
JUNIOR LIVESTOCK AUCTION COMMITTEE MEETING – April 26, 2011 – 6 pm: Director
Dilg agreed to chair the meeting, and will meet with staff to prepare.
FOUNDATION/NON-PROFIT:
Manager Stoller distributed examples of non-profit,
foundation and friends of fair organization. The Board will review and the discussion will
continue at the next meeting.
New Business
BOX SEATS: Directors drew for box seats: President Giezentanner – Box G, Robin Cook –
Box C, Les Heringer – Box D, Cindy Heffren – Box E, Chris Marx – Box F, Hugh Santos –
Box J, John Blacklock – Box K, Steve Dilg – Box L. President Giezentanner drew Box I for
Director McLaughlin.
2012 FAIR BUDGET: Manager Stoller shared a list of potential budget cuts and expense
savings, revenue increases totaling approximately $150,000 to help offset the projected
$236,000 in State funding shortfall for 2012. The Manager shared with the Board that we
will probably receive $86,000 of infrastructure improvement funds from which some
spending restrictions have been removed. This money can be used to make up 2012
budget shortfalls if necessary. It is understood that this is one-time money and that
additional cuts might be necessary in 2013. Manager Stoller highlighted that one of the
SILVER DOLLAR FAIR
March 8, 2011
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changes was to charge a percentage on animals sold through the junior livestock auction
as opposed to the flat $30.00 fee that has been charged for several years. If the Board
decides to accept this change, it should be done prior to the 2011 Fair, so that exhibitors
can plan accordingly for 2012.
CANCEL JUNE AND AUGUST FAIR BOARD MEETINGS: Upon motion by Director
Heffren, seconded by Director Marx and carried to cancel the Fair Board Meeting in June
and in August.
Monthly Items
FINANCIAL STATEMENT: The monthly financial statement was reviewed by the Board of
Directors.
CONTRACT APPROVAL: Upon motion by Director Santos, seconded by Director
Blacklock and carried to approve the attached Rental Agreements and Standard
Agreements.
BILLS: Upon motion by Director Blacklock, seconded by Director Cook and carried to
approve the attached bills in the amount of $70,903.50.
OTHER: Manager Stoller shared that a contract is being negotiated with A-Main Hobbies
to rent a portion of the north parking lot for a nitro remote car race track.
ADJOURNMENT: The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Scott Stoller
Secretary-Manager
Stacey Giezentanner
President